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SAP Runs SAP S/4HANA Finance Bernhard Luecke November 2015 (update)

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SAP has successfully migrated its internal business systems to the SAP Platform powered by HANA, followed by implementation of Simple Finance. Clear Business Benefits have been achieved that make a clear business case. Simple Finance enables the CFO to take Financials to a different level.

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Page 1: Simple Finance - SAP runs SAP - CFO Breakfast

SAP Runs SAP – S/4HANA Finance

Bernhard Luecke

November 2015 (update)

Page 2: Simple Finance - SAP runs SAP - CFO Breakfast

© 2014 SAP SE or an SAP affiliate company. All rights reserved. 2Public

Agenda

S/4HANA Finance @ SAP – our Journey

Business Benefits

Your Journey to S/4HANA Finance

Page 3: Simple Finance - SAP runs SAP - CFO Breakfast

S/4HANA Finance @ SAP -

Our Journey

Page 4: Simple Finance - SAP runs SAP - CFO Breakfast

© 2014 SAP SE or an SAP affiliate company. All rights reserved. 4Public

SAP Global IT Today… a Key Driver for Innovation

World class business solutions and infrastructure services

– Global, single-instance business systems

Global shared services on ERP, CRM, HCM, SRM

Hybrid Cloud: e.g. CRM on HANA + Cloud for Customer

SuccessFactors + On-premise HCM with 53 country payrolls

> 3 million users on SAP Community Network

– Global Scale: 70 countries, 251 locations

– MaxAttention (premium support) customer

Powering SAP’s transformation

Thought leader for IT-driven innovation and best practices

– Always SAP’s first ramp-up customer; “SAP Runs SAP”

– Co-Innovation for in-Memory Technology and Mobile Business Solutions

Page 5: Simple Finance - SAP runs SAP - CFO Breakfast

© 2014 SAP SE or an SAP affiliate company. All rights reserved. 5Public

Facts and FiguresSAP as a Service Provider - Technical Financials Framework

Main Systems

ERP (one client), CRM, HR, BI

ERP: 525 company codes (262 active), 77 countries, 1,9 Mio customers,

395.000 vendors, one controlling area and one operating concern

Financials Applications

General Ledger, Financials, Real-Estate, Treasury ,

Consolidation, Controlling, Planning & Consolidation, Reporting

Data Volume FI (Fiscal year 2013) Data Volume CO (Fiscal year 2013)

~ 6,3 Mio Document Header ~ 90 Mio CO Line Items

~ 25 Mio FI Line Items ~ 5,8 Mio CO Totals

~ 129.000 FI Totals ~ 30.000 active Profit Centers

~ 175.00 FI Totals ~ 21 Mio Profitability Segments

~ 27 Mio entries for IndexTables

* no longer used with SAP Simple Finance

Processes

Quote to close –

Order management

Invoicing

Travel & expense

management

Record-to-close

Purchasing

Controlling

Page 6: Simple Finance - SAP runs SAP - CFO Breakfast

© 2014 SAP SE or an SAP affiliate company. All rights reserved. 6Public

SAP Runs SAP First and best reference customer

SAP JAM Corporate-wide standard

Cloud for People

67,000+ users on

SuccessMap

Cloud for Customer

Integrated with

on-premise CRM

ARIBA

Top 3,300 Supplier

via Business Network

Cloud for T&E

Main markets live,

Rollout in process

Public Cloud No capital investment

Cost effective

SLA‘s, predictable,

reliable

Pay-as-you-go

Powered by SAP HANA Enterprise Cloud (HEC)

ERP on HANAwith SAP S/4HANA Finance

67,000+ users

ERP for all core Financial

processes

Implementation in 5 months

BW on HANA

4,500+ users

SAP’s Financial Reporting

Implementation in 5 months

Private Cloud Dedicated environment

Control of data location

Security and control

Elastic and flexible

Full Cloud HCM

transition in process

CRM on HANA

15,000+ users

All Marketing, Sales, Services,

Finance etc.

