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SIERRA SANDS UNIFIED SCHOOL DISTRICT

Board of Education Regular Meeting

September 18, 2008

Ridgecrest City Council Chambers 100 West California Avenue

www.ssusd.org

A G E N D A

CALL TO ORDER AND PLEDGE TO THE FLAG 7:00 P.M. Amy Covert Judy Dietrichson, President Pam Lochhead Tom Martin Tom Pearl

Kurt Rockwell, Vice President/Clerk Michael Scott Student Member Hannah Ponek Joanna Rummer, Superintendent MOMENT OF SILENCE 1. ADOPTION OF AGENDA

Welcome to a meeting of the Board of Education. Because we believe you share our concern for the education of the youth of our community, we appreciate and welcome your participation. Copies of the agenda, along with a procedural handout, are available on the wall at the back of the room to assist with your participation in the meeting.

2. APPROVAL OF MINUTES of the regular meeting of September 4, 2008 3. PROGRAMS AND PRESENTATIONS 4. PUBLIC HEARING

4.1 Public Hearing and Adoption of Resolution #7 0809, Statement of Assurance of Suffi-cient Textbooks and Instructional Materials and Certification that Pupils Are Provided with Standards-Aligned Textbooks and Instructional Materials (Goal #1, #2, #3, #4, #5)

Education code requires that the governing board conduct a public hearing and make a determination as to whether each pupil in the district has sufficient textbooks or instructional materials in each sub-ject.

We, the members of the Board of Education of the Sierra Sands Unified School District, are committed to providing the highest quality education in a safe environment to all K-12 students. We believe the school shares with the family, church, and community the responsibility for developing life-long learners who are responsible, productive citizens.

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9/18/08 agenda

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5. REPORTS AND COMMUNICATIONS

5.1 Student Member's Report 5.2 Reports from Members of the Board 5.3 Superintendent's Report

• Budget update • Continued participation in the consortium with the District Attorney’s Office to

address reduction and prevention of truancy • Employer Summit in collaboration with Cerro Coso Community College • Other activities and items of interest

5.4 Communications

• Publications from schools

5.5 Communications from the public The board will provide time during the discussion of each agenda item for members of the public to comment. At this time, members of the public may address the board on an item not on the agenda. Comments should relate to items of public interest within the board’s jurisdiction. The law prohib-its the board from taking action on items not on the agenda. If appropriate, your comments will be referred to staff for response. When addressing the board, please state your name and address at the podium and limit your remarks to three minutes. In accordance with the board bylaws, the board will limit the total time for public input to 30 minutes. Those wishing to address the board beyond the 30-minute time limit may do so at the end of the scheduled meeting agenda.

6. EDUCATIONAL ADMINISTRATION

6.1 Review and Approval of Adult School Program Offerings for the 2008-09 School Year (Goal #1, #2)

As required by California Education Code, the program offerings for the district’s adult school are presented to the board for review and approval.

6.2 Approval of a Memorandum of Understanding with College Community Services to Provide Services to Students in the District (Goal #2)

College Community Services and the Sierra Sands Unified School District have partnered to provide psychological services and support to students for many years. This memorandum clearly delineates the responsibilities of each agency.

7. POLICY DEVELOPMENT AND REVIEW 8. PERSONNEL ADMINISTRATION

8.1 Certificated Employment, resignation, retirement, leave of absence, change of status, termination

8.2 Classified Employment, resignation, retirement, leave of absence, change of status, termination

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9. GENERAL ADMINISTRATION

9.1 Gifts to the District 9.2 Adoption of Annual Performance Goals and Objectives for the Superintendent (Goal #1, #2, #3, #4, #5)

As a component of the contract between the board and the superintendent, annual performance goals and objectives for the superintendent will be presented for adoption.

10. CONSTRUCTION ADMINISTRATION 11. BUSINESS ADMINISTRATION

11.1 Acceptance of the 2007-08 Unaudited Actuals (Goal #3) The unaudited actuals represent the financial closeout of the 2007-08 budget year.

11.2 Award of Bid for the Purchase and Installation of Surveillance Equipment at Las Flores School and the Vieweg Education Center (Goal #3, #4) Surveillance equipment has proved to be an effective tool in increasing the personal safety of students and staff and protecting district and student property.

12. CONSENT CALENDAR

12.1 Approval of “A” and “B” Warrants 12.2 Approval to Dispose of Miscellaneous Surplus Property (Goal #3, #4) 12.3 Approval of Agreement with Southern Sierra Boys and Girls Club for Use of Facilities

at Las Flores School (Goal #2, #4, #5) 12.4 Authorization to Pay Conference Expenses for St. Ann’s School Employees to Attend

a California Association of Private School Organizations Seminar 12.5 Authorization to Pay Expenses for the District’s School Resource Officers to Attend a

Safe Schools Training Workshop (Goal #4) 12.6 Approval of Waiver of the California High School Exit Exam for a Student with Dis-

abilities, CAHSEE Waivers #1409002323 (Goal #1, #2) 13. FUTURE AGENDA 14. ADJOURNMENT The next regular meeting of the Board of Education will be October 2, 2008. Any materials required by law to be made available to the public prior to a meeting of the Board of Education of the Sierra Sands Unified School District can be inspected during normal busi-ness hours at the district office located at 113 Felspar, Ridgecrest, CA. These materials can also be viewed on the district’s internet website at www.ssusd.org. Note: Individuals who require special accommodation, including but not limited to an American sign language interpreter, accessible seating or documentation in accessible formats, should contact the Superintendent’s Office at least two days before the meeting date.

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Minutes of the Regular Meeting of the Board of Education

DATE OF MEETING: September 4, 2008 TIME OF MEETING: 7:00 p.m. PLACE OF MEETING: Ridgecrest City Council Chambers MEMBERS PRESENT: Covert, Dietrichson, Lochhead, Martin, Pearl, Rockwell, Scott Student Member Hannah Ponek MEMBERS ABSENT: None STAFF PRESENT: Joanna Rummer, Superintendent PLEDGE OF ALLEGIANCE was recited in unison, led by student member Hannah Ponek. MOMENT OF SILENCE was observed. 1. ADOPTION OF AGENDA

The agenda was adopted by consensus as posted.

2. APPROVAL OF MINUTES

Hearing no comments, the minutes of the regular and special meetings of August 21, 2008 were adopted by consensus as written.

3. PROGRAMS AND PRESENTATIONS 4. PUBLIC HEARINGS

4.1 Tentative Agreement between the Desert Area Teachers Association and the Board of Education Regarding Contract Reopeners for 2008-09

Mrs. Dietrichson opened a public hearing at 7:02 p.m. to provide time for public comment on the tentative agreement between the Desert Area Teachers Association and the Board of Education regarding contract reopeners for 2008-09. Hearing no comments, the public hearing was closed at 7:03 p.m.

5. REPORTS AND COMMUNICATIONS 5.1 Student Member’s Report

Presenting her first report, student member Hannah Ponek reported that the focus for this year at James Monroe Middle School will be on increasing test scores and strengthening school culture. Intervention programs have started and the first dance is scheduled. At Murray Middle School, spirit days and class competitions have begun. Mrs. Paine is the new assistant principal at Murray. Mesquite has started school with 150 students and get acquainted activities. Burroughs had an excellent start with Howdy Week activities and Spirit Week with football, cross country, and volleyball competition getting started this week.

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5. REPORTS AND COMMUNICATIONS (continued) 5.2 Reports from Members of the Board

Mrs. Covert complimented staff on the great job they are doing with Back-to-School programs.

