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Page 1: SHORT TITLE - Houston Methodist Hospital

SHORT TITLE

SUBTITLE

Name Date

Page 2: SHORT TITLE - Houston Methodist Hospital

• Change often brings uncertainty and anxiety, and we are

committed to making this integration as smooth as possible for

you

• We will make sure you have the resources and information you

need to understand Houston Methodist including all aspects of HR

– compensation, benefits, payroll, learning and recruiting, and

what actions you may need to take.

• We recognize you will be receiving a lot of information and are

here to answer questions.

• We ask for your patience as we work through this transition. Many

teams are very hard at work to ensure the integration occurs

quickly and successfully. But we will hit a few bumps!

• We will communicate important information as needed – and as

much as possible through a weekly transition email &

MyMethodistBenefits.com.

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Transitioning to Houston

Methodist

Page 3: SHORT TITLE - Houston Methodist Hospital

• Staff Incentive programs utilize the same targets as

management

• Staff are eligible for a quarterly Patient Satisfaction

Bonus (PSB) based on their entity results.

– System PSB performance has exceeded threshold for the last

18 quarters straight

– Quarterly bonuses can range from $150 - $300

• Staff are eligible for an annual Quality Bonus.

– Quality Bonus is based around Hand Hygiene results

– Annual bonuses can range from $50 - $150

Staff Incentives

Page 4: SHORT TITLE - Houston Methodist Hospital

• Houston Methodist has also periodically paid special

bonuses such as annual Thank You bonuses.

• A System staff employee who worked full-time in 2013

received $1,172 in incentive compensation.

Staff Incentives

Page 5: SHORT TITLE - Houston Methodist Hospital

RESOURCES TO UNDERSTANDING

YOUR BENEFITS

• 2014 Benefits Guide

– Provides detailed explanations of all benefits

• mymethodistbenefits.com

– Quick Links to enroll

– Benefits Guide

– All forms & documents available under Benefits Library

– Easy access from home!

• Houston Methodist’s Benefit Vendors

– Info card with all phone numbers and websites (info also

available on mymethodistbenefits.com)

• Local HR Office

• Corporate Benefits Office – phone or email 5

Page 6: SHORT TITLE - Houston Methodist Hospital

BENEFIT PLAN ELIGIBILITY

• The Defined Contribution Plan has no enrollment, funded each year work 1000 hours and employed on the last day of the year. • ** Evidence of Insurability required if not enrolled within 30 days of initial eligibility.

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FIRST Day Eligibility to ALL BENEFITS

Standard Hours of 20 or more (not

temporary or PRN)

All Employees:

Enroll first 30 days upon eligibility •Medical/Pharmacy

•Dental

•Vision

•Flexible Spending Accounts

•Legal Plan

90 Day Waiting Period •Short and Long Term Disability

No enrollment deadline •Optional Life Insurance**

•Vol. Accidental Death and Dismemberment

•Adoption Assistance

•MetLife Home & Auto

•403(b) Tax Sheltered Annuity

No enrollment (automatically provided) •Paid Time Off

•Short and Long Term Disability

•Basic Life and Accidental Death and

Dismemberment •Back Up Care Program •Care.com

•Defined Contribution Plan*

•Employee Assistance Plan

•Voluntary Benefits (Employee discount

program)

Period specific •Paid Time Off Sell Program

•Tuition Reimbursement

•College Scholarships for Employees’ Children

Page 7: SHORT TITLE - Houston Methodist Hospital

2014 DEPENDENT

ELIGIBILITY

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Page 8: SHORT TITLE - Houston Methodist Hospital

2014 DEPENDENT

ELIGIBILITY CONTINUED

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Page 9: SHORT TITLE - Houston Methodist Hospital

DEPENDENT ELIGIBILITY

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• It is important that you read and understand all dependent eligibility

requirements – see page 6 of your Benefits Guide.

• Verifications are conducted to ensure only eligible dependents are

covered on our benefit plans. These verifications are administered by

the ConSova Corporation, a benefits verification firm.

