silicon valley agile leadership network meetup kathryn kuhnfiles.meetup.com/2738792/sv aln - bigroom...
TRANSCRIPT
PlanningasaTeamvsPlanningasanEnterprise
SiliconValleyAgileLeadershipNetworkMeetupKathrynKuhn
May2016
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Agenda
SCALINGUPTEAMLEVELPLANNING
TIPSONHOWTODOTHIS
TIPSONHOWTO”SELL”THISKINDOFPLANNING
COMMONPITFALLS
Q&A
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4
5
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Team-BasedPlanning
ButDoesitScale?
HowDoyouKnow?
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Onecommongoal
Transforminganenterpriserequiresfullsupportandclarityofpurposeacrossalllevels.Consensus-drivenplanningcreatesbuy-inandcommitmentasitvetsalternativeimplementationplans.
Whatittakes
§ Activeparticipationindecisionmakingandtradeoffconversations
§ Surfacingrisksandimpedimentsduringplanningforimmediateandvisibleactionbyleadership
§ Listeningtoandarealigningwiththeoverallmissionandobjectives,notjustato-dolistofactionitems
§ Activelyandvisiblyvoting onsupportoftheoverallplan
Creatingasharedpurpose forBigRoomPlanning
SoHowdoYouDothis?
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PreparethePeople
PreparetheBacklog
PreparetheRoom
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PreparethePeople
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……………………….…Teams present draft plans
……………………….…Progress assessment
……………………….…Teams create draft plans
Agenda – Day 1
8:00am - 11:30am
11:30pm - 12:30pm
Long Term Borrow……………………………………Winston WProduct Management………………………………..John HArchitectural and System Vision……………………Bryan OCadence Ecosystem Overview……………………..Cathy PAccenture Mortgage Cadence………………………Paul WProgram Experiences………………………………..Trey FTeam Instructions…………………………………….John S
12:30pm - 4:00pm
2:00pm - 2:10pm
3:00pm - 3:10pm
4:00pm- 6:00pm
6:00pm - 7:00pm
……………………….…Progress assessment
……………………….…Problem solving
Break
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WorkingAgreementsforVeryLargeMeetings
§ DirectionallyCorrectisok
§ BePresent
§ BeHeard
§ ElectronicsbyException
§ RespectYourHumanity
§ RaiseRisksEarly– NoSurprises
§ Shared/TransparentNote-Taking
Howcanweworktogethereffectivelyinsuchalargeroomwithsomanypeople?
https://www.rallydev.com/community/agile/working-agreements-huge-meetings
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PreparetheBacklog
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Initiative 3 - Link to PI (Points)
CV -Link to PI (Points)
Architecture - Link to PI(Points)Initiative 2 - Link to PI (Points)
● Feature1(FeaturePointEstimate)
● Feature2(Estimate)● ...
Initiative 1 - Link to PI(Feature Points Allocated)
● Feature1(FeaturePointEstimate)● Feature2(Estimate)● ...
BringaWell-StructuredBacklogInitiativesandFeatures,withcapacityallocationsandFeatureEstimates
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3 Next Quarter High Level Pass- 9 weeks
4 Initiatives broken down into Features to present to sizing team- 8 weeks
5 Features Estimates Due - Roadmap Review with Leadership- 7 weeks
6 The Why Kickoff with all of Engineering - 6 weeks
7 Features to Teams. Feature Estimates Finalized- 5 weeks
9 Story Breakdowns Begin / UX Mockups for Stories- 3 weeks
10Roadmap Plan 3rd Draft. User Story estimates with Iterations/Quarterly R&D Demo- 2 Weeks
12 Big Room Planning
Hackathon Demo/Quarterly R&D RetrospectiveWeek Of 11
HaveaCountdown-BasedView
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KnowYourRoughCapacity
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Cutlines
DrawaCutLineBEFOREandPreviewitwithExecs
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ViewstoBringintoBigRoomPlanning
§ Capacity Planning - High level Plan and team Readouts (Capacity / Work / Risks / Dependencies)
§ Team Planning - Story level / Iteration level plan
§ Release Tracking -Visualize the detailed plan with dependencies
§ Release Tracking - In Quarter Status and Steering
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TeamPlanning
TeamPlanning
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At-a-glanceReleaseStatusandSteering
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PreparetheRoom
SoHowDoIConvincetheLeadershipTeam?
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CeremonythatConnectsStrategywithExecution
§ Howmuchdoeslackofalignmentcostyoueachquarter?– #ofhoursinStatusMeetings– Changeindirectionand“throwaway”work– “Whilewe’reatit”list– Latedecisionmaking(onlypullthequalitylever)
§ TreatDecisionsinProgresslikeWorkinProgress
§ TheValueofBuy-In
§ #ofdecisions/costofevent
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HowMuchDoesLackofAlignmentcostYou?
§ 8Teams(assuming8peopleperteam)=64people
§ x $100,000annualsalary
§ =$6,400,000annualrunrateor$1,600,000perquarter
§ Howmuchdoesitcostyoutobeunalignedby5%?
§ $80,000eachquarter
SAIquotesrun ratesof$2.2Millionevery11weeksor$11Millionperyear
CommonPitfalls
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ThisDoesn’tScale
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Speed&FluencyofCoreAgilePractices
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OutlastingtheBuzz
Q&A
