slide 1ict 327 management of it projectssemester 2, 2004 topic 11 executing & controlling...
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Slide 1 ICT 327 Management of IT Projects Semester 2, 2004
Topic 11
Executing & Controlling Projects
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Slide 2 ICT 327 Management of IT Projects Semester 2, 2004
Topic 11 Reading
• Essential• Schwalbe Chapter 3
• Recommended• PMBOK Chapter 3
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Slide 3 ICT 327 Management of IT Projects Semester 2, 2004
Learning Objectives
At the end of this topic, you should be able to:• Describe the five project management process
groups, the typical level of activity for each, and the interactions among them
• Explain how the project management process groups relate to the project management knowledge areas
• Discuss how organizations develop information technology project management methodologies to meet their needs
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Slide 4 ICT 327 Management of IT Projects Semester 2, 2004
Learning Objectives
At the end of this topic, you should be able to:• Review a case study of an organization and
identify the project management process groups required to manage an information technology project
• Explain the contribution that effective project initiation, project planning, project execution, project control, and project closing makes to project success
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Slide 5 ICT 327 Management of IT Projects Semester 2, 2004
Key terms
• planning processes — devising and maintaining a workable scheme to accomplish the business need that the project was undertaken to address
• process — a series of actions directed toward a particular result
• project management process groups — the progression of project activities from initiating to planning, executing, controlling, and closing
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Slide 6 ICT 327 Management of IT Projects Semester 2, 2004
Key Terms
• closing processes — formalizing acceptance of the project or phase and bringing it to an orderly end
• controlling processes — actions to ensure that project objectives are met
• executing processes — coordinating people and other resources to carry out the project plans and produce the products or deliverables of the project
• initiating processes — actions to commit to begin or end projects and project phases
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Slide 7 ICT 327 Management of IT Projects Semester 2, 2004
Project Management Process Groups
• Project management can be viewed as a number of interlinked processes
• The project management process groups include• initiating processes• planning processes• executing processes• controlling processes• closing processes
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Slide 8 ICT 327 Management of IT Projects Semester 2, 2004
Overlap of Process Groups in a Phase
(PMBOK® Guide, 2000, p. 31)
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ITPM Methodology
See figure in text. Note thatmany parts of this approachmap to the PMBOK, but some activities have beenchanged to meet the needsof the organization.
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Slide 10 ICT 327 Management of IT Projects Semester 2, 2004
Project Initiation
• The main goal is to formally select and start off projects
• Key outputs include:• Assigning the project manager• Identifying key stakeholders• Completing a business case• Completing a project charter & getting
signatures on it
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Slide 11 ICT 327 Management of IT Projects Semester 2, 2004
Initiation
InitiationProject request
Business case
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Slide 12 ICT 327 Management of IT Projects Semester 2, 2004
Project Planning
• The main purpose of project planning is to guide execution
• Key outputs include:• A team contract• A scope statement• A work breakdown structure (WBS)• A project schedule, in the form of a Gantt chart
with all dependencies and resources entered• A list of prioritized risks
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Slide 13 ICT 327 Management of IT Projects Semester 2, 2004
Project Executing
• It usually takes the most time and resources to perform project execution since the products of the project are produced here
• The most important output of execution is work results
• Project managers must use their leadership skills to handle the many challenges that occur during project execution
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Slide 14 ICT 327 Management of IT Projects Semester 2, 2004
Project Controlling
• Controlling involves measuring progress toward project objectives, monitoring deviation from the plan, and taking corrective actions
• Controlling affects all other process groups and occurs during all phases of the project life cycle
• Status and progress reports are important outputs of controlling
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Slide 15 ICT 327 Management of IT Projects Semester 2, 2004
Question
• Identify control activities for each of the other process areas?
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Slide 16 ICT 327 Management of IT Projects Semester 2, 2004
Change control
• What other areas does a change request affect?
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Slide 17 ICT 327 Management of IT Projects Semester 2, 2004
Project Closing
• The closing process involves gaining stakeholder and customer acceptance of the final product and bringing the project, or project phase, to an orderly end
• Even if projects are not completed, they should be closed out to learn from the past
• Project archives and lessons learned are important outputs. Most projects include a final report and presentations
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Slide 18 ICT 327 Management of IT Projects Semester 2, 2004
Post-Project Follow-up
• Many organizations have realized that it’s important to review the results of projects a year or so after they have been completed
• Many projects project potential savings, so it’s important to review the financial estimates and help learn from the past in preparing new estimates