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    ome to SmartBar : SmartBar User Guide

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    Table of Contents Page

    SmartBar User Guide

    SmartBar User Guide Version 6.0Updated 4th November 2013

    Search User Guide

    Welcome to SmartBar

    SmartBar is a Beverage metering control system. SmartBar measures dispensed alcohol in realtime.SmartBar compares beverage usage with POS transactions to highlight where and whenwastage and slippage is occurring. SmartBar measures draught beer, optics and poured spirits.

    Who is SmartBar For?

    SmartBar is right for you if:

    You need berverage control.

    You want a beverage control framework that requires nearly zero configuration.

    You need clear, thorough reports.

    Top of PageSmartBar Ireland Copyright 2013 SmartBar.eu

    Go

    http://smartbar.eu/http://smartbar.eu/http://smartbar.eu/http://smartbar.eu/
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    e of Contents : SmartBar User Guide

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    SmartBar Home User Guide Home Table of Contents

    SmartBar User Guide

    Search User Guide

    Table of Contents

    User Guide Home

    Table of Contents Page

    Basic Info

    SystemRequirements

    LicenseAgreement

    Change Log

    Installation

    DownloadingSmartBar

    InstallationInstructions

    Introduction

    Getting Started

    SmartBar at aGlance

    SupportedFeatures

    Application FlowChart

    Application Setup

    Link Directly to master viaEthernet Cable

    Link to master to Router viaEthernet Cable

    Master Configuration

    Device ConfigurationProduct Configuration

    Premises Setup

    Firmware Update

    Adding Sales

    Manual Entry

    POS Integration

    Reports

    DailyReports

    WeeklyReports

    MonthlyReports

    Product UserGuide

    Using SmartSpout

    Using SmartOptic

    Using SmartBeerflo

    Using SmartTag

    AdditionalResources

    F.A.Q

    Top of Page

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    ome to SmartBar : SmartBar User Guide

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    Table of Contents Page

    SmartBar User Guide

    SmartBar User Guide Version 6.0Updated 4th November 2013

    Search User Guide

    Welcome to SmartBar

    SmartBar is a Beverage metering control system. SmartBar measures dispensed alcohol in realtime.SmartBar compares beverage usage with POS transactions to highlight where and whenwastage and slippage is occurring. SmartBar measures draught beer, optics and poured spirits.

    Who is SmartBar For?

    SmartBar is right for you if:

    You need berverage control.

    You want a beverage control framework that requires nearly zero configuration.

    You need clear, thorough reports.

    Top of PageSmartBar Ireland Copyright 2013 SmartBar.eu

    Go

    http://smartbar.eu/http://smartbar.eu/http://smartbar.eu/http://smartbar.eu/
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    em Requirements : SmartBar User Guide

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    Table of Contents Page

    User Guide Home System Requirements

    SmartBar User Guide

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    System Requirements

    Find out what you need to know about installing and running SmartBar applications. Minimumsystem requirements for our software

    Operating System: Genuine Windows XP (Service Pack 2 or Service Pack 3); Windows Vista(Gold, Service Pack 1, or Service Pack 2); Windows 7, Windows 8* For Windows XP, a PC with a CPU clock speed of 500 MHz or higher, and 1 GB RAM orhigher.* For Windows 7 and above, a PC with a CPU clock speed of 1.0 GHz or higher, and 1 GBRAM or higher.* VGA display of 1024 x 800 or higher.

    * 140 MB of available hard disk space.* An Internet connection is required for installation and to download the latest updates andonline reporting.

    Internet Browser:Windows Internet Explorer 6.0 or later

    Mozilla Firefox 2.0 or later.

    Latest Adobe reader

    Microsoft .Net Framework 2.0 and above

    Ethernet Network

    Important : It has been noted that certain variants of windows vista can cause problems, thatis why we recommend that windows vista should be avoided, but if used , disable UAC

    Top of Page User Guide Home Next Topic: License Agreement

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    SmartBar Home User Guide Home License Agreement

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    SmartBar Licence Agreement

    Copyright (c) 2008 - 2013, SmartBar.All rights reserved.

    This licence is a legal agreement between you and SmartBar for the use of SmartBar Software(the "Software"). By obtaining the Software you agree to comply with the terms and conditionsof this license.

    Permitted Use

    You are permitted to use the Software and its documentation, without modification :

    Indemnity

    You agree to indemnify and hold harmless the authors of the Software and any contributors forany direct, indirect, incidental, or consequential third-party claims, actions or suits, as well asany related expenses, liabilities, damages, settlements or fees arising from your use or misuseof the Software, or a violation of any terms of this license.

    Disclaimer of Warranty

    THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESSED ORIMPLIED, INCLUDING, BUT NOT LIMITED TO, WARRANTIES OF QUALITY, PERFORMANCE, NON-INFRINGEMENT, MERCHANTABILITY, OR FITNESS FOR A PARTICULAR PURPOSE.