• You will be contacted by ConSova to provide proof of dependent eligibility

for any dependent on the Houston Methodist Medical Plan.

• If you cover your spouse under the Medical Plan and indicate that

he/she is not eligible for his/her employer’s medical plan, you will have

to provide additional documentation that will validate this statement.

• If you do not respond, provide incomplete information, or a dependent is

found to be ineligible, the affected dependent will automatically be

removed from the Medical Plan and all other benefit plans for which

he/she is determined to be ineligible. You may also be requested to

repay Houston Methodist for benefits paid out on the ineligible

dependent.

Page 10: SHORT TITLE - Houston Methodist Hospital

SPOUSAL SURCHARGE

In addition to the Medical Plan premium when the following

conditions are met Spousal Surcharge applies:

1. Employee’s spouse is eligible to participate in an employer’s medical

plan (regardless of type of plan) AND

2. Employee’s spouse chooses to participate in the Houston Methodist

Employee Medical Plan.

The amount of the surcharge is $100 per pay period.

Does not include spouses who are covered under Medicare, who

are not eligible for their employers’ plan or who are self-employed

and do not have access to a group plan.

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Page 11: SHORT TITLE - Houston Methodist Hospital

MEDICAL PLAN –

UNITEDHEALTHCARE

• Two Plans:

1. Choice

2. Choice Plus

• Both provide comprehensive coverage

• Plans are identical “In Network”, Choice Plus allows for “Out of

Network” at % of charges covered after deductible.

• The “In Network” is the entire Choice/Choice Plus UHC network

which is a nationwide plan with approximately – 19,683

specialists in Houston and 74 hospitals.

• Choice Plus costs significantly more than Choice Plan, with the

only additional benefit being able to go out of the UHC network.

• Over 95% of employees enroll in the Choice Plan.

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Page 12: SHORT TITLE - Houston Methodist Hospital

MEDICAL PLAN PROVIDERS

• Plan Provider Networks:

– Houston Methodist Preferred Network: Houston Methodist Facilities and

Physicians

• Also includes Texas Children’s Hospital and pediatric physicians who have privileges to practice

medicine at Texas Children’s Hospital only for services that are performed for dependent children

under age 19 or disabled (excluding maternity services).

– UnitedHealthcare Network: All Other Choice/Choice Plus UHC Network

Providers

• All networks are listed on welcometouhc.com/houstonmethodist

• Save money by using Houston Methodist Preferred Network- Co-Pay Examples:

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Houston Methodist Preferred

Network

UnitedHealthcare

Network

Inpatient hospitalization* (non

emergency)

$250

$1,750 + 20% co-insurance

Outpatient Surgery* $150 $1,250 + 20% co-insurance

Primary Care Physician $20 $25

Specialist Visit $35 $50

Diagnostic Test* $50 $500 + 20% co-insurance

*Deductibles also apply

Page 13: SHORT TITLE - Houston Methodist Hospital

HM MEDICAL PLAN

DEDUCTIBLES

• Medical Plan Deductible amounts vary as follows:

• To qualify for the lower deductible, action is needed.

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Deductible In-Network Out-of-Network

High Deductible:

Individual

Family

$1000

$2,000

$1,250

$2,500

Low Deductible:

Individual

Family

$250

$500

$500

$1,000

Page 14: SHORT TITLE - Houston Methodist Hospital

HM MEDICAL PLAN

DEDUCTIBLES

• To Qualify for the Lower Deductible for 2014:

You and your covered spouse must both: Complete the WebMD Health Assessment

Complete a HealthyDirections Biometric Screening

Be tobacco/nicotine-free by:

• Screening negative for tobacco/nicotine* use during your Healthy

Directions Biometric Screening

• The Health Assessment and Biometric Screening must

be completed within 60 days of hire or entering a

benefits eligible status to be eligible for a reduced

deductible.