Implementation in 2.5 months

Page 7: Simple Finance - SAP runs SAP - CFO Breakfast

© 2014 SAP SE or an SAP affiliate company. All rights reserved. 7Public

SAP Business Suite powered

by SAP HANA, SAP NetWeaver BW

(2013)

SAP Business Suite

SAP HANA as

side-by-side scenario

(2012)

S/4HANA Finance

(April 2014)

• Real time Sales pipeline reporting

• Profitability analysis and Profit center

accounting reporting real time

• Receivables Manager

• Business Planning and

Consolidation application integrated

to SAP NetWeaver BW

• Change of currency evaluation for

constant currency calculation to

document currency

• Usage of BW Workspaces

• SAP Fraud Management

• ERP & CRM on HANA

• Environmental Resource

Management

• Working Capital Management

• Invoice and Goods Receipt

Reconciliation

• Receivables Manager & Financial

Fact Sheet

• Type Ahead Search / Fuzzy Search

• Integration of legal & internal

management views on line item level

• No more aggregates / indices in FI &

CO

• Fiori

SAP’s Internal Platform Adoption Roadmap

Any DB

SAP

ERP

SAP HANA

(*) Financials Add-On for SAP Business Suite powered by SAP HANA

SAP ERP

SAP HANA

Fin Add-

On (*)

SAP ERP

SAP HANA

SAP

CRM

SAP HANA

SAP BW

SAP HANA

Page 8: Simple Finance - SAP runs SAP - CFO Breakfast

© 2014 SAP SE or an SAP affiliate company. All rights reserved. 8Public

SAP Business Suite powered

by SAP HANA, SAP NetWeaver BW

(2013)

SAP Business Suite

SAP HANA as

side-by-side scenario

(2012)

• Real time Sales pipeline reporting

• Profitability analysis and Profit center

accounting reporting real time

• Receivables Manager

• Business Planning and

Consolidation application integrated

to SAP NetWeaver BW

• Change of currency evaluation for

constant currency calculation to

document currency

• Usage of BW Workspaces

• SAP Fraud Management

• ERP & CRM on HANA

• Cash and Liquidity Management

• Environmental Resource

Management

• Working Capital Management

• Invoice and Goods Receipt

Reconciliation

• Receivables Manager & Financial

Fact Sheet

• Type Ahead Search / Fuzzy Search

SAP’s Internal Platform Adoption Roadmap

Any DB

SAP

ERP

SAP HANA

S/4HANA Finance

(April 2014)

• Integration of legal & internal

management views on line item level

• No more aggregates / indices in FI &

CO

• Fiori

(*) Financials Add-On for SAP Business Suite powered by SAP HANA

SAP ERP

SAP HANA

Fin Add-

On (*)

SAP ERP

SAP HANA

SAP

CRM

SAP HANA

SAP BW

SAP HANA

Page 9: Simple Finance - SAP runs SAP - CFO Breakfast

© 2014 SAP SE or an SAP affiliate company. All rights reserved. 9Public

SAP’s Internal ERP on HANA: Key Implementation Highlights

SAP ERP on HANA in less than 5 months – Go Live August 21st, 2013

Business Highlights

• First global Go Live of SAP ERP

on HANA

• 67.000 ERP user worldwide

• Implementation in 5 months

• Enables effective and close

collaboration between all business

areas

Technical Highlights

• Significantly faster database request

time of single processes

• Data volume reduced from 7.1 TB to

3.7TB, down to 1.8 TB in HANA

• More than 3.000 unused custom

code objects retired

• HANA import runtime reduced by ~40

hours

Page 10: Simple Finance - SAP runs SAP - CFO Breakfast

© 2014 SAP SE or an SAP affiliate company. All rights reserved. 10Public

S/4HANA Finance

(April 2014)

• Integration of legal & internal

management views on line item level

• No more aggregates / indices in FI &

CO

• Fiori

SAP’s Internal Platform Adoption Roadmap

(*) Financials Add-On for SAP Business Suite powered by SAP HANA

SAP ERP

SAP HANA

Fin Add-

On (*)

SAP Business Suite

SAP HANA as

side-by-side scenario

(2012)

• Real time Sales pipeline reporting

• Profitability analysis and Profit center

accounting reporting real time

• Receivables Manager

Any DB

SAP

ERP

SAP HANA

SAP Business Suite powered

by SAP HANA, SAP NetWeaver BW

(2013)