    Limitations of Liability

    YOU ASSUME ALL RISK ASSOCIATED WITH THE INSTALLATION AND USE OF THE SOFTWARE.IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS OF THE SOFTWARE BE LIABLEFOR CLAIMS, DAMAGES OR OTHER LIABILITY ARISING FROM, OUT OF, OR IN CONNECTIONWITH THE SOFTWARE. LICENSE HOLDERS ARE SOLELY RESPONSIBLE FOR DETERMINING THEAPPROPRIATENESS OF USE AND ASSUME ALL RISKS ASSOCIATED WITH ITS USE, INCLUDINGBUT NOT LIMITED TO THE RISKS OF PROGRAM ERRORS, DAMAGE TO EQUIPMENT, LOSS OFDATA OR SOFTWARE PROGRAMS, OR UNAVAILABILITY OR INTERRUPTION OF OPERATIONS.

    Previous Topic: System Requirements Top of Page User Guide Home Next Topic: Change Log

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    User Guide Home Change Log

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    Change Log

    Version 6

    Major Release Date:SVN Revision: 4th November 2013

    Version 3.2.6

    Release Date: Minor Release (Update from application Only)SVN Revision: 17th Febuary 2011

    Libraries

    Version 3 spout fix

    System Updates

    Version 3.2.4

    Release Date: Minor Release (Update from application Only)SVN Revision: 14th Febuary 2011

    Libraries

    Changed sum total on variance report

    Added label column for live sales and comparion charts from metered products (Mainscreen)

    Removed watermarks in pdf reports (draught spirit etc )

    Version 3.2.3

    Release Date: Minor Release (Update from application Only)SVN Revision: 7th Febuary 2011

    Libraries

    Sale Manual entry of half portions

    Enabled deletion of pours

    Version 3.2.2

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    nge Log : SmartBar User Guide

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    Release Date: Major Release (Full Install Shield)

    Not upgradable from older versions (requires clean install)SVN Revision: 29th January 2011

    Libraries

    Support for version 4 spout

    Changed ounce conversion from 29.5735296875 to 29.6

    Database

    Changed tables for wanip

    Mobile/Web

    Added system requirements upgrade

    Version 3.1.6

    Release Date: Major ReleaseSVN Revision: 20th November 2010

    Version 2.2.8

    Release Date: November 1, 2009

    Libraries

    Added sms service

    Added location report support

    Database

    Added system requirements upgrade

    Version Beta 1.0

    Release Date: February 28, 2009

    First publicly released version.

    Previous Topic: License Agreement Top of Page User Guide Home Next Topic: Credits

    http://www.smartbar.eu/user_guide/general/credits.htmlhttp://www.smartbar.eu/user_guide/general/credits.html
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    nloading SmartBar : SmartBar User Guide

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    SmartBar Home User Guide Home Downloading SmartBar

    SmartBar User Guide

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    Downloading SmartBar

    Top of Page User Guide Home &nbspd; Next Topic: Installation Instructions

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    ation Instructions : SmartBar User Guide

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    Table of Contents Page

    SmartBar Home User Guide Home Installation Instructions

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    Installation Instructions

    SmartBar software is installed in 2 steps:

    Very Important: The logged in user must have full admin privilges for the install process to fully install the smartbar system. If youare not sure if you have full admin privilges, ask your I.T. support person. Important Note 2 : The software is installed under one userand not for all users, this software installer should only be run once on the target PC

    1. Run The install Shield to the finish, please disable any antivirus before installing.

    2. During install , please allow mysql, apache and smartbarservice to run if it blocked by your firewall or malware.

    3. Depending on your security setup, your operating system might ask for a password to run a smartbar schedule, just enter your pcpassword to allow this schedule to run.

    4. Smartbar runs with a mysql database and apache server. Ports 3306 and port 24048 must not be used by any other software

    5. After install reboot your pc

    Step 1In the browser type http://www.smartbar.eu ,Click on the download or type the direct link After selecting the download You will notice a

    Internet Explorer popup regarding saving the download.

    Step 2Click on save as and select where on your PC you want to save the download too. Preferably save it it to your desktop.

    Go

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    Step 3Now that you have saved the install shield ,on your desktop, move your mouse over the icon and right click on the mouse and select"Run as administrator" By selecting "Run as administrator" you will avoid most security and permission issues during the install.

    Step 4For alert dialogs during this installation, allow all Bonzi programs to proceed by selecting: Continue, Unblock, Yes, Allow or Permit.Blocking an installation will likely cause it to fail. For best results leave your firewall software enabled.

    Step 5

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    Step 6Here you can select full (default) trial or demo. The trial will last for 35 days and then ask for a license , the demo allow for 5 devices tobe added, and does not have weekly or monthly reports. It never requires a license.