*If it is unreasonably difficult for your spouse to be tobacco/nicotine-free, an alternative lower

Medical Plan deductible qualification may be available. For more information, contact HR Benefits

at 832.667.6211 or [email protected]. 14

Page 15: SHORT TITLE - Houston Methodist Hospital

CARRYOVER FROM

CHRISTUS – DED/OOPM

• Employees will receive a credit of 60% of out of pocket costs* and

up to $250 towards the deductible* if they complete the following

criteria** by March 2, 2014:

• Health Assessment through WebMD on MMB

• Onsite Biometric Screening

*For out of pocket and deductible costs incurred from July 1, 2013

through January 31, 2014 and paid through February 28, 2014.

**This criteria will also count towards the 2014 Medical Plan

Rewards criteria to receive the lower Medical Plan deductible in

2014. However, please note, additional criteria apply for the 2014

Medical Plan Rewards.

Page 16: SHORT TITLE - Houston Methodist Hospital

WHAT IS A BIOMETRIC SCREENING AND

WHERE TO GET ONE DONE

• A Biometric Screening is a key component in helping

you learn more about your health and wellness.

• The screening includes height, weight, waist, lipid

profile, tobacco utilization status and glucose.

• Visit the HealthyDirections Hot Spot on

mymethodistbenefits.com to find the current Biometric

Screening schedule.

• Employees and covered spouses need to make an

appointment at a Houston Methodist location that is

convenient for them, regardless of the employee’s work

location.

• It is not required that you be fasting prior to the

screening, but it is preferred. 16

Page 17: SHORT TITLE - Houston Methodist Hospital

IMPORTANT INFORMATION ON

QUALIFYING FOR LOWER DEDUCTIBLE

• All employees and spouses are required to attend a

Biometric Screening on campus.

• Exceptions to attending a screening on campus will

only be made for one of the following two reasons:

1. Spouse resides more than 50 miles from ANY Houston

Methodist facility

2. Spouse will be out of the area 30 days during Enrollment

events (documentation required)

• Spouse will have to wait to complete Health

Assessment

Only ees on LOA will be allowed to use the form, that is the only exception

other than spouses. Forms will only be granted after eligibility is

confirmed.

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Page 18: SHORT TITLE - Houston Methodist Hospital

• HealthyDirections Programs to help you and your spouse get and stay healthy • Kicking the Tobacco Habit

• Getting Fit

• Staying Healthy

• Relieving Stress

• Our HealthyDirections Rewards

• Staying healthy has its own rewards at Houston Methodist. We strive to reward those

who take steps to achieve a healthy lifestyle.

• View upcoming events, including Biometric Screenings

• Share your healthy stories and recipes

• And much more!

Visit the HealthyDirections Hot Spot on

mymethodistbenefits.com to learn more about:

• Growing Family

• Managing Health Conditions and Illness

• Eating Right

• Shedding the Pounds

Page 19: SHORT TITLE - Houston Methodist Hospital

• Care Navigator at Houston Methodist – a

HealthyDirections Program

A group of nurses dedicated to helping our employees

with the following services:

– Establish a primary care or specialist physician relationship, if

needed

– Assist and advise on choosing physician specialists for initial

or second opinions

– Coordinate the exchange of information between all physicians

involved in managing your care

– Assistance with transfers to a Houston Methodist facility if

needed

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• Methodist Care Navigator

Page 20: SHORT TITLE - Houston Methodist Hospital

PHARMACY BENEFITS –

CVS CAREMARK

• Nationwide network, includes all major retailers – not just CVS

• 90 Day Prescriptions (purchased by mail or at CVS Retail) is mandatory for maintenance medications once you have obtained two one-month (up to 30 days) supplies of medication

• Generic Step Therapy – you must try the generic version first or the brand name prescription will not be covered

• Specialty drugs must be filled at a specialty pharmacy after obtaining a one-month supply (mail order pricing not available)

• $50 deductible per family member

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Tier Co-Insurance % Minimum

Retail/Mail

Maximum

Retail/Mail

Tier I None $10/$20

Tier II 30% $35/$70 $75/$150

Tier III 50% $50/$100 $125/$250

Page 21: SHORT TITLE - Houston Methodist Hospital

VISION – EYEMED

• $10 co-pay for routine exam (every 12 months)

• Co-pays on all other services, see Benefits Guide for detailed information.

