slide 1 perkins iv changes and additions to perkins data, tables and reports august, 2009 michele...
TRANSCRIPT
Slide 1
Perkins IV
• Changes and Additions to Perkins Data, Tables and Reports
August, 2009
Michele Dorschner, System Developer, Office of the Chancellor, Minnesota State Colleges and Universities
Slide 2
Perkins IV
• NOTE – Hyperion/Brio is being converted from version 8.3 to version 9.3.
• -- You must have a new Account and Password.
• -- Saved queries will not work.
• -- Requires installation of a new plug-in.
1.) There has been a change to Hyperion/Brio. (The software
package that allows you to read the Oracle database.)
Slide 3
www.its.mnscu.edu
Slide 4
Slide 5
Slide 6
The new 9.3 login page
Slide 7
Perkins IV
• Change in the timeframe of the data
• Change in who is included
• Added New Fields
• Added New Tables
• Added New Reports
2.) There have been major changes to the data structure.
Slide 8
Perkins IV
• What is the timeframe?– 3 year cohort (differs from the 1 year
“snapshot”)
• Who is included?
• The data collected will now be based on a cohort of students who first enter school in a given year and who are tracked for three years.
Who is a first-time student?
This is the timeframe of the fiscal year2nd and 3rd years
NOYES NO
YES
YESYES
This is the old “snapshot” line – anyone in here would be counted.
THIS IS THE OLD-WAY-ANYONE WHO
ATTENDED DURING THE FYEnter
Leav
e
Who is a first-time student?
This is the timeframe of the fiscal year2nd and 3rd years
NONO NO
NO
YES
YES
THIS IS THE NEW WAY—FIRST
ENROLLED DURING THE YEAR
Leav
e
Enter
Who is a first-time student?(PSEO)
This is the timeframe of the fiscal year2nd and 3rd years
Enter
Leav
e
Enter
Leav
eEnter
Leav
e
Consider these 3 cases: None of them began during the fiscal year.
Who is a first-time student?(PSEO)
This is the timeframe of the fiscal year2nd and 3rd years
Student began and
ended PSEO before start
of FY
Student began and
ended PSEO after end of
FY
NO NO
Student began as PSEO in a
prior year and ended PSEO after the FY
NO
None of these students will be included.
Who is a first-time student?(PSEO)
This is the timeframe of the fiscal year2nd and 3rd years
Consider these 3 cases: 2 began during the fiscal year, 1 began
earlier.
Who is a first-time student?(PSEO)
This is the timeframe of the fiscal year2nd and 3rd years
Student began
PSEO before start of FY and ended within the
FY
NO for the PSEO record
Who is a first-time student?(PSEO)
This is the timeframe of the fiscal year2nd and 3rd years
NO for the PSEO record
If former PSEO student enrolls during the FY, a record will be created (adm
stat = 11)
One record for this student
Who is a first-time student?(PSEO)
This is the timeframe of the fiscal year2nd and 3rd years
YES
Student began
PSEO during the FY and
ended after the FY
Who is a first-time student?(PSEO)
This is the timeframe of the fiscal year2nd and 3rd years
YES
We don’t care if he begins as a regular student later (he then may be in a
later cohort).
One record for this student
Student began
PSEO during the FY and
ended after the FY
Who is a first-time student?(PSEO)
This is the timeframe of the fiscal year2nd and 3rd years
YES
Student began
PSEO during the FY and
ended within the
FY
Who is a first-time student?(PSEO)
This is the timeframe of the fiscal year2nd and 3rd years
YES
If PSEO student enrolls during the FY, a record will be created (adm
stat = 21)
If former PSEO student enrolls during the FY, a record will be created (adm
stat = 11)
THERE WILL BE 2 RECORDS FOR THIS STUDENT
YES
Slide 20
Perkins IV
• What is the timeframe?
• Who is included? (excluded)
Who is a first-time student?(PSEO)
We do not want to include duplicate records.
MSG:1 1 of 2; Begins this yr as PSEO2 2 of 2; Began this yr as PSEO now is notP was PSEO in a previous year (the “P” may also appear after other
messages.)<12deg<m Student earned a Degree that was less then 12 credits and the major id was not equal to the Award id. (Rpt Stat = Completer)C/p/C Student was a Concentrator, then changed majors and was
a participant, and now is a Concentrator. (Rpt Stat = Conc)CONC/not Student was a Concentrator, now is Not Perkins. (Rpt Stat = Not Perk)CONC/par Student was a Concentrator, then changed majors and was a participant. (Reporting Status = Participant)nvl
Who is a first-time student?(PSEO)
We do not want to include duplicate records.
MSG:1 1 of 2; Begins this yr as PSEO2 2 of 2; Began this yr as PSEO now is notP was PSEO in a previous year (the “P” may also appear after other
messages.)<12deg<m Student earned a Degree that was less then 12 credits and the major id was not equal to the Award id. (Rpt Stat = Completer)C/p/C Student was a Concentrator, then changed majors and was
a participant, and now is a Concentrator. (Rpt Stat = Conc)CONC/not Student was a Concentrator, now is Not Perkins. (Rpt Stat = Not Perk)CONC/par Student was a Concentrator, then changed majors and was a participant. (Reporting Status = Participant)nvl
We use an additional field “WANT THIS RECORD?” to not select the #2 record + added coding to not select
some other records (usually caused by errors in
st_term_data).