    Step 7

    Step 8

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    Note: The apache server runs on port 24048 and the mysql server runs on 3306, It is however not a good idea to have 2 or moreweb servers or databases running on a PC that is not a viable server.All software runs silently behind the firewall but it does connect to an outside database server at www.smartbar.eu for updates and

    dataupload for our iphone app and internet reports, but the av can give false positives about these.

    That's it!

    If you're new to SmartBar, please read the Getting Started section of the User Guide to begin learning how to do your initial setup

    Top of Page User Guide Home

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    g Started With SmartBar : SmartBar User Guide

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    Getting Started With SmartBar

    Any software application requires some effort to learn. We've done our best to minimize the learning curve while making the

    process as enjoyable as possible.

    The first step is to install SmartBar, then read all the topics in the Introduction section of the Table of Contents. The installprocess creates a shortcut on the desktop and is installed in program files/ Please do not edit any files within folder Click onthe smartbar icon either on the desktop or program files. Upon clicking on this icon you will see the log in screen. This will onlybe shown if a password is set This can be changed from the systems parameters section.

    Registration

    After installation of the software, when you first run the software please register the software and then add the licence code, this code can be gotfrom your distributor. The system will turn off after 10 days Type in your details and select your country, it is very important to add correct detailsas this might later effect your reports if the data is incorrect. When your details have been entered correctly, click on the register button. At thispoint your pc must be connected to the internet. Unless there is a valid connection too the internet the registration process can not be completedand the licence code cannot be entered. For sites that have no internet access it is best to bring the site pc to the distributor to upload and licence

    the software. After successful activation your software will be restarted.

    Navigation

    The smartbar system is controlled by a drop menu and a tab system on the top of the screen. Just click on the main textbuttons to open up each menu.

    System Parameters

    Navigation:

    System Setup-> System Utilities ->General Settings After software install and reboot, click system setup and then System Utilities

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    These parameters are very important to the successful implementation of your system, the three most important items are measurement and startand finish time for your trading day.

    Navigation:System Setup-> System Utilities ->UI Settings

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    Display OptionsCreate custom names for your main drink groups and sizes

    Drink Consolidation & Flow-meter RangesThese settings allow for some variance reports to report on or above these settings. The flow meter ranges will report 1 if calculations are betweenthese values. Usually these are left as default.

    PasswordSet the password to password protect this section.

    Navigation:System Setup-> System Utilities ->Epos Setup

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    Very Important: YOU WILL REQUIRE AN ADDITIONAL LICENSE TO ENABLE LIVE EPOS READING PLEASE CONTACT US FOR SETUP DETAILS OFEXTERNAL POS SYSTEMS

    After the initial software is installed , the next step is to install your hardware

    Top of Page User Guide Home Next Topic: SmartBar At a Glance

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    rtBar at a Glance : SmartBar User Guide

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    Table of Contents Page

    SmartBar Home User Guide Home What is SmartBar?

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    SmartBar at a Glance

    SmartBar is an Wireless Beverage Metering System

    SmartBar is a product for business that sells beverages. Its main goal is to enable you to checkif your pours match your sales however we have come to acknowledge the power of dataminingand smartbar can show , statistics regarding high draught, bartender rates etc

    SmartBar Generates Clean Reports

    The reports generated by SmartBar are clean and search-engine friendly. Rather than using thestandard approach to reports that is synonymous with most systems, SmartBar uses a uniquepdf engine and flash based charts:

    SmartBar Packs a Punch

    SmartBar comes with full-range of devices that covers your draught and spirit. It is reportdriven but can be enabled to give text messages, online reporting and iphone apps.

    SmartBar is Extensible

    The system can be easily extended through the use of extra hardware

    SmartBar is Thoroughly Documented

    Programmers love to code and hate to write documentation. We're no different, of course, butsince documentation is as important as the code itself,

    Previous Topic: Getting Started Top of Page User Guide Home Next Topic: Features

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    rtBar Features : SmartBar User Guide

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    SmartBar Features

    Live Metering

    Easy Reporting

    Sms Enabled

    iphone Enabled

    Network Based

    Extremely Light Weight

    Full Featured database classes with support for several platforms.

    Active Record Database Support

    Security

    Email Sending Class. Supports Attachments, HTML/Text email, multiple protocols (sendmail,SMTP, and Mail) and more.

    Previous Topic: SmartBar Features Top of Page User Guide Home Next Topic: Application Flow Chart

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    ication Flow Chart : SmartBar User Guide

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    Application Flow Chart

    The following graphic illustrates how the basic data flows throughout the smartbar system:

    1. The mysql databse serves as the front controller, initializing the base resources needed torun Smartbar.

    2. Product Data and Device data is sent to the controller

    3. All wireless data is sent to the master which in turn is sent to the controller

    4. Processed data is then sent from the controller to the database

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    Linking Directly to master via Ethernet cable

    Master Setup

    Each master comes with the following ip configuration:

    Master ex- works Network setting

    IP address: 192. 168. 1. 121Subnet mask: 255. 255. 255. 0

    Default gateway: 192. 168. 1. 1

    You will need to make some adjustments to your PC if you link directly by Ethernet cable.