5.3 Superintendent’s Report

Mrs. Rummer reported on a joint release from ACSA, CASBO, CSBA, and CCSESA regarding the implications of a late state budget adoption. If the stalemate continues, it is possible that many categorical program payments could be delayed. LEAs are urged to closely monitor cash flow and to develop contingency plans should a cash shortfall occur. Mrs. Rummer indicated that current enrollment is up about 200 students from the end of school last year. She also provided information on receiving free digital television receivers and encouraged the public to watch school board meetings either on television or on the district’s website.

5.4 Communications

Publications from schools were distributed for information.

5.5 Comments from the public on items not on the agenda 6. EDUCATIONAL ADMINISTRATION

6.1 Report to the Board: Overview of the Sierra Sands Accountability Progress Report for Spring 2008 (Goal #1, #2, #3)

Shirley Kennedy and Laura Hickle provided a review of the state testing program and the federal accountability system outlined in No Child Left Behind. Their report included review of the district and school API and AYP results in a comparative format with the county and state as well as year-to-year comparisons. These results will be thoroughly analyzed and used to evaluate student success. Mrs. Kennedy also outlined the district’s focus for this year as a result of this information. Focus will include full implementation of all board approved programs; sustained professional development with coaching; timely assessment, evaluation, and analysis to improve instruction; interventions: academic, social, emotional domains; and strategic monitoring and management to maximize district resources.

6.2 Approval of Contract with Esther Sires to Serve as WorkAbility I Program Director for the 2008-09 School Year (Goal #2, #3)

Motion passed to approve the contract with Esther Sires to serve as WorkAbility I program director for the 2008-09 school year. The cost of this contract will be $9,600 in addition to travel expenses not to exceed $7,300. COVERT/LOCHHEAD AYES: Covert, Dietrichson, Lochhead, Martin, Pearl, Rockwell, Scott

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6. EDUCATIONAL ADMINISTRATION

6.3 Approval of Contract with Dianne Speegle to Provide Support Services to the Sierra Sands SELPA (Goal #2, #3)

Motion passed to approve a contract with Dianne Speegle to support the Sierra Sands SELPA in preparing the special education self review, conversion of CASEMIS data to a web-based system, and in preparation of other required reports. The cost of this contract will be $14,400. COVERT/MARTIN AYES: Covert, Dietrichson, Lochhead, Martin, Pearl, Rockwell, Scott

7. POLICY DEVELOPMENT AND REVIEW

7.1 Adoption of Revisions to BP 6171, Title I Programs

Motion passed to adopt revisions to BP 6171, Title I Programs. This policy has been updated and revised to reflect current NCLB policies and guidance. This reorganized policy also addresses the required components of the California Department of Education’s Categorical Program Monitoring (CPM) process. SCOTT/LOCHHEAD AYES: Covert, Dietrichson, Lochhead, Martin, Pearl, Rockwell, Scott

8. PERSONNEL ADMINISTRATION 8.1 Certificated Employment, resignation, retirement, leave of absence, change of status, termination 8.2 Classified Employment, resignation, retirement, leave of absence, change of status, termination

Motion passed to adopt the personnel actions as presented. PEARL/COVERT AYES: Covert, Dietrichson, Lochhead, Martin, Pearl, Rockwell, Scott These actions are made a part of the minutes by reference and are filed in the Board Record Book identified as pages 1-4 of the 9/4/08 agenda.

8.3 Approval of Resolutions #3 0809, #4 0809, and #5 0809, Teachers Teaching Out of Their

Major/Minor Field or Area

Motion passed to adopt Resolutions #3 0809, #4 0809, and #5 0809 enabling the district to assign teachers to teach in areas other than their credentialed area or field. PEARL/COVERT AYES: Covert, Dietrichson, Lochhead, Martin, Pearl, Rockwell, Scott

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8. PERSONNEL ADMINISTRATION (continued)

8.4 Waiver Request Enabling the District to Assign Individuals in Certificated Positions Without Appropriate Credentials

Motion passed to approve Provisional Internship Permits in order to assign the named individuals who are not appropriately credentialed for their assignment: Misty Pate, Education Specialist, Mild/Moderate for Resource Specialist, Murray Middle School; and Christine Tuthill, Education Specialist, Mild /Moderate for Resources Specialist, Burroughs High School. COVERT/LOCHHEAD AYES: Covert, Dietrichson, Lochhead, Martin, Pearl, Rockwell, Scott

8.5 Ratification of Tentative Agreement between the Desert Area Teachers Association and the Board of Education Regarding Contract Reopeners for 2008-09

Motion passed to ratify the tentative agreement between the Desert Area Teachers Association and the Board of Education regarding contract reopeners for 2008-09. COVERT/ROCKWELL AYES: Covert, Dietrichson, Lochhead, Martin, Pearl, Rockwell, Scott

9. GENERAL ADMINISTRATION

9.1 Report to the Community: Board Self-Evaluation 2008 (Goal #5) In accordance with board bylaws, the board conducted a self-evaluation in order to demonstrate accountability to the community and ensure that district governance effectively supports student achievement and the attainment of the district’s vision and goals. That report was submitted to the community for review and information.

10. CONSTRUCTION ADMINISTRATION

10.1 Report to the Board: Measure “A” Community Information Presentation (Goal #3, #4)

One of the most important components of Mr. Auld’s services to the district is that of information management—to make sure that the board, staff, and community are fully informed regarding the district’s modernization and construction projects. An effective method of communicating with the public is to address local community groups and organizations. Mr. Auld has developed a PowerPoint presentation for this purpose that he shared with the board.

10.2 Report to the Board: Measure “A” and Other Construction Activities and Issues (Goal #3, #4) Mr. Auld’s report included the following issues: lease/lease back validation process; status of contracts with DE Barnhart; status of DSA architectural plan submission; CEQA process for the CTE building; the geological study at Burroughs constructability process at Sierra Vista Center, various DSA close-out projects; BRAC funding grants, and play equipment replacement rebates. A summary of his report is available in the district office, 113 Felspar, Ridgecrest.

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11. BUSINESS ADMINISTRATION

11.1 Adoption of Resolution #6 0809, Authorization to Seek Grant Funding for the Purchase of School Buses under the State Lower Emission School Bus Replacement Program (Goal #4)

Motion passed to adopt Resolution #6 0809 authorizing the district to seek grant funding for the purchase of school buses under the State Lower Emission School Bus Replacement Program. This grant program provides funds to school districts to replace old high-emitting school buses with new more efficient buses designed to reduce pollution. COVERT/LOCHHEAD

AYES: Covert, Dietrichson, Lochhead, Martin, Pearl, Rockwell, Scott

12. CONSENT CALENDAR

12.1 Authorization to Utilize the Unrestricted General Fund to Provide Funds on a Temporary Basis to Fund 12 (Preschool) throughout the 2008-09 School Year (Goal #2, #3)

12.2 Approval of Agreement with Miller, Brown & Dannis for Legal Services Associated with Educational Issues (Goal #3)

12.3 Approval of Contract with the Kern County Superintendent of Schools for Mobility and Visually Impaired Itinerant Services for Special Education Students (Goal #2, #3)

Motion passed to adopt the consent calendar as presented. COVERT/ROCKWELL AYES: Covert, Dietrichson, Lochhead, Martin, Pearl, Rockwell, Scott

13. FUTURE AGENDA 14. ADJOURNMENT was at 8:20 p.m.

THE BOARD OF EDUCATION

_________________________________________ ________________________________________ Kurt Rockwell, Vice President/Clerk Joanna Rummer, Secretary to Board recorder: Jane Brooks

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SIERRA SANDS UNIFIED SCHOOL DISTRICT SEPTEMBER 18, 2008 4. PUBLIC HEARING

4.1 Public Hearing and Adoption of Resolution #7 0809, Statement of Assurance of Suffi-cient Textbooks and Instructional Materials and Certification that Pupils Are Provided with Standards-Aligned Textbooks and Instructional Materials (Goal #1, #2, #3, #4, #5)

