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Slide 1 FastFacts Feature Presentation January 31 st , 2008 We are using audio during this session, so please dial in to our conference line… Phone number: 877-322-9648 Participant code: 182500

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Page 1: Slide 1 FastFacts Feature Presentation January 31 st, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1

FastFactsFeature Presentation

January 31st, 2008

We are using audio during this session, so please dial in to our conference line…

Phone number: 877-322-9648 Participant code: 182500

Page 2: Slide 1 FastFacts Feature Presentation January 31 st, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 2

Today’s TopicWe’ll be taking a look at…

How to access and use the ISR Log

Page 3: Slide 1 FastFacts Feature Presentation January 31 st, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 3

Today’s Presenter

Takieya WilliamsTrainer for the Human Resources Shared Services Center

Page 4: Slide 1 FastFacts Feature Presentation January 31 st, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 4

Session Segments

PresentationTakieya will talk about the importance of the ISR Log and show us how to access it. During her presentation, your phone will be muted.

Q&AAfter her presentation, we’ll hold a Q&A session. We’ll open up the phone lines, and you’ll be able to ask questions. Takieya will answer as many of your questions as time allows.

Page 5: Slide 1 FastFacts Feature Presentation January 31 st, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 5

Contact Us

If you would like to submit a question during the presentation or if you’re having technical difficulties, you can email us at: [email protected] can also send us an instant message!

GoogleTalk – [email protected] Instant Messenger – HopkinsFastFactsMSN – [email protected]

Page 6: Slide 1 FastFacts Feature Presentation January 31 st, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 6

Survey

SurveyAt the end of this FastFacts session, we’ll ask you to complete a short survey. Your honest comments will help us to enhance and improve future FastFacts sessions.

Page 7: Slide 1 FastFacts Feature Presentation January 31 st, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 7

Viewing the ISR Log

Page 8: Slide 1 FastFacts Feature Presentation January 31 st, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 8

Agenda

ISR Log usesImportance of the ISR LogAccessing the ISR LogHow to search for an ISRContent of the ISR LogQuestions and discussion

Page 9: Slide 1 FastFacts Feature Presentation January 31 st, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 9

ISR Report/Log

A tool used to view an ISR after it has been initiated.The original format of the ISR is lost after it is submitted.It allows the end-user to see the status of the ISR, comments made on the ISR, attain the personnel number for new hires, and attain position numbers for position copies and position creates.An end-user can view ISRs for employees within his/her org unit or within an org unit to which he/she has access. You do not have to initiate or approve the ISR in order to view it.

Page 10: Slide 1 FastFacts Feature Presentation January 31 st, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 10

Importance of the ISR Log

Email notification that an ISR has been approved/rejected with changes:

Approver I and Approver II can reject and/or change the content of an initiated ISR.HR Shared Services cannot make changes to the body of the ISR. They can only add comments.

Comments made by HR Shared Services:Position numbersPersonnel numbers (PERNR)Budget informationLabor distributionChanges made per the initiator or approver’s requestDiscrepancies

Page 11: Slide 1 FastFacts Feature Presentation January 31 st, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 11

1. In the transaction, or command window at the top left of the screen, type in the transaction code “zhpa_isr_ report”.

Accessing the ISR Log

2. Then select the green checkmark to the left of the transaction window to execute.

Page 12: Slide 1 FastFacts Feature Presentation January 31 st, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 12

Searching the ISR Log

ISR Number – Must know the exact ISR number assigned by SAPISR Actions – Hire, Salary Change, Bonus/Supplemental Pay…Personnel number/Object Id – Either the employee number the ISR was completed on or the Position/Org Unit numberISR Status – Initiated, Approved, Rejected…

To create a report:You can search for specific ISRs based on a number of field values:

Page 13: Slide 1 FastFacts Feature Presentation January 31 st, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 13

Searching the ISR Log - Continued

User Name – The originator’s JHED Login IDCreate/Change Date – This is required, but can be a range if not sure of the exact date createdEffective Date – The effective date of the ISRInitiator – The originator’s personnel number

To create a report:You can search for specific ISRs based on a number of field values:

Page 14: Slide 1 FastFacts Feature Presentation January 31 st, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 14

Enter your search values or combination of and click the Execute icon.

