SIPB report (March 11 meeting)

ACCU meeting June 9, 2010

N. PastroneM. Weber

SIPB report 1ACCU 09.06.10

New printing procedures for Yellow ReportsSergio Ruiz Perez

Printing strategy today: – 200 copies of each YR for the library (100 key libraries) + copies requested by Report editors – Remainder kept as stock PROBLEMS (stock “untouched” or out of best sellers’ copies)

Main distribution way is electronic All YR, from 1955 , are available

Alternative model: YR Print on Demand (PoD) – Stock and shipping management are saved: No out of stock.– Offer a fast service for high quality printing on the users' side ‐– Continuous service for CERN: high-quality copies at reduced CERN costs

• Different providers analyzed (LightningSource.com - UK: ~19 CHF+ shipping):– Same quality as present local providers: DIGITAL PRINTING– No profit to CERN from operation: USERS WILL PAY THE COST – CERN WILL SAVE THE QUALITY PDF OF ALL THE PRINTED YR– No exclusive distribution: all stays in CDS/SPIRES/INSPIRE/...

• PROPOSE: COPIES FOR EDITORS + 111 LIBRARIES + 5 COPIES FOR CERNIf users do not want to order from provider, they can order via the CERN Library

SIPB report 2ACCU 09.06.10

Scientific Information Service – ReportJens Vigen

• Material budget 2010-2015 secured thanks to GS management:– Recurrent expenses (YR, DB, books, journals, archive, Open Access):

1.3MCHF– Projects (Digitising Legacy, e-book, nonHEP DB, Inspire, SCOAP3): 400kCHF– FP7 (Preservation, OA, eInfrastructures): 400 kCHF

• …but still missing staff! Request (matching the old manpower plan):– 1 junior librarian, 1 senior librarian and 1 system librarian– 1 vacancy for scientific information officer: 120 applicants!– Salvatore Mele named new Deputy Group Leader– Inspire services: Dr. students, fellows and technical students– Bookshop: Run with help from half-time ISS staff

SIPB report 3ACCU 09.06.10

Do library services appeal to the Google generation?Analysis of current loans March 2010: 2600 loans to 700 different users Age: 57% less than 35 years old Gender: 17% women (idem to HR staff stats) Repartition by department:

PH: 63%, BE: 14%, TE: 8%, EN: 8%, others: 7% Proxy server to facilitate

access:https://webservices.web.cern.ch/webservices/Tools/LibraryProxy/Default.aspx

SIPB report 4ACCU 09.06.10

•IP address must be recognized to access electronic library•Library proxy service has been setup by IT to be tried from home

Digital Libraries: trend is centralizing physical presence • IT merged with the Central Library ~10 years ago, PS ~5 years ago

Time to merge the LHC Library with the Central Library

CERN Archive = Memory of CERN:To select and obtain records of long-term historical interest and to keep them safeTo make the records available for research

Digitisation of Council documents (SI-AR 2009): All Council documents available electronically from the new Council web pages Digitisation with OCR (so full-texts are searchable)

ongoing work in 2010 ~7,000 documents completed in 2009 Scanning of c. 12,000 FC documents should be finished in April 2010Next: 2,500 SPC documents

SIPB report 5ACCU 09.06.10

Publishing in the LHC era started• First two articles published (EPJC, JHEP)

– Open Access POLICY at CERN, supported by DG– Copyright CERN for the benefit of the collaboration

• JINST books printed (20 CHF/set @bookshop)

• Try to standardize

Creative commons HELPS IN DEALING WITH LICENCES

ALSO ELSEVIER ACCEPTED TO PUBLISH IN OPEN ACCESS (PHYS. LETT B )ANY PAPER GOING TO PRL SHOULD REQUIRE TO BE PUBLISHED OPEN

SCOAP3 PartnershipsAustriaBelgiumCERNDenmarkFranceFinlandGermanyGreeceHungary

Australia

Canada>150 U.S. libraries (95%)

ItalyNetherlandsNorwayPortugalRomaniaSlovakiaSwedenSwitzerlandSpainJISC (UK)

Israel, Turkey

6.9M€(69%)

3.1M€(31%)

Intense conversations with Brazil, Russia, China, India and

Japan !SCOAP3 in the US (3M$, 95% full!)

OUTLOOK1. Reach critical mass: completing U.S. and EU pledges + Asia and South America2. Convene international Governing Board3. Engage publishers in a call for tender4. Go/No-Go decision, contracts and MoU’s

Persue the excellent interim agreements for LHC papers meanwhile.

