SitePublisherAgency Rollout Strategy

TeamSite TodayTeamSite Today

92 parent sites

46,000 pages

273,000 files

SitePublisher Benefits

• WYSIWYG canvas

• Drag-and-drop assembly

• Point-and-click, in-context editing

• Dynamic content

• Component flexibility

• Improved navigation

Same page*

Less time

Project Goals

• SitePublisher for all• Encourage new content• Enhance look• Faster look-n-feel updates• Increase flexibility• Easier external integration• Bulk page transformation• Turn off TeamSite content

SitePublisher Status

Pilot - Agencies EnabledAgency Total File

Count.shtml pages

.page pages

Oregon Dept of Transporation 50,929 4,522 2Dept of Administrative Services 29,156 2,524 65Oregon State Police 8,315 2,394 1Governor's Office 3,922 1,827 2Dept of Revenue 2,929 462 6Oregon Dept of Veteran Affairs 983 231 3Recovery 237 24 1

Why isn’t SitePublisher being leveraged?

Pilot - Beyond Enablement

• Start page migrations September 1

• Smallest pilot sites to largest

• All pilot agencies in process by Oct 31

In parallel when possible

Pilot – Active Engagement

• Weekly individualized meetings

• Site assessment

• Prioritize parent & child site migrations

Pilot - Manual Page Migrations

~5 minutes per page

ODVA = 20 hours

ODOT = 377 hours

Spend development cycles on the old or the new?

Requires up-front template conversion

Pilot - Auto Page Migrations

• No out of box tool available

• Need in-house solution

• Conversion scripting

• Entire mini-sites at once

Consider one-size-fits-all* custom component?

Pilot – Content Management

TeamSite Template SitePublisher Component Editor

Is this change acceptable?

Pilot – Completion• Require all pages to be migrated?• Require legacy content management?• Integrate v4 look-n-feel?• Review lessons learned

Rollout - New Agencies

• Start adding new agencies in November

• All agencies in process by June

Enable & migrate individually, or enable all and then focus on content?

Rollout – Active Engagement

• Weekly individualized meetings• Site assessment• Prioritize minisite migrations

Recycle pilot process

Rollout – In Progress

• Enable SitePublisher for parent site

• Free to create new SitePub content

• Migrate legacy content

• Implement redirects

Rollout - Training

• DAS–HRSD classes

• August 20th webinar: component demo

Create on-demand recorded iLearn lessons?

Rollout – Board Input• Prioritizing agencies• Decisions about v2 sites• Component request process & vetting• Development during rollout

Plan - Manage As Project

• Move past troubleshooting• Start conversations• Create schedule• Organize communications & support• Progress reporting

Plan - Communication Resources

• SPOC e-mail list

• TSUG e-mail list & meetings

• E-gov Board e-mail list

• E-gov Board Web site

• GovSpace

Create a SitePublisher User Group e-mail list?

Plan – Communication Process

• Status reports

• Attend meetings with SPOC’s

• Attend E-Gov Board meetings

• Announce changes/releases/updates

Completion

• All new content in SitePublisher

• All legacy pages moved

• v4 applied or in progress

• Components completed