shire of mount magnet unconfirmed minutes ordinary … · 12/16/2011 · the letter from mcleods...

SHIRE OF MOUNT MAGNET

UNCONFIRMED MINUTES

ORDINARY MEETING OF COUNCIL

16 DECEMBER 2011

DISCLAIMER No responsibility whatsoever is implied or accepted by the Shire of Mount Magnet for any act, omission, statement or imitation occurring during this meeting It is strongly advised that persons do not act on what is heard at this meeting and should only rely on written confirmation of Council’s decision, which will be provided within fourteen (14) days of this meeting.

Shire of Mount Magnet Unconfirmed Minutes for Ordinary Council Meeting held 16 December 2011 2

SHIRE OF MOUNT MAGNET Unconfirmed Minutes of the Ordinary Council Meeting

in Council Chambers, Lot 163 Hepburn St, Mount Magnet 16 December 2011 at 1.00pm

TABLE OF CONTENTS

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS ........................................ 3

2 RECORD OF ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE ......................................... 3

3 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE ............................... 3

4 PUBLIC QUESTION TIME AND ADDRESS BY MEMBERS OF THE PUBLIC ........................ 3

4.1 Public Question Time ...................................................................................................... 3

4.2 Address by Members of the Public.................................................................................. 4

5 APPLICATIONS FOR LEAVE OF ABSENCE .......................................................................... 4

6 DEPUTATIONS/PRESENTATIONS/SUBMISSIONS ............................................................... 4

7 CONFIRMATION OF MINUTES OF PREVIOUS MEETING .................................................... 4

7.1 Minutes of the Ordinary Council Meeting held 25 November 2011 .................................. 4

8 ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION.............................. 5

9 PETITIONS .............................................................................................................................. 5

10 DECLARATIONS OF INTEREST ............................................................................................. 5

11 BUSINESS DEFERRED FROM PREVIOUS MEETING .......................................................... 5

12 REPORTS .............................................................................................................................. 6

12.1 Officer Reports................................................................................................................ 6

12.1.1 Acceptance of 2010/2011 Annual Report .......................................................... 6

12.1.2 Recovery of Unpaid Rates ................................................................................. 7

12.1.3 Midwest Vanadium Mine – Windimurra ........................................................... 13

12.1.4 Monthly Financial Report/Accounts for Payment ............................................. 19

12.2 Information Reports ...................................................................................................... 25

12.2.1 Chief Executive Officer .................................................................................... 25

13 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ........................................... 29

13.1 Notice of Motion - Cr Will Scott ..................................................................................... 29

14 NOTICES OF MOTIONS FOR THE NEXT MEETING ........................................................... 32

15 CONFIDENTIAL BUSINESS .................................................................................................. 32

15.1 Citizen of the Year Nominations .................................................................................... 32

16 ELECTED MEMBER MATTERS ............................................................................................ 32

17 NEXT MEETING .................................................................................................................... 33

18 CLOSURE OF MEETING ...................................................................................................... 33


1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS

Following the opening of the meeting by the President, Sergeant Noel Minnock, Mount Magnet Police Commander, addressed the meeting. Matters considered included trends in Mount Magnet crime statistics, Christmas policing arrangements, police staffing levels and the temporary use of the Council Chambers as a Courthouse.

2 RECORD OF ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE

President Cr Ashley Dowden Deputy President Cr Greg Scott Member Cr Kevin Brand Member Cr Jason Homewood Member Cr Jorgen Jensen Member Cr Will Scott Member Cr Wendy McGorman Member Cr Bob Ford Member Cr Robby Davis Chief Executive Officer Mr Geoff Brooks Community Members Pastor Bert Pierce Mrs Penny Pierce Sergeant Noel Minnock

Ms Ronnie Hamilton Mrs Norma Delfante

3 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE

Nil 4 PUBLIC QUESTION TIME AND ADDRESS BY MEMBERS OF THE PUBLIC

4.1 PUBLIC QUESTION TIME

Pastor Bert Pierce

Expressed disappointment that the lighting in Foster Park had not been completed in time for the Carols by Candlelight community function. The CEO advised that the contractor was awaiting completion of design work by Horizon Power, before installing the lighting and power outlets. It was noted that the deposit for the commencement of design work by Horizon Power had been paid.

Ms Karen Williams

Sought an update on the recent petition on the Nursing Post, arranged by Member for North West, Vince Catania MP. It was noted that the petition was presented to the Legislative Assembly on 23 November 2011. The President advised that a response has not been received as yet, to his letter to the Minister for Health on the same matter.

Sought clarification regarding Item 12.1.4 Accounts for Payment. The CEO advised that duplicate payments had not been made and that the wording of the recommendation was in error and would be corrected in the future.


Sought advice on the appropriateness of road trains from the Midwest Vanadium Mine at Windimurra turning left onto the Highway from the Sandstone Road. The President advised that Mainroads WA had fully inspected the proposed road train route and did not identify any issues at the intersection.

Sought advice on dust suppression works at the Swagman Roadhouse. The President advised that commencement of the work was dependant upon the availability of a contractor. It was noted that survey pegs are in place.

4.2 ADDRESS BY MEMBERS OF THE PUBLIC

Nil 5 APPLICATIONS FOR LEAVE OF ABSENCE

Nil 6 DEPUTATIONS/PRESENTATIONS/SUBMISSIONS

Cr Homewood

Represented Council at the Ordinary Meeting of the Murchison Regional Vermin Council on 6 December 2011.

Represented Council on the Mount Magnet Citizen of the Year award panel.

Cr G Scott

Represented Council at the Ordinary Meeting of the Murchison Regional Vermin Council on 6 December 2011.

Cr K Brand

Represented Council on the Mount Magnet Citizen of the Year award panel.

Attended the recent Museum Committee Meeting as a representative of the Historical Society.

