Simple Complexity

Navigating the Maze of

PowerPoint Technology

Who will learn from this video?

Students who may have

limited experience with

PowerPoint

Students required to give

presentations for

Bachelor’s or Master’s

capstone classes

Anyone interested in

creating impressive

PowerPoints

What are the main objectives?

Creating acceptable

PowerPoints

Using all aspects of

PowerPoint

Creating powerful

presentations

These instructions are based on PowerPoint 2010 technology.

Creating Basic

PowerPoints

Learning the Technology

What does a presentation need?

A chosen theme to use

throughout the PowerPoint

A selection of screens to

present information about a

topic

Choosing the Appropriate Theme

PowerPoint technology is known for its

ability to present information in intriguing

and appealing ways.

Yet, this technology is confusing to use. Its

features can be used effectively or abused

to be a flashy presentation which is

actually a failed use of the PowerPoint

technology.

Steps to choose the appropriate theme

Step 1

o If using Microsoft Office PowerPoint 2010,

click the word DESIGN in the top left had

corner.

Steps to choose the appropriate theme

Step 2

Then, choose one of the chosen layouts.

If the appropriate layout is not found, then

click the arrows to expand the options.

APPROPRIATE TEMPLATE USAGE

Interactive Activity

Choose the most

appropriate

template for the

presented scenario.

Scenario 1

You are asked to give a

presentation demonstrating

your PowerPoint abilities

about an interesting topic of

your choice.

Would this slide be appropriate?

Decide YES or NO.

If you thought YES…

You are correct. This

template shows your

ability to use

technology and still

presents the

information in a clear

manner.

If you thought NO…

You are not correct.

This slide would be

appropriate because

this template shows

your skills and

presents information

in a clear manner.

Would this slide be appropriate?

Decide YES or NO.

If you thought YES…

You are not correct.

This slide would not

be appropriate

because this template

does not show your

skills although it does

present information in

a clear manner.

If you thought NO…

You are correct. This

slide would not be

appropriate because

this template does not

show your skills

although it presents

information in a clear

manner.

Scenario 2

For your history final, you are

required to present the paper

you wrote using a

PowerPoint presentation.

Would this slide be appropriate?

Decide YES or NO.

If you thought YES…

You are correct. This

template would be

acceptable for this

type of presentation.

This is a situation

where content is

much more important

than visual appeal.

If you thought NO…

You are not correct.

This slide will be

successful in

presenting

information. It is clear

without distraction.

Would this slide be appropriate?

Decide YES or NO.

If you thought YES…

You are not correct.

Dark backgrounds

make the information

hard to read. It is also

hard to concentrate

on textual information.

If you thought NO…

You are correct. Dark

backgrounds make

the information hard

to read. It is also hard

to concentrate on

textual information.

Choosing the Appropriate Slide

Once the appropriate template is

chosen, it is important to position your text

in the most appropriate place. This

requires you to choose the most

appropriate layout.

Choosing the Appropriate Slide

Step 1 Click on the home tab.

Then click on the arrow under the words

new slide. Doing this will allow you to see

all of the slide options available. Click on

the most appropriate slide.

If you don’t like the slide, delete it and

choose again.

Conclusion

To create basic PowerPoint presentations,

Chose the appropriate template for the

setting, the topic, and the audience.

Decide on the appropriate slide layout and

insert textual information.

Remember to save as a PowerPoint

presentation.

Using Special

Features

Having Fun with Technology

Using Special Features

Using Tables In PowerPoint

Data Set 1 Data Set 2

Smart

Art

Diagrams

Using

Shapes

Using Images

That’s

it!

How to Use Shapes

Click on the box of outline shapes located

in a box on the home screen. It will

enlarge to give you more options.

Choose the shape and click to size and

position the shape on the screen.

How to Use Word Art

Click on the word insert to access the tab

which includes Word Art.

Click on Word Art, choose the text style

to use. (Word Art is best for small groups

of words.)

How to Use Smart Art

Click on the word insert to access the tab

which includes Smart Art.

Click on Smart Art, choose the diagram

to use.

That’s it!

How to Use Images

To add images, click on insert.

Click on the picture icon and choose the

picture you want, which is saved on your

computer.

Click and resize the image to fit in your

presentation. That’s

it!

How to Use Objects

Click on the word insert to access the tab which

includes Objects.

Click on the object icon and choose to either

make a document or attach a saved word

document, spreadsheet, or PDF you want.

Click and resize the image of the object to fit in

your presentation.

During the presentation, click on the object to

access it.

How to Use Charts

Click on the word insert to access the tab

which includes Table.

Click on the table icon and choose the

size.

Insert your data into the chart.

How To Use Charts

That’s it!

Creating Powerful

Presentations

Success!

Techniques for

Presentation Success

1. Use features wisely to

refer to the focal point.

2. Use limited text so that

your audience listens

rather than reads your

presentation.

3. Tailor to your

presentation to your

audience.

4. Use designs that reflect

your topic.

5. Simple, yet

complex, slides

effectively present your

message.