Slide 23
Perkins IV
• Change in the timeframe of the data
• Change in who is included
• Added New Fields
• Added New Tables
• Added New Reports
“Reporting” fields• Reporting Status• Rpt Cluster Number• Rpt Cluster Description• Rpt Gender Equity• Rpt CIP Code• Rpt CIP Code Description• Rpt Perkins Eligible Student• Rpt Economic Disadvantaged• Rpt Academic Disadvantaged• Rpt Limited English• Rpt Single Parent• Rpt Displaced Homemaker
Because the status of a student can vary over the 3 year period, we needed REPORTING STATUS. (It is not necessarily the HIGHEST
status achieved.)If a student received a
Perkins Eligible award in any term, he is a
Completer.However, a
Concentrator, who later becomes a Participant
(changed majors), has a Reporting Status of
Participant.
11223 / 24324 * 100 = 46.14
For students other than Completers: If we used the HIGHEST status during the 3
years, the Denominator will be bigger than if we used the last
status.
Student , who was a Concentrator, may have changed majors during that timeframe and
is not now a Concentrator – (he would have no chance to be a completer in that first major)
NO
11223 / 23382 * 100 = 48.00
Use Reporting Status (Completer or highest status or highest status after change
from Concentrator)
(In 2P1 we use Concentrators and Completers for the
Denominator.)
YES
“Reporting” fields
• Reporting Status• Rpt Cluster Number• Rpt Cluster Description• Rpt Gender Equity• Rpt CIP Code• Rpt CIP Code Description• Rpt Perkins Eligible Student• Rpt Economic Disadvantaged• Rpt Academic Disadvantaged• Rpt Limited English• Rpt Single Parent• Rpt Displaced Homemaker
Because pivot tables and reports refer to one entity, either the Major or Award entity, these report fields
were created. It will use the Award information when there has been an award.
“Reporting” fields• Reporting Status• Rpt Cluster Number• Rpt Cluster Description• Rpt Gender Equity• Rpt CIP Code• Rpt CIP Code Description• Rpt Perkins Eligible Student• Rpt Economic Disadvantaged• Rpt Academic Disadvantaged (5001)• Rpt Limited English (5000)• Rpt Single Parent (5002)• Rpt Displaced Homemaker (5003)
Because these fields can come from either the Cohort Codes entered into ISRS or from Accuplacer questions, we need one field for them.
Special Populations – now from Accuplacer questions and Cohort Codes
The new Perkins extract program
counts nbr of Developmental courses taken.
(Also counts nbr of CTE courses.
From Accuplacer.
Cohort code from ISRS
cohort screen. 1 =
Yes.
Special Populations – now from Accuplacer questions and Cohort Codes
Cohort code from
ISRS cohort
screen. 1 = Yes.
New field:Accuplacer
answer.
Academic Disadvantaged
NOTE: must be BOTH Limited
English and Academic
Disadv.
Special Populations – now from Accuplacer questions and Cohort Codes
Cohort code from
ISRS cohort
screen. 1 = Yes.
New field:Where the ‘rpt’
field comes from (cohort code or
Accuplacer)
New field:Accuplacer
answer.
New field:‘rpt’ field – the
reporting category.
Special Populations – now from Accuplacer questions and Cohort Codes
New field:Accuplacer
answer.
Cohort code from
ISRS cohort
screen. 1 = Yes.
New field:NON-TRAD
STUDENT (to identify them
easier)
New field:Rpt Perkins
Eligible Student (has a Perkins Eligible major
and/or Award)
New fields for Transfer
1=yes, transferred
New field:Transfer Good.
Transfer (tracking yrtr)must be greater
than the last term attended.
Non-traditional Students
Non-traditional Students
Definition: if the student is a Perkins Eligible Student
(has a Perkins Major or Award) and the rpt_Gender_Equity =
the student’s gender, then the student is NON-TRAD. (Example,
the rpt_Gender_Equity of “F” means that major/award is non-
traditionally Female (i.e., traditionally male.)
These fields have been set up for use in Pivot
tables for counting non-traditional
students.
Slide 41
Perkins IV
• Change in the timeframe of the data
• Change in who is included
• Added New Fields
• Added New Tables
• Added New Reports
3 New tables
Accuplacer results
Negotiated Levels
Transfer info
Consortia info
Negotiated Levels
Consortia info
Negotiated levels
approval status.
Slide 45
Perkins IV
• Tables
• New Reports– CAR Report
– 1P1 (n/a data not available; Technical Skill Assessment)
– 2P1 Credential, Certificate, or Degree
– 3P1 Student Retention or Transfer
– 4P1 (n/a data not available; Student Placement
– 5p1 Nontraditional Participation
– 5p2 Nontraditional Completion
– Success
Numerator and Denominator
Definitions
Date data was last updated
Colleges included in
Report
Statuses included should be
Completers, Concentrators and
Participants (in Results Section)
Cohort Entry Terms
For those with System-wide access, or access to
multiple colleges, the Overall Total appears here, followed further down the page by individual college
totals.
New report: SUCCESS
(defined as Completed, Retained, or Transferred)