7 CONFIRMATION OF MINUTES OF PREVIOUS MEETING

7.1 MINUTES OF THE ORDINARY COUNCIL MEETING HELD 25 NOVEMBER 2011

OFFICER RECOMENDATION/COUNCIL RESOLUTION

Moved: Cr W Scott Seconded: Cr Brand That the minutes of the Ordinary Council Meeting held 25 November 2011 as

circulated be held as a true and correct record of proceedings.

RESOLUTION: 2011-12-01 CARRIED 9/0


8 ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION

The President advised that the Museum Committee had recently met and that good progress was being made towards a formal opening of the Mining and Pastoral Museum in April 2012.

9 PETITIONS

Nil 10 DECLARATIONS OF INTEREST

Cr McGorman

Item 13.1 – Direct Financial Interest – May tender on future construction works.

Cr W Scott

Item 12.1.3 – May be a contractor for maintenance works on the Youanmi Road.

President

Item 12.1.3 – May be a contractor for maintenance works on the Youanmi Road. 11 BUSINESS DEFERRED FROM PREVIOUS MEETING

Nil


12 REPORTS

12.1 OFFICER REPORTS

12.1.1 Acceptance of 2010/2011 Annual Report

File: FI-AUDT Officer: Geoff Brooks – CEO Amended By: Nil Disclosure of Interest: Nil Date: 7 December 2011

Application To accept the 2010/2011 Annual Reports including the Audited Financial Statements. Background The Shire of Mount Magnet 2010/2011 Annual Report is attached as Appendix A, for consideration. Included is the 2010/2011 Financial Statements audited by Chartered Accountants Anderson, Munro and Wyllie. Comment Following acceptance of the 2010/2011 Annual Report by Council the availability of the report will be advertised in accordance with Section 5.55 of the Local Government Act. As Councillors are aware, the Annual Electors Meeting is scheduled to follow this Ordinary Meeting at 5.30pm. Consultation Mr Jim Dillon – Midwest Financial Services Statutory Environment Local Government Act Section 5.53 “5.53(1) The local government is to prepare an annual report for each financial year.” Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Absolute Majority


Moved: Cr W Scott Seconded: Cr Brand That Elected Members accept the 2010/2011 Shire of Mount Magnet Annual Report and Audited Financial Statements. RESOLUTION: 2011-12-02 CARRIED 9/0


12.1.2 Recovery of Unpaid Rates

File: FI-RATG Officer: Geoff Brooks - CEO Amended By: Nil Disclosure of Interest: Nil Date: 16 December 2011

Application To endorse the establishment of a legal process for the recovery of unpaid rates.

Background At the Finance and Audit Committee Meeting on 16 November 2011 Council requested that a procedure for the recovery of unpaid rates be developed. Attached is a letter from Council’s legal advisors, McLeods Barristers and Solicitors, that puts forward a number of recommendations for the recovery of unpaid rates. McLeods have significant experience in the recovery of outstanding rates and are currently acting on behalf of a number of Western Australian councils. Comment The letter from McLeods indentifies the following two broad categories and recommended action:

Rates unpaid for more than three years – commence legal proceedings with a view to selling the property.

Rates unpaid for less than three years – issue a warning and if necessary place a caveat against the property.

At the time of writing this report, further legal advice with respect to mining leases is being obtained. It is proposed to prepare a schedule of ratepayers with outstanding rates/charges as at 30 June 2011 and refer it to McLeods for recovery action. For this financial year and the future, in the event that a second reminder notice advising of Council’s intention to take legal action draws no response from the ratepayer, the matter will be referred for legal action. It is considered that to be effective, the warning letter would best come from McLeods. McLeods advise that legal costs per assessment for recovery of unpaid rates can vary from $1,000 to $10,000. As indicated in the attached letter some legal fees may not be recoverable. On the basis of their experience McLeods advise that the unrecoverable component of legal fees could range from $200 to $1000 depending upon the complexity of the case and whether a court hearing is involved. A further consideration is that Council is liable for payment of legal fees well in advance of these costs being recovered from the ratepayer. Consultation Mr Geoff Owen – McLeods Barristers and Solicitors. Statutory Environment Local Government Act Part 6, Sub Division 5 Policy Implications Nil


Financial Implications $2000 is available in the 2011/2012 budget for recovery of unpaid rates which may over the coming months need to be increased. It is proposed that the 2012/2013 budget allocation be determined on the basis of experience in the first half of 2012. Strategic Implications Nil Voting Requirements Simple Majority

OFFICER RECOMMENDATION/COUNCIL RESOLUTION

Moved: Cr W Scott Seconded: Cr McGorman That Council approve the initiation of legal action to recover all unpaid rates as at 30 June 2011.



Moved: Cr W Scott Seconded: Cr Jensen

That for the current financial year and the future, legal action is initiated on the basis that the “Notice of Intention to Take Legal Action” has not drawn a response from the ratepayer within a 30 day period.



Prior to consideration of this item the President and Cr Will Scott left the meeting.

12.1.3 Midwest Vanadium Mine – Windimurra

File: EN-RURM Officer: Geoff Brooks - CEO Amended By: Nil Disclosure of Interest: Nil Date: 16 December 2011

Application To update Elected Members on the road transport operations proposed by Midwest Vanadium Pty Ltd utilising the Youanmi Road and extend the approval of 25 November 2011 to include four 30,000 tonne shipments of Magnetite over the first six months of 2012. Background As indicated in the report to Council at the Ordinary Meeting on 25 November 2011 Greenfield Technical Services have been engaged to provide advice on the proposed Road Train Operations on the Youanmi Road. The following reports from Greenfield Technical Services are attached for information and comment:

Memorandum – Technical Assessment of the Youanmi Road for Road Train Operations. (The attachments referred to in the document are available on request).

