Drive out waste, find opportunity and align your real estate with your business goals for measurable results.

Aside from people, real estate is the largest expense an organization carries. How you align your portfolio with your needs, goals and future growth can deeply affect the bottom line. A proactive approach can be the difference between profit and loss in any given year. Without an occupancy planning strategy, you are likely overspending on your real estate portfolio.

Smart. Strategic. Effective. Occupancy Planning

Delivering results:

The accuracy of our data:

95%

Lower churn rate and reduction in related costs:

5%

Identified vacancies in the average portfolio:

25%

5 to 15%

Reduction in occupancy expenses:

20%

Average improved density:

Our rate of improving density and utilization for clients:

to 20% up

For more information, contact: Susan Wasmund Director of Occupancy Planning Projects+1 312 228 3377susan.wasmund@am.jll.com

Occupancy Planning ProjectsIn addition to our full suite of services, we can also provide on-demand occupancy planning, space data management and/or CAFM technology services.

It’s the same collaborative, results-oriented approach that we bring to all of our projects, but on a variable basis. We partner to understand your business goals and project objectives and then follow our proven planning process and best practice execution to ensure your vision is achieved.

After all, insightful, proactive occupancy planning brings discipline and clarity to your real estate portfolio—regardless of the project length or scale.

Our approach:

Fact-based, research-driven, results-orientedWe collaborate with you to achieve optimal density and utilization of existing office space. We do this several ways:

Space data management and demand planningThe integrated tracking of supply and demand data across the real estate portfolio. We create a reliable database of portfolio information by understanding population, location, sharing ratios and a twelve to eighteen month business cycle forecast. Our auditing process ensures up to 95% data accuracy across the portfolio.

Portfolio and space optimizationScenario development and decision making designed to drive out waste and reveal portfolio opportunities. We help you balance supply with demand and determine how any upcoming needs or changes to the business will be reflected through the portfolio.

Proactively identify new opportunities We can help identify ongoing cost savings services, assist with project-based metro planning, lead restack engagements and drive proper organizational alignment.

Our process:

A seamless partnershipInsightful, proactive occupancy planning brings discipline and clarity to the real estate portfolio. The right partner can help ensure your portfolio is aligned with the needs and goals of the business — achieving your vision. Space supply and demand are balanced, risk is appropriately managed, portfolio waste is minimized, opportunities are maximized, and there is agility and flexibility to move quickly on new opportunities.

Using industry best practices — many of which we have set the standard for — our team looks at six key factors: risk management, agility, predictability, opportunity, vision and earnings per share. We then work with you on four key areas of focus:

1. Quality assuranceWe institute a program that includes adoption of all Occupancy Planning standard operating procedures, including consistent documentation, scorecards and action plans, ongoing reviews and assessments, participation in quality assurance certification program, and the oversight and management of third party vendors. Internally, we have a robust website for sharing best practices across client accounts and geographies.

2. Technology support and enhancementWe provide data to support swift and confident decision making. Our analytics are meaningful, actionable and accessible on a day-to-day basis. We provide maintenance and enhancement of multiple platforms, which means access to real time data, user training and support, reporting, benchmarking and data collection, dashboards, integration with client databases, upgrades and maintenance of project team sites.

3. On account team hiring, training and developmentWe ensure that you have the best people delivering your results. Our robust training programs provide one-on-one core team orientation and mentoring, annual skills assessment and skills development training.

4. Portfolio optimizationOn-going optimization through Occupancy Planning examines how space is utilized, balancing supply and demand, and aligning the real estate portfolio with business goals so that real estate becomes an active participant in the company’s success. Data-driven occupancy planning can help an organization effectively manage costs, set the stage for growth and uncover opportunity.

At the core of our process is the level of support and integration our team brings to you. We understand your goals and can present and implement ideas efficiently and effectively. We can work with your own occupancy planning staff, bringing in up-to-date practices and technology, or serve as your resident team.

The Jones Lang LaSalle teamWith more than 200 occupancy planning experts helping to manage and optimize more than 250 million square feet around the globe, we have the largest occupancy planning team in the industry. Our practice was built by planners with expertise across specialties that provide key insight and data in the occupancy planning process — from thought leadership to project management to data analysis and quality assurance. We mention our size because in this case, it really matters. The knowledge we have amassed and the amount of data we can make available to clients provides access to a depth of information that can more accurately guide portfolio strategies and give a focused perspective for making smart decisions.

200+

O c c u p a n c y P la nn ing E xp e r t s

250+ million s.f.

Greg Bonsignore, Global Director of Occupancy Planning +1 212 418 2626 | greg.bonsignore@am.jll.com

Jennifer Oliver, Global Director of Operations and Solutions +1 603 661 0787 | jennifer.oliver@am.jll.com

jll.com/OccupancyPlanning

©2013 Jones Lang LaSalle IP, Inc. All rights reserved. All information contained herein is from sources deemed reliable; however, no representation or warranty is made to the accuracy thereof.