Skip Paul28 July 2010

Enhancing the Value of State TRB Partnership Visits

Objectives

Identify problems/issues of importance to state officials

Provide assistance/info to help with these problems

Identify innovations or best practices being used by host state

Educate CEO/Executive staff on benefits of participation with TRB Tech Div: AM, Committees NCHRP/other coop programs

Plan, Plan, Plan

Determine potential dates, length of visit and areas of interest

Initiate scheduling with players, get on their calendars early – CEO; Division/Office Chiefs; specialists; RESEARCHERS

Group sessions – Exec Com; General session (Intro to TRB)

University reps; Academic or other partners depending on areas of interest

In Advance

Deliver schedule in advance for confirmation – What’s missing?

Send announcements for Intro to TRB session – why they should attend

Send announcements to officials, other players and Ex Com explaining expectations of visit

Execute, Execute, Execute

Pick up TRB staff and escort throughout schedule – that means me and my top staff.

Introduce objectives reiterating expectations at beginning of each interview presentation

Take notes – side benefits that you may get to know more about your own department than you thought possible; uncover deep held secrets and problem areas.

Meals one on one, with group, with staff – good time for reflection; leave time

A Priori

Follow-up with officials – thank you at the least; info as appropriate

Forward additional info from TRB staff

If around NCHRP problem statement submission time, advertise solicitation – it’s on their minds; reminder that you will be looking for panel volunteers.

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TRB State DOT Partnership Visits: Guidelines

• Enhanced to incorporate suggestions for 2009 Orlando meeting

• Shopping list for potential meetings & activities

• Checklist for planning the visit• Assuring that the visit yields mutual

benefits• Option for short written summary

July 28, 2010

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Including Staff from Other TRB Divisions in Visits

• Pilots during 2010– Massachusetts (general w/CRP)– California (safety w/NCHRP)– Illinois (highway renewal w/SHRP2)

• Evaluate for 2011

July 28, 2010