the short term staff initiativejune 3 | stc.wbg@gmail.com | bit.ly/shorttermstaffThis presentation is for internal use onlythe short term staff initiativeWe are a group of volunteersthe short term staff initiativeThank you We conducted an independent survey. This was a big step. Lots of people were scared to respond. Over 1700 responses. We now have an unprecedented resource Thank you for speaking up Today we want to give these results back to youthe short term staff initiativethe short term staff initiativeWhat we found is that we face: Real challenges, real risks, real vulnerabilities Chronic abuse, lack of protection Lack of information Immigration vulnerability Health insurance the short term staff initiativethe short term staff initiativeshadow workforce Overwhelmingly, systematically, STs are doing full time long term work The problem is bigger than we realizedthe short term staff initiativethe short term staff initiativeWe need a solution to this The ST contracting system is broken: ST contracts are no longer used for their intended purpose. But there is a better waythe capability of this organization is unrivalled. Can you believe it! Were at the end of an organizational restructuring but we havent has a voice in that process. And right now, we have an opportunity with the strategic staffing and the contract architecture exercises Yesterday we met with HR and they said We are listening. Theyre going to look at ST contracts over the next FY. And if we dont participate, well end up right here again.the short term staff initiativethe short term staff initiativeOutcomes we want to see Staff who work long term hired under long term contracts Appropriate protections and support provided to staff on short term contracts Lets do this by building a representative voice for short term staffthe short term staff initiativethe short term staff initiativeThe rest of this meeting HR data Survey results Next steps Questionsthe short term staff initiativethe short term staff initiativeOutline HR data Survey results Next steps Questionsthe short term staff initiativethe short term staff initiativeMYTH: There arent that many short term staff membersthe short term staff initiativeFACT:There are many MORE short term staffthan all other types of staff COMBINEDthe short term staff initiative70007500800085009000950010000105001100011500120002005 2006 2007 2008 2009 2010 2011 2012 2013Long term staff (IRS, LRS, & ET) Short term staffSource: Annual Review of Human Resources (Red Book)FY05-FY13Note: Uses most recent data available for HQ hired World Bank staff. Official Use Only.the short term staff initiativeMYTH: Short term staff dont work that many daysthe short term staff initiativeFACT: Short term staff work overONE MILLION days per yearthe short term staff initiativeLong term staff1201271%Short term FTEs502229%Counts of full-time equivalent staff (FY15)Source: The World Bank Quarterly Business and Risk Review (QBRR), Q3 FY15.Notes: FTE = number of ST days worked divided by 240. Long term staff refers to staff on Open/term or ETC/ETT contracts or on Special Assignment that are in active statusthe short term staff initiativeAnd the reliance on short term staff is growingThisreflects the increased use of contingent staff during the hiring freezeindicating Units are relying mostly on STCs to support delivery of the work program.- The World Bank Quarterly Business and Risk Review (QBRR), Q3 FY15.the short term staff initiativeOutline HR data Survey results Next steps Questionsthe short term staff initiativethe short term staff initiativeMethodology Survey Developed by STs Quality revision reviewed and piloted by experts and STs Very extensive over 100 variables with over 20 qualitative variables Survey was spread by word of mouth, the help of the SA and other networks Sample Size: 1,718 STs took the survey Qualified STs were recruited to clean the data and analyze the resultsthe short term staff initiativeMethodology The results are analyzed by subpopulation. 10 subpopulations have been identified and analyzed: Country office STs (coffice) Females G4 visa holder (g4) Female G4 visa holder (femg4) Females in country offices (femco) Retirees (retirees) STs with 150 days on their contract (work150plus) Under 33 years old (young) STTs (stt) Full sample excluding retirees (total)We also include a full sample category that includes retirees (fullsample)the short term staff initiativeWho are STs?60%40%0%10%20%30%40%50%60%70%Female (%)Male (%)Country Offices37%Headquarters (DC)63%the short term staff initiativeWho are STs?95%5%Non RetireesRetireesMostly Not Retirees44%33%13%9%0% 10% 20% 30% 40% 50%G4 visaUS CitizenGreencardOtherImmigration Statusthe short term staff initiativeWe are midcareer professionals16%65%7%9%0%10%20%30%40%50%60%70%Bachelor'sDegree (%)Master'sDegree (%)DoctoralDegree (PhD)(%)OtherprofessionalDegree (JD,MBA, MD, etc.)