• Business Planning and

Consolidation application integrated

to SAP NetWeaver BW

• Change of currency evaluation for

constant currency calculation to

document currency

• Usage of BW Workspaces

• SAP Fraud Management

• ERP & CRM on HANA

• Cash and Liquidity Management

• Environmental Resource

Management

• Working Capital Management

• Invoice and Goods Receipt

Reconciliation

• Receivables Manager & Financial

Fact Sheet

• Type Ahead Search / Fuzzy Search

SAP ERP

SAP HANA

SAP

CRM

SAP HANA

SAP BW

SAP HANA

Page 11: Simple Finance - SAP runs SAP - CFO Breakfast

© 2014 SAP SE or an SAP affiliate company. All rights reserved. 11Public

AugustApril

SAP‘s ERP journey @ a glance – S/4HANA Finance as driver for

excellence

2013

Move to HANA in 5 month

Main Technical Value

Data footprint reduction from 7,1

TB to 3,7 through rigid data

management

HANA database compression

from 3.7 TB to 1.8 (factor > 2,5)

Significant less storage space

on disk needed in comparison to

previous database system

New monitoring and analysis

features with HANA studio

Main Business Value

Fast close enablement - 28% of

processing time removed. New

quality through real time analysis &

continuous intercompany

reconciliation.

Simplified Receivables

management - removal of offline

backend processes & finance & Sales

working on unified record level. DSO

reduction of 10%

Risk & compliance - fraud detection

monitoring. Real time screening for

anomalies.

February April

Page 12: Simple Finance - SAP runs SAP - CFO Breakfast

© 2014 SAP SE or an SAP affiliate company. All rights reserved. 12Public

AugustApril

Summary: SAP‘s ERP journey @ a glance – S/4HANA Finance as

driver for excellence

2013

Move to HANA in 5 month

Main Technical Value

Data footprint reduction from 7,1

TB to 3,7 through rigid data

management

HANA database compression

from 3.7 TB to 1.8 (factor > 2,5)

Significant less storage space

on disk needed in comparison to

previous database system

New monitoring and analysis

features with HANA studio

Main Business Value

Fast close enablement - 28% of

processing time removed. New

quality through real time analysis &

continuous intercompany

reconciliation.

Simplified Receivables

management - removal of offline

backend processes & finance & Sales

working on unified record level. DSO

reduction of 10%

Risk & compliance - fraud detection

monitoring. Real time screening for

anomalies.

2014

Move to New GL & S/4HANA Finance in 2 ½ month

Main Technical Value

Huge simplification of code.

materialized aggregates all replaced

by SQL statements for aggregation

on the fly, database indices dropped

Dramatic data footprint reduction.

Final HANA database size targeted

~500 GB. Reduction in FI/CO from

234 to 106 GB (factor 2,2)

Performance gains through Scale

out: equal distribution of tables,

memory on master: 1,194 TB, on

slave: 0,654TB

Main Business Value

Business agility – adopt to new

Business realities : reflection of

organizational changes on the fly

(from 1 week to 1 day)

Financial Insights - integration of

legal & internal management views

on line item level

Inherent reconciliation -

reconciliation efforts eliminated by

operating against a single set of

granular data

User Experience

February April

Page 13: Simple Finance - SAP runs SAP - CFO Breakfast

Business BenefitsSelected Examples

- Highly accelerated performance of usual business process

- User Experience increasing end user efficiency

- Changed business process based on realtime capabilities and adjusted user interface

Page 14: Simple Finance - SAP runs SAP - CFO Breakfast

© 2014 SAP SE or an SAP affiliate company. All rights reserved. 14Public

HANA enables new business scenariosProfitability Analysis

> 26 h

Expected iteration (at least 4 times)

< 4 h

Profitability Analysis reduced from 26 hours to less than 4 hours even with more detail level

CO-PA Closing TWO days earlier!

Yesterday in the life of a Controller Today based on HANA

Page 15: Simple Finance - SAP runs SAP - CFO Breakfast

© 2014 SAP SE or an SAP affiliate company. All rights reserved. 15Public

Page 16: Simple Finance - SAP runs SAP - CFO Breakfast

© 2014 SAP SE or an SAP affiliate company. All rights reserved. 16Public

Business ValueReceivables management

preparation

scheduled

alignment

follow-up

action

feedback

and close

period end

F&A/

backoffice

backoffice/

sales

sales /

customer

F&A/

backoffice

KPI

monitoring

follow up

action

F&A/

backofficesales /

customer

Before

with Suite on HANA

• Monthly preparation of critical receivable situation by

collections department

• Scheduled alignment calls between collections department and

Sales to discuss late payment situations

• Sales follows up with the customer based on offline information

(xls, print-outs, …)

• Sales provides feedback to the collections team via e-mail /

phone calls for the collections team to close the „case“

• Real time data availability and increased performance allows

for continuous monitoring of the receivable situation

anywhere and anytime. Starting from high level KPI view

down to the individual line item.