BACKGROUND INFORMATION: In order for the district to be eligible to receive state textbook and instructional materials funds from any state source, the governing board of the district must conduct a public hearing and make a determination, through a resolution, as to whether each pupil in each school in the district has sufficient text-books and instructional materials in each subject that are consistent with the content and cycles of the curriculum framework adoption by the state board. This is in compli-ance with Education Code Section 60119. As revised by Chapter 118, Statutes of 2005 (Williams lawsuit), this public hearing shall take place on or before the end of the eighth week from the first day pupils attend school for that year. Education Code 60242.5 requires local education agencies to certify that they have pro-vided each pupil with sufficient standards-aligned textbooks and instructional materials and that they have done so within the time limit stated. After the local governing agency certifies that it has provided each pupil with a standards-aligned textbook or ba-sic instructional materials in the four core academic subjects (history-social science, mathematics, reading/language arts and science), the district may use Instructional Ma-terials Funding Realignment Program (IMFRP) funds to purchase instructional materi-als from any other current state adopted list, including health, foreign language, visual and performing arts, and English as a second language. CURRENT CONSIDERATIONS: Staff has determined that sufficient textbooks and instructional materials have been provided and will continue to be provided in accor-dance with Education Code Section 60119. All students have standards-based aligned textbooks and instructional materials in history-social science, math, science, and Eng-lish/language arts for the 2008-09 school year. Sufficient textbooks or instructional materials were provided to each pupil enrolled in foreign language and health classes. Laboratory science equipment was available for science laboratory classes offered in grades 9-12. FINANCIAL IMPLICATIONS: None. SUPERINTENDENT’S RECOMMENDATION: Conduct a public hearing to encour-age participation by parents, teachers, members of the community interested in the af-fairs of the school district, and bargaining unit leaders, and make a determination, through adoption of Resolution #7 0809 and certification thereof, that each pupil in each school in the district has sufficient textbooks or instructional materials in each subject that are consistent with the content and cycles of the curriculum framework adoption by the state board, and certify compliance with Education Code Section 60119 and 60242.5 regarding standards-aligned textbooks.

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BEFORE THE BOARD OF EDUCATION of the


RESOLUTION #7 0809 ASSURANCE REGARDING SUFFICIENCY OF TEXTBOOKS

AND INSTRUCTIONAL MATERIALS: WHEREAS, the governing board of Sierra Sands Unified School District, in order to

comply with the requirements of Education Code Section 60119 held a public hearing on Sep-tember 18, 2008, at 7:00 p.m. which is on or before the eighth week of school and which did not take place during or immediately following school hours, and;

WHEREAS, the governing board provided at least 10 days notice of the public hearing posted in at least three public places within the district that stated the time, place, and purpose of the hearing, and;

WHEREAS, the governing board encouraged participation by parents, teachers, members of the community, and bargaining units in the public hearing, and;

WHEREAS, information provided at the public hearing and to the governing board at the public meeting detailed the extent to which textbooks and instructional materials were provided to all students, including English learners, in the district, and;

WHEREAS, the definition of “sufficient textbooks or instructional materials” means that each pupil has a textbook or instructional materials, or both, to use in class and to take home, and;

WHEREAS, sufficient textbooks and instructional materials were provided to each stu-

dent, including English learners, that are aligned to the academic content standards and consis-tent with the cycles and content of the curriculum frameworks in the following subjects: mathe-matics, science, history-social science, and English/language arts, including the English language development component of an adopted program, and;

WHEREAS, sufficient textbooks or instructional materials were provided to each pupil enrolled in foreign language and health classes, and;

WHEREAS, laboratory science equipment was available for science laboratory classes offered in grades 9-12, inclusive;

THEREFORE, IT IS RESOLVED that for the 2008-09 school year, Sierra Sands Unified School District has provided each pupil with sufficient textbooks and instructional materials aligned to the academic content standards and consistent with the cycles and content of the cur-riculum frameworks.

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* * * * * * * * * * * * * I, Joanna Rummer, hereby certify that the foregoing resolution was duly adopted at a meet-ing of the Board of Education of the Sierra Sands Unified School District duly held on the eight-eenth day of September, 2008, on a motion of _____________________________, seconded by _______________________________, and by the following vote: AYES: NOES: ABSTAIN: ABSENT: By: _________________________________________ Superintendent/Secretary to the Board Sierra Sands Unified School District

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Certification of Provision of Standards-aligned Instructional Materials The local governing board of the Sierra Sands Unified School district hereby certifies that as of this date, each pupil in the district, in kindergarten through grade twelve, has been provided with a standards-aligned textbook or basic instructional materials in each of the following areas:

• History/social science • Mathematics • Reading/language arts • Science

For students in K-8, the instructional materials were purchased from an approved standards-aligned state adoption list as required by CCR, Title 5, Section 9531. For students in grades 9-12, the instructional materials were adopted by the local governing board following district review of the materials and their alignment with state content standards as required by CCR, Title 5, Section 9531. Certification was approved by the local governing board at a public meeting held on Septem-ber 18, 2008. The State Board of Education adopted new standards-aligned instructional materials for K-8 in mathematics in November 2007. The local governing board of Sierra Sands Unified School Dis-trict has provided each pupil with a standards-aligned textbook or basic instructional materials from this adopted list by August 2008, which is the start of the first school term that is no later than 24 months following the state adoption of these materials. The local governing board of the Sierra Sands Unified School District adopted new standards-aligned instructional materials for grades 9-12 in mathematics in April 2008. The local govern-ing board certifies that it has provided each pupil in grades 9-12 in these classes with a stan-dards-aligned textbook or basic instructional materials from this adopted list by August 2008, which is the start of the first school term that is no later than 24 months following the local adop-tion of these materials. Certified to by the Board of Education of the Sierra Sands Unified School District on the eight-eenth day of September, 2008, on a motion of _____________________________, seconded by _______________________________, and by the following vote: AYES: NOES: ABSTAIN: ABSENT: By: _________________________________________ President of the Board of Education Sierra Sands Unified School District

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SIERRA SANDS UNIFIED SCHOOL DISTRICT SEPTEMBER 18, 2008 6. EDUCATIONAL ADMINISTRATION

6.1 Review and Approval of Adult School Program Offerings for the 2008-09 School Year (Goal #1, #2)

BACKGROUND INFORMATION: The public agenda of a board meeting provides an opportunity for review and comment on the adult school course of study that is re-quired annually by education code.

CURRENT CONSIDERATIONS: The courses listed below represent the adult school course of study for the 2008-09 school year. All courses have been approved by the California Department of Education for the 2008-09 school year as an Adult School course offering through its annual course approval process. High School Subjects General Literature English 3 Geography Modern World History U.S. Government U.S. History Economics Science Drawing Mixed Media Art Computer Applications Basic Algebra CAHSEE English CAHSEE Mathematics Beginning Spanish Independent Study English as a Second Language ESL – Level 1 ESL – Level 2 ESL – Level 3

Vocational Education Automotive Repair Beginning Computer Operator Cisco Network Academy Cooking Metal Shop Wood 1 and 2 Older Adults Successful Aging Beginning Art Movement for Personal Growth Mind and Body Personal Growth and Development Music Yoga

FINANCIAL IMPLICATIONS: All adult school classes generate revenue through at-tendance (ADA). SUPERINTENDENT’S RECOMMENDATION: It is recommended that the board re-view and approve the Adult School Course of Study for the 2008-09 school year as pre-sented.

