shpe jr. chapters 101. agenda 1introduction to shpe jr. chapters 2how to start a shpe jr. chapter...
TRANSCRIPT
SHPE Jr. Chapters 101
Agenda1 Introduction to SHPE Jr. Chapters
2 How to Start a SHPE Jr. Chapter 3 How to Complete the SHPE Jr. Chapter Charter
4 SHPE Foundation Support
5 SHPE Jr. Chapter Activities
6 SHPE Jr. Chapter Pre and Post Surveys
7 NAVAIR Funding Explained8 Monthly SHPE Jr. Chapter Highlights
9 Q & A
• Formal level of membership for pre-college students• Coordinated by SHPE Professional and Student
Chapters to provide ongoing programming and mentorship
Naval Air Systems Command (NAVAIR) has committed to sponsoring 20 SHPE Jr. Chapters and 20 Noches de Ciencias at the high school
level in 2014
Introduction SHPE Jr. Chapters
How to Start a SHPE Jr. Chapter
1. SHPE Chapter members read SHPE Jr. Chapter Implementation Plan2. SHPE Chapter submits proposal to SHPE Foundation3. Create SHPE Jr. Chapter Committee within SHPE Chapter4. Elect SHPE Jr. Chapter Representative5. Secure endorsement from school administrators & recruit advisor6. Elect SHPE Jr. Chapter Executive Board7. Conduct pre-survey (for NAVAIR sponsored chapters)8. Implement SHPE Jr. Chapter activities9. Submit charter application 10. Submit monthly highlights to SHPE Foundation11. Submit post-survey (for NAVAIR sponsored chapters)
How to Start a SHPE Jr. Chapter
Roles & Responsibilities
SHPE Jr. Chapter
SHPE Professional or Student Chapter
SHPE Chapter Representative
SHPE Foundation
School Administration
SHPE Jr. Chapter Advisor
Executive Board
SHPE Jr. Chapter
Members
How to Complete the SHPE Jr. Chapter Charter
1. SHPE Jr. Chapter Charter Application• Including budget and calendar of events
2. Sponsor Letter from Hosting SHPE Chapter3. SHPE Jr. Chapter Bylaws 4. 10 Membership Application Forms• Photographic Consent and Release Form• Liability Release, Parent Permission and
Emergency Contact Form
How to Complete SHPE Jr. Chapter Charter
Role of the SHPE Foundation
Support provided to SHPE Chapters• SHPE Jr. Chapter curriculum every month
STEM activities College preparation Soft skills training
• Webinar Trainings to implement curriculum• Logistical Support
Sample Communications Support for Charter Completion
• SHPE Jr. Chapter Recognition• Communicate with funding sources• Oversee funding for SHPE Chapters
SHPE Jr. Chapter Activities
ActivitiesRequired Activities
• Monthly meetings / mentoring and tutoring• During academic year following topics must be covered: STEM
activities, college preparation, soft skills training• FAFSA Training Workshop• University Tour
Suggested Activities• Industry tour• Noche de Ciencias • Participate in local science fairs / competitions
2014-2015 Webinar ScheduleDate ContentApril 2014 May ActivitiesMay 2014 June Activities
June 2014 July Activities
July 2014 August ActivitiesAugust 2014 September ActivitiesSeptember 2014 October ActivitiesOctober 2014 November ActivitiesNovember 2014 December ActivitiesDecember 2014 January ActivitiesJanuary 2015 February ActivitiesFebruary 2015 March ActivitiesMarch 2015 April ActivitiesApril 2015 May Activities
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SHPE Jr. Chapter Evaluation (NAVAIR Funded SHPE Jr. Chapters)• SHPE Jr. Chapter Pre-Surveys must be completed at your next SHPE Jr.
Chapter Meeting and submitted to SHPE Foundation ASAP
Why should I care about evaluation?
1. To know if this program is making an impact
2. To learn how we can improve the program
3. To show the funder that we are making a difference in the lives of students and parents
1. Visit SHPE Jr.
Chapter Resource Page
to print pre and post surveys
2. Distribute and collect all pre surveys at first (or next)
meeting
4. OR Scan pre-surveys and
upload them to Dropbox or attach to an
email (preferred)
5. Distribute and collect
post-surveys
6. Send post-surveys to SHPE
Foundation through post or
electronically
How to do the Evaluation: 6 Easy Steps!