Draft Road Upgrade Agreement, refer to Appendix B. At the Ordinary Meeting on 25 November 2011 approval was given for the Deputy President and CEO to negotiate an interim access agreement to enable the first 30,000 tonne shipment of Magnetite which was scheduled to be loaded in Geraldton on 20 December 2011. This approval was given on the basis that Midwest Vanadium had in place mechanisms to adequately maintain the road as per the report from Greenfield Technical Services and in particular, had addressed the safety and structural issues associated with the grids. Comment Midwest Vanadium are currently negotiating the delivery of four 30,000 tonne shipments over the first six months of 2012 and have requested that the interim road access approval arrangement by the Deputy President and CEO, as mentioned above, be extended to cater for these shipments. On the basis that the trucking operations are safe and the road is being adequately maintained in accordance with the Greenfield Technical Services requirements, it is recommended that the approval of 25 November 2011 be extended to cater for the four shipments. In parallel with this the long term access arrangement will be negotiated in accordance with the Draft Road Upgrade Agreement. Recommendation To enable the first four shipments to proceed, it is recommended that the Deputy President and CEO be authorised to negotiate and if appropriate, approve an interim maintenance/upgrade agreement for the Youanmi Road with Midwest Vanadium Pty Ltd, based on the technical assessment by Greenfield Technical Services. Consultation Mr Andrew Gill – Midwest Vanadium Pty Ltd Mr Michael Keane – Greenfield Technical Services Mr Rod Gillis – Mainroads WA


Statutory Environment Road Traffic Act 1974 Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority


Moved: Cr Jensen Seconded: Cr Homewood

That Council authorises the Deputy President and CEO to negotiate and, if appropriate, approve an interim maintenance/upgrade agreement for the Youanmi Road with Midwest Vanadium Pty Ltd, based on the technical assessment by Greenfield Technical Services to enable the first four shipments of Magnetite to proceed.


The President and Cr Will Scott returned to the meeting after consideration of this item.


Moved: Cr G Scott Seconded: Cr McGorman That the meeting adjourn for the purpose of conducting an inspection of Federation Park with Ms Ronnie Hamilton and Mrs Norma Delfante. RESOLUTION: 2011-12-06 CARRIED 9/0


Moved: Cr Jensen Seconded: Cr G Scott That the meeting resume. RESOLUTION: 2011-12-07 CARRIED 9/0 The meeting adjourned at 3:00pm and resumed at 3:45pm.


12.1.4 Monthly Financial Report/Accounts for Payment Due to the timing of the December meeting the Monthly Financial Report presented at the 25 November 2011 Ordinary Meeting of Council is the most current. For further details please refer to the Agenda of that meeting.

File: FI-APAY Officer: Acting Deputy Chief Executive Officer Amended By: Nil Disclosure of Interest: No Interest to Disclose Date: 8 December 2011

Application Accounts for payment totalling $452,199.56(Municipal Account) represented by-

Cheques 13206 to 13210 $ 21,155.24 EFT’s 2343 to 2466 $431,044.32

Total $452,199.56 are presented for payment.

Background Nil

Comment Nil

Consultation Nil

Statutory Environment Local Government Act 1995

Policy Implications Nil

Financial Implications Nil

Strategic Implications Nil

Voting Requirements Simple Majority


Moved: Cr W Scott Seconded: Cr G Scott

That Elected Members note the following payments from the Municipal Fund for the month of November 2011:

CHEQUES 13206 to 13210 $ 21,155.24 EFT’s 2343 to 2466 $431,044.32

Total $452,199.56


List of Accounts submitted to the Ordinary Meeting of Council held on 16 December 2011 Confirmation in respect of Accounts Authorised for payment by the Chief Executive Officer


EFT DATE NAME DESCRIPTION AMOUNT

EFT2343 01/11/2011 ALLEASING PTY LTD Lanier Photocopier Lease – Nov 2011 -400.29

EFT2344 01/11/2011 WESTNET PTY LTD Internet Accounts –October 2011 -504.54

DIRECT 04/11/2011 PAYROLL PPE: 01/11/11 -45,544.77

EFT 911 14/11/2011 HORIZON POWER Design Fee 10% - Supply Power Connection - Foster Park

-478.00

EFT2345 10/11/2011 MURCHISON CARPENTRY Progress Payment No.3 for Museum Shed. Supply & Install Insulation to North & West side of Shed.

-62,640.00

EFT2346 15/11/2011 A LABOUR OF LOVE Aqua Fitness Instructor Training -1,485.00

EFT2347 15/11/2011 AIT SPECIALISTS PTY LTD Professional Services - Fuel Tax Credits -164.78

EFT2348 15/11/2011 ALEXANDER INSTALLATION SERVICE

Service 103 Airconditioners. Caravan Park - Repair Faulty Light & Blank Off Power Outlet.

-6,043.40

EFT2349 15/11/2011 ALL DECOR Lot 43 - Floorcoverings & Blinds. Museum - Floor Repairs.

-20,274.10

EFT2350 15/11/2011 AMELLA JEAN-JACQUES Reimbursement - Conference Expenses -94.89

EFT2351 15/11/2011 ATYEO'S ENVIRO HEALTH SERVICES

EHO/Building Surveyor - October 2011 -4,338.95

EFT2352 15/11/2011 AUSRECORD Stationery Supplies -742.93

EFT2353 15/11/2011 AUSTRALIA POST Postage - September -660.38

EFT2354 15/11/2011 AUSTRALIA'S GOLDEN OUTBACK

Advertising - Australia's Golden Outback Holiday Planner 2012

-699.00

EFT2355 15/11/2011 BEELINE SERVICES Lot 475 Criddle Street - Underground Search for Power Cable

-140.25

EFT2356 15/11/2011 BULLDOG CONTRACTING Rubbish Tip Road - Creek Crossing Works -3,850.00

EFT2357 15/11/2011 BUNNINGS BUILDING SUPPLIES

Scout Hall - Paint & Accessories. Festival - Hardware.

