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NATIONAL ASSEMBLY

QUESTIONS FOR WRITTEN REPLY

QUESTIOt-J NUMBER 201712715

DATE OF PUBLICATION: 8 SEPTEMBER 2017

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~KONDO SENIOR MANAGER: LGIP Date: Hol!lj'Z..O\l

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·${ tvt\JriD MRANEL, MP DEPUTY MINISTER DATE: Zz.j 11) n

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MINISTE;.R DATE: l5/111 J.. () f7

REPLY

The information was not readily available within the Department, hence the question was sent through to the Buffalo City

Metropolitan Municipality (BCMM) to provide the attached answer.

DIRECTORATE: OFFICE OF THE CITY MANAGER

Meeting Event Workshop Activity Date Purpose Cost of Number of Why was the Why was the hosting I Participants Meeting/ Meeting/ facilitating Workshop/ Activity Workshop/ Activity/

I I Event not held in Event not held convening BCMM premises within BCMM each boundaries?

Financial Year: 2014/15

Nil Nil Nil Ni! Nil Ni! N/A NIA NIA NIA


Nil Nil Nil Nil Nil Nil N/A NIA NIA NIA

1 July 2016-31 March 2017

Workshop 17/01/201 Strategic R100, 368 40 No suitable venue No suitable venue 7 session within BCMM. with in BCMM

Boundaries at the time. Held at Crawfords Beach Lodge, Cintsa.

Workshop 19/04/201 Draft R22, 357 63 None of the facilities Held at East London 7 Customer were available on Golf Club within

Satisfaction the set date that met BCMM boundaries Survey & operational and Research, objectives of the Agenda & workshop Strategy with implement1ti on Plan

Built 5/7/2016 Workshop on R16,250 50 Internal venues Held at East London Environm Indicators unavailable Golf Club within ent BCMM boundaries Performa nee Plan (BEPP) Worksho p

Built 5/9/2016 Unpacking R17, 450 50 Internal venues Held at Regent Hotel Environrn BEPP unavailable within BCMM cnt Guidelines boundaries Performa nee Plan (BEPP) Works ho p

Bid 29-30 To award a R28, 480 12 No Boardrooms or Held at EL Golf Club Evaluatio /\ugust company a venues were within BCMM n 2016 contract once available on that boundaries Committe it has been day for the meeting e (BEC) throug!1 all to be held. Meeting the

specification commiltee:

Bid 2, 8 & 9 To award a R10, 941 12 No Boardrooms or Held at EL Golf Club Evaluatio March company a venues were within BCMM n 2017 contract once available on that boundaries

Committe it has been day for the meeting e (BEC) through all to be held Meeting the

specification committees

Bid 18-19 To award a H6, 735 8 No Boardrooms or Held at EL Golf Club Adjudicat October company a venues were within BCMM ion 2016 contract once available on that boundaries Committe it has been day for the meeting e (BAC) through all to be held. Meeting the


1 April 2017 to date

'Norkshop 13/04/2017 Strategic Rl7, 110 50 No suitable venue It was held at Premier session within BCMM. Hotel, King David

within BCMM boundaries

Me0ting 01/08/2017 Special Top R7, 710 20 No suitable venue It was held at East Management within BCMM London Golf Club Meeting within BCMM

boundaries

Meeting 02/08/2017 Special Top R18, 510 55 No suitable venue It was held at Premier Management within BCMM. Hotel, King David Meeting within BCMM

boundaries

Meeting 08/05/2017 Special Top R12, 060 40 No suitable venue It was held at East Management within BCMM. London Golf Club Meeting within BCMM

boundaries

Meeting 21106/2017 Risk Ri1, 510. 30 No suitable venue It was held at Premier Management within BCMM Hotel, King David

within BCMM boundaries.

City 26/6/201 { National R15, i"50 50 Internal venues Held at Osner hotel Support Treasury City unavailable within BCMM Program Support boundaries me ?rogramme (CSP) (CSP) Confere Conference nee with BCMM

Management

Built •j o(! j9/2017 Reflections R10, 130 30 Internal venues Held at East London Environm on 20'17/18 unavailable Garden Court within ent BEPP BCMM boundaries Perform a Evaluation. nee Plan (BEPP) Works ho p

Planning 21/9/2017 Planning R6, 917 20 Internal venues Held at EL Golf Club Align men Alignment unavailable within BCMM t between IDP boundaries

& Metro Growth & Development Strategy (MGDS) & BEPP

Bid 12/5/ 2017 To award a R58, iOO 8 No Boardrooms or Meeting held at EL Adjudicat company a venues were Golf Club within ion contract once available on that BCMM boundaries Committe it has been day for the meeting e (BAC) through all to be held.

the specification committees

Bid 31/812017 To award a R44, 71. 50 8 No Boardrooms or Meeting held at EL Adjudicat company a venues were Golf Club within ion contract once available on tl1at BCMM boundaries Committe it has been day for the meeting e (BAC) through al! to be held.

the specification committees

Bid 261612017 To award a R7. 155 12 No Boardrooms or Meeting held at EL Evaluatio company a venues were Golf Club within n contract once available on that BCMM boundaries Comrnitte it has been day for the meeting e (BEC) through all to be held. Meetino the


Bid Nil N'I J, BSC 081912017 To award a R3, 126 10 No Boardrooms or Meeting held at EL Specifica company a venues were Golf Club within Uon contract once available on that BCMM boundaries Committe it has been day for the meeting e (BSC) through all to be held. meeting the


DIRECTORATE: EXECUTIVE SUPPORT SERVICES

Meeting Event Workshop Activity Date Purpose Cost of Number of Why was the Why was the hosting I Pa rtici pants Meeting/ Meeting/ facilitating Workshop/ Activity Workshop/ Activity/

I I Event not held in Event not held convening BCMM premises within BCMM each boundaries


Workshop 17- National R36, 060 100 None of the facilities Held East London 18/7/2014 Statistical were avaHable on Golf Club within

data & the set date that met BCMM boundaries interpretatio operational and n workshop objectives of the

·workshop. Workshop 18/08/15 Metro R71 ,9t5 98 No suitable BCMM Held at Regent Hotel

comm em- venue at the time within BCMM oration boundaries Women's Month

Workshop 18-20/06/ Strategist R47 150 26 No suitable venue No suitable venue 2014 session within the Metro at within BCMM

the time. boundaries. Held at Empekweni Beach Resort.