If you do not receive the desired results, try a broader set of search values.Just entering a range in the Create Date fields and your JHED ID in the User Name fields can produce a list of all ISRs you have created.

Searching the ISR Log - Continued

Page 15: Slide 1 FastFacts Feature Presentation January 31 st, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 15

Content of the ISR Log

After clicking the Execute icon, the following screen will appear (ISR Report).Click once on any of the underlined fields to advance to the status screen for the ISR you have selected. Click once on

any underlined item.

Page 16: Slide 1 FastFacts Feature Presentation January 31 st, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 16

Status Line Items

On this screen you will see status line items for the ISR indicating “Initiated,” “Approved,” and/or “Approved & Completed,” or “Rejected.”

Page 17: Slide 1 FastFacts Feature Presentation January 31 st, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 17

On this screen you will also be able to scroll to the far right, using the scroll bar at the bottom of the screen, to find the Object ID, personnel number, and/or any comments entered for the selected ISR.

ISR Details

Page 18: Slide 1 FastFacts Feature Presentation January 31 st, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 18

ISR Details – Continued

Under the column titled “Final Recipient Comm” you will find comments made by the HR Shared Services representative that worked on the ISR.The comment will include the Object ID number.

Position number (object ID) found here in Comments section.

Page 19: Slide 1 FastFacts Feature Presentation January 31 st, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 19

Drilling Down

At the ISR Report screen, you can drill down to look at the detailed data for the ISR.Please note, the format of the original ISR is lost at this point. Click on any link to drill

down to ISR data fields screen.

Page 20: Slide 1 FastFacts Feature Presentation January 31 st, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 20

Drilling Down - ContinuedAfter drilling down from the ISR Report screen, you will be presented with an ISR report window that will enable you to scroll up and down to view the corresponding data that has been entered for each field of the ISR.This is a view of what the initiator and/or approver entered into the body of the ISR.

ISR data fields

Scroll up and down

Page 21: Slide 1 FastFacts Feature Presentation January 31 st, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 21

Conclusion

The ISR Log/Report is an important tool in SAP. It provides a history of initiated ISRs, allows for viewing of the ISR after submission, allows end-users to attain the status of a submitted ISR, and lists the comments section of ISRs.For help on viewing the ISR Log contact HR Shared Services

Main Line: 443-997-5828Website: http://ssc.jhu.edu/humanresources/job_aid.html Email using the respective inbox:

[email protected]@jhu.eduHRSharedServices-Homewoodclients@jhu.eduHRSharedServices-BSPHclients@jhu.eduHRSharedServices-somclients@[email protected]

Page 22: Slide 1 FastFacts Feature Presentation January 31 st, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 22

Q&AWe’re going to open the phone lines now!There will be a slight pause, and then a recorded voice will provide instructions on how to ask questions over this conference call line.We’ll be answering questions in the order that we receive them.We’ll also be answering the questions that were emailed to us during the presentation.If there’s a question that we can’t answer, we’ll do some research after this session, and then email the answer to all participants.

Page 23: Slide 1 FastFacts Feature Presentation January 31 st, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 23

Thank You!

Thank you for participating!We would love to hear from you.

Are there certain topics that you would like us to cover in future FastFacts sessions?Would you like to be a FastFacts presenter?Please email us at: [email protected]

Page 24: Slide 1 FastFacts Feature Presentation January 31 st, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 24

Survey

Before we close, please take the time to complete a short survey.Your feedback will help us as we plan future FastFacts sessions.Click this link to access the survey… http://connectpro28579135.acrobat.com/fastfactssurvey/

Thanks again!


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