-643.01

EFT2358 15/11/2011 CADBURY FUNDRAISING Chocolates - Netball Fundraising -587.98

EFT2359 15/11/2011 CALTEX SWAGMAN ROADHOUSE

Art Exhibition Opening - Catering & AD Blue - 1DOZ244

-1,465.00

EFT2360 15/11/2011 CANINE CONTROL Ranger-Additional Visit at A/CEO's Request 14-15 Oct 2011

-1,811.04

EFT2361 15/11/2011 CHEFMASTER AUSTRALIA Cleaning/Hygiene Consumables -2,039.50

EFT2362 15/11/2011 COLLINS DISTRIBUTORS TIC Stock - Assorted Jewellery -644.16

EFT2363 15/11/2011 COOK'S TOURS PTY LTD Advertisement - Amazing North -1,200.00

EFT2364 15/11/2011 CORPORATE EXPRESS AUSTRALIA

Photocopying Charges - September -3,173.45

EFT2365 15/11/2011 COURIER AUSTRALIA Freight - Various -701.19

EFT2366 15/11/2011 DANELLE FAUNTLEROY Reimburse-Pink Ribbon, Halloween & School Holidays Activities

-98.25

EFT2367 15/11/2011 DEPARTMENT OF SPORT & RECREATION

Clubs Conference Registration - Danelle Fauntleroy

-55.00

EFT2368 15/11/2011 DEPENDABLE LAUNDRY SOLUTIONS

Caravan Park - Repair Clothes Dryer & Washing Machine

-365.20

EFT2369 15/11/2011 FLETCHER COMMUNICATIONS

RED FM 102.5 - Power Supply. C/Park - 4 LED Screen TV's. Lots 161-397-453 & C/Park Units - TV Antennas.

-11,113.45

EFT2370 15/11/2011 GEOFFREY BROOKS Reimbursement - Water Filter Cartridges -139.05




EFT2371 15/11/2011 GERALDTON FUEL COMPANY

Supply - 20litre drum of Diesel Engine Oil Multipupose

-117.52

EFT2372 15/11/2011 GERALDTON MOWER & REPAIRS

CP87 Honda Plate Compactor -3,490.30

EFT2373 15/11/2011 HILLSBOROUGH SUPER FUND

G Brooks Superannuation -1,467.19

EFT2374 15/11/2011 JK PLUMBING GAS & MAINTENANCE

Caravan Park - Gas Connection, Replace Taps, Repairs to Laundry & Unblock Toilets; Pool - Repair Chlorine Pipe, Ablutions & Lot 397 - Toilet; Lot 43 - Replace Taps; Lot 343 -Supply & Install Gas Regulator. Old Hospital - Repair Burst Water Main.

-2,666.00

EFT2375 15/11/2011 LANDGATE Mining Tenement Schedules - Gross Rental Valuations

-496.75

EFT2376 15/11/2011 LEISURE INSTITUTE OF WESTERN AUSTRALIA AQUATICS

Country Pool Managers Seminar - Perenjori 19.10.2011

-60.00

EFT2377 15/11/2011 LGIS INSURANCE BROKING

Bush Fire Insurance Adjustment to 30 June 2012

-909.57

EFT2378 15/11/2011 M2 COMMANDER PTY LIMITED

Commander Service Assurance -136.21

EFT2379 15/11/2011 MARKET CREATIONS Web Site Maintenance -286.00

EFT2380 15/11/2011 MCINTOSH & SON Tractor - Cutting Blades & Bolts -154.00

EFT2381 15/11/2011 MIDWEST FINANCIAL Professional Services - September 2011 -4,125.00

EFT2382 15/11/2011 MITCHELL & BROWN Lot 43 Hepburn - Whitegoods -3,129.00

EFT2383 15/11/2011 MOUNT MAGNET DISTRICT HIGH SCHOOL

Donation - Mt Magnet District High School - End of Year Awards 2011

-500.00

EFT2384 15/11/2011 MT MAGNET MEAT SUPPLY

School Holiday Program BBQ -100.00

EFT2385 15/11/2011 MT MAGNET WASTE DISPOSAL

Town Rubbish Collection - September 2011

-11,290.40

EFT2386 15/11/2011 MTF SERVICES Transport Drum Roller from Mt Farmer Road to Works Depot

-396.00

EFT2387 15/11/2011 MURCHISON CARPENTRY Lot 157 - Replace Doors, Window & Paint; Lot 343 - Replace Skirtings & Tiles; Lot 43 - Replace Guttering & Additional.

-5,681.24

EFT2388 15/11/2011 MURCHISON HARDWARE Gas for Caravan Park & Lot 453 Jensen Cl - Assorted items for Caravan Park.

-1,735.00

EFT2389 15/11/2011 MURCHISON MAIL & FREIGHT

Freight - Various -236.07

EFT2390 15/11/2011 MURCHISON MECHANICAL SERVICES

Fuses for Fogger - Tyres for side tippers 1TCM988 - Repairs to Wiring on Fogger - Tyre repair MA30 - Air fittings & Repair damaged ramp cylinder and wiring 1DOZ344 - Service & repair Post Hole Digger

-3,537.20

EFT2391 15/11/2011 MURRAY BROWN Temporary Relief CEO -9,280.00

EFT2392 15/11/2011 NATIONAL HOTEL SANDSTONE

Accommodation & Meals for Road Crew-Sandstone-Oct 2011

-536.00

EFT2393 15/11/2011 NEVERFAIL Airport Terminal - Drinking Water -136.00

EFT2394 15/11/2011 NEXUS WA PTY LTD

Pool Chemicals - Washing Machine & Dryer to Perth for repair - Lighting Poles for Federation Park - Water for Airport - Signs & Frames for Depot (Road Closures, etc)