Strategic 29/10/15 Vulnerable R80,000 70 No suitable BCMM Held at Osner Hotel Planning Groups Strat venue at the time within BCMM

Plan Session boundaries

1 July 2016-31 March 2017

Activity 31/05/17 BCiv'!M - R23, 750 100 Joint Youth Held at EL Golf Club ABSA Pitch economic and and Polish: entrepreneur-ship 2017 initiative BCMM and

ABSA

Activity 19/4/2017 Welcome R17. 302 35 No suitable in- Held at East London dinner house venue to host Golf Club delegation delegation welcome City of Gavle dinner Sweden

Workshop Mayoral 21-23/10/ To find R226,386 50 None of the facilities None of the facilities Lekgotl 2016 common were available on were available on the a ground the set date that met set date that met

between operational and operational and REC lekgotla objectives of the objectives of the and workshop. workshop. Held at development Empekweni Beach al plans of Resort the municipality. To discuss way forward in the quest for economic development and investment for the Metro. To seek ways to create BCMM that cares for its citizens by deliverinq

the best services to our communities

To align MGDS and the REC lekgotla resolutions as programs of action for service deliverv.

Workshop Mayoral 16-18/03/ To evaluate R182 610. 50 None of the facilities None of the facilities Com mitt 2017 progress were available on were available on the ee since the last the set date that met set date that met Session Mayoral the operational and operational and

Lekgot!a objectives of the objectives of the against the workshop workshop. Held at agreed 10- Empekweni Beach point plan. Resort To defied the most appropriate tool for monitoring and evaluation of progress. Interrogate the reasons for the decline in revenue collection and develop strategies to arrest any

further downward spiral in revenue collection. Assess the implemer.tati on of the BCMM development agency priorities. Alignment of our development trajectory with regards to MGDS Economic Developmen t and the BCl'vlDA priorities. Develop a clear turnaround action plan to improve audit uutcomes.

1 April 2017 to date

Workshop Mayoral 26-28 To ensure Consolidat None of the facilities None of the facilities Lekgotl October that service ed invoice were available on were available on the a 2017 delivery and has not the set date that met set date that met

socio- come to the the operational, operational and economic office yet. objectives of the objectives of the transfcrmati workshop workshop. Held at on t1appens Empekweni Beach in a Resort. coordinated and rapid manner in our metro.

Departments: Office of the Speaker/Chief Whip

Financial Year: 2014/15 Nil Nil Nil Nil Nil Nil N/A NIA N/A NIA

Financial Year: 2015/16 Nil Nil Nil Nil Nil Nil NIA NIA NIA N/A

1 July 2016-31 March 2017 Workshop 24- To review R542 982. 160 High levels of To achieve highest

26 Council 41 concentration are possible Marc policies required in such concentrantion from h meetings and it is the participants. Held 2017 almost impossible at Empekweni Beach

to achieve such if Resort. such meetings are held in the City Hall due to disruptions

by community members.

1 April 2017 to date Workshop 27- To deal with R542 379. '160 High levels of To achieve highest

29 the 75 concentration are possible Augu Separation required in such concentrantion from st of Powers meetings and it is the participants. Held 2017 almost impossible at Empekweni Beach

to achieve such if Resort. such meetings are held in the City Hall due to disruptions by community members.

DIRECTORATE: CORPORATE SERVICES

Meeting Event Workshop Activity Date Purpose Cost of Number of Why was the Why was the hosting I Participants Meeting/ Meeting/ facilitating Workshop/ Activity Workshop/ Activity I I I Event not held in Event not held convening BCMM premises within BCMM each boundaries

I Financial Year: 2014115

Council 29/10/2014 R63 000.00 150 City Hall renovation Meeting held at Meeting Christian Centre,

Abbotsford within BCMM boundaries



Council 11/12/2014 RG3 000.00 150 City Hall renovation Meeting held at Meetinq Christian Centre,


Council 28/01/2015 R63 000.00 i50 City Hall renovation Meeting he!d at Meeting Christian Centre,


Council 2t /02/2015 R63 000.00 '150 City Hall renovation Meeting held at Meeting Christian Centre,




Council 29/04/2015 R63 000.00 150 City Hall renovation Meeting held at King Meeting David Hotel within

BCMM boundaries Council 29/05/2015 R63 000.00 150 City Hall renovation Meeting held at Meeting Christian Centre,




Financial Year: 2015/16 Council 2910712015 R.63 000.00 150 City Hall renovation Meeting he!d at Meeting Christian Centre,








Council 25/1 i/2015 1163 000.00 150 City Hall renovation Meeting held at Meeting Christian Centre,


Council l 1/12/20'i 5 RG3 000.00 150 City Hall renovation Meeting held at Meeting Christian Centre,


1 July 2016-31 March 2017 Nil Nil Nil Nil Nil Ni! NIA NIA N/A N/A

1 April 2017 to date Nil Nil Nil Nil Nil Nil NIA NIA NIA NI/\

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