    Disable your wireless connection and enable your local connection. (Windows xp Only)

    Link the special Ethernet cable supplied with the Master

    Go to your local area connection General tab ( see figure below )

    Double click on the Internet protocol TCP/IP setting and change as shown below

    Computer TCP/IP setting

    IP address: 192. 168. 1. X (Note X can not be 121)

    Subnet mask: 255. 255. 255. 0

    Default gateway: 192. 168. 1. 1

    Below is a setup example for windows 7 , to access this go to start -> control panel -> Network and Internet -> network and sharing center -> change adaptor settings

    Right click on the local area connection and then click on properties. Select internet protocol version 4. Enter the details as below, then click ok

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    You can test your setup by entering in the ip address 192.168.1.121 in the setup section of the smartbar software. Select test , and then click on check master. If it goes green, youhave successfull connected to the master. The master id will have been returned. Click apply to finish.

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    Top of Page User Guide Home Next Topic: Router Setup

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    Linking to master to router via Ethernet cable

    Important: When connecting a master to a router , the master requires a static ip address. Using thedhcp property of the router, the router will give an ip to the master, when this ip is set permanently,the router must then be setup, as to never give this ip out again. It is preferable that the clientsnetwork administrator is involved in the setup process if using this method. As most routers havethere own precise setup and is beyond the topic of this document.

    It must also be noted , that connecting a master to a router, the ip given to the master and then setas permanment is not already associated with another device that is not currently powered up. Pleasetouch base with local network admin before proceeding with this work

    Master Setup

    Each master comes with the following ip configuration:

    Master ex- works Network setting

    IP address: 192. 168. 1. 121

    Subnet mask: 255. 255. 255. 0

    Default gateway: 192. 168. 1. 1

    However , for your master to connect correctly , you need to change the ip address on the master. Youcan get a dhcp ip address from your router , if your router is setup for dhcp. This is done in the followingway:

    Plug the master to your router via the supplied Ethernet cable; connect your PC to the router.

    Push the "Select" button several times till you see LED1 and LED 4 blink green, then push "enter",LED1 and LED4 will then turn green, if the master gets the IP, LED 1 will then turn red within asecond or two.

    Now go to setup in the smartbar software , click on connection setup, now click on scan network

    Click on scan, when it connects to a master , that tempory ip of that master will be shown

    You will need to make some adjustments to your PC if you link directly by Ethernet cable.

    Disable your wireless connection and enable your local connection. (Windows xp Only)

    Link the special Ethernet cable supplied with the Master

    Go to your local area connection General tab ( see figure below )

    Double click on the Internet protocol TCP/IP setting and change as shown below

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    Computer TCP/IP setting

    IP address: 192. 168. 1. X (Note X can not be 121)

    Subnet mask: 255. 255. 255. 0

    Default gateway: 192. 168. 1. 1

    When the temp ip is set , it must be set pemanmently on the master, open up a webpage and login tothe master with the temporary ip that was given, http://temp ip/ntbasic.shtml and then click save, thiswill set your ip permanmently on the master

    With this method there is no need to set a specific ip on your pc

    You can test your setup by enetering in the ip address that was saved in the setup section of thesmartbar software. Select test , and then click on check master. If it goes green, you have successfullconnected to the master. The master id will have been returned. Click apply to finish.

    Top of Page User Guide Home Next Topic: Master setup

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    er Configuration : SmartBar User Guide

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    Master button and LED description

    Layout

    COM port--LED 1-LED 2--LED 3--LED 4--ENTER key-- SLEECT key--RESET key

    LED function

    All the 4 LEDs are double color: Red and Green.Normal mode:

    Red Green Blink Red Green

    Led 1 Power - - -

    Led 2 - - RF Link -

    Led 3 - - PCLink -

    Led 4 - - Card Write Card Read

    Key mode:In the key mode, the LED(s) blinking means waiting for ENTER key, if no key press within 3seconds, master will return to normal mode. If the LED(s) is on, it means the master is incorresponding mode.

    LEDs Description

    Led 1Force the COM port(the one near the antenna) work in Skylinkprotocol temporarily.

    Led 2 -

    Led 3 -

    Led 4 -

    Led 1 & 2 -

    Led 3 & 4 -

    Led 2 & 3Respond to all devices RF data even the devices are not in themaster device list.

    Led 1 & 4

    Use DHCP to obtain IP address etc from the router and set the IPaddress temporarily , master will return to normal mode if succeed. After master program version V1.1.758, master savethe IP address, Default gateway, Subnet mask and DNS .

    Led 1 2 3 4

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    Return to normal mode

    Master Setup

    Each master unit comes with a default ip address 192.168.1.121, this needs to be changed if your network has a different address range or you have multiple master units in your networktopology. If your router has an ip address range of 192.168.1 then plug your master into therouter/network then continue to step 2.