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SIERRA SANDS UNIFIED SCHOOL DISTRICT SEPTEMBER 18, 2008 6. EDUCATIONAL ADMINISTRATION

6.2 Approval of a Memorandum of Understanding with College Community Services to Provide Services to Students in the District (Goal #2)

BACKGROUND INFORMATION: College Community Services and the Sierra Sands Unified School District have partnered to provide psychological services and supports to students for many years. College Community Services is the only psycho-therapeutic agency in the community that provides psychological services to students on MediCal. They are also the contracted agency that provides psychological services to special education students and families through AB 2726 services. Kern County Mental Health contracts with College Community Services to provide psychological support to special education students in the Ridgecrest area. College Community Ser-vices employs psychiatrists, psychologists, and marriage and family therapists, as well as individuals trained in group therapy, to provide services to their clients. They work closely with Sierra Sands staff to help provide psychological support and ensure aca-demic success for students. CURRENT CONSIDERATIONS: Although the two agencies have worked closely throughout the past, they have not operated under a memorandum of understanding. This memorandum of understanding clearly delineates the responsibilities of each agency and will be helpful in continuing to work together for the welfare of students. The MOU accurately lists the responsibilities of each agency. A copy of the MOU is attached. It should be noted that all referrals to College Community Services and all services provided by College Community Services to students at the school site are done so with positive parent permission and participation in the process. FINANCIAL IMPLICATIONS: There is no cost to the general fund or special educa-tion funding to enact this memorandum of understanding. SUPERINTENDENT’S RECOMMENDATION: It is recommended that the board ap-prove the memorandum of understanding between the Sierra Sands Unified School Dis-trict and College Community Services as presented.

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SIERRA SANDS UNIFIED SCHOOL DISTRICT SEPTEMBER 18, 2008 8. PERSONNEL ADMINISTRATION

8.1 CERTIFICATED PERSONNEL

8.11 RESIGNATION, TERMINATION*, SEPARATION**, RETIREMENT***

8.12 LEAVE OF ABSENCE

8.13 EMPLOYMENT

8.14 CHANGE OF STATUS

RECOMMENDED ACTION: To approve certificated personnel actions as presented. 8.2 CLASSIFIED PERSONNEL



8.23 EMPLOYMENT


RECOMMENDED ACTION: To approve classified personnel actions as presented.

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8.1 CERTIFICATED PERSONNEL



8.13 EMPLOYMENT Leandra Bischak Kindergarten-Gateway Effective 9-15-08 Substitute Teachers for 08-09 year Jeffrey Lee Debra Blake


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8.2 CLASSIFIED PERSONNEL

8.21 RESIGNATION, TERMINATION*, SEPARATION**, RETIREMENT*** 8.22 LEAVE OF ABSENCE 8.23 EMPLOYMENT Jennifer Gates 5½ hr. Paraprofessional – Richmond Elementary Effective 09-09-08 Classified Substitutes for the 2008-2009 School Year Mary Fritcher Debra Hopper Melinda Quan Lilian Ramirez Student Food Service Workers for the 2008-2009 School Year Stacey Duff Student Workability Workers for the 2008-2009 School Year Cameron Brunton Hillary Larson 8.24 CHANGE OF STATUS Joretta Adams From: 5½ hr. Transportation Monitor – Transportation And: 2½ hr. Custodian – Business Office To: 8 hr. Transportation Monitor - Transportation

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SIERRA SANDS UNIFIED SCHOOL DISTRICT SEPTEMBER 18, 2008 9. GENERAL ADMINISTRATION

9.1 Gifts to the District

CURRENT CONSIDERATIONS: The following gifts have been received: Albertson’s has presented a cash donation of $253.40 to the Richmond special educa-tion program. The money may be used at the school’s discretion. Chris Ruffin has donated a 26” Sony television to the athletic program at Burroughs High School. The TV is estimated at a cash value of $200. Christine Downing has donated a 1989 Plymouth, estimated at a cash value of $2,500, to the auto shop program at Burroughs High School. FINANCIAL IMPLICATIONS: Donations provide support to the district and have a positive financial impact.

SUPERINTENDENT’S RECOMMENDATION: Accept the gifts as described and send appropriate letters of appreciation.

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SIERRA SANDS UNIFIED SCHOOL DISTRICT SEPTEMBER 18, 2008 9. GENERAL ADMINISTRATION

9.2 Adoption of Annual Performance Goals and Objectives for the Superintendent (Goal #1, #2, #3, #4, #5)

BACKGROUND INFORMATION: In the contract between the board and the superin-tendent, the parties agree to meet annually to establish performance goals and objec-tives for the superintendent. CURRENT CONSIDERATIONS: With input from staff and the management team, Mrs. Rummer has developed performance goals and objectives with measurable out-comes on the attached spread sheet. These goals and objectives address the district-adopted goals. FINANCIAL IMPLICATIONS: None. SUPERINTENDENT’S RECOMMENDATION: It is recommended that the board re-view and discuss the performance objectives as presented. Following discussion and revision as deemed necessary, it is recommended that performance goals and objectives for the superintendent for the 2008-09 school year be adopted.

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SIERRA SANDS UNIFIED SCHOOL DISTRICT SEPTEMBER 18, 2008 11. BUSINESS ADMINISTRATION

11.1 Acceptance of the 2007-08 Unaudited Actuals (Goal #3)

BACKGROUND INFORMATION: The unaudited actuals financial report is a state required report that presents the district’s actual financial activity year-to-date as com-pared to the projected budget through June 30, 2008. The report contains two pages of comparative data regarding the estimated year end totals presented at the time of the 2006-07 budget adoption and the unaudited actual results of that year after the books have been closed but prior to official audit. CURRENT CONSIDERATION: As early as January of 2008, there were indications that because of the growing financial concerns within the state, funding for education was becoming precarious as a result. In the spring, the district began aggressively seeking to contain costs. Direction from the Sierra Sands Unified School District board has been and continues to be that the district budget be a reflection of the district’s values. The budget as-sumptions discussed at the board budget workshop and in the meeting when the board adopted the 2007-08 budget, speak to those values by preserving class size reduction, retaining academic programs, planning for zero layoffs for all staff, maintaining step and column as well as health and welfare benefits for all staff, and maintaining sol-vency. The last time the district made year end projections for 2007-08 was in June of this year. At that time it was acknowledged that the state was continuing to experience significant financial instability. Guidance from the Kern County Office of Education, the California Association of School Business Officials, and School Services of Cali-fornia indicated that the situation was likely to continue and get even worse. Their collective recommendation was to make conservative budget projections for all budget years. The information presented in June was a reflection of that guidance. The 2007-08 unaudited actuals reflect the results of the district’s efforts to implement that guid-ance. Additionally the 2007-08 unaudited actuals also speak to the success of the dis-trict’s efforts to have its budget reflect the values of the district as expressed by the board and implemented by the superintendent and staff while aggressively working to contain costs in all areas. In the areas of revenue, although some state funding decreased slightly reflecting de-creasing enrollment in 2007-2008, revenues were higher by $741,400 due principally to unanticipated federal funding from the Department of Defense and the impact aid programs. Additional fourth quarter interest was also a contributor to the increased revenues.

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Item 11.1, Business Administration 2 SEPTEMBER 18, 2008 Unaudited Actuals

Similarly, the lower expenditures experienced in 2007-08 reflect the District’s initia-tives to contain costs, as well as the district’s normal situation relating to outstanding obligations being carried forward and projects begun but not completed. In addition, some planned efforts in the area of services and operations expenses and capital outlay were unable to commence because of the requirements associated with the significant in-house effort required for the conversion of the Vieweg site to an elementary school and the moves associated with that effort. FINANCIAL IMPLICATIONS: The district was able to end 2007-08 in a positive po-sition and will begin 2008-09, a year that portends to be very challenging, in a better position. The district anticipates that it will remain in a positive position throughout 2008-09. SUPERINTENDENT’S RECOMMENDATION: It is recommended that the Board of Education accept the district’s unaudited actuals financial report for 2007-08 as pre-sented.