-1,053.50

EFT2395 15/11/2011 ORICA AUSTRALIA P/L Chlorine Gas - Swimming Pool -764.81

EFT2396 15/11/2011 PARMELIA HILTON PERTH Accommodation & Meals - Local Government Week

-10,232.05




EFT2397 15/11/2011 PAYNES FIND R/HOUSE Accommodation & Meals for Downer Road Crew - Monday Nights - November 2011

-880.00

EFT2398 15/11/2011 RELIANCE PETROLEUM Fuel Account - September 2011 -639.10

EFT2399 15/11/2011 ROCLA PRODUCTS RTR Race Course Rd - Supply Headwalls & Pipes

-1,101.07

EFT2400 15/11/2011 ROYAL LIFE SAVING SOCIETY AUSTRALIA

Watch Around Water Re-Registration 2011-2012

-250.00

EFT2401 15/11/2011 SANITY MUSIC STORES PTY LTD

CD - Youth Disco & DVD's x 3 for Cinema -129.95

EFT2402 15/11/2011 SHIRE OF CUE Long Service Leave Entitlement - Jenny Goodbourn

-1,256.01

EFT2403 15/11/2011 SIGMA CHEMICALS Swimming Pool - Chemicals -1,170.05

EFT2404 15/11/2011 SKIPPERS AVIATION Return Flight - W Atyeo - October -1,623.00

EFT2405 15/11/2011 SLATER - GARTRELL SPORTS

Sports Equipment- Golf, Basketball, T-Ball & Squash

-1,425.40

EFT2406 15/11/2011 SPOTLIGHT PTY LTD Festival - Face Painting Materials -47.92

EFT2407 15/11/2011 STATE LAW PUBLISHER State Law Publisher Membership 2012 -1,040.00

EFT2408 15/11/2011 THE LUSCOMBE SYNDICATE

Cleaning Supplies/Consumables -2,229.59

EFT2409 15/11/2011 THINK WATER GERALDTON

Anzac Memorial Gardens - Sprinklers -434.95

EFT2410 15/11/2011 TOLL IPEC PTY LTD Freight - Stationery and Signage -518.57

EFT2411 15/11/2011 VIDGUARD SECURITY SYSTEMS

Security Monitoring -231.00

EFT2412 15/11/2011 WA LOCAL GOVERNMENT ASSOCIATION

Advertising for Adminstration Assistant/PA to CEO and Bitumen Aggregate Tender 3 Sept 2011

-3,019.05

EFT2413 15/11/2011 WESTPRINT Tourist Information Centre Stock -567.84

EFT2414 15/11/2011 WINGZONE PTY LTD IGA Account - October 2011 -1,168.42

13206 15/11/2011 AIRSERVICES AUSTRALIA ERSA - Annual Amendment Service -122.00

13207 15/11/2011 HORIZON POWER Electricity - October 2011 - Street Lighting & Shire Properties

-17,993.82

13208 15/11/2011 PIVOTEL SATELLITE PTY LIMITED

Satellite Telephone Accounts -194.01

13209 15/11/2011 TELSTRA Telephone Accounts - Various -1,845.41

13210 16/11/2011 MOUNT MAGNET SENIORS GROUP

Donation - Mount Magnet Seniors Group 2011/2012

-1,000.00


EFT2417 30/11/2011 AIT SPECIALISTS PTY LTD Fuel Tax Credits - September 2011 -177.65

EFT2418 30/11/2011 ALEXANDER INSTALLATION SERVICE

Various Electrical Repairs -2,445.85

EFT2419 30/11/2011 ATYEO'S ENVIRO HEALTH SERVICES

EHO/Building Surveyor - November 2011 -4,671.98

EFT2420 30/11/2011 BUNNINGS BUILDING SUPPLIES P/L

Caravan Park - Reticulation Parts & Rapid Set

-105.00

EFT2421 30/11/2011 CALTEX SWAGMAN ROADHOUSE

Catering - Elected Member Training - Nov 2011

-341.00

EFT2422 30/11/2011 CANINE CONTROL Ranger Services 23rd & 24th October -3,622.08

EFT2423 30/11/2011 CHRISTINE LYONS TIC - Consignment Stock October 2011 -5.00




EFT2424 30/11/2011 CORPORATE EXPRESS Stationery - Administration & CDO -1,683.63

EFT2425 30/11/2011 ESPLANADE RIVER SUITES

Accommodation - CDO Training - F Munro & S Lockyer

-398.00

EFT2426 30/11/2011 FESA 2011-2012 ESL Quarter 2 Levy -9,866.48

EFT2427 30/11/2011 FLETCHER COMMUNICATIONS

12 x Assorted LAN Computer Cables -213.95

EFT2428 30/11/2011 GEOFFREY BROOKS Fuel Reimbursement -709.91

EFT2429 30/11/2011 GERALDTON FUEL COMPANY

Diesel & AD Blue (P221 & P222) - Nov 2011

-15,621.18

EFT2430 30/11/2011 GERALDTON MOWER & REPAIRS

Brushcutter Repair - Scrapped as not viable

-45.00

EFT2431 30/11/2011 GETAWAY OUTDOORS - GERALDTON

Tent Pavillion for Scouts/Seniors -399.00

EFT2432 30/11/2011 GLOWARE Candles-Carols Candlelight & Disco-Glow bands

-300.00

EFT2433 30/11/2011 HILLSBOROUGH SUPER FUND

Superannuation -3,419.00

EFT2434 30/11/2011 JASON SIGNMAKERS Airport - Signs - Keep Clear at all Times" X 2"

-127.60

EFT2435 30/11/2011 JK PLUMBING GAS & MAINTENANCE

Caravan Park - Gas Work for Bulk Cylinder. Pensioner units - unblock drains. Airport - unblock drains & service tapwear

-1,039.50

EFT2436 30/11/2011 JR & A HERSEY PTY LTD 240 litre Sulo Wheelie Bins & Spare Lid Pins