    If it is not the same , plug master into your dhcp enabled router,push the "Select" buttonseveral times till you see LED1 and LED 4 blink green, then push "enter", the LED1 and LED4 isturn green, if the master gets the IP, LED 1 will be red.

    Now that the master has a temporary ip address, you can check what ip it was given by usingthe "SCAN NETWORK" button under the connection setup menu

    This temporary ip must first be changed permanmently . Now in your web browser, type inhttp://$TEMPRARYIP log in with username admin and password admin. Now click on the menu,system and then network+ and then basic settings. Type in your ip address that you want tochange too, click save and then reset. The ip address of the master is then reset.

    Note 1: It is very important that Each master box must have a unique ip address puttingsimilar ip address on the same network can cause your network to crash. Please do not changeanything else in this web portal as it could lead to loss of pour data.

    Note 2: You can directly connect to the master from your pc with the network cable , justchange the ip address on your PC to 192.168.1.20 or something similar to directly connect to

    the master which has a default ip of 192.168.1.121

    Note 3: For some reason you have forgotten the ip address of the master or it has changed,plug the master into the hub, set your pc on dhcp and connect that to the hub also , now pressthe select button on the master and hold it while you reset the master. the 4 leds will startflashing, now the master has recieved an ip address from the router , click on the scancomputer to find which ip it is. Now you can login to the master through the a web page andchange the ip manually or click on program master to set that ip permanmently. This needs tobe changed as the master will lose the ip address that it acquired from the router when it isreset.

    Step 2 Master Connection Configuration

    Now that the master is on the network we must configure the master box with the software.

    Click on the setup menu on the left of the screen and then Connection Set Up.

    Now enter the master ip addresses eight are suppoted

    Select test and click on check master, successful connections will indicate green, click onapply when all tests are over. Now you have added the master to the smartbar software

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    Master Date Configuration

    Click on the setup menu on the left of the screen and then Connection Set Up.

    Select select date and click on "Set Master Date/Time", successful date settings will indicategreen

    Master Device Configuration

    Click on the setup menu on the left of the screen and then Connection Set Up.

    Select select config and click on "Add Devices to Master", successful master deviceconfigurations indicate green

    Top of Page User Guide Home Next Topic: Devices Configuration

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    Device Setup

    Important Note 1 It is important that the device is in range of the master device that you are trying to connect too.

    Important Note 2 It is very important that after you enter a device or devices into the system , you run the master configroutine to add that device to the appropriate master.

    Add Device

    Click on the setup menu on the left of the screen and then Device set Up. Now click on add device button. The systemdefaults to the skyflo device , At this stage you can either use the "Get Device ID" or else enter the device id manually. Selectthe device that you want to enter,Now select the ip address of the master device that you want this device associated with.Click on the "Get Device ID" button and then click on the bottle presence button.

    Try this several times until you see the id number entered.

    Now enter the label ID that is laser etched on the device.

    Click on the save button.

    Your device is now entered into the database.

    You will notice the device in the device list .

    Skyflo Config Mode

    Important Note 3 It is important to note that the reading service is stopped while in device config mode. The readingservice will be restarted after configuration is over, if it does not restart just restart your PC

    Spout configuration Move your mouse over the questions(in application) marks to give a brief description

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    Liquid Sensitivity/Detect

    When use the spout for different products, the liquid sensitivity will be different because of the alcohol proportion, sugarproportion, temperature etc. Settings need to be changed to correctly detect liquid and bottle empty. To give every product aright sensitivity level is very difficult because it will change along with the temperature etc. If this level is not correct, whenincline the bottle, the spout cannot detect liquid , will show bottle empty message and will not start a pour even there is liquid.On the other hand, when the bottle is empty, some liquid is on the surface, the spout cannot detect bottle empty and will countmore than it truly dispense out.

    Normal Mode

    Autorate is disabled, use liquid detect and flow rate to adjust for the correct sensitivity

    Autorate Mode

    When there is power on or a bottle on action, the autorate will be set to the default setting (30, this is automatically set whenauto rate is enabled). So when the first pour is made it will always use the default. During a pour, the spout will calculate theLiquid level according to the actual data, the spout will calculate a new level for next detection, and memorizes it.The main advantage of the auto detect mode is that there is no need to change the liquid detect at all.

    Bottle Empty Mend Wait

    When use the spout, if the last pour is not complete because the bottle is empty, the spout can be set to a bottle empty mendmode to finish this pourMendWait: 0-disable the mend function. not 0, enable mend function, MendWait appoints the wait time for the mend operation,multiple by 2 seconds. The time can be set a time in which the waiter can change a new bottle and incline the bottle again tofinish the pour. Normally 30(60 seconds) is enough. It can be set to 255(510 seconds) the maximum.

