shpe jr. chapter training: deliverables maria lopez program manager shpe foundation

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SHPE Jr. Chapter Training: Deliverables Maria Lopez Program Manager SHPE Foundation

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Page 1: SHPE Jr. Chapter Training: Deliverables Maria Lopez Program Manager SHPE Foundation

SHPE Jr. Chapter Training: Deliverables

Maria LopezProgram ManagerSHPE Foundation

Page 2: SHPE Jr. Chapter Training: Deliverables Maria Lopez Program Manager SHPE Foundation

Overview

Impact

Guidelines

Timeline

SHPE Jr. Chapter Charter Application

SHPE Jr. Chapter Report

Page 3: SHPE Jr. Chapter Training: Deliverables Maria Lopez Program Manager SHPE Foundation

ImpactThrough funding received from the Naval Sea Systems Command (NAVSEA), the SHPE Foundation is extending 50 SHPE university and professional chapters an award to start a SHPE Jr. Chapter in a local high school. 

Your SHPE chapter will be making an impact on young Hispanic students by introducing them to STEM and setting them up for an exciting STEM education and career. 

Your chapter will be directly contributing to the success of SHPE’s Strategic Goal 1: Economic & Technological Position.

Page 4: SHPE Jr. Chapter Training: Deliverables Maria Lopez Program Manager SHPE Foundation

Guidelines

Page 5: SHPE Jr. Chapter Training: Deliverables Maria Lopez Program Manager SHPE Foundation

GuidelinesThe award provides $205.00 to support the new SHPE Jr. Chapter in targeted states in Regions 1, 3, 4, 5 and 6.

This funding can be used for food, activities, or other approved items to facilitate the Jr. Chapter.  In order to qualify for funding the target high school cannot already have a SHPE Jr. Chapter in place. 

The SHPE Foundation will provide the sponsoring university or professional SHPE Chapter with monthly activities for the SHPE Jr. Chapter meetings and additional support as needed. 

Page 6: SHPE Jr. Chapter Training: Deliverables Maria Lopez Program Manager SHPE Foundation

Additionally, the NAVSEA funding will support a SHPE Jr. Chapter Advisor, who is a teacher at the high school.  The SHPE Jr. Chapter Advisor will receive a $300 stipend for serving as an advisor during the first year of implementation of the SHPE Jr. Chapter.

NamePhone NumberEmail AddressMailing Address

Guidelines

Page 7: SHPE Jr. Chapter Training: Deliverables Maria Lopez Program Manager SHPE Foundation

Timeline

Page 8: SHPE Jr. Chapter Training: Deliverables Maria Lopez Program Manager SHPE Foundation

TimelineNov 9, 2012: Jr. Chapter Proposal Due* (availability will remain open until all 50 chapters have been confirmed)

 Nov 23, 2012: First Disbursement of Award ($102.50) Sent to SHPE Chapter

 Nov 23, 2012: SHPE Jr. Chapter Advisor (teacher at high school) Confirmed*

 Nov 30, 2012: Stipends Sent to SHPE Jr. Chapter Advisors

 Present to May 2013: SHPE Jr. Chapter Meetings Conducted**

 * indicates to be submitted by SHPE university or professional chapter.  ** indicates to be submitted by SHPE university or professional chapter and

SHPE Jr. Chapter advisor.

Page 9: SHPE Jr. Chapter Training: Deliverables Maria Lopez Program Manager SHPE Foundation

Jan 11, 2013: SHPE Jr. Chapter Charter Application Due** 

Jan 23, 2013: SHPE Jr. Chapter Final Report Due** 

Jan 30, 2013: Second Disbursement of Award ($102.50) Sent to SHPE Chapter

Feb 6, 2013: Total Receipt of Funds Due (letter from SHPE Chapters confirming receipt of $205)**

* indicates to be submitted by SHPE university or professional chapter.  ** indicates to be submitted by SHPE university or professional chapter

and SHPE Jr. Chapter advisor.

