•Create an environment to facilitate a trial using hot desks within CIO

•Sign up a number of trial users (possibly within existing projects ? i.e. all working on Snowdrop Evolution/Quote and Buy

•Create a virtual replica of hot desk layout – virtual environment

•Develop a ‘check in’ style system that users to request hot desk and measure usage

•Monitor usage, availability and trends of user and environment

Near Term – Let’s make it happen within a month

•Develop a mobile technology that allows people to check availability outside the office

•Capture the users current work-task and enable sharing of information

•System programmed to recognise trends in current work and allocate workspace dependant on task

•System programmed to inform user when availability of hot desk is reaching capacity

•Measure usage, availability and trends of user and workspace

Medium Term – Let’s make it happen by the end of the year

•Develop of shared workspaces that allocate seating based on task

•Creation of free zones that allow plug & play•Develop mobile app that can ‘recommend/allocate’ areas dependent on work task

•Recommendations of ‘best place of work’ •Blurred vision of the digital and physical workspace (Do you need to be in the office style prompts)

•Reduction in the number of fixed desks, ultimately leading to reduction in office space required.

Aspirational – built into workplace strategy

Key Considerations

• Development of Virtual Environment (either developed in house or off the shelf

• Area of Victoria House for pilot• Pilot team trial to include Comms, feedback and intranet story• Opportunity to link to PRIME to capture work tasks