slide 1 student progress notes in the son outline impetus of today’s discussion purposes of...
TRANSCRIPT
Slide 1
Student Progress Notes in the SoN
Outline
• Impetus of Today’s Discussion• Purposes of Quarterly Progress Notes• Courses & Satisfactory Progress• Barriers• Supports• Resources
Slide 2
Student Progress Notes in the SoN
What is the impetus for today’s discussion?
• A lack of documentation of student progress in all degree programs is causing student concerns to go unaddressed.
• Documentation is important for our accreditation as well as for quality student advising.
Slide 3
Student Progress Notes: Purpose
What is the purpose of the progress note?
1. Provide feedback. Problems identified can be addressed before worsening. Students can be supported to succeed.
2. Documentation. Unrecorded behaviors/issues cannot be identified as a part of a pattern, if one exists.
Slide 4
Student Progress Notes: Purpose
3. Comply with UW Grad School policy. Units identify person responsible for evaluating students (GS Memo 16).
4. Comply with SoN policy. Students are to be evaluated on a quarterly basis by the advisor and/or instructor (AS Memo 2).
Slide 5
Student Progress Notes: Purpose
5. Meet accreditation standards. CCNE (national), Washington State Nursing Care Quality Assurance Commission (state), and national sub-specialty accrediting bodies.
6. Fulfill the role of faculty advisor and supervisory committee chair. For masters, DNP, and PhD students, the faculty advisor and committee chair ‘keeps a written log of student progress in the student file’.
Slide 6
Student Progress Notes & Courses
Can a student pass courses yet not make satisfactory progress?
Yes – if we let it happen!
(If a student isn’t making satisfactory progress, a warning card, contract,
and/or letter are needed, but that is for another PP!)
Slide 7
Student Progress Notes & CoursesHow can a student pass courses
but not make satisfactory progress?
• BSN, ABSN, and Masters students must meet Essential Qualifications.
• BSN and ABSN students must have a cumulative GPA of 2.0 or higher.
• Grad students must have a quarterly and cumulative GPA of 3.0 or higher.
• Progress toward thesis/project or dissertation must be demonstrated.
Slide 8
Student Progress Notes & Courses
Quarterly student progress notes: a. Identify satisfactory progress or a
problem/unsatisfactory progress.b. If there is a problem, state in
writing how to make satisfactory progress and inform student of what may happen if unsatisfactory progress continues.
Slide 9
Student Progress Notes: Barriers
What barriers do I experience in writing quarterly student progress
notes?• No time• Don’t remember• Don’t know where to start• Don’t know how the student is doing• Don’t know names of my advisees• Unsure who is supposed to write the
note
Slide 10
Student Progress Notes: Supports
Supports for writing notes:
• Quarterly email reminders• Notes can be short, e.g.:
1/10/14: John Doe is making satisfactory progress in the PhD program. He has just completed data collection and will begin analysis this quarter. Jane Smith, chair.
Slide 11
Student Progress Notes: SupportsSuggested outline for a note if you
have more time:
a. Name of student.b. Date, including quarter and year.c. Course name/number and name of
clinical agency, if applicable.d. Comment on student demonstration of
satisfactory progress, including course or focal area objectives, Essentials, etc.
e. Instructor/advisor name and signature. f. Student signature indicating that s/he
has read the evaluation.
Slide 12
Student Progress Notes: Supports
• Send email notes (for printing & filing) to:
BSN & ABSN - Anh Shafer <ashafer>
PhD, MN, MS, DNP - Betsy Mau <bmau>
Slide 13
Student Progress Notes: Supports
• To find out how a student is doing, send an email request for update
• Departmental staff might be able to provide names of masters student advisees, as they are assigned by department
Slide 14
Student Progress Notes: SupportsIf unsure who is to write a note,
part 1:• Confirm selection of a supervisory
committee chair with Betsy Mau, <bmau>
• Determine at specialty track meeting who will write notes for each student
• CC other faculty (advisor or committee chair) on your email to inform them that a note was written
Slide 15
Student Progress Notes: Supports
If unsure who is to write a note, part 2:
• The person signing the warrant, i.e. the student's supervisory committee chair, is vested with the authority to assure - and by signing is indeed assuring - that the student has satisfactorily met all program requirements.
Slide 16
Student Progress Notes: SupportsIf unsure who is to write a note,
part 3:• PhD students cease to have an
academic advisor once a supervisory committee chair has been selected: the PhD student's supervisory chair = the academic advisor. If the PhD supervisory committee chair signs that the student has fulfilled program requirements, his/her signature is authoritative.
Slide 17
Student Progress Notes: SupportsIf unsure who is to write a note, part 4:• MN students often continue to have an
academic advisor even after a supervisory committee chair has been selected:
a. Before the chair signs that warrant, and ideally throughout the thesis/project process, s/he ought to communicate with the academic advisor to assure that the student is making satisfactory progress toward program requirements – and vice versa.
b. Both the chair and the academic advisor ought to be making progress notes on the student.
Slide 18
Student Progress Notes: Resources
Web ResourcesAS Memorandum 2: Student
Evaluationshttp://nursing.uw.edu/node/884
Links to:• Graduate School policy• Definitions of satisfactory progress• Essentials
Slide 19
Student Progress Notes: ResourcesWeb Resources: Student
Advisement
From the SoN home page, click:• Faculty• Faculty Support• Student Advising
or go to http://www.son.washington.edu/faculty/support/advising.asp
Slide 20
Student Progress Notes: Requests?
What other information or resources
about advisement questions, issues, tips, etc.
would be helpful to you?