    How does it work

    Liquid is enough for the pour: Select 40ml size->Incline the bottle->Open tube-> 40ml come out->Close tube->Send40ml to Master->Turn back or start a continue pour.

    Liquid is NOT enough for the pour, MendWait = 0: Select 40ml size->Incline the bottle->Open tube-> 28ml come out->Detect bottle empty->Close tube->Send 28ml to Master->Turn back or sent bottle empty message to Master.

    Liquid is NOT enough for the pour, MendWait = 30: Select 40ml size->Incline the bottle->Open tube-> 28ml come out->Detect bottle empty->Close tube->Turn back or sent bottle empty message to Master->Wait 60 seconds (30*2): If change a new bottle and incline the bottle->Open tube->Pour 12ml(40-28)-> Close tube-> Send 40ml to master. If notincline the bottle within 60 seconds-> Send 28ml to Master.

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    Note, 1,mend mode is only for fixed size, not for free pour.

    The system shows every device that has been added to the system. Any new devices added do not have any product or locationinformation. Click on the edit button to edit that device. Each column marked green indicates that the system has a record of the device configuration Initially the system will not know the configuration of the device so you must click on the "Get Config"button .

    This feature is only supported for smartspout device You will notice the test looping, click on the bottle presence button on your device, if asuccessful connection all the configuration settings will be populated. Now the system has the device configuration, change the settings and clickon the program device button, Press the bottle presence, the device if connected successfully will be reconfigured.

    Beerflo Config Mode

    Now click on the edit button associated with the new device that is just added.

    Now select the product ,location and device label. The device label is the laser etched one .

    Click apply .

    The beerflo reports all pours than run through the meter , it reports these as raw pulses. So you must represent how manypulses your default size drink is for the product. that you just associated the device too.

    From the product setup page , find this product and type in the number of pulses in the main measure(pulses) entry) thatyou deem is what your default size is . It may take a few attempts to dial it in.

    During product setup , when creating a draft product it defaults to 300 pulses.

    Previous Topic: Master Configuration Top of Page User Guide Home Next Topic: Product Configuration

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    Product Setup

    Add Product

    To add a product, click setup and then product setup, Now click on add product. Select category and thengroup, if your system does not import epos sales then you must type the product names manually otherwiseselect the plu s from the list provided. Also type in the cost and retail price for this product, The system willnot leave these set to zero, you must enter a approximate value if you are not sure the exact prices, thesecan be changed at any time . From the image below, green signifies that it is a product that has ingredients,yellow signifies that it is linked to a main product.

    Step 1Click on the add Product Button , fill in the category , group product name,(PLU) and retail cost click apply whenfinished. Pos interfacing will check by product name or plu, but it is less likely for successful linkage if you enter

    the correct plu

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    Step 2Click on the edit button associated with product that you just created.

    Add IngredientsThis system reports on variance of what is poured however there is occasions when the product is in a mixture orcocktail of ingredients. To support this the system is enabled to allow for one to add recipes.Draft Example:

    In the example below, a product was entered into the system, (Macs Black Jug) , it is a draft beer and there is3.53 Macs Black Big in this Jug. So now when we read in a pos sale and see that it is a Macs Black Jug weconvert it into 3.53 Macs Black Big and thus negate the 3.53 Macs Black Big poured to make the jug.

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    Important : It is important to note that if your epos has a database integration with smartbar you can simplyadd products from "Add product live" button. We do this so as we can exactly match products on bothsystems.

    Previous Topic: Device Configuration Top of Page User Guide Home Next Topic: Premises Setup

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    Location Setup

    Steps:

    Click on Location setup in setup section

    Enter in the location name and click apply

    Pos Till Number Setup

    Steps:

    Click on Location setup in setup section, select Pos Tills

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    Enter in the station number and then select the location name

    Previous Topic: Device Configuration Top of Page User Guide Home Next Topic: Firmware Update

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    Firmware Setup

    Very Important Never upgrade firmware unless instructed to do so by smartbar or your dealer, upgrading firmware cancorrupt your device and system if done so incorrectly and break warranty. (You have been warned!!!)

    Spout/Beerflo/Optic Upgrade

    Select device type (defaulted to spout)

    Select master from master list that the device is originally connected too.

    Click on Get device ID.

    According to type of upgrade , browse for either eeprom or flash file on your pc (these files are not pre installed andmust be got from smartbar )

    Click on program

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    Previous Topic: System Parameters Top of Page User Guide Home

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    Manual Sales Entry

    This facility allows for the entry of sales data Steps:

    Click on manual entry in the reports section

    It defaults to current date , select different date to back date entry

    Now find the product that you want to enter a related sale.

    Enter in the sale total for the product for that date.

    Hit return on the keyboard

    The system will highlight that it is saved

    Whenever you add extra sales to a product it will overwrite the last sale entered for that product Forexample if you already added 10 sales for a product , then add another 10 it will stay at 10 and not 20

    Note 1: Always add your default size first and then your other sizes. If you make a mistake just startagain from the default product. Do not go back to edit the main size after entering the sub products.

