Rev 9-12-2013 3506 124th St. NE

Marysville, WA 98271 USA main: 360.618.6500

Fax: 360.618.6501

silicon-energy.com

Office Manager Job Description

The Office Manager is responsible for efficient office operations and supporting manufacturing operations. This position requires excellent attention to detail, and communication skills. This position will be at Mt. Iron, MN and reports to the Financial Controller.

Primary Duties and Responsibilities

• Perform all day to day office duties including copying, faxing, scanning and ordering of supplies. • Maintain company guidelines, procedures, and best practices established by the Company. • Assist with data entry, including recording credit cards receipts • Provide scanned POs, pack slips and other related purchasing documents to Accounting. • Regulate and implement filing systems and procedures. • Review Accounts Receivable Aging and assist Sales and Support in contacting customers with past due

balances. • Maintain and reconcile FAS fixed assets on a monthly basis. • Maintain and reconcile Intercompany transactions • Perform monthly bank reconciliation. • Provide monthly inventory reports to the Financial Controller. • Ensure the security and confidentiality of data • Ensure compliance with the Union Contract • Prepare data for Work Comp and Work Comp Audit • Provide local HR support • Assist in Vendor Credit Application and Customer Credit Approval Processes • Apply payments to customer accounts and report cash receipts to the Financial Controllers and Sales. • Assist the Financial Controller and Operation Manager in Inventory Management such as cycle and

physical count plans, investigate and resolve inventory discrepancies and perform daily inventory move tickets.

• Provide support to Sales by answering phone calls regarding basic customers questions and direct technical support calls to the appropriate party

• Assist in the company’s Year-end Financial Audit • Develop and maintain a working understanding of company operations through hands-on experience • Oversee company IT assets and provide basic IT maintenance with offsite guidance (if necessary) from

company’s Washington office and company IT provider • Assume clerical, administrative, and secretarial responsibilities • Additional responsibilities may be required as the company strives to grow. Skills

• Good understanding of business practices, including basic bookkeeping. • Ability to work independently under the Financial Controller’s guidance. • Excellent planning, time management, initiative, and scheduling skills

Rev 9-12-2013 3506 124th St. NE

Marysville, WA 98271 USA main: 360.618.6500

Fax: 360.618.6501

silicon-energy.com

• Excellent attention to detail and accuracy • Honesty and integrity (Mandatory references, and financial and criminal background checks) • Working knowledge of computers and internet technologies • Excellent verbal, interpersonal, and written communication skills with a strong focus on teamwork and

collaboration • Strong business math and analytical skills • Proficiency in Microsoft Office suite, including good working knowledge of spreadsheets and databases

Education and Qualifications

• Business or management degree from an accredited institution. Undergraduate degree a plus. • Experience in office management and administration. Supervisory skills are a plus. Please send resume to jobs@silicon-energy.com