sipekne'katik human resources policy

8/13/2019 Sipekne'katik Human Resources Policy

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6.2 Seasonal, Casual and On-Call Schedules _______________________________ 18

6.3 Absence or Lateness ________________________________________________ 18

6.4 Overtime __________________________________________________________ 19

6.5 Compensation for Overtime __________________________________________ 19

6.6 Severe Weather & Emergency Closing of Shubenacadie Band _____________ 19

7 Performance Measurement Process ................................................................... 19

7.1 Employee Work Plans _______________________________________________ 19

7.2 Annual Employee Evaluation Criteria _________________________________ 20

7.3 Performance Management ___________________________________________ 20

8 Workplace Professionalism and General Policies ............................................. 21

8.1 Dress Code / Personal Appearance ____________________________________ 21

8.2 Smoking Policy ____________________________________________________ 21

8.3 Telephone, Mail and Fax Policy _______________________________________ 21

8.4 Cellular Phone Use _________________________________________________ 22

8.5 Software Access and Update Procedure ________________________________ 22

8.6 Internet and Email Use ______________________________________________ 22

8.7 Emails and Internet Sites that Discriminate _____________________________ 23

8.8 Shubenacadie Band Owns Employee Email _____________________________ 23

8.9 Social Media, Professional and Personal Considerations __________________ 23

8.10 Office Master Keys and Security Code _________________________________ 24

8.11 Care and Use of Shubenacadie Band Property and Equipment _____________ 24

8.12 Restricted Areas and Building Security ________________________________ 248.13 Use of Vehicles for Work and During Work Hours _______________________ 24

8.14 Political Activity and Voting _________________________________________ 25

8.15 Running For Office _________________________________________________ 25

9 Discipline Policy .................................................................................................... 26

9.1 Disciplinary and Reprimand Procedures _______________________________ 26

9.2 Progressive Reprimand Procedure ____________________________________ 26

9.3 Disciplinary Suspension and Immediate Dismissal _______________________ 26

9.4 Discontinuation of Employment ______________________________________ 26

10 Grievance Policy for Disputes Between Employees (Not Including Disputes

with Management) ....................................................................................................... 27

11 Harassment Policy ................................................................................................ 27

11.1 Lateral Violence ___________________________________________________ 27

11.2 Definitions ________________________________________________________ 28

11.3 Outline of Non-harassing Behaviour ___________________________________ 28

11.4 Workplace Harassment _____________________________________________ 29


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12 Sexual Harassment ............................................................................................... 29

12.1 Workplace Sexual Harassment _______________________________________ 29

12.2 Types of Sexual Harassment _________________________________________ 29

12.3 Distinction between sexual harassment and casual flirtation _______________ 30

13 Handling a Harassment Allegation ...................................................................... 30

13.1 Make it Known ____________________________________________________ 30

13.2 Take the Complaint to the Harassment Committee ______________________ 30

13.3 Document _________________________________________________________ 31

13.4 Mediation _________________________________________________________ 31

13.5 Make a Formal Complaint ___________________________________________ 31

13.6 Investigation of Allegation(s) _________________________________________ 31

13.7 Summary of Findings _______________________________________________ 32

13.8 Punitive Measures __________________________________________________ 32

13.9 The Victims Recompense ___________________________________________ 32

13.10 Dissatisfaction with process __________________________________________ 32

13.11 Retaliation ________________________________________________________ 33

13.12 Insufficient Evidence or Indeterminate Cases ___________________________ 33

13.13 False Accusations __________________________________________________ 33

13.14 Access to Information or Public Disclosure _____________________________ 33

13.15 Statute of Limitations (time) _________________________________________ 33

14 Wages, Salaries, Payday and Benefits ................................................................ 33

14.1 Annual Wages and Salaries __________________________________________ 3314.2 Pay Days and Submission of Time Sheets _______________________________ 34

14.3 Pension ___________________________________________________________ 34

14.4 Biweekly Payroll ___________________________________________________ 34

14.5 Payroll Deductions _________________________________________________ 34

14.6 Shubenacadie Band Benefits _________________________________________ 34

15 Work Life Balance - Holidays, Vacation, Family & Other Leave ....................... 34

15.1 Statutory and Non-Statutory Holidays _________________________________ 35

15.2 Vacation Leave On-going Full Time Employees _________________________ 35

15.3 Sick Leave On-going Full Time Employees _____________________________ 36

15.4 Term Employee Vacation Leave Entitlement ____________________________ 36

15.5 Return to Work after Serious Injury or Illness __________________________ 36

15.6 Bereavement Leave _________________________________________________ 36

15.7 Maternity Leave - Without Pay _______________________________________ 36

15.8 Paternal Leave Without Pay ________________________________________ 37


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15.9 Compassionate Care Leave Without Pay _____________________________ 37

15.10 Birth/Adoptive/ Guardian Leave With Pay ____________________________ 37

15.11 Court Leave _______________________________________________________ 37

15.12 Educational Leave __________________________________________________ 38

15.13 Training and Professional Development Leave __________________________ 38

15.14 Business Seminars, Conferences and Meetings __________________________ 3915.15 Special Leave.39

16 Resignation, Layoff, Termination and Retirement ............................................. 39

16.1 Resignation ________________________________________________________ 39

16.2 Termination or Layoff Notice ________________________________________ 39

16.3 Return of Shubenacadie Band Property ________________________________ 40

17 Oversight of Human Resources Policy ............................................................... 39

17.1 Human Resources Committee ________________________________________ 39

17.2 Violation of Policies _________________________________________________ 40

17.3 Severable _________________________________________________________ 40

18 Appendices ............................................................................................................ 40


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