-1,974.36

EFT2437 30/11/2011 DUSTY TRACKS PHOTOGRAPHY

TIC Consignment Stock Sales - November 2011

-12.00

EFT2438 30/11/2011 M2 COMMANDER PTY LIMITED

Commander Network Service Charges - Nov 2011

-136.21

EFT2439 30/11/2011 MARKET CREATIONS 2012 Mid West Directory - Advertisement. Web Site Maintenance

-891.00

EFT2440 30/11/2011 MCDONALDS WHOLESALERS

Confectionery for Council Meetings -50.75

EFT2441 30/11/2011 METAL ARTWORK CREATIONS

Staff Badges - Councillor Name Plates -248.60

EFT2442 30/11/2011 MIDWEST FINANCIAL Professional Services - November 2011 -4,125.00

EFT2443 30/11/2011 MITCHELL & BROWN Commercial Urn - Scouts/Seniors -220.00

EFT2444 30/11/2011 MT MAGNET WASTE DISPOSAL

Town Rubbish Collection - Oct 2011 -10,172.80

EFT2445 30/11/2011 MTF MINE MAINTENANCE PTY LTD

Welding Repair Ramp on Low Loader - 1TLD778

-270.60

EFT2446 30/11/2011 MURCHISON AVIATION &MACHINERY

Grader Hire - Windimurra Access Rd to Boundary

-4,004.00

EFT2447 30/11/2011 MURCHISON HARDWARE Gas - Lot 43, Lot 151& Lot 343 -818.45

EFT2448 30/11/2011 MURCHISON MECHANICAL SERVICES

1DOZ344-service&hydraulics; LOADER-service&tyre repair; FOGGER-petal valves, compressor, coil, repairs general; 1DPA933-service&globe; 0MA-service; MA2190-service; 1TJE790-shackles; MA038-service & tyres; MA2136-service, tyre repair & tyres; GRADER-service & repairs.

-7,358.01

EFT2449 30/11/2011 NEXUS WA PTY LTD Water for Airport & MRVC Kilometre Signs -166.34

EFT2450 30/11/2011 ORICA AUSTRALIA PTY LTD

Chlorine Service Fee - November 2011 -75.24

EFT2451 30/11/2011 OUTBACK GEMS TIC Stock - Assorted Gems - November 2011

-341.00




EFT2452 30/11/2011 PAYNES FIND ROADHOUSE

Meals & Accommodation- Road Crew Dec 2011

-440.00

EFT2453 30/11/2011 PERFECT COMPUTER SOLUTIONS

IT Support - Sept & Oct 2011 -465.00

EFT2454 30/11/2011 PEST-A-KILL WA Annual Pest Treatment - November 2011 -5,062.20

EFT2455 30/11/2011 SANITY MUSIC STORES PTY LTD

Disco - Assorted CD's & Cinema - Movies -89.98

EFT2456 30/11/2011 SHIRE OF PERENJORI Accommodation-Pool Managers Seminar 2011

-240.00

EFT2457 30/11/2011 STATE LIBRARY OF WA Lost and Damaged Books -289.30

EFT2458 30/11/2011 STEPHEN THORPE CEO - Supply Tiles & Retile Entrances - Lot 43

-7,645.00

EFT2459 30/11/2011 THE LUSCOMBE SYNDICATE

Cleaning Supplies & Consumables. -257.85

EFT2460 30/11/2011 TOLL IPEC PTY LTD Freight - Airport Markers & Stationery -1,462.91

EFT2461 30/11/2011 TOTALLY WORKWEAR - GERALDTON

Uniforms - Cobie Coumbe -427.87

EFT2462 30/11/2011 TRISET BOSS PTY LIMITED A4 Rates Notices 2011-2012 -1,749.00

EFT2463 30/11/2011 VIDGUARD SECURITY SYSTEMS

Shire Office/Library/Lot 43 - Security Monitoring July-Sept 2011

-247.50

EFT2464 30/11/2011 WA LIBRARY SUPPLIES Youth Centre - Brochure Holders -159.90

EFT2465 30/11/2011 WESTSIDE PAINTING SERVICE

Lot 161-Internal & External Painting; Lot 43 - touch up painting; Lot 453-ceiling repair; Lot226-Verandah & Posts

-15,248.17

EFT2466 30/11/2011 WINGZONE PTY LTD IGA - Consumables November 2011 -421.51


Municipal Fund

-452199.16 0.00

Trust Fund 0.00 0.00

Loan Capital Accounts 0.00 0.00

Trading Fund Accounts 0.00 0.00

Other Fund Accounts 0.00 0.00

TOTAL

-452199.16 $ -

…...…..………..……….………………………………………….CHAIR

16 December 2011


12.2 INFORMATION REPORTS

12.2.1 Chief Executive Officer

File: AD-GEN Officer: Geoff Brooks - CEO Amended By: Nil Disclosure of Interest: Nil Date: 16 December 2011

Application To provide to Elected Members with an information report from the CEO on activities for the previous month. Works Activities over the last month have included:

Weed removal, mowing, edge trimming, pruning of roses, maintenance of the reticulation system and a general tidy up in the Main Street.

Laneway slashing.

Maintenance grading/repairs to washouts/gravel re-sheeting, Tourist Road, Wondinong Road.

Slashing of road reserves and nature strips within the township.

Removal of a number of car bodies and general litter within the township.

Road Patrols on the Great Northern Highway and Sandstone Road.

Weed removal and spraying.

Slashing of a number of vacant blocks.

Carting of gravel to the Depot.

Maintenance of plant and equipment.

Mount Magnet Mining and Pastoral Museum Completion of the Museum is currently a priority within the parameters of the 2011/2012 capital works budget. Connection of stormwater drainage from the building is currently in progress. An order has been placed for construction of the front fence with delivery of materials expected towards the end of January 2012. A quote has been obtained for the construction of the footpath from the BP Service Station to the Museum and the availability of the contractor is currently being determined.