Timeline

Page 10: SHPE Jr. Chapter Training: Deliverables Maria Lopez Program Manager SHPE Foundation

SHPE Jr. Chapter Charter Application

Page 11: SHPE Jr. Chapter Training: Deliverables Maria Lopez Program Manager SHPE Foundation

Why the Charter is ImportantBy completing the charter the SHPE Foundation will recognize the high school as an official affiliation of SHPE

Page 12: SHPE Jr. Chapter Training: Deliverables Maria Lopez Program Manager SHPE Foundation

Jr. Chapter Charter ApplicationBasic information will be required

High School Name & AddressYour chapter information and the SHPE representative from your chapter for the high schoolHigh school advisor’s contact information

Page 13: SHPE Jr. Chapter Training: Deliverables Maria Lopez Program Manager SHPE Foundation

The SHPE Jr. Chapter board must be determined prior to submission of the SHPE Jr. Chapter Charter application

4 students with a 3.0 or above GPA

• President• Vice-President• Secretary• Treasurer

Jr. Chapter Charter Application

Page 14: SHPE Jr. Chapter Training: Deliverables Maria Lopez Program Manager SHPE Foundation

Student Demographic FormDemographic information form will be required for each member

Age, grade, family information, classes taken, GPA…

Page 15: SHPE Jr. Chapter Training: Deliverables Maria Lopez Program Manager SHPE Foundation

Membership Application Form A membership application form must be submitted for each memberMust be signed by the parent/guardian if student is a minor

Page 16: SHPE Jr. Chapter Training: Deliverables Maria Lopez Program Manager SHPE Foundation

Liability Release / Photographic Consent

Liability release and photographic consent form must be completed by student (and parent if student is a minor)Sample letter to parents and guardians is included in the application

Page 17: SHPE Jr. Chapter Training: Deliverables Maria Lopez Program Manager SHPE Foundation

Sample Hosting SHPE Chapter Sponsor Letter

Letter to be completed by your chapter to the SHPE Foundation stating your support for the high school’s SHPE Jr. Chapter

Page 18: SHPE Jr. Chapter Training: Deliverables Maria Lopez Program Manager SHPE Foundation

SHPE Jr. Chapter Charter Application

ApplicationStudent Forms (10 students minimum)

Student Demographic FormMembership Application FormLiability Release / Photographic Consent

Host SHPE Chapter Sponsor Letter

Page 19: SHPE Jr. Chapter Training: Deliverables Maria Lopez Program Manager SHPE Foundation

SHPE Jr. Chapter Report

Page 20: SHPE Jr. Chapter Training: Deliverables Maria Lopez Program Manager SHPE Foundation

Program InformationRequest for general information

Sponsor SHPE Chapter High SchoolProgram Start Date

Page 21: SHPE Jr. Chapter Training: Deliverables Maria Lopez Program Manager SHPE Foundation

Program InformationProject Activity Description

What did your chapters do?

Keep a log to track attendance and activities completed

Page 22: SHPE Jr. Chapter Training: Deliverables Maria Lopez Program Manager SHPE Foundation

Program Information

Page 23: SHPE Jr. Chapter Training: Deliverables Maria Lopez Program Manager SHPE Foundation

Program InformationWorkshops will be available online

Graduates Ready for TaskingFinancial Aid

Page 24: SHPE Jr. Chapter Training: Deliverables Maria Lopez Program Manager SHPE Foundation

Program InformationList collaboratorsList any volunteers who have contributed to the chapterInclude photos!

Page 25: SHPE Jr. Chapter Training: Deliverables Maria Lopez Program Manager SHPE Foundation

Budget

Include a list of expensesFoodTripsMaterials

Insight into average cost of sponsoring a SHPE Jr. Chapter

Page 26: SHPE Jr. Chapter Training: Deliverables Maria Lopez Program Manager SHPE Foundation

Jr. Chapter Highlights