shorting vs filter

8/9/2019 Shorting vs Filter

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Beginning

Before you do anything, your screen should appear similar to this.


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Sorting or Filtering

First, select all cells by clicking the square between row 1 and column A.

The screen should turn to shades of blue and gray.


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Sorting or FilteringGo to the middle of the ribbon (the upper, light blue portion of the screen with formatting buttons)

Click the drop down arrow to the side of merge and center.Click on unmerge cells. This must be done before sorting and filtering can occur.


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Sorting or Filtering

Remove all header/title rows on the worksheet.

Right click on the number of the row you want to delete.

Click delete.

Repeat until all header/title rows are gone.

Sorting and filtering cannot be completed until the header/title rows have been deleted.*

*DO NOT delete the column headings (ID, name, email, etc.)


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Deleting Multiple Rows at Once

Press and hold the control button on the keyboard.

Click the numbers of the rows you wish to delete.


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Deleting Multiple Rows at Once

Right click on one of the rows that you selected to delete.

After the menu appears, click delete.


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Sorting and filtering cannot be

completed until

1. All cells have been unmerged

and2. All header/title rows have been

deleted!*

*DO NOT delete column headings!

(ID, name, email, etc.)


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Sorting (will rearrange items in a list using column titles)

Select all of the cells as you did before by clicking on the square between row 1 and column A.

Go to the far right corner of the screen and click sort and filter.Then click custom sort.


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Sorting

In the box that appears, click the drop down arrowof sort by.

Select the column that you want to sort.Then click ok.


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List sorted by Student Class

This is the final version of the example list sorted by Student Class.

The list could have been sorted using any column.


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Filtering (will isolate specific items in a list)

Select all of the cells as you did before by clicking on the square between row 1 and column A.

Go to the far right corner of the screen and click sort and filter.

Then click filter.

*Note: Sorting and filtering are independent tasks. Filtering can be completed before sorting and can also be

done without sorting.


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Filtering

Drop down arrows appear


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Filtering

Click the drop down arrow at the top of the column that you want to filter.


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Filtering

Uncheckselect all.


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Filtering

Then, check the box(es) of the items you want to remain.Then click ok.


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The Final Sorted and Filtered List

This is the final version of the example list filtered to display only sophomores 1 and 2.

Any column on this document could have been used as an example and any class could have been selected.


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Finishing

After you have finished sorting and/or filtering your lists,save the file

Click the office button

Move the pointer over the Save As tab

Then, click on Excel Workbook


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Saving the Document

Name your document

Make sure that it will be saved to the desired location

Click save when you are finished


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Sending Emails

After you have saved your document, if you

would like to send an email to your sorted

and/or filtered lists, please refer to the How

to Merge Mail in Word instructions locatedon the MySRU-Help page under Faculty and

Staff Training Guides.

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