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    Previous Topic: Home Top of Page User Guide Home Next Topic: Pos Integration

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    Pos Integration

    This facility allows for the automated reading of sales. There are two basic methods for the automatic loading of sales into thesmartbar software system

    Formated text file:

    Important Note 1 Please contact us at [email protected] for this procedural manual

    This basic process allow for the generation of a text file submitted by the P.O.S vendor to a pre deteremined location. If the file isformatted correctly , smartbar will load this file every few minutes and load the data to our database. The location to where thefile should be upload is setup in system parameters

    Smartbar Bespoke automation :This process is more complex, it envolves smartbar creating a load application to directly read from the P.0.S that is deployed atthe location.

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    Important Note 2 Please contact us at [email protected] to discuss

    The settings for this type of intregration can also be setup in system parameters-> directly connect to epos->pos setup Howeverdo not change/edit any of these parameters unless instructed too by your dealer

    Previous Topic: Home Top of Page User Guide Home

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    Daily Reports

    This chapter introduces you to basic report concepts and terminology. The system provides standard reports developed tomeet the needs of most operations. These reports are designed to be easy to use and understand. However, no standardreport, no matter how carefully designed, can provide all the detailed information you may want. So the standard reports alsoinclude features that allow you to make simple customizations without developing customized reports.

    For example, You can assign major groups, family groups, and menu item groups to categories, to specify the grouping andsubtotals that are printed on reports. You can define a fiscal period type to calculate date ranges for reports. These and otherfeatures can help you get the information you need using standard reports.This manual will describe the standard reports asthey are developed and shipped.

    Report OptionsWhen you have selected the report tab you wish to generate, daily ,weekly,month or dashboard. The system will automaticallygenerate all 4 upon launch. Different reports require different range information. You can see the possible options for each rangeby clicking the icon beside each report.

    Dates

    Many reports allow you to specify a date range for the report. You can select one of the preset ranges by clicking theappropriate button, or you can specify a From date by typing it in the From box, or by clicking the Pop-up Calendar button.When you select a date by clicking it, the window closes and the date is entered in the range field.

    Preview or Print

    When you have made the necessary range selections, you can choose to either preview or print the report by clicking theappropriate button at the bottom top of the window.If you select print, the report will be printed on the printer designated asyour default printer in the Control Panel. You can then go on to select a different range for the same report, or you can selectprevious to choose a different report. If you select preview, the report displays on your screen in the Report Viewer. You canmake the report larger or smaller on the screen by clicking the Zoom button. You can also print the report from the ReportViewer. If you click the Print button, the report will be printed on the printer designated as your default printer in the ControlPanel.

    The daily section has the following reports:

    Daily Report

    Live Reading

    Variance Report

    Comparison Report

    Battery report

    Splash report

    Device Report

    Manual Sales Entry

    Activity Report

    Pour Report

    Daily Reports

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    Detailed Variance product listThe variance report shows the variance per product.

    Variance Bar ChartThe variance report shows the variance per product.

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    Accumulative Variance Line GraphTwo Lines , red is what was poured during the day and green is the pos data for the same period.

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    Live Reading

    Live reading provide quick data collection. As soon as this data is received from the master, it is displayed in the relevant page.Live reading in smartbar can be utilized for multiple reasons including:

    Demonstration.

    Debugging.

    Field Device testing

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    Variance Report

    In addition to tracking pours , the software also provides comprehensive cost and retail reporting capabilities. Variance reportsare designed to provide you with information about variance , cost and retail and an analysis of costs and net sales percentagesfor a particular job category or department.

    Comparison Report

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    Quick Screen (Edit)

    Line Cleaning To edit the pours that were for cleaning, go to daily/Quick Screen Edit / select your date and click on get report.The products will be listed , click on the edit button that is associated with your product. A screen will appear with a list of poursfor that product in chronological order, on the top left of that screen you will see process it is defaulted to dispensed, select linecleaning and then click on change button for each pour that you believe is for cleaning, when changed they will have a purplecolor on the line.

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    Previous Topic: Device Configuration Top of Page User Guide Home Next Topic: Weekly Report

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    Weekly Reports

    The weekly section has the following reports:

    Weekly Dashboard

    Weekly Trend Report

    Weekly Variance Report

    Weekly Dashboard

    The variance report shows the variance per product for the chosen week.

    Weekly Trend Report

    Accumulative values on a week for week basis.

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    Weekly Variance Report

    By choosing your week , the report will show all products and main variance.The report allows for you tofilter the reported values.

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    Previous Topic: Variance Graph Reports Top of Page User Guide Home Next Topic: Monthly Report

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    Comparison Report

    The Comparison report will present a list of all items both poured and sold for the date selectedlisted and ordered by time.

