sis – simplified interline settlement financial processes san diego, ach annual meeting 2011...

SIS – Simplified Interline SettlementFinancial Processes

San Diego, ACH Annual Meeting 2011

Gianna Monsch, aerwise

February 2011SIS P3 – ACH Annual Meeting - Financial Processes 2

Agenda Settlement: Recap Sheet vs. SIS

IS Calendar & ACH Calendar

IS Dashboard

Late Submissions

Suspension and Re-Instatement

Reports

Settlement: Recap Sheet vs. SIS


ICH / ACHICH F12

Upload / IS-WEBnon migrated claimsACH

Recap Sheet

ProrateEngine

BilledEntity

BillingEntity

ICH F3 remainsACH Settlement Sheet unchanged

Integrated Settlement

Ove

rall

Proc

esse

s

Billing & Invoicing ProcessesCentralRepository

“DigitalSignature”Company

Ove

rall

Proc

esse

s

Processes at time of SalesNFP

engineARC COMPASS™

IS-WEB

IS-XML

IS-IDEC

Usage File

IS-WEB

IS-XML

IS-IDEC




IS Dashboard

Late Submissions


Reports

IS Calendar


Submission Opens a few hours after

previous period Submission Deadline

Output Generationis two days after

Submission Deadline

Submission Opensbefore

Output Generation of previous period

IS & ACH Calendar


September 2010 01 14 Sep 12:00hrs WAS 14 Sep 15:00 hrs YMQ



September 2010 04 7 Oct 12:00hrs WAS 7 Oct 15:00 hrs YMQ

Clearance Month

PeriodACH Calendar

Recap Sheet Submission Deadline (ACH)

Recap Sheet Submission Deadline (SIS Claims)

IS Submission Deadlineis linked to

ACH Recap SheetSubmission Deadline

There is enough time to process the files submitted

just prior to the deadline


Alerts – Missing Expected Submissions

Billing Submission Pattern maintained in IS-Member Profile

SIS validates the Billings received against the Expected Submissions twice on the Billing Period Closure day At 1000 hrs: An email alert is generated and sent to the ACH Member in case a

Billing has not been received At 1200 hrs post ACH Billing Period Closure, a summary email is sent to ACH

listing all cases of missing Expected Submissions




IS Dashboard

Late Submissions


Reports

IS Dashboard Designed for Directors, Managers, etc Includes Pax, Cargo, Miscellaneous and UATP Consolidated and detailed view

Gives billing carrier a great overview on files and invoices; and also shows the status of each invoice

Shaped to your needsFilter Criteria allow great report flexibility Billing Member (in case of sponsored / aggregated members) Billed Members Billing Category Settlement Method (ICH, ACH, Bilateral, etc) Invoice Status

DownloadableReport can be downloaded in Excel / csv format (the colored dots are converted into codes)


IS Dashboard – When to use it 1/2) Multiple submissions by billing carrier

SIS allows multiple submissions per billing category and dayfrom your head office, decentralized teams, outsourced providers etc IS Dashboard gives you an overview as well as details in order to keep track and control the files / invoices submitted

Invoices or File failed validationThe alert for the validation failure might be sent to the expert in charge.However the Director, Manager, etc. would like/need to know this as well (without receiving an email alert) IS Dashboard allows Directors, Managers, etc. to see this information at their discretion (without receiving a “failed validation” email alert)


IS Dashboard – When to use it 2/2) Late Submissions

If your file (IS-IDEC or IS-XML) is late (after the IS-Submission Deadline), then you would like to tell SIS, that a specific file / invoice has to be handled as “Late Submission” IS Dashboard is the place to mark files / invoices as as “Late Submissions”

Increase Period within current billing monthYou have submitted a file after the IS-submission deadline. It failed validation, but you do not want to go through “Late Submission”. IS Dashboard allows you to increase the billing Period within the billing month; the invoices / file is then processed.


February 2011SIS P3 – ACH Annual Meeting - Financial Processes

12

Invoice or File Status

Invoice Details(when received, when

processed, etc.)

Search / View Criteria(e.g. Validation failed)

Download(csv)




IS Dashboard

Late Submissions


Reports

Late Submissions


BilledEntity

Integrated Settlement

BillingEntity

IS-WEB

IS-XML

IS-IDEC

IS-WEB

IS-XML

IS-IDEC

ICH / ACH

2

Create invoice & flag

Submit invoice

Submit invoice flag on dashboard3

4

Alert

5

Accept- Passes validation- Normal process

Decline- Fails validation

6

7

AlertInform

CH

1

Late Submissions – Solution (1/2)Billing Carrier Contacts ICH or ACH Operations as today IS-WEB: flags the invoice directly IS-IDEC & IS-XML: submits the file

“Processing Dashboard”: flags the file or invoice(s)

SIS: Based on flag alert to ICH or ACH Operation IS-Validation will be completed

ICH or ACH Operation Based on alert: accepts or declines “Late Submission”


Late Submissions – Solution (2/2)SIS: ICH or ACH Operation – accepted

Invoice(s) go through whole IS process Settlement File to ICH or ACH

ICH or ACH Operation – declined Invoice(s) remain on Validation Failure

ICH or ACH Operations Alert to billed carrier





IS Dashboard

Late Submissions


Reports

Suspension & Re-Instatement


BillingEntity

IS-WEB

IS-XML

IS-IDEC

ICH / ACH

Member Profile1

Set suspension flag

4 Remark Screen & Report

ICH: flagged invoices for information

3

5Remove flag

Resubmission Screen & Report

6

2 Flag invoices- Already processed- New submissions

Alert

Suspended Members 1/2

1. Suspension Flag in Member ProfileICH or ACH Operations set suspension flag in Member Profile& defines number of periods to be flagged retroactively

2. Flag transaction in SIS SIS flags already processed invoices (retroactive flag) SIS flags all new submissions Optional alert to billing carrier

3. ICH (only) SIS submits suspended invoices to ICH for information only (no settlement) Shown in ICH on an F3 suspended member report Excluded from the normal ICH F3 settlement report


Suspended Members 2/24. Remark screen and suspension reports

Billing carrier can enter remarks to invoices which will be shown in all future reports

Suspension reports shows all suspended invoices

Normal process as today until “re-instatement” of member

5. Suspension Flag removed in Member Profile ICH or ACH Operations remove suspension flag in Member Profile

6. Re-submission of processed invoices for settlement Carrier can re-submit already processed invoices to ICH and ACH Suspension report will be updated automatically

Note: “Bilateral” invoices are not impacted





IS Dashboard

Late Submissions


Reports

Reports OverviewA variety of reports are available in SIS

All reports are displayed immediately on the screen and can be downloaded in PDF or csv

Payable invoice report Analysis Reports Processing Reports Operational Reports Member / Contact Reports SIS Usage Report


Questions?

We’d be glad to address all your questions through the SIS Forums, register for an account at:

www.iata.org/SISForum

23

Thank you.

February 2011SIS P3 – ACH Annual Meeting - Financial Processes

http://www.iata.org/SISForum

sis – simplified interline settlement financial processes san diego, ach annual meeting 2011...

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