shpe jr. chapters 2014-2015. shpe foundation overview 2
TRANSCRIPT
SHPE Jr. Chapters
2014-2015
SHPE FOUNDATION OVERVIEW
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SHPE’s Mission and Vision
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SHPE's vision is a world where Hispanics are highly valued and influential as the leading innovators,
scientists, mathematicians and engineers.
Mission: SHPE changes lives by empowering the Hispanic community to realize its fullest potential and to
impact the world through STEM awareness, access, support and development.
SHPE Chapters and Member Counts
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Chapters*266 Student Chapters 85 Professional Chapters*Total SHPE Chapters: 351
Regions*Region 1 – 1,067 MembersRegion 2 – 1,400 MembersRegion 3 – 473 MembersRegion 4 – 2,598 MembersRegion 5 – 1,524 Members Region 6 – 1,280 MembersRegion 7 – 1,718 Members
*As of July 2014
SHPE Foundation Board of Directors
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• Miguel Alemany, Board Chair, P&G• Dr. Emir Macari, Treasurer, Cal State University Sacramento• Barry Cordero, Medtronic• Diana Gomez, P.E., California High-Speed Rail Authority• Adalio Sanchez, IBM• Rosendo Cruz, Exxon Mobil• Rod Garcia (Founding Father), Century Diversified, Inc.• Steven Castillo, Sandia National Laboratories
Becky Launder | A+B Marketing Solutions | Fall 2014
• Formal level of membership for pre-college students• Coordinated by SHPE Professional and Student
Chapters to provide ongoing curriculum and mentorship
• Current Funding Sources: • Naval Sea Systems Command (NAVSEA) • Naval Air Systems Command (NAVAIR)• SHPE Foundation & Industrial PartnerSHPE
What is a SHPE Jr. Chapter?
Identify & Connect with targeted High
SchoolSubmit
Proposal
Confirm Advisor and
Representative
Receive Approval
Submit Participation Agreement
Recruit members
Elect SHPE Jr. Chapter
Executive Board
Implement Activities/
Report
Submit Charter Application
Items
Surveys
How to Establish a SHPE Jr. Chapter?
1. SHPE Jr. Chapter Charter Application• Including budget and calendar of events
2. Sponsor Letter from Hosting SHPE Chapter3. SHPE Jr. Chapter Bylaws 4. 10 Membership Application Forms
• Photographic Consent and Release Form• Liability Release, Parent Permission and
Emergency Contact Form
How to Complete SHPE Jr. Chapter Charter?
Re-connect with targeted High School
Submit Proposal
Approval
Submit Participation Agreement
Recruit members
Elect SHPE Jr. Chapter Executive
Board
Submit Updated SHPE Jr Chapter
Information
Implement Activities/ Report
Surveys
How to Sustain a SHPE Jr. Chapter?
SHPE Jr. Chapter
SHPE Professional or Student Chapter
SHPE Chapter Representative
SHPE Foundation
School Administration
SHPE Jr. Chapter Advisor
Executive Board
SHPE Jr. Chapter
Members
Roles & Responsibilities
• SHPE Jr. Chapter curriculum every month STEM activities College preparation Soft skills training
• Webinar Trainings to implement curriculum• Logistical Support
Sample Communications Support for Charter Completion
• SHPE Jr. Chapter Recognition• Communicate with funding sources• Oversee funding for SHPE Chapters
Role of the SHPE Foundation
Start- Up FundsUp to $200
• 1st Disbursement• Participation
Agreement
• 2nd Disbursement• Acknowledgement of
Funds• Receipts for $100• At least 3 monthly
reports
Representative StipendsUp to $200
• 1st Disbursement• Participation
Agreement• Membership Forms
• 2nd Disbursement• Charter/Forms• Acknowledgement of
Funds from 1st Disbursement
• At least 4 monthly reports
• Evaluations (surveys)
Advisor StipendsUp to $300
• 1st Disbursement• Participation
Agreement• Membership Forms
• 2nd Disbursement• Charter/Forms• Acknowledgement of
Funds from 1st Disbursement
• At least 4 monthly reports
• Evaluations (surveys)
Funding for SHPE & SHPE Jr. Chapters
• Submit required items to receive disbursement• Follow allowable cost guidelines• Ideas for purchases
Materials for activities, food for meetings, transportation for university tours
• Receipts must be provided to SHPE Foundation no later than March 15, 2014
• Advisor and Representative Stipends are to compensate for time and expenses serving in these high responsibility roles (i.e – gas mileage, cell phone costs, etc.).
Funding (Cont.)
Allowable Expenses
Food for attendees and volunteers during the event (must be reasonable – i.e. pizza, sandwiches, cookies)
Note – tips are not reimbursed Rental of facilities Rental of equipment Materials for activities Transportation costs for SHPE Jr.
Chapter members for university/corporate tours
Note – tips are not reimbursed
Incentives for SHPE Jr. Chapter Participation (value must not exceed $25 for each item)
Approved incentives: Backpacks, tote bags, duffel bags,
equipment bags Padfolios Pens Stationary Notebooks, binders, and folders Planners Cube pads/Post-its USB Flash Drives Calculators Gift Cards
YES
Funding (Cont.)
Unallowable Expenses
Costs of entertainment (including amusement, diversion, and social activities and any costs directly associated with said activities)
Clothing (T-shirts, hoodies, etc.) Any form of tip or gratuity Volunteer compensation Unreasonable incentives (value
exceeds $25 each). Please refer to the list of allowable expenses.
Promotional materials for SHPE or SHPE Chapters. Note – promotional materials specific to SHPE Jr. Chapter are allowable.
Shipping Costs of materials (Exception – if purchasing materials online, online shipping and handling costs are approved)
NO
Funding (Cont.)
Required Activities• Monthly meetings / mentoring and tutoring
• During academic year following topics must be covered: STEM activities, college preparation, soft skills training
• FAFSA Training Workshop• University Tour
Suggested Activities• Industry tour• Noche de Ciencias • Participate in local science fairs / competitions
SHPE Jr. Chapter Activities
Date ContentOctober 2014 October ActivitiesOctober 2014 November ActivitiesNovember 2014 December ActivitiesDecember 2014 January ActivitiesJanuary 2015 February ActivitiesFebruary 2015 March ActivitiesMarch 2015 April ActivitiesApril 2015 May Activities
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NEW- SHPE JR. CHAPTER CURRICULUM – EXTENSION ACTIVITIES
Webinar Schedule
Each hosting SHPE University or Professional Chapter is required tosubmit monthly highlights on the 10th of every month.
Purpose of Highlights:• Record chapter activities• Provide feedback to the SHPE Jr. Chapter & SHPE Foundation to conduct
better activities• Demonstrate to sponsors how their support is being utilized• Provide an opportunity for SHPE Jr. Chapters to showcase accomplishments• Opportunity to be featured in the SHPE Jr. Chapter Newsletter
Note: Failure to submit complete reports will preclude the hosting SHPE Professional and University Chapter from being able to apply for or receive funding from the SHPE Foundation or SHPE, Inc.
SHPE Jr. Monthly Highlights
• Participation agreement must be submitted to be eligible for first disbursement
• Confirm SHPE Jr. Chapter Advisor and Representative• If any information has changed since proposal submission
please inform the SHPE Foundation
All SHPE Jr. Chapter Resources are located on the page below:http://www.shpefoundation.org/shpejr/resources-shpejr/
Reminders