3. Send hard copy pre-
surveys to SHPE Foundation
through post
Remember to explain to the SHPE Jr. Chapter members why the surveys are important
Frequently Asked Questions
No. Just send SHPE Foundation the original survey
No! Just give them to us and we’ll handle it
1) Dropbox – big file sharing software (easiest)2) Email – attach them as files to an email3) Send the paper surveys through post
1. “Do I have to make copies of the completed surveys?”
2. “Do I have to do any data entry myself?”
3. “How should I send the surveys to SHPE?”
NAVAIR Funding Explained
NAVAIR Funding Synopsis$250 Seed Funding for SHPE Jr. Chapter
• Receipts must be provided to SHPE Foundation no later than September 1, 2014
• Follow allowable cost guidelines• Ideas for purchases
Materials for activities, food for meetings, transportation for university tours
$375 Stipend for both SHPE Jr. Chapter Advisor and SHPE Jr. Chapter Representative• Stipend to compensate for time and expenses serving in these high
responsibility roles (i.e – gas mileage, cell phone costs, etc.)• Receipts are not necessary, money goes directly to the SHPE Jr.
Chapter Representative and SHPE Jr. Chapter Advisor
Allowable Expenses
Food for attendees and volunteers during the event (must be reasonable – i.e. pizza, sandwiches, cookies)
Note – tips are not reimbursed Rental of facilities Rental of equipment Materials for activities Transportation costs for SHPE Jr.
Chapter members for university/corporate tours
Note – tips are not reimbursed
Incentives for SHPE Jr. Chapter Participation (value must not exceed $25 for each item)
Approved incentives: Backpacks, tote bags, duffel bags,
equipment bags Padfolios Pens Stationary Notebooks, binders, and folders Planners Cube pads/Post-its USB Flash Drives Calculators Gift Cards
YES
Unallowable Expenses
Costs of entertainment (including amusement, diversion, and social activities and any costs directly associated with said activities)
Clothing (T-shirts, hoodies, etc.) Any form of tip or gratuity Volunteer compensation Unreasonable incentives (value
exceeds $25 each). Please refer to the list of allowable expenses.
Promotional materials for SHPE or SHPE Chapters. Note – promotional materials specific to SHPE Jr. Chapter are allowable.
Shipping Costs of materials (Exception – if purchasing materials online, online shipping and handling costs are approved)
NO
Financial Resources for SHPE Jr. Chapters
Seed Funding
• For new SHPE Jr. Chapters in Region 2 & 7
Noche de Ciencias
• Funds to cover materials and supplies
• Check Noche de Ciencias webpage for updates on open funding application periods
Advancing Careers in Engineering (ACE)
Grants
• For SHPE Student and Professional Chapter and SHPE Jr. Chapter Members
• Chapter proposals for 2014-2015 academic year accepted January 2014
• Chapters conduct educational activities with K-12 students
Fundraising
• To ensure continued support for SHPE Jr. Chapter
• National office to fundraise to five year strategic plan
• Chapter may raise additional funds through:• Local businesses• College/ university
support• Bake sales, other
fundraisers• Corporate regional
fundraisers
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Monthly SHPE Jr. Chapter Highlights
Each hosting SHPE University or Professional Chapter is required tosubmit monthly highlights on the 10th of every month (i.e – you willsubmit a highlight for April’s activities on or before May 10th)
Purpose of Highlights:• Record chapter activities• Provide feedback to the SHPE Jr. Chapter & SHPE Foundation to conduct
better activities• Demonstrate to sponsors how their support is being utilized• Provide an opportunity for SHPE Jr. Chapters to showcase accomplishments• Opportunity to be featured in the SHPE Jr. Chapter Newsletter
SHPE Jr. Chapter Monthly Highlights
Note: Failure to submit complete reports will preclude the hosting SHPE Professional and University Chapter from being able to apply for or receive funding from the SHPE Foundation or SHPE, Inc.
• Participation agreement must be submitted to be eligible for funding
• Confirm SHPE Jr. Chapter Advisor and Representative• If any information has changed since proposal submission
please inform the SHPE Foundation
All SHPE Jr. Chapter Resources are located on the page below:http://www.shpefoundation.org/pre-college/shpejr/
Reminders
Questions?
Contact Us
SHPE Foundation1444 Duke St.Alexandria, VA 22314
Danielle Carneiro Program [email protected] ext. 202
Stacie FreasierFoundation [email protected] 703-373-7930 ext. 204
Ariadna Mahon-SantosProgram [email protected] ext. 203