• Provides benefits both in and out of network

• In network providers include Target Optical, Sears Optical, JCPenny Optical, Pearl Vision, Lenscrafters and many more.

• Election is separate from medical

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Page 22: SHORT TITLE - Houston Methodist Hospital

RETIREMENT

• Two retirement savings plans available to eligible employees

– 403(b)

– Defined Contribution Plan (DCP)

• How to enroll in the 403 (b) Tax Sheltered Annuity:

Enroll anytime by

1. Internet at netbenefits.com/methodist

or

2. Via the toll free number at 1.800.343.0860

• Automatically enrolled in the DCP

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Page 23: SHORT TITLE - Houston Methodist Hospital

RETIREMENT – 403(B)

• Contribute 1% to 60% of eligible pay to the 403(b)

• Houston Methodist makes matching contributions as follows

• Annual contribution for 2014 is capped at $17,500

• Employees over 50 in 2014 eligible for catch up contributions of $5,500

• The match contribution is 100% vested at 3 years of service, 0% vested prior to 3 years of service.

• Participants receive vesting credit for each year that they work 1,000 hours

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Your Contribution Methodist Contribution

1% .5%

2% 1%

3% 1.5%

4% 2%

5% to 60% 2%

Page 24: SHORT TITLE - Houston Methodist Hospital

RETIREMENT – DEFINED

CONTRIBUTION PLAN

• The Defined Contribution Plan (DCP) is funded based on service (including Christus) and employee status:

• You will receive a contribution each year that you:

1. Work 1,000 hours

2. Were employed on the last day of the year

• Participants receive vesting credit for each year that they work 1,000 hours. Calendar years of 1,000 with CHRISTUS will be counted.

• 100% vested at 3 years of service, 0% vested prior to 3 years of service.

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Service Staff Management

0 – 9 Years 3% 7%

10- 19 Years 4% 8%

20 + Years 5% 9%

Page 25: SHORT TITLE - Houston Methodist Hospital

PAID TIME OFF

• Save $$ from CHRISTUS cash out for unpaid

days HM

Plan Feature Houston Methodist Christus

Accrual Method Bi-weekly based upon standard

hours (the hours you are

typically scheduled to work

during a week)

Bi-weekly based upon work

hours

Holidays Not accrued with PTO, awarded

at each holiday

Included within PTO Accruals

Using PTO Limited to Standard Hours per

week, with exception if

requested by Manager

Limited to “Regular time” in the

pay period, with the exception

Cap on PTO Balance Unlimited 1x their annual accrual;

Requirements to Use PTO If working less than your

Standard Hours, must be used

except when due to Low Census.

Option to use or be unpaid.

Eligible for PTO Payout 1 year of employment 90 days of employment

PTO Sell Opportunities 4 (2 at 100% and 2 at 75%) 2 at 75%

Page 26: SHORT TITLE - Houston Methodist Hospital

PAID TIME OFF (PTO)

• Used for vacation, personal, and sick time

• Benefits accrue each pay period beginning date of hire and

may use PTO time as accrued

• All PTO is accrued based upon PTO Category, Standard Hours

and years of service.

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Page 27: SHORT TITLE - Houston Methodist Hospital

• Premiums start 1st pay period, regardless of when you enroll

• Medical:

– Premium vs. Utilization cost

– Carryover of Deductible/OOPM up to certain limit with wellness activities

– Qualification for Medical Plan Reward (save $750 to $1,500 in deductible)

– 95% of HM ee’s choose Choice Plan

– HM Tier 1 being updated to include HMSTJ physicians

– Verification of Eligibility and Spousal Surcharge by Consova

• PTO – better, but different. Save Cash Out Monday. Policy HR 25.

