should funders require applicants to submit their orcid?

© 2013 Autism Speaks Inc. Autism Speaks and Autism Speaks It’s Time To Listen & Design are registered trademarks owned by Autism Speaks Inc. All rights

reserved.

Ed Clayton, PhD Senior Director| Strategic Funding and Grants Administration

Autism Speaks | New York

Webinar for the Health Research Alliance

May 7, 2014

Should funders require applicants to submit their ORCID?

@AS_Grants Follow me at:


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Autism Speaks

• Autism Speaks was founded in February 2005.

• Autism Speaks has grown into the world's leading autism science and advocacy organization, dedicated to funding research into the causes, prevention, treatments and a cure for autism; increasing awareness of autism spectrum disorders; and advocating for the needs of individuals with autism and their families.

• Variety of funding opportunities

– Weatherstone Predoctoral Fellowship

– Meixner Postdoctoral Fellowship in Translational Research

– Suzanne and Bob Wright Trailblazer Award

– Targeted RFAs

– Staff and investigator initiated research projects


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ORCID Integration

Funding Agencies

Publishing Groups

Pre-Award • All new applicants (PIs, Mentors, and Co-

Investigators) will be required to provide ORCID identifiers

• Duplication of effort

Post-Award • ROI • Career progression • Public ORCID profiles • Acknowledgement of funding


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After entering the grant

system, users are

presented with the

opportunity to register with

ORCID or link their

existing accounts.

ORCID is required for key

personnel on new

applications, but not new

LOIs.

ORCID Integration w/ AS Grants System


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• Users are required to allow AS to access their ORCID account as well as update it with their AS funding history.



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Once their ORCID

account has been

created or registered, a

hyperlink to their public

account becomes part

of their profile.

The user’s name at the

top is also identified as

being a registered

ORCID member.



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Once an LOI has been accepted, users who have not registered with ORCID will once again receive instructions to link their accounts when they attempt to access a draft of their applications.



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If they attempt to access their application draft before registering with ORCID, a warning message will appear and they will not be able to access their draft until they have complied with the ORCID requirement.



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PI’s are required to register with ORCID prior to beginning their application, however other key personnel are not.

While entering other investigators, the system will alert the PI as to who is already registered with ORCID and who will need to register before AS will review their application.

ORCID is not required for Consultants, which is recognized by the system.



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Once a PI is ready to submit, they are once again alerted that their key personnel who have not yet linked their AS and ORCID accounts will receive instructions as to how to do so.

A similar notification is presented to the organization’s grants official once the application is formally submitted by the institution.



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From: [email protected] [mailto:[email protected]] On Behalf

Of Joan New

Sent: Monday, April 21, 2014 12:39 PM

To: Grant Admin

Subject: Autism Speaks/ORCID Identifier - Immediate Attention Requested [TESTING - staging]

Dear Tom Hopkins,

You have been named by Suzy Science as a Co-Investigator for their 2014 Trailblazer application entitled "ORCID Integration". Autism Speaks now requires all key personnel on their grant applications to register with ORCID to obtain a unique online identifier and to allow

Autism Speaks limited access to their ORCID account. This authorization permits Autism Speaks to update your funding record and to monitor your research progress via publications,

presentations, etc . Applications without ORCID accounts for all key personnel will not be reviewed. To read more about our partnership with ORCID, please visit our policy page. To learn more about ORCID, please visit their website.

To create or link your ORCID account, please access the Autism Speaks Science Grants System,

logging in with tom. Utilize "Forgot password" if necessary. On your profile page, please select the link to "Create/authorize your ORCID identifier now."

You will be taken to ORCID's log in page. For existing accountholders, simply log in with your ID/email account and password. For new users, enter the requested information to generate your

ORCID identifier. Upon selecting the "Sign in" or “Register” button, you will be asked to authorize Autism Speaks to read limited information from ORCID record.

We thank you for your attention to this matter and for your interest in Autism Speaks. If you have any questions about our ORCID policy or issues with the grants system, please do not

hesitate to contact me. Ed Clayton

The email to key personnel includes all pertinent information, including links to the AS Science Grants System and AS policy on ORCID integration, as well as explicit instructions as to how to register/link with ORCID.

Investigator Emails


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http://www.autismspeaks.org/science/policy-statements/policy-ORCID-integration-autism-speaks-science-grants-system

ORCID Policy


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Grant Agreements

L. Additional Terms and Conditions

Autism Speaks requires all principal investigators, co-investigators and mentors

on newly funded applications to register with ORCID to obtain a unique online

identifier and to allow Autism Speaks limited access to their ORCID account.

This authorization permits Autism Speaks to update the funding record and to

monitor the research progress via publications, presentations, etc. Grant

payments will not be issued until all key personnel listed on the application

have registered with ORCID. To register, simply sign in to the Autism Speaks

Science Grants System. A link to create or authorize an ORCID identifier is

located on the investigator’s profile page. Policy Statement.

http://www.autismspeaks.org/science/policy-statements/policy-ORCID-integration-autism-speaks-science-grants-system


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Progress/Feedback

• Compliance

– 97 linked profiles in less than 2 months

– Have not reached out to current grantees

– Will include ORCID info when requesting progress/final/outcome reports

• Trailblazer and GI/Neurobehavior RFAs

– Only at LOI stage, but researchers registering w/ ORCID anyway

• Weatherstone Predoctoral Fellows

– Recent awardees whose applications were approved before ORCID integration went live

– Language/instructions included in award notice and grant agreement.

– Compliance is mediocre

– Lesson: Decision to require ORCID pre-review is validated

• Negative feedback from investigators

– None.


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The Future

• Addition of ORCID public profiles to Grants Search results

• Biosketches derived/updated from ORCID profile

• Pre-populated progress/final reports

• Reporting review activity to ORCID

• Integration with other systems to track ROI

• Dependent on ORCID’s continued technical development

• Dependent on our investigators using/updating their profiles

• Dependent on our colleagues to adopt and require ORCID

Projects/Directions

Limitations

should funders require applicants to submit their orcid?

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