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COLUMN A COLUMN B2007/2008 2007/2008 2007/2008

Unaudited Actuals Estimated Actuals DifferenceProjected Fund Balance Objects

July 1 Beginning Fund Balance $5,090,945 $5,090,945Add: Revenues (Column A - Column B ) * 8000-8999 $35,889,349 $35,055,095 $834,254Less: Expenditures (Column B - Column A) ** 1000-7999 $35,290,644 $36,183,189 $892,545June 30 Ending Fund Balance $5,689,650 $3,962,851Stores, Prepaid Expenses & Revolving Cash (Column A - Column B) $199,368 $110,472 $88,896 1

5% Reserve for Economic Uncertainties (Column B - Column A) $2,486,636 $2,568,936 $82,301 2

Available Ending Fund Balance as of June 30 $3,003,646 $1,283,443

Revenues (Column A - Column B)Revenue Limit Sources 8010-8099 $30,275,086 $30,184,938 $90,148 3

Federal Revenues 8100-8299 $2,275,444 $1,852,671 $422,773 4

Other State Revenues 8300-8599 $2,844,745 $2,891,986 -$47,241 5

Other Local Revenues 8600-8799 $1,143,414 $867,647 $275,767 6

Total Revenues $36,538,690 $35,797,242 $741,448

Expenditures (Column B - Column A)Certificated Salaries 1000-1999 $16,240,502 $16,448,464 $207,962 7

Classified Salaries 2000-2999 $4,834,138 $4,842,821 $8,683Benefits - Current Employees 3000-3999 $7,433,348 $7,612,983 $179,635 8

Benefits - Retirees 370X & 390X $1,078,452 $1,001,796 -$76,656 9

Books and Supplies 4000-4999 $1,277,310 $1,318,836 $41,526Services and Operating Expenses 5000-5999 $3,578,971 $3,965,246 $386,275Capital Outlay 6000-6599 $625,412 $923,441 $298,029Indirect Costs 7300-7399 -$470,869 -$623,778 -$152,909 11

Total Expenditures $34,597,264 $35,489,809 $892,545

Interfund Transfers In (Column A - Column B)Transfer In 8910-8929 $0 $0 $0

Total Interfund Transfers In $0 $0 $0

Interfund Transfers Out (Column B - Column A)Transfer Out - Fund 14 (District Match) 7610-7629 $237,813 $237,813 $0Transfer Out- Fund 17 (Reserve) 7610-7629 $400,000 $400,000 $0Transfer Out- Fund 17 (Golden Handshake) 7610-7629 $55,567 $55,567 $0

Total Interfund Transfers Out $693,380 $693,380 $0

Encroachment Contributions (Reduction of Revenue from Unrestricted General Fund) (Column A - Column B) *Resource 2430 - Community Day School 8980 -$58,240 -$55,463 -$2,777Resource 7230 - Home to School Transportation 8980 -$62,026 -$96,204 $34,178 12

Resource 7240 - Special Ed Transportation 8980 -$375,000 -$375,000 $0Resource 9021 - Sierra Vista Center 8980 -$154,074 -$215,480 $61,406 13

Total Encroachment Contributions -$649,341 -$742,147 $92,806

Net Revenue over Expenditures $598,705 -$1,128,094

**

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Sierra Sands Unified School DistrictGeneral Fund Unrestricted

2007/2008 Year End Comparison Report

The information presented above is accurate to the best of our knowledge.

10

Revenues equal objects 8XXX and include total revenues, total interfund transfers in and total encroachment contributions. Encroachment contributions are shownas a negative because they are paid from revenues, so it is a reduction in revenues.

MINUS SIGNS before a number in the Difference column show either decreased revenue or increased expenses. No minus sign in the Difference column showsincreased revenue or decreased expenses.

*

Expenditures equal objects 1000-7999 and include total expenditures and total interfund transfers out. Indirect costs are general overhead costs paid out of theunrestricted general fund for restricted programs. Indirect costs are shown as negative because they are reimbursements to the unrestricted general fund byreducing the expense, so it is a reduction in expenses.

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2 The 5% Reserve for Economic Uncertainties will be fully funded from the Unrestricted General Fund.

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9 Variances occurred as a result of a dynamic retiree population (i.e., mid-year retirements, attainment of age 65, etc.).

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11 Function of categorical programs. The District spent less restricted monies than budgeted, which resulted in lower indirect costs.

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The District's required property tax transfer to the Charter School was over-estimated by $77K resulting in increased Revenue Limit forSSUSD. Other changes include an adjustment to 2006/07 P-2 ADA of +1.49 for an $8.7K increase in Revenue Limit plus a reducedPERS RLR contribution of $4.5K.

The District received decreased funds from the state for K-3 Class Reduction ($20.3K) and Hourly Program revenues ($27K), whichreflects our declining enrollment. These revenues are projected by the State all year, but the final numbers are published after July 1st.

Field trip expenses incurred by Home to School Transportation but paid for by the general fund or Extracurricular/Parent groups reducedthe amount of anticipated expenses. This resulted in a reduced encroachment contribution.

The District received $9.6K additional rental income and expenses were less than anticipated resulting in a decreased encroachmentcontribution.

Actual certificated health & welfare costs were less than originally projected, classified benefit participation options were not fully utilized,health & welfare benefit projections for several open postitions throughout the year did not come to fruition and STRS, PERS andMediCare actual expenses were less than projected.

The District received $264.5K of Impact Aid revenues at the end of June, $153K of unanticipated income from the Department ofDefense in late August and $5.3K in MediCal reimbursements.

Interest revenes were $236.7K more than projected; received $36K of miscellaneous income at the end of the year including $9.8K forSISC reimbursement, $7.9K BHS Music Booster contribution toward student travel expenses plus $18K other field trip expenses payableby site Extracurricular accounts or Parent groups, lost/damage book fines and teacher course reimbursements.

Supplies, equipment, professional services and capital expenses were less than projected by $725.8K combined. Of that savings,$352K is for orders placed in 2007/08 that were not received by June 30, 2008, so the expenses were rolled over to the 2008/2009 fiscalyear. Also, utility costs were $146K less than expected due to an $87K refund from NAWS due to a water meter error, a conservativebudget, and conservation by staff. Additionally, M&O and Technology saved $157.6K in rentals and supplies by implementing costsaving measures and by working on projects associated with modernization. The remaining $70.2K savings is from reducedprofessional services contracts and costs.

Certificated salaries were less than anticipated due to mid-year retirements, personnel changes and funding source adjustments atmultiple sites contributed toward $107K savings. Also, numerous extra duty budgets such as substitutes, differential pay, extended day,oversize class stipends, coaching, etc. came in lower than expected.

Sierra Sands Unified School DistrictGeneral Fund Unrestricted Budget

2007/2008 Unaudited Actuals vs. 2007/2008 Year End Estimates Notes

In addition to the District's standard prepaid expenses for CNG fuel, additional prepaid expenses include its $79K Ridgecrest CharterSchool settlement payment due July 1, 2008 and $11K for the final payment for the Ewing Classification Study due upon completion ofthe project for which the checks were cut in June 2008.