69%of the budget envelope pledged

SIPB report 6ACCU 09.06.10

FP7 PARSE.Insight project (end June 2010, follow-up negotiated with EC)• FP7-funded study to define an EC e-Infrastructure for digital preservation. • data preservation re-use and (open) access in HEP • Results at A.Holzner, P.Igo-Kemenes, S.Mele arXiv:0906.0485

ICFA-DPHEP Initiative (Data Preservation in HEP) (dphep.org)• Initiative of Hera/Babar/Tevatron and HEP labs • S. Mele named chairpersonship for the working group on long-term governance and access issues for preserved data• Interim report to ICFA: arXiv:0912.0255. A blueprint for preservation projects in Summer 2010 (including INSPIRE)

Data preservation

SIPB report 7ACCU 09.06.10

New initiative: ORCID.org HEP AUTHOR IDENTIFICATION

• publishers, academia and database producers working together • CERN involved through INSPIRE, a founding member. S. Mele is in the working groups• INSPIRE is in the technical groups making sure HEP author lists are properly treated.

Literature in Focus 2009• 17 March: Gerard 't Hooft, "Playing with Planets”• 8 April: Markus Kuster, “Axions: Theory, Cosmology, and ExperimentaSearches”• 6 July: Ted Wilson, "Engines of Discovery: a Century of Particle Accelerators”• 31 July: Lyn Evans, "Literature in Focus: "The Large Hadron Collider: A Marvel of Technology" • 2 September: "The house journal that spread world-wide: 50 years of the CERN Courier”• 4 September: Bjarne Stroustrup, "The Design of C++0x”• 7 October: "Rencontre avec l'auteur Denis Guedj”• 21 October: Mathilde Fontanet, "L'Étang”• 11 November: Mats Lindroos, Mauro Mezzetto, "Beta Beams: Neutrino Beams”• 01 December: Franco Francia, "Graviton 1992-2009"

Literature update

Theses: Initiatives for Open Access and publishing: Springer Theses, Vieweg+Teubner Research Verlag ++

Which are the interest of the authors, the community and the libraries?

Particle accelerators: Open Access

SIPB report 8ACCU 09.06.10

CDS Progress ReportTim Smith

SIPB report 9ACCU 09.06.10

Service Developments:• Collections: EuCARD, ATLAS plots……• LHC publication workflows and Author list handling• Scanning: Council documents and Particle Accelerators Journal• sLHC: submissions/changes alerted to all (1000s worldwide!)•Deployed new WebJournal: CERN Bulletin (CMS Bulletin) and Staff Association• MultiMedia• Development

INSPIRE: each day aligned to SPIRES• Release imminent… Survey volunteer

EU Projects (involving Invenio) D4ScienceII: dispatching intensive tasks to Grid and parallelization of indexing (BibIndex) OpenAIRE http://openaire.cern.ch Catch-all repository using InvenioInfrastructure to support the Open Access pilot in FP7BibHarvest: new tool to magically harvest a record from a repository from the URL of the detailed record

Scientific Text Processing: Copy-editing / Proof-reading

Bringing Library services to usersAnne Gentil-Beccot

SIPB report 10ACCU 09.06.10

Objectives: Promote services Widen the communication channel with all users Better understand users information practices at CERN and identify unmet needs

Methodology: Tailor-made presentations by Department with room for interaction/feedback Regular short articles in the Bulletin Focused presentation/training sessions to be organized

We may ask for a presentation at the next ACCU meeting

SIPB report ACCU 09.06.10 11

inspiration from the most recent LEP preprint

Preparing a LHC physics paper: proposal for improvements Roberto Tenchini •In CDS: CMS papers

•Archive arXiv helps submitting paper and then CERN-EP-PH•CERN preprint … not obvious at all no standard CERN format for preprint

Discussion on various items:• Authorization issued by CERN?

– Procedure unclear: a preprint must be submitted

• Every publication should be an EP report• LHC will produce several papers/week:

– no manpower to referee for large experiments Referee only for small experiment

• Procedure with CDS equal for all experiments, using a template – Questionnaire for CDS submission (collaboration review? Any people refused to sign?)

– If for large collaboration there is a special critical paper PH must be informed– open access and copyrights (reuse the material)

• CERN is the owner: “for the benefit of the collaboration” more open than “on behalf”

procedure for experim. physics papersPhilippe Bloch

SIPB report 12ACCU 09.06.10