• The collections department and sales interact on individual

record, online and integrated in ERP

• Sales can trigger actions directly updating the ERP record.

Instantly visible to the backoffice.

days sales

outstanding

(DSO)

by 10%*

KPI

* Target after

complete roll out for Finance & Sales

Page 17: Simple Finance - SAP runs SAP - CFO Breakfast

© 2014 SAP SE or an SAP affiliate company. All rights reserved. 17Public

Business Valueclosing process – event triggered automation

Before

enhanced – with S/4HANA Finance• Access to real time data and improved performance enable the re-design of

mass data processes at month-end to be replaced with event triggered

execution e.g. :

• Event triggered accruals (e.g. revenue recognition & software deferral

automation)

• Software posting will be the event for maintenance invoicing and

accrual posting

• Deal closing event will initiate commission process including accrual

posting

• Full process transparency with clear accountabilities and alerts allows

Controlling to act on exceptions and anomalies as they occur.

Elimination

potential of

22% of as is

closing efforts

(business

case)

General

ledger

close

consoli-

dation

period

endreporting

ongoing

transactions

• Monthly closing done for 173+ operative entities & branches with

an average of 100+ activities to perform per closing entity leads to

significant transaction volume at month end and time intensive

posting cycles for mass data processes (e.g. maintenance

spreading, order settlements, deferrals, accruals, assessments)

• Significant effort for internal (non legal) booking to reflect special

ledger cases

• Little transparency into local closing activities and their

dependencies due to scheduled batch processes.

KPI

batch

processing

General

ledger

closebatch

processing

consoli-

dation

period end

aggregation

(BW)reporting

special

ledger

close

Page 18: Simple Finance - SAP runs SAP - CFO Breakfast

© 2014 SAP SE or an SAP affiliate company. All rights reserved. 18Public

Business Valueorganizational change - reflection of organizational changes

Time to

implement

org changes

from 1 week

to 1 day• Through real time availability and increased performance, the

impact of hierarchy changes on performance data can be simulated immediately (“what if” scenarios)

• Master data can be flexibly enhanced with additional steering dimensions as needed, which allows for performance analysis based on multiple (concurrent) organizational views.

• Updates to related accounting objects can be automatically applied upon finalization of the model, with the possibility of re-alignment of historical postings

Develop

ToBe model

udpated

reporting

Data

preparation

Impact

analysis

Finalization of

ToBe model

Update

transactions

Develop

ToBe model

Impact

analysis

Finalization of

ToBe model

Before

• Analyzing the impact of upcoming organizational changes is very manual as reporting layers usually don’t provide the necessary level of detail and required analysis dimensions.

• Extraction and preparation of relevant data from source systems slows down reaction time and reduces focus on modeling and analysis.

• Once the new organization model is finalized, batch processes need to be prepared to update transactional data.

• In parallel, the reporting environment needs to be adjusted to reflect the new aggregation logic.

KPI

with S/4HANA Finance

Page 19: Simple Finance - SAP runs SAP - CFO Breakfast

© 2014 SAP SE or an SAP affiliate company. All rights reserved. 19Public

Business Valuefinancial insights – end-2-end analytical capabilities

Before

with S/4HANA Finance

• Today, legal accounting is separate from Management accounting (based on

profit center and Profit center hierarchies)

• The two views can not be easily combined (e.g. Accounts Receivable does

not provide Information about Profit Center)

• Management reporting is based on aggregates with a set of pre-defined joins

with no possibilities to further drill down, e.g. Information about DSO is

available on company code and LoB only, but cannot be broken down to a

specific area of responsibility (Profit Center).

• Data structures are harmonized and integrated to form one logical

document across FICO (Accounts Receivable are combined with Profit

Center Information)

• Reporting is based on line items (no aggregates), therefore, new reporting

requirements can be easily implemented based on new FICO joins/views

• This allows to perform end-to-end analysis and define new responsibilities

in many areas. E.g.