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COLUMN A COLUMN B2007/2008 2007/2008 2007/2008

Objects Unaudited Actuals Estimated Actuals DIFFERENCEProjected Fund Balance

July 1 Beginning Fund Balance $3,852,195 $3,852,195Add: Revenues (Column A - Column B) * 8000-8999 $13,962,073 $13,982,141 -$20,068Less: Expenditures (Column B - Column A) ** 1000-7999 $14,442,067 $15,195,538 $753,471June 30 Ending Fund Balance $3,372,201 $2,638,798

Revenues (Column A - Column B)Revenue Limit Sources 8010-8092 $1,910,273 $1,874,203 $36,070Federal Revenues 8100-8299 $2,601,649 $2,812,887 -$211,238Other State Revenues 8300-8599 $6,985,447 $7,098,714 -$113,267Other Local Revenues 8600-8799 $1,815,363 $1,454,190 $361,173

Total Revenues $13,312,733 $13,239,994 $72,739

Expenditures (Column B - Column A)Certificated Salaries 1000-1999 $4,675,000 $4,781,262 $106,262Classified Salaries 2000-2999 $2,244,187 $2,246,612 $2,425Benefits - Current Employees 3000-3999 $2,662,919 $2,707,427 $44,508Books and Supplies 4000-4999 $2,920,541 $3,194,405 $273,864Services and Operating Expenses 5000-5999 $1,040,179 $1,279,438 $239,259Capital Outlay 6000-6599 $223,929 $186,670 -$37,259Indirect Costs 7300-7399 $295,100 $295,100 $0Lease Revenue Bond Payment 7400-7699 $380,212 $504,624 $124,412

Total Expenditures $14,442,067 $15,195,538 $753,471

Encroachment Contributions Increased Revenue from Unrestricted General Fund) (Column A - Column B) *Resource 2430 - Community Day School 8980 $58,240 $55,463 $2,777Resource 7230 - Home to School Transportation 8980 $62,026 $96,204 -$34,178Resource 7240 - Special Ed Transportation 8980 $375,000 $375,000 $0Resource 9021 - Sierra Vista Center 8980 $154,074 $215,480 -$61,406

Total Encroachment Contributions $649,341 $742,147 -$92,806

Net Revenue over Expenditures -$479,994 -$1,213,397

**

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Sierra Sands Unified School DistrictGeneral Fund Restricted

The information presented above is accurate to the best of our knowledge.

2007/2008 Year End Comparison Report

Revenues equal objects 8XXX and include total revenues, total interfund transfers in and total encroachment contributions. Encroachmentcontributions are shown as a positive because they are revenues received from the unrestricted general fund.

Expenditures equal objects 1000-7999 and include total expenditures and total interfund transfers out. Indirect costs are general overheadcosts paid out of the unrestricted general fund for restricted programs. These costs are shown as positive because they are indirect costexpenses paid from the restricted general fund programs.

MINUS SIGNS before a number in the Difference column show either decreased revenue or increased expenses. No minus sign in theDifference column shows increased revenue or decreased expenses.

*

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2007/2008Unaudited Actuals

Fund 11 Adult Education$78,699

Actual Revenues $263,809Actual Expenditures -$251,651Actual Ending Fund Balance $90,857

Sheltered Funds Cal Works (RE 6370) -$17,426Available Ending Fund Balance $73,431

Fund 12 Child Development$22,229

Actual Revenues $367,275Actual Expenditures -$327,915Actual Ending Fund Balance $61,589

Sheltered Funds Special Reserve -$35,694Available Ending Fund Balance $25,895

Fund 13 Cafeteria$454,286

Actual Revenues $1,900,912Actual Expenditures -$1,874,798Actual Ending Fund Balance $480,400

Fund 14 Deferred Maintenance$1,304,870

Actual Revenues $523,206Actual Expenditures -$9,738Actual Ending Fund Balance $1,818,339

Fund 17 Special Reserve - Other than Capital Outlay$5,647,029

Actual Revenues Golden Handshake Repayment (TF from FD 01) $55,567 Reserve Contribution $400,000

Actual Expenditures $0Actual Ending Fund Balance $6,102,596

Sheltered Funds Retiree H&W benefits reserve -$23,198 School bus reserve -$165,792 Classroom furniture reserve -$66,317 Textbook adoption reserve -$165,792 Photocopier lease reserve -$33,158 Technology upgrade reserve -$66,317

Available Ending Fund Balance $5,582,022

Fund 20 Post Employment Benefits Fund$0

Transfer From Fund 71 $3,743,925Interest $0


Fund 21 Bond Fund

Beginning Balance

Beginning Balance

Beginning Balance

Sierra Sands Unified School DistrictFund Balances

2007/2008 Unaudited Actuals

Beginning Balance

Beginning Balance

Beginning Balance


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Sierra Sands Unified School DistrictFund Balances

2007/2008 Unaudited Actuals

MEASURE A BOND$19,559,343

Actual RevenuesMeasure A Bond Proceeds $0Interest $867,895

Actual ExpendituresMeasure A Bond Expenses -$2,968,181

Actual Ending Fund Balance $17,459,056

LEASE REVENUE BOND $1,751,696

Actual RevenuesInterest $58,115

Actual ExpendituresLease Revenue Bond Expenses -$371,610

Actual Ending Fund Balance $1,438,201

Fund 25 Capital Facilities Fund - Developer Fees$1,826,665

Actual Revenues Interest $91,839Developer Fees $587,423

Actual Expenditures -$281,989Actual Ending Fund Balance $2,223,939

Fund 35 School Facilities Fund (CTE Grant)Beginning Balance $0Actual Revenues

Grant Revenues $300,000Interest $1,158

Actual Expenditures $0Actual Ending Fund Balance $301,158

Fund 40 Special Reserve - Capital OutlayBeginning Balance $0Actual Revenues $0Actual Expenditures $0Actual Ending Fund Balance $0

Fund 51 Debt Service 2006-A Measure A BondBeginning Balance $386,805Actual Revenues $912,515Actual Expenditures -$672,981Actual Ending Fund Balance $626,339

Fund 71 Retiree Benefit Fund$3,586,374

Actual Revenues Interest $157,551

Transfer to Fund 20 -$3,743,925Actual Ending Fund Balance $0

IKSFA Inyo- Kern Schools Financing Authority$4,161,895

Actual Revenues Interest $197,982Payments from Lone Pine $752,715


Sheltered FundsLone Pine Release -$1,081,057Taxes Payable -$24,000Retiree Benefits 03/04 - 07/08 -$3,000,000

Available Projected Ending Fund Balance $1,007,535

Beginning Balance

Beginning Balance

Beginning Balance

Beginning Balance

Beginning Balance


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SIERRA SANDS UNIFIED SCHOOL DISTRICT SEPTEMBER 18, 2008 11. BUSINESS ADMINISTRATION

11.2 Award of Bid for the Purchase and Installation of Surveillance Equipment at Las Flores School and the Vieweg Education Center (Goal #3, #4)

BACKGROUND INFORMATION: Comprehensive surveillance systems have been installed at several district sites with a plan adopted by the board in March 2008 to in-stall surveillance systems at all district sites. This plan was included in the district’s technology plan. The equipment has proved to be an effective tool in increasing the personal safety of students and staff and protecting district and student property. Since the systems have been in place, the ability for schools to monitor student behavior has been significantly increased in the following areas:

• vandalism; • fighting/harassment; • theft; • truancy; • traffic violations/infractions; • malicious behaviors; and • unauthorized visitors.

The systems allow administration to simultaneously supervise several areas of a school campus, as well as outlying areas. When an incident occurs, the recall of stored video can prove to be the evidence required to assist and resolve issues. In the short time that the systems have been in place, several incidents have been mitigated or resolved with the use of the video playback and monitoring. CURRENT CONSIDERATIONS: One of the goals of the district is to promote safe and adequately equipped schools. The district is following the adopted plan to install surveillance equipment at each site in an effort to provide a safe and secure campus environment at each site. Scheduled to receive surveillance equipment this year is Las Flores Elementary School and the Vieweg Education Center. With completion of the planning process, bids were requested and received from quali-fied vendors for the purchase and installation of the surveillance equipment on the Las Flores and Vieweg campuses.

Three bids were received.