Furniture and fixtures are currently being ordered for the fit out of the Visitors Information Centre and picture railing is being arranged for the museum’s photographic exhibition.

An official Museum opening and “Return to Magnet Weekend” is being planned for Easter (6-9 April 2012).

Mount Magnet Memorial Swimming Pool Numbers were down a little during the month of November due to the cooler weather. New arrangements have been put in place to ensure that young children are under proper adult supervision. The pool is remaining open until 7.30pm during the week in an effort to cater for workers from the Ramelius Single Persons Camp.

Preparation of a concept design and costing for the new change rooms, toilets and kiosk has commenced with a site visit by Building Design and Drafting Consultants, Teakle and Lalor. A survey of the site has also been arranged.


2011/2012 Bush Fire Season A meeting of rural landholders was held on 8 December 2011 to prepare for what could be a difficult fire season. A major benefit of the meeting was the opportunity to update equipment and contact lists.

Regulatory Activities Council Ranger, Mr Peter Smith, attended Mount Magnet on Friday 11 November 2011. Patrols were conducted of the townsite and surrounding areas and license enquiries made. One complaint regarding an abandoned motor vehicle at the north end of town on Hepburn Street was attended to.

The Ranger also attended Mount Magnet on Saturday 12 November 2011. The annual Registration Day was conducted at the front of the IGA store. As a result, 15 dogs were paid for and registered. This initiative was once again well received by the community.

The Ranger also attended Mount Magnet on Wednesday 30 and Thursday 1 December 2011. On this visit, patrols were conducted of the townsite and surrounding area and license enquiries made. Three complaints were dealt with. Two of these were regarding unregistered motor vehicles. The third complaint was regarding a dog attack but the complainant did not want to proceed any further. The dog in question was unable to be located. Local enquiries were made but the dog could not be identified.

The Ranger visited Mount Magnet again on Sunday 4 December 2011. On this visit the Ranger spoke to the resident regarding abandoned motor vehicles next to the Caravan Park. Steps are being made to remove the vehicles.

Caravan Park/ Tourism With the closure of the Tourist Information Centre, tourist enquires are being handled at the Shire Office. Council’s Tourist Information Officer is currently working on the fit out of the new Visitors Centre at the Museum.

At the Caravan Park, occupancy levels of the cabins have been high as result of the number of contractors currently requiring accommodation in town. Tourist numbers have been low.

Community Development CINEMA Transformers 3: Dark of the Moon on Friday 18 November had 13 attendees while Cars 2 on Friday 2 December had only 9 attendees. Numbers of children have been down for all community activities this month as some are already away and others have stayed at home due to fighting. Red Dog is scheduled for Friday 16 December. MARKETS Markets were held on Saturday 19 November in Foster Park with 6 stallholders. The next market day is Saturday 10 December also in Foster Park. YOUTH DISCO Due to the number of school camps in December, the December Disco has been cancelled, with the November Disco celebrating Christmas. Thirty nine (39) children attended and a very enjoyable time was had by all. KIDS POOL PARTY A kid’s pool party will be held on Friday 23 December. CITIZEN OF THE YEAR The Citizen of the Year awards have been advertised in the Shire newsletter and Mount Magnet Leader for the last two months with nomination forms available from the Shire Office.


Forms have been distributed to community groups and advice given on the nomination process. Nominations close on Friday 9 December 2011. CAROLS BY CANDLELIGHT In conjunction with the Presbyterian and Catholic Churches, this year’s Carols by Candlelight will take place on Sunday 11 December in Foster Park. It appears that the power will not be connected or new lighting in place in the park by this time. SCHOOL HOLIDAY PROGRAM A school holiday program is in place for the first week of school holidays (19 to 23 December 2011), and one is being prepared for 9 to 27 January 2012 for Ms Simone Jones to run.

Comment Subject to consultation with Elected Members over the coming months it is expected that this report will be refined to include comparative data both of a financial and performance nature.

Consultation Nil

Statutory Environment Local Government Act Part 3, Functions of Local Government.

Policy Implications Nil

Financial Implications Nil

Strategic Implications Nil

Voting Requirements Simple Majority


Moved: Cr Jensen Seconded: Cr Homewood That Council receives and notes the information report from the Chief Executive Officer. RESOLUTION: 2011-12-09 CARRIED 9/0


12.2.2 Motor Vehicles Operational Data as at 31 October 2011 Light Vehicle Rego Kilometres Utility - Holden Colorado Dual Cab (WM) MA 2 44186 Utility - Toyota Hilux Dual Cab MA 039 65749 Utility - Toyota Hilux Tray Back MA 30 7997 Utility - Toyota Hilux MA 2190 88450 Utility - Toyota Hilux Tray Top MA 2099 7400 Utility - Ford Courier 4x2 Single Cab (CP) MA 2134 35082 Utility - Mazda Bravo Ute MA 2136 80522 Office - Toyota Prado Wagon 0 MA 76898 Bus - Mitsubishi Rosa Community MA 80 58138 Utility - Toyota Hilux Dual Cab MA 030 65749 Office - Toyota Prado Wagon 1DPA 933 13880 Large Plant Rego Odometer/Hours Nissan Tip Truck MA 2132 49147 Isuzu Truck MA 2185 54338 Volvo FE Loader (New Loader) MA 029 01847 Cat 12H Grader MA 2170 4417 Nissan Tip Truck 1DOZ344 22194 Mitsubishi Fuso Truck MA 17 2931 Other Plant Rego Odometer/Hours Volvo Roller MA 003 0164 hrs Clarke Bobcat MA 006 312 hrs Tennant Road Sweeper MA 2155 070 hrs New Holland Tractor 1CZS 671 302 hrs


13 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

Prior to consideration of Item 13.1 Cr McGorman left the meeting.