• Service/ Vesting Service

– Continuous Service Date vs. Date of Hire

– Vesting Service with Fidelity

• New Benefits – ICARE in Action, Back Up Care, Children Scholarships, You

Decide, Care.com,etc.

• Imputed Life

• Transitions – FML, Tuition, STD, Medical

• Orthodontia transitions

Key Benefits Headlines

Page 28: SHORT TITLE - Houston Methodist Hospital

ONLINE BENEFITS

ENROLLMENT

• Access link via mymethodistbenefits.com

• Click on the “Enroll From Work” or the “Enroll From Home” icon

• Elections are made in MARS through Employee Self Service

• See additional enrollment resources on mymethodistbenefits.com

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Page 29: SHORT TITLE - Houston Methodist Hospital

Calendar of Events - February

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Houston Methodist - Boots on the Ground (M-F) HMSTC and HMSTJ

1

3 4 $ 5 $ 6 7 $ 8

HATS & YOGURT at St. John

10$

11 12 13 1415

17 18 19 20 2122

24 25 26 27 28

MARS Assistance with Online Enrollments and W-4, Fideltiy Investments for Enrollment and Rollovers, WebMDHealth Assessment Assistance and Biometric Screenings

Benefits Vendor Fair, MARS Assistance with Online Enrollments and W-4, Fideltiy Investments for Enrollment and Rollovers, WebMDHealth Assessment Assistance and Biometric Screenings

Fideltiy Investments for Enrollment and Rollovers, Health Assessment Assistance and Biometric Screenings

$ Paryoll Staff Available for Questions & Information

10:30 a.m. - 6:30 p.m.

St. John

West Conference Room West Conference Room

2:00 p.m. - 8:00 p.m.

West Conference Room

St. John

7:00 a.m. - 3:00 p.m. 7:00 a.m. - 3:00 p.m.10:30 a.m. - 6:30 p.m.

7:00 a.m. - 3:00 p.m.

St. John

St. John St. John

West Conference Room West Conference Room

West Conference Room

Noon - 8:00 p.m.8:00 a.m. - 5:00 p.m. 7:30 a.m. - 2:00 p.m.

St. John

West Conference Room Floor 2 Atrium, Classrooms A & B

February 2014

Monday Tuesday Wednesday Thursday Friday Saturday

CHRISTUS EVENTS

Floor 2 Atrium, Classrooms A&BWest Conference Room

St. Catherine

10:30 a.m. - 6:30 p.m.

St. John St. CatherineSt. John

St. John

9:00 a.m. - 3:00 p.m.

9:00 a.m. - 1:00 p.m.

West Conference Room

St. Catherine

Floor 2 Atrium, Classrooms A & B

Payroll Monday Assistance Paycheck Assistance

West Conference Room

St. John

Floor 2 Atrium, Classrooms A & B

St. Catherine

10:30 a.m. - 6:30 p.m. 8:00 a.m. - 5:00 p.m.

Houston Methodist - Boots on the Ground (M-F) HMSTC and HMSTJ

DRAFT

Page 30: SHORT TITLE - Houston Methodist Hospital

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MyMethodistBenefits.com

Page 31: SHORT TITLE - Houston Methodist Hospital

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Access From Home

Page 32: SHORT TITLE - Houston Methodist Hospital

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Access From Work

Page 33: SHORT TITLE - Houston Methodist Hospital

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ID Badges

• Distribution is being finalized, but will be via Director

• Final date to be shared soon, goal is January 30/31

Page 34: SHORT TITLE - Houston Methodist Hospital

• Benefits – WebMD, EdLink

• Employee Health Clinic

• Flu and TB compliance

• Whenever you call Benefits or

Payroll

Why Do I Need It?

Employee ID

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How Do I Get It? • On ID Badge

• On your MARS paystubs,

beginning with Feb 13 paycheck

• On API LaborWorkx timecard

screen

Page 35: SHORT TITLE - Houston Methodist Hospital

I-9 Verification

Page 36: SHORT TITLE - Houston Methodist Hospital