1. Casa Moore, at a bid amount of: $200,000.00 2. Kern Security Systems, at a bid amount of: $206,850.00 3. Tech Systems, at a bid amount of: $241,000.00

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Item 11.2, Business Administration 2 SEPTEMBER 18, 2008 Bid for Surveillance Systems

Staff determined that Casa Moore was the low bidder for this project. However, after review of the bid documents it was determined that Casa Moore did not fully comply with project specifications. Schools Legal Service was consulted and it was deter-mined that Casa Moore should be found non-responsive for failing to specify the num-ber of devices to be provided and installed. It was also determined that at least one product listed by Casa Moore was unidentifiable and could not be confirmed as to its appropriateness for this project. Schools Legal Service determined that each of these defects was appropriate basis for rejection of the low bid, and the contract should be awarded to the next low responsive and responsible bidder. It is recommended that the bid be awarded to Kern Security Systems as the low bidder meeting specifications. Complete bid documents are available for review in the busi-ness office. During the mandatory job walk, the adequate number of cameras needed to cover each campus was determined by staff and potential bidders. It was deter-mined that 12 cameras at the Las Flores campus and 14 cameras at the Vieweg campus were needed to provide complete coverage. Adequate storage capacity was also de-termined to allow the systems to record and store video for up to 10 days at an in-creased rate of resolution. The Sierra Sands construction project manager was consulted to determine if immedi-ate installation would interfere with future modernization of the two campuses. His response was that the camera locations would not be affected by future construction planned at these two sites. FINANCIAL IMPLICATIONS: The bid from Kern Security Systems for this project was in the total amount of $206,850. The district has budgeted for this expense to come from the unrestricted general fund allocated to the technology department budget. SUPERINTENDENT’S RECOMMENDATION: It is recommended that the board award the bid for purchase and installation of surveillance equipment at Las Flores Elementary School and the Vieweg Education Center to Kern Security Systems in the amount of $206,850.00 as presented.

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SIERRA SANDS UNIFIED SCHOOL DISTRICT SEPTEMBER 18, 2008 12. CONSENT CALENDAR

12.1 Approval of “A” and “B” Warrants

CURRENT CONSIDERATION: “A” and “B” warrants released in August 2008 are submitted for approval. “A” warrants totaled $1,406,655.43. “B” warrants totaled $1,204,939.19. FINANCIAL IMPLICATIONS: Warrants were issued as stated. SUPERINTENDENT’S RECOMMENDATION: Approve “A” and “B” warrants for August 2008 as presented.

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12.2 Approval to Dispose of Miscellaneous Surplus Property (Goal #3, #4)

BACKGROUND INFORMATION: Education Code section 17546 establishes the process for disposition of surplus property (defined as personal as opposed to real property), in this case miscellaneous student and faculty furniture and related items, as well as demolished locker room shower systems. If the governing board, by a unanimous vote of those members present, finds that the property, whether one or more items, does not exceed in value the sum of two thou-sand five hundred dollars ($2,500), it may be sold at private sale without advertising by any employee of the district empowered for that purpose by the board. CURRENT CONSIDERATIONS: It is the district’s intent to begin demolition and reconstruction at the Sierra Vista Center commencing October 3, 2008. Surplus prop-erty has been stored in that location and must be removed prior to this effort. The items that have been determined to be surplus have been reviewed at the principal and director levels. The aggregate value, which is determined to be less than $2,500, was assessed at the director level with the concurrence of the construction management consultant. The director of maintenance and operations has identified surplus property vendors in advance of the action of the board to expedite the removal process. For information, surplus computer and related items have been previously disposed of by means of a technology disposal service at no cost to the district. FINANCIAL IMPLICATIONS: All proceeds from this sale will be deposited in the district’s general fund. SUPERINTENDENT’S RECOMMENDATION: It is recommended that the board find, by unanimous vote of those board members present, that the district’s surplus property does not exceed $2,500 in value and delegate authority to the superintendent or designee to sell the property by private sale without advertising, pursuant to Cali-fornia Education Code section 17546 (a).

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12.3 Approval of Agreement with Southern Sierra Boys and Girls Club for Use of Facilities at Las Flores School (Goal #2, #4, #5)

BACKGROUND INFORMATION: The Sierra Sands Unified School District has had an agreement with the Southern Sierra Boys and Girls Club to provide an after school program for children 6-12 years of age at Las Flores Elementary School since 2004. The program provides intervention, supervised homework, and training in study skills and technology. There is also time for athletic and physical recreation, as well as ca-reer and social development activities. The program operates from 2:15 p.m. to 6:15 p.m. on days when school is in session for a full day. The Southern Sierra Boys and Girls Club pays the district monthly for the actual cost of utilities and custodial supplies utilized by the program. CURRENT CONSIDERATION: It is the desire of the Southern Sierra Boys and Girls Club and recommendation of staff that an agreement with the district be approved to continue the after school program at Las Flores School for the 2008-09 school year. The proposed agreement is similar to the agreement approved in 2007-08 with some changes reflecting additional information regarding scheduling for both parties. Fur-ther guidelines pertaining to the use of the facilities at Las Flores Elementary School have also been included. District and school site staffs are supportive of continuance of the program under these terms and conditions.

FINANCIAL IMPLICATIONS: The district is reimbursed for the cost of providing facilities at Las Flores Elementary School. SUPERINTENDENT’S RECOMMENDATION: It is recommended that the board approve the agreement with Southern Sierra Boys and Girls Club to provide an after school program at Las Flores Elementary School for the 2008-09 school year as pre-sented.

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AGREEMENT BETWEEN

SIERRA SANDS UNIFIED SCHOOL DISTRICT AND

SOUTHERN SIERRA BOYS AND GIRLS CLUB

The following conditions reflect an agreement between the Sierra Sands Unified School District (Sierra Sands) and Southern Sierra Boys and Girls Club (Club): 1. The Club will have use of the Las Flores Elementary School (Las Flores) cafeteria,

playground, computer lab and library/media center for the purpose of establishing a boys and girls club after school program for members 6-12 years old who are of the following populations:

• at risk (school referred); • English as a second language; • free and reduced lunch; and/or • all others. The program is to provide intervention, supervised homework/study skills/technology, athletic and physical recreation, along with social and career development activities for members in a safe, positive and fun environment. The program will operate from 2:15 p.m. to 6:15 p.m. every day school is in session for a full day during the 2008-2009 school year. The program will operate from 1:00 p.m. to 6:15 p.m. on the days school is on a minimum day schedule. During inservice days and other events enunciated in Attachment #1, Las Flores may require the use of the cafeteria and/or computer lab and library/media center. Suitable alternative facilities will be arranged by the principal of Las Flores Elementary School, if necessary, except for Back to School Night and Open House. Las Flores will be unable to provide space on those occasions. Attachment #2 provides the dates which the Boys and Girls Club anticipates that it will not use the facilities at Las Flores Elementary School. If the club finds that there will be other times during the year that it will not be operating its program, it is agreed that the Club will communicate that information in writing to the District Office, the Transportation Department and Las Flores with 24-hour advanced notice. This communication can be in the form of a FAX or e-mail if it will not require use of the designated space.

The Club will be utilizing learning-based software on the computers in the Las Flores media center. All installations of software will be performed by Sierra Sands’ technology staff. The software will be collaboratively selected by Las Flores and the Club to meet the instructional content needs of Sierra Sands and enhance the supplemental and supportive homework, tutoring and learning skills role of the Club.

2. The Club will pay on a monthly basis to Sierra Sands the actual cost of utilities and

custodial supplies for the hours of use beyond normal school hours at Las Flores on the days

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the after school program operates. This reimbursement of cost will be collected each month on a date to be agreed upon, from the first month of use in 2008 through June 2009.