• Cash Management as integrated part of Business Steering (e.g. more

granular on DSO)

• Tax optimization (e.g. I/CO agreements for management license,

management overhead etc.)

Optimizing Cash

and saving

costs Margin

increase of

1 ppt

Legal

accounting

Mgmt

accounting

aggregation

Operative

Mgmt

Reporting

Segment

Reporting

Legal

accounting

Mgmt

accounting

Operative

Mgmt

Reporting

Segment

Reporting

KPI

Page 20: Simple Finance - SAP runs SAP - CFO Breakfast

© 2014 SAP SE or an SAP affiliate company. All rights reserved. 20Public

S/4HANA Finance @ SAP Major values realized

Account Receivables

Receivables Management

Books Closing

Fast Close Enablement

Intercompany reconciliation

Real-Time capabilities

Simple receivables

management through

integration of finance and

sales functions

10%

Shifted focus from data

preparation to analysis and

interpretation

Improvement on

processing time

Reduction in G/L

posting corrections

Intercompany reconciliation

moved to a real-time process

SAP HANA platform

No aggregates

Increased performance

Reduction in

time to

process

reconciliation

issues

Days sales

outstanding

reduction

28%

40%70%

Page 21: Simple Finance - SAP runs SAP - CFO Breakfast

© 2014 SAP SE or an SAP affiliate company. All rights reserved. 21Public

SAP runs SAP in Finance & ControllingBenefits and KPI‘s

Financial Close

On SAP HANA

86%faster

Real-time

analytics

91 % faster

67,000+Users

74 %faster

Asset

Depreciation

Real-time

Revenue &

Profit and Loss

Reporting,

Intercompany

reconciliation

420Hours less

processing time

at quarter end

close

17%faster

Software and

Maintenance

Billing

42%faster

Automatic Cost

Accrual Postings

173+

Operative

entities and

branches

1,300+

Colleagues

involved in

closing activities

100+Closing activities

every

month/entity (in

average)

8 ½ day

Closing,

including group

consolidation

Automatic

Maintenance

Revenue Accruals

Search

Type Ahead

Search / Fuzzy

Search

Page 22: Simple Finance - SAP runs SAP - CFO Breakfast

© 2014 SAP SE or an SAP affiliate company. All rights reserved. 22Public

System enablement and transformationOur S/4HANA Finance Journey in 2014

October 2014

FIORI Smart Business

First scenario on improved transparency due to integratedFI/CO View

Enjoyable Finance transactions with FIORI transactional Apps

High value business insights with FIORI smart business

Easy to consume reporting

HANA Enterprise Search

November 2014

New functionality

First Dashboard available for easy to access Insights

Cash Management functionality trough FIORI Apps (transact./ analytical)

First Optimization of Processes with New GL & S/4HANA Finance Funct.

Further improve transparency due to integrated FI/CO View

Further Memory Footprint reduction (Aging & Housekeeping)

Further Enjoyable Finance transactions wi/FIORI transactional Apps

2015+ beyondFurther automate Finance Processes

Further Enjoyable Finance transactions w/FIORI transactional Apps

Dashboard available for easy to access Insights

Smarter Operations – one document provides more business insights cross application

Increased flexibility and adaptability

New business insights with forward looking close

Smart landscape

April 2014S/4HANA Finance Foundation

Leverage S/4HANA Finance to improve performance

Significant reduction of Data memory footprint

Page 23: Simple Finance - SAP runs SAP - CFO Breakfast

What is your journey to

S/4HANA Finance?

Page 24: Simple Finance - SAP runs SAP - CFO Breakfast

© 2014 SAP SE or an SAP affiliate company. All rights reserved. 24Public

What is SAP S/4HANA Finance?

Transformative business value

from real-time analytics

enabled by HANA

New consumer-grade user

experience for all devices

provided by BI and Fiori

Easily consumable as a

managed service from the HANA

Enterprise Cloud

(or continued on-premise)

+ +

S/4 HANA FINANCE IN A NUTSHELL

SAP S/4 HANA Finance is a non-disruptive evolution of SAP’s unrivaled portfolio of global financial solutions based on

SAP HANA. It delivers instant insight anywhere for CFOs and Finance departments around the world to help them

transform their business in a rapidly changing world.