(%)5%19%25%16%9%26%0%5%10%15%20%25%30%Less than 2years2-4 years 5-7 years 8-10 years 11-14 years 14+ yearsthe short term staff initiativeFulltime71% either currently or expect to have 150 plus days on their contract in this FY29%71%NoYesMost of us receive 100% of our incomefrom World Bank contract(s)62%75%66%85%68%85%14%76%74%79%71%0%20%40%60%80%100%the short term staff initiativeWork without Paythe short term staff initiativeSystemic Work Without Pay39%30%33% 33%0%20%40%60%Asked to startworking BEFOREyour contract wasfinalizedAsked to continueworking AFTER yourdays have expiredAsked to STRETCHyour days/hoursAsked to SAVE yourdaysfullsamplethe short term staff initiativeWork without Pay82%18%0%20%40%60%80%100%After the start of mycontract (%)Before the start of mycontract (%)If you continued work AFTER your days expired, or SAVED or STRETCHED your days - was this arrangemnet made before or after your contract was signed?the short term staff initiativeWhat we want and expect0% 20% 40% 60% 80% 100%cofficefemfemcofemg4fullsampleg4sttwork150plusyoungtotalI want an RA, ETs, YP, or Staff Contract I expect RA, ETs, or Staffthe short term staff initiativeHealth Insurancethe short term staff initiativeMisconduct, Abuse, and Harassment12%19%15%22%16%22%14%11%18%16%17%10%10%9%11%9%10%5%10%10%9%9%0%5%10%15%20%25%30%35%Yes (%) I'd rather not comment on this (%)the short term staff initiativeSystematic lack of Reporting53%59%55%63%59%61%60%48%57%71%59%0%10%20%30%40%50%60%70%80%Did not Reprot the misconduct, abuse and/or harrassmentthe short term staff initiativeSexual HarassmentOf those that had experienced any form of misconduct, abuse, or harassment, what percent have ever felt sexually pressured or otherwise harassed AT YOUR PLACE OF WORK?10%21%10%26%18%23%7%14%17%24%18%0%5%10%15%20%25%30%coffice fem femco femg4 fullsample g4 retiree stt work150plus young totalthe short term staff initiativeStress unique to the ST contract90%71%72%70%0%20%40%60%80%100%Uncertainty ofemployment afterthe contract(s) endNegotiating ratesand daysVisa Issues (G4 visaholders only)Inadequate (or lackof) health insurancefullsamplethe short term staff initiativeEmployment RelationshipI dont feel valued My TTL and Manager Respect Me0%20%40%60%80%100%TTL respects me Manager respects me0%5%10%15%20%25%30%35%the short term staff initiative0%20%40%60%80%100%I feel empowered to proposesomething new and innovativeSTT Full sample Retirees0%20%40%60%80%100%I'm developing as a professionalfemg4 fullsample cofficeThe Business Casethe short term staff initiativeSurvey Conclusions Structural factors cause consistent vulnerability that are specific to STs. STs are being used to fill full time positions G4 women most vulnerable Lack of protection that decreases our ability to contribute as professionals Business case Legal casethe short term staff initiativeOutline HR data Survey results Next steps Questionsthe short term staff initiativethe short term staff initiativeWe can make a changeThe things that got so much clapping the G4 visas, the consultancies Im not going to pretend that I can solve that problem for everybody in the next, you know, few weeks to months.-President Kim (October 7, 2014):the short term staff initiativeWe can make a changeJYK after the Initiative launched our survey and organized for the Ask Me Anything sessions (March 19, 2015): [I]f people have been continuously getting STCs and making huge contributions to the organization, but then not being recognized and using STCs as a way of keeping their budgets low. Well, we have to have a solution to this.the short term staff initiativeActions you can take now1. Join our email list: bit.ly/shorttermstaff2. Spark page: bit.ly/shorttermspark3. Join the Staff Association4. Go to the SAs meeting on June 125. Were having a strategy meeting on June 15.the short term staff initiativeThank youExtrasthe short term staff initiativeWhat kinds of contracts do we want?What type of contract do we expect to be offered when your current contract expires?Only between 8 and 24% of us want to continue in an ST contract.The rest of us want other types of contracts with more stability (ETC, RA, YP, or Staff)Yet most of us expect to be offered another STC/STT0% 20% 40% 60% 80% 100%cofficefemfemcofemg4g4sttwork150plusyoungtotalfullsampleWant Fulltime Contracts RA, ETs, YP, or Staff0%20%40%60%80%100%cofficefemfemcofemg4fullsampleg4retireesttwork150plusyoungtotalRA, ETs, or StaffRA, ETs, or Staffthe short term staff initiativeThe Gender DivideWhy so many women?0%10%20%30%40%50%60%70%80%Female (%)Male (%)the short term staff initiativeThe Business Case0%20%40%60%80%100%I'm able to contribute to the best ofmy abilityfemg4 fullsample retiree0%20%40%60%80%100%I engage in meetings and discussionas if I was stafffemg4 fullsample retireethe short term staff initiativeAreas with which to engage with the Initiative TTL & Manager ally outreach ST self-help resource development Organizing a representative base Communications support Know Your Rights Sharing experiences & socializing