13.1 NOTICE OF MOTION - CR WILL SCOTT

This report has been prepared in response to the following notice of motion, by Cr Will Scott, given at the Ordinary Meeting on 25 November 2011.

“That 2011/2012 Royalties for Regions funding be directed to the Swimming Pool facility”.

File: FI-RFR Officer: Geoff Brooks - CEO Amended By: Nil Disclosure of Interest: Nil Date: 16 December 2011

Application To update the Shire of Mount Magnet Forward Capital Works Program and seek approval for Council’s 2011/2012 Country Local Government Fund (CLGF) allocation to be directed to the Swimming Pool facility. Background 2010/2011 CLGF Funding On 20 September 2011 a Financial Assistance Agreement was entered into with the Department of Regional Development and Lands for the construction of new toilets, kiosk and change rooms at the Mount Magnet Swimming Pool utilising Council’s CLGF 2010/2011 funding allocation of $452,631. These funds were paid to Council in October 2011 and are held on term deposit in Council’s Reserve Account. 2011/2012 CLGF Funding The CLGF 2011/2012 allocation for the Shire of Mount Magnet is $397,885 which is available on the following conditions:

Projects must be identified in a Council approved Forward Capital Works Plan.

Local governments should be well advanced in their project planning.

Expenditure must be directly related to capital works projects.

Application to be lodged by 30 December 2011. In accordance with the above Notice of Motion, it is proposed to direct Council’s 2011/2012 CLGF allocation to the pool thus significantly increasing the scope of works from that previously envisaged. Based on a preliminary scope of works and estimated costs prepared by Building Design and Drafting Consultant Teakle and Lalor, the following preliminary components are proposed:

Kiosk/Office – 30m²

Amenities – Toilets, Showers, Change Rooms and Cleaners Room – 100m²

Fitness Centre – 60m²

First Aid Room – 12 m²

Multipurpose Room – 80m²

Verandas – 120m²

External Shade Sails The estimated cost of the above, including design and specification costs, is $670,000 assuming similar building materials to those used in the new Museum building. The balance


of $170,000 is expected to be required for site specific issues such as relocation of absorption trenches and the possibility of requiring two separate structures. The above room areas are preliminary only and intended to provide a basis on which to estimate costs. A further report to Council will be submitted for consideration when the conceptual design is completed Forward Capital Works Plan (FCWP) Council’s 2011/2012 FCWP item is a Youth Centre, estimated to cost $800,000. It is proposed the FCWP be amended by deferring the Youth Centre by twelve months and for 2011/2012 making provision for the Swimming Pool facility upgrade project. Comment In November 2011 Building Design and Drafting Consultants Teakle and Lalor were engaged to prepare a preliminary design and costing for the toilets, kiosk and change rooms. Subject to approval to allocate 2011/2012 CLGF funding to the pool the consultants brief will be expanded to include the complete project. Once finalised, the conceptual design will be submitted to Council for consideration. Completion of the conceptual design will involve input from Elected Members and the community. Consultation Mr Peter Teakle – Teakle and Lalor Mr Jim Dillon – Midwest Financial Services Statutory Environment Royalties for Regions Act 2009 Policy Implications Nil Financial Implications Subject to approval by Council the upgrade of the pool facilities will be incorporated in the budget review requested by Elected Members for consideration at the February, Finance and Audit Committee Meeting. Strategic Implications Nil Voting Requirements Absolute Majority


Moved: Cr W Scott Seconded: Cr Jensen

That approval is given to vary the Forward Capital Works Program by including, as the 2011/2012 CLGF project, upgrade works at the Swimming Pool and deferring the Youth Centre project to 2012/2013.

REOLUTION: 2011-12-10 CARRIED 8/0



Moved: Cr W Scott Seconded: Cr Jensen That 2011/2012 Royalties for Regions funding be directed to the Swimming Pool facility.


Following consideration of this item Cr McGorman returned to the meeting.


14 NOTICES OF MOTIONS FOR THE NEXT MEETING Cr W Scott “That consideration be given to the provision of funds in the 2012/2013 Budget for installation of bores along Shire roads.”

Cr Ford “That consideration be given to the provision of funds in the 2012/2013 Budget for remediation works to prevent ponding of water in Barimari Creek within the town centre.”

15 CONFIDENTIAL BUSINESS

15.1 CITIZEN OF THE YEAR NOMINATIONS

Moved: Cr Jensen Seconded: Cr Brand

That Council go into confidential session to discuss Item 14.

CARRIED 9/0

Moved: Cr Brand Seconded: Cr Jensen

That Council endorse the recommendations of Citizen of the Year award panel.

CARRIED 9/0

Moved: Cr Brand Seconded: Cr Jensen

That Council return to open session.

CARRIED 9/0 16 ELECTED MEMBER MATTERS

Cr Homewood Requested that the surplus sheds at the Depot be made available for erection at the Town Fire Brigade facility to house the bushfire vehicle. The CEO advised that the two sheds were available for collection when convenient and that a report on equipment for the Mount Magnet Bushfire Brigade would be submitted to the next Ordinary Meeting of Council, held 24 February 2012.

Cr Ford Suggested that manuals and procedures for the Works Department should be updated over the next six months.

Cr W Scott Recommended that, because of the short time frame, a consultant should be engaged to assist with Council’s application for a Regional Airport Grant.

Cr W Scott Recommended that Mid West Councils make a joint approach to Mainroads WA for urgent upgrade works on the dangerous 90kph section of the Great Northern Highway north of Bindi Bindi.


17 NEXT MEETING

The next Ordinary Meeting is scheduled for 24 February 2012 at 1.00 pm. 18 CLOSURE OF MEETING

The meeting closed at 5.25 pm.

shire of mount magnet unconfirmed minutes ordinary … · 12/16/2011 · the letter from mcleods...

Documents