Flexible on-the-fly reporting enabling

interactive analysis and simulation of complex

business situations.

Personalized, responsive and simple

consumption of analytics, dashboards and

reports across devices.

Easy and flexible adoption of innovation based

on simple solution architecture with complete

choice of deployment.

Page 25: Simple Finance - SAP runs SAP - CFO Breakfast

© 2014 SAP SE or an SAP affiliate company. All rights reserved. 25Public

SAP S/4HANA FinanceScope and Value

S/4 HANA

SAP HANA Platform

AlignedSingle source of truth

AgileReal time processes

PredictiveDynamic planning and analysis

SAP Cash Management powered by SAP HANA

New product for

group cash management

SAP Accountingpowered by SAP HANA

Alternative in-memory

functionality for ERP customers

Integrated

Business Planning

New capabilities and enhanced

integration for ERP and BPC.

Page 26: Simple Finance - SAP runs SAP - CFO Breakfast

© 2014 SAP SE or an SAP affiliate company. All rights reserved. 26Public

SAP S/4HANA FinanceNon Functional Value Proposition

Data

Compression

Data

Throughput

FlexibilityNo

Reconciliation

Data are only stored once

(no totals and indices)

No replicated data =>

volume restricted to a minimum

Only one database table to be

updated => fast data throughput

Full Parallelization applied as

no data dependencies

(table locks)

Reconciliation build in

no aggregates

FICO Merge

(OneDocument)

Data only stored physically once

As consequence, adaptions or extensions

done only at one place.

No additional persistences – no data

migration or reconciliation

Page 27: Simple Finance - SAP runs SAP - CFO Breakfast

© 2014 SAP SE or an SAP affiliate company. All rights reserved. 27Public

Taking Finance to the next level SAP live on SAP S/4HANA Finance since April 2014

Business Stability on the one hand and Accounting Stability is no more a contradiction

Inherent Reconciliation Flexibility in Reporting

New applications and User Experience

Business Agility

Think about:

• Merge of silos - no more bridging of

disconnected data silos

• Reconciliation effort eliminated by

operating against a single set of

granular data

Think about:

• Single source of truth with atomic

detail all data is kept only once and at

the finest detail

• Pre-defined aggregates are replaced

with on the FLY analysis

Think about:

Acquisitions and re-organizations break

the continuity from past results to future

scenarios

This disruption is eliminated by running a

system of record on LINE ITEM level

without persistent aggregates

Immediate business value:

• Seamless navigation from balance

sheet view into any dimensionality

• Integrated view on external and

internal management reporting

Immediate business value

• No more limitations in analytics

• New views into ad hoc explorations

Immediate business value

• Unlimited simulations - apply historic

data to new business context

• Model the future based on actuals that

can be looked at any dimensions

Page 28: Simple Finance - SAP runs SAP - CFO Breakfast

© 2014 SAP SE or an SAP affiliate company. All rights reserved. 28Public

Roadmap Workshop Agenda General (Structure)

Step 1

• Overview

SAP Platform

• Evaluate the

business value

Step 2

• Discuss

migration &

deployment

• Create a value

driven transition

roadmap

Onsite

Preparation

• Questionnaire

• Agenda details

Post

Processing

• Summary

• Next steps

Remote Remote

Out of scope• Detailed steps of a system migration (can be discussed in a “Migration Planning Workshop” from SAP AGS).

• Impact on the IT infrastructure and architecture (can be covered in a “Technical Architecture Workshop” from SAP AGS).

Page 29: Simple Finance - SAP runs SAP - CFO Breakfast

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Find more information here

www.sap.com/finance

Experience the Journey Mapsimplefinance.sapjourneymap.com

Sign up to the

Finance Newsletterwww.sap.com/finance-newsletter

S/4HANA Finance

Page 30: Simple Finance - SAP runs SAP - CFO Breakfast

© 2014 SAP SE or an SAP affiliate company. All rights reserved.