3. The Club agrees to comply with the rules and policies associated with use of the facility

enunciated in Attachment #3 and #4. In the event a classroom or classrooms are provide for the clubs use for homework activities, the club agrees to also comply with the rules cited in Attachment #5. The Club also agrees to provide appropriate adult oversight and supervision to the program members at all times.

4. The Club agrees to leave the facilities ready for instruction at the beginning of the regular

school day. The Club will be responsible for cleaning the restrooms, the cafeteria, and the stage. Standards for cleaning will be provided under separate cover by the Supervisor of Custodial Services. If the Club is not in compliance with district standards, it will, with notice, be billed for the custodial time needed to make it so. The Club will be notified if the standards have not been met.

5. It is agreed that the Club shall defend, hold harmless, and indemnify Sierra Sands, its

officers, trustees, employees, agents and assigns from any and all claims, demands, lawsuits, penalties, and causes of action which arise out of the act or omission of Club, its officers, employees and agents and invitees in connection with the performance or breach of this Agreement or arising out of the presence of Club, its officers, employees, agents and invitees on Sierra Sands’ premises.

It is agreed that the Sierra Sands Unified School District shall defend, hold harmless and indemnify Club, its officers, trustees, employees, agents and assigns from any and all claims, demands, lawsuits, penalties and causes of action which arise out of the act or omission of Sierra Sands, its officers, employees and agents and invitees in connection with the performance or breach of this agreement or arising out of the presence of the Club, its officers, employees, agents and invitees on Sierra Sands’ premises.

6. The Club agrees to secure insurance coverage for use of the facilities at a minimum of

$1,000,000/occurrence and $2,000,000 aggregate general liability and adequate workers’ compensation coverage. The certificate of insurance will be included as Attachment #6 to this document. Additionally the district shall be named as an additional insured on a certificate of insurance.

7. While Sierra Sands will maintain the buildings and provide necessary repairs, the Club

agrees that any loss of school and/or student property will be paid for by the Club or its insurance carrier. Two keys, for access and lock up, will be issued to the Club. The Club will be responsible for keeping the keys in the director’s and the site supervisor’s possession at all times. The keys will not be loaned out or duplicated. A lost key will require a payment of $500 for re-keying the building.

8. Sierra Sands certifies that all buildings to be used by the Club are of sufficient size to

accommodate public instruction and are approved for occupancy by the Office of the State Architect.

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9. Use of the kitchen facilities at Las Flores must be negotiated with the Sierra Sands Food

Service Department. The following signatures reflect the authorized agents of the respective parties and the agreement of the conditions herein. This agreement will commence on a date to be agreed upon and will terminate on June 30, 2009. Extension of the agreement beyond June 30, 2009, change of this agreement, or withdrawal from this contract can be negotiated with the mutual agreement of both parties with a ninety (90) day written notice to the other party. The district will provide a ninety (90) day written notice to the Club if it does not intend to renew the agreement beyond June 30, 2009. _______________________________________ ________________________ Joanna Rummer, Superintendent Date Sierra Sands Unified School District _______________________________________ ________________________ Victoria Moore Date Southern Sierra Boys and Girls Club Board

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12.4 Authorization to Pay Conference Expenses for St. Ann’s School Employees to Attend a California Association of Private School Organizations Seminar (Goal #2, #3)

BACKGROUND INFORMATION: The No Child Left Behind (NCLB) Act of 2001 provides educational services and programs to private school children, teachers, and other education personnel, including those in religiously affiliated schools, and pro-vides for the equitable participation of private school students, teachers, and other edu-cational personnel in some of its major programs. St. Ann’s School participates in a variety of federal programs including Title I and Title IIA. The amount of funding available for services to private school personnel is gov-erned by NCLB Section 9501, which requires equitable participation of private school teachers and other educational personnel to the extent that the LEA, consortium, or en-tity uses its funds for professional development. CURRENT CONSIDERATIONS: Staff members at St. Ann’s School wish to partici-pate in the California Association of Private School Organizations (CAPSO) seminar being held on November 24-25, 2008 in Long Beach, California. This conference is designed to address curriculum, instruction, management, and governance for grades pre-K-12. Attendees include Mary Little, Cherie Lloyd, Tina Rockdale, Emily Miller, Christine Simolon, Susan McDonald, Tracy Sherrick, and Shawna Gibbs. Board ap-proval is required in order for the district to pay for travel for individuals not employed by the district. FINANCIAL IMPLICATIONS: The cost of the training is anticipated not to exceed $3,019 and includes course registration, mileage, hotel accommodations, and meals, to be paid from appropriate categorical funding.

SUPERINTENDENT’S RECOMMENDATION: It is recommended that the Board of Education approve the expenses from appropriate categorical funds to allow CAPSO conference attendance for eight staff members of St Ann’s School.

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12.5 Authorization to Pay Expenses for the District’s School Resource Officers to Attend a Safe Schools Training Workshop (Goal #4)

BACKGROUND INFORMATION: The Sierra Sands Unified School District is committed to staff development in order to ensure that staff members are kept up-to-date on current issues and procedures associated with their job requirements. Officers Elizabeth Franco and Nino Agostinacci, school resource officers, are an important component in the district’s effort to provide a safe and secure environment for district students. CURRENT CONSIDERATIONS: Burroughs High School would like to have Officer Franco and Officer Agostinacci accompany Nikki Blackburn to a Safe Schools train-ing workshop conducted by the Office of the Kern County Superintendent of Schools in Bakersfield on September 19, 2008. The training will provide participating teams with the skills and strategies necessary to conduct a collaborative safe school planning process to produce or update a comprehensive plan for the site. Board approval is re-quired in order for the district to pay for conference registration for individuals not employed by the district, as is the case for the two school resource officers. FINANCIAL IMPLICATIONS: Conference registration of $45 for each officer will be paid out of categorical funding designated for this purpose. SUPERINTENDENT’S RECOMMENDATION: It is recommended that the board approve travel and payment of conference registration for a Safe Schools planning workshop for Officer Franco and Officer Agostinacci as presented.

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12.6 Approval of Waiver of the California High School Exit Exam for a Student with Disabilities, CAHSEE Waiver #1409002323 (Goal #1, #2)

BACKGROUND INFORMATION: All students must satisfy the California High School Exit Examination (CAHSEE) requirement, as well as all other state and local requirements, to receive a California public high school diploma. Students can satisfy the CAHSEE requirement by either passing the exam or, for students with disabilities, receive a waiver of the CAHSEE requirement pursuant to Education Code Section 60851 (c). Students with disabilities who take the CAHSEE using modifications and receive the equivalent of a passing score may be eligible to receive a waiver of the CAHSEE requirement for the part(s) of the exam on which a modification was used if the following requirements are met: • An individualized education program or Section 504 plan is in place that requires a

modification to be provided to the student when taking the CAHSEE. • The equivalent of a passing score has been obtained on the CAHSEE using a modi-

fication. • Sufficient high school-level coursework has been either satisfactorily completed or

is in progress in a high school-level curriculum sufficient to have attained the skills and knowledge otherwise needed to pass the CAHSEE.

CURRENT CONSIDERATIONS: Records of a student with disabilities who had not passed both parts of the CAHSEE, a graduation requirement, were reviewed by a committee consisting of site administration, counselors, the special education depart-ment chair, assistant superintendent of curriculum and instruction, and the SELPA di-rector, to determine if the student qualified for a CAHSEE waiver. The referenced student has satisfied all criteria and is being recommended for a waiver to the CAHSEE and will receive a California high school diploma.

Waiver #1409002323: Student satisfied criteria for the English/language arts portion in October 2007. Student is requesting a waiver for the mathematics portion taken in May 2008.

FINANCIAL IMPLICATIONS: None.

SUPERINTENDENT’S RECOMMENDATION: Approve the recommendations with regard to a waiver for the CAHSEE for case #1409002323 as presented.

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