Bernhard LueckeDirector

[email protected]

www.linkedin.com/in/bernhardluecke

Page 31: Simple Finance - SAP runs SAP - CFO Breakfast

Appendix

Page 32: Simple Finance - SAP runs SAP - CFO Breakfast

© 2014 SAP SE or an SAP affiliate company. All rights reserved. 40Public

Cutover Process SoH

Trans-ports

Down Time for End Users

Point of no return

Timeline Friday Saturday Sunday Monday

Rampdown/User Lock

Migration

Tuesday

Trans-ports

9am 9pm

Post-

Steps

Consistency

Checks

Up-grade

Safeguarding

Wednesday

3pm CEST

10pm

Spot

Checks

Full Ramp-up

Safeguarding

handover

3am

Controlled Ramp-up

Down Time for End UsersPoint of no

return

Rampdown/User Lock

MigrationPost-

Steps

Consistency

Checks

Up-grade

Safeguarding

Spot

Checks

Full Ramp-up

Safeguarding

handover

Controlled

Ramp-up

ERP@SAP

accelerated

cutover

option

Page 33: Simple Finance - SAP runs SAP - CFO Breakfast

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April

Friday, 25 Saturday, 26 Sunday, 27

CET 04:00 08:00 12:00 16:00 20:00 00:00 04:00 08:00 12:00 16:00 20:00 00:00 04:00 08:00 12:00 16:00 20:00

ACTUAL

Ramp-

down, =6 hrs

New GL and Fin. Add-on Data Migration

17,5 hrs

(including preparation, post steps,

4 hrs buffer released)

Data Validation

5 hrs (optimized

. execution)

UpgradeSRM, EhP7, sFIN , CEE SP22,

SPAU

12hrs5:00

Long Term

Backup,

Restore ISB

5hrs6:00

Biz Verify

6 hrs

IT „

Sp

ot”

Biz

Sp

ot”

15:00

17:00

NG

L+

Pre

p2:1

5

hrs Data Migration

9:30 hrs Post Steps

5:45 hrs

22:30 9:30

Backup, Restore, ∆Spau(bug w/ profile imports)

11,5 hrs

10:00

12:00

3:30

HA

NA

Re

v.

74

Backup+

Delta

Spau

~5 hrs

PLAN

Ramp-

down, ~6 hrs

New GL and Fin. Add-on Data Migration ~21,5 hrs

(including preparation, post steps, 4 hrs buffer)

Data

Validation ~11,5 hrs

UpgradeSRM, EhP7, sFIN , CEE SP22,

SPAU

~16hrs9:00

Long Term

Backup,

Restore ISB

~ 5hrs6:00

6:30

Biz

Verify~3hrs

.

I

T „

Sp

ot”

Biz

Sp

ot”

20:3017:00

19:00

3 h

rs

Bu

ffe

r

4 h

rs

Bu

ffe

r

2 h

rs

Bu

ffer

22:00

Implementation and Solution S/4HANA FinanceCut-Over Plan @ a glance

Uptime

New GL and Fin. Add-on Data Migration

17,5 hrs

(including preparation, post steps,

4 hrs buffer released)

Data

Validation5 hrs

UpgradeSRM, EhP7, sFIN , CEE SP22,

SPAU

12hrs

New SystemBiz Verify

6 hrs

Ramp-

down, =6 hrs

Delta Replay of

recorded

productive data

1 day

Backup

5hrs Fin

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a

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1h 1h 1h 1h

Downtime (technical 4 hours)

System

CopyData created during productive system operations is recorded

Analyze

original

data

NEAR ZERO DOWNTIME APPROACH

Page 34: Simple Finance - SAP runs SAP - CFO Breakfast

© 2014 SAP SE or an SAP affiliate company. All rights reserved. 43Public

SAP’s Internal CRM on HANA: Key Implementation Highlights

Migration to CRM on HANA

10 weeks for implementation

Big Bang Implementation (Global, all Lines of

Business)

Search performance 250x

65% additional database compression

Standard sales reports down from 5 min to 30 s

Complex reports down from 45 min to < 1 min

High availability and disaster recovery

Less than 5% of custom code adjustments

Connectivity to 20+ downstream systems

Solution Scope

Global single-instance for Marketing, Sales &

Inside Sales, Services, Support, Partner

Management, Finance and Data Management

15,000+ business users

Processes

• Lead to Opportunity

• Opportunity to Quote

• Quote to Close

• Interaction Center Management

• Account Planning

• Marketing & Campaign Planning

• Territory Management

• Single Sales Pipeline