    Selections

    Type

    Products

    Groups

    Locations

    All epos sales are shown in green.

    Important : Lines can be edited from the quick matrix section

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    Previous Topic: Variance Reports Top of Page User Guide Home Next Topic: Activity Reports

    SmartBar Ireland Copyright 2009 SmartBar.eu

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    Using POUR SPOUT

    Important : When shipping spout always ensure you put it to Sleep using the washing key. RFdevices must always be switched off in transit!

    This Spout is not recommended for syrup product.

    Unpack the box and check contents as per the packing list. For security reasons the Spout isdeactivated with access to Cleaning Mode (Spout open) during transportation. Touch the sensitivebutton with your finger and you will see the top 2 LEDs light blue. To activate the Spout take theWashing Key, push the button Air Valve until you see Close light green, then within 4 seconds youmust put it on the top of the Spout with contact to the metal part. You will hear the motor runonce. The Spout then closes and is activated. Take the Spout and insert the air valve tube Take abottle ensuring it contains liquid. Insert the Spout fully onto the bottle to make bottle presencesensor activate. You should hear the motor run once, The Spout opens & closes and air is releasedfrom the bottle. Incline the bottle quickly but smoothly to at least a 160 degree angle and pour.

    Changing Serving Sizes

    After the bottle presence sensor is activated by inserting the Spout into the bottle the default poursize is usually set as 30ml. Trigger the Spout with a simple finger touch on the sensor pad tochoose the size you want to pour. The blue LEDs from top to bottom stand for 50ml, 40ml, 30ml& 20ml respectively. After choosing a size you can incline the bottle to pour. If you keep the bottleinclined it will continue to pour measures of the set quantity until you return the bottle to upright.Using smartbar app to configure the Spout, you can fix a different default size, block the optionalsizes, or select a free pour mode.

    Liquid Detection & Bottle Change

    The Spout will not pour when the bottle runs empty, as no liquid is detected. 4 LEDs blink in blueand flash off from bottom to top, if you keep the bottle inclined they repeat 2 times then flash off completely. Remove the Spout and attach it to a new full bottle of the same size and brand.Changing of bottles is printed on your report.

    Low Battery Indication

    With a tiny Li-ion battery inside the Spout can pour 10,000 drinks before recharging. If you do notpour at all, a Spout on a bottle can stand by for up to 3 months. When the Spout top LED blinksRED it indicates low battery and needs to charge. Low battery status is printed on your report.

    Technical Comments

    The smartbar Spout is currently designed to transmit pour data to the Master immediately, and if it gets no response, to continue sending after 2/4/8/16/30/60/120/240/480 seconds, then attemptto transmit every 8 minutes until it succeeds. The Spout synchronises with the Master Unit once

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    every hour to check connection, whether the Spout is pouring or at rest. If the Spout is unable totransmit the data immediately it is able to store more than 50 pours. If you depress the WashingKey button and no LED blinks it needs charging. Plug the Washing Key to the power supply andthe "open" light will turn red. This signifies normal charging progress. When the Washing Keybattery is full the Washing Key "open" light turns green. Recharge can be done in two hours

    Cleaning the Spout

    Take the Washing Key. Push the button to light the "open" light turn green. Put it on the Spout.

    You will hear the motor run once. Spout opens and is ready for cleaning. During cleaning modethe Spout will not send any signal. If you touch the sensor pad on the Spout no LED blinks. Brieflyrinse the Spout in warm/cold water and shake to dry. Do not keep the Spout submerged in water.Do not wash the Spout more than once a day. Do not wash with water that is too hot to touch. Donot bleach or use abrasive cleaners. Do not leave the Spout soaking in water. Do not put theSpout in a dishwasher. When cleaning is finished push the Washing Key button until you see theClose light turn green, then within 4 seconds place it on the top of the Spout with contact to themetal part. You will hear the motor run once. The Spout then closes and is activated.

    Spout LED Blinking Instructions

    If the bottle is inclined and all blue LEDs flash On, Off, then ON again this means no liquid isdetected. Top blue LED and last Bottom blue LED blinks; RF communication with master is inerror. Top blue LED flashes all the time, in configuration mode with Master via smartbar. Top blueLed flashes and then all blue LEDs flash off from bottom to top, The Spout has been reset;

    Washing Key/Charger reset button

    Use a pin to push the hole by the Washing Key /Charger button to reset the device.

    Charging the Charger

    A full charger can charge approximately 1.5 smartbar Spouts. The Charging Key should be fullycharged before charging a Spout. Plug in the Charging Key and wait for the Power In or Chargerred light to go out.

    Before charging Spout

    Press the Key button once to activate and place the Key on the Spout. Power In or Charger LEDGreen = key battery ok Power In or Charger LED Red = key battery empty

    During charging

    When the key is placed on a Spout the key will detect how much power is present. It continues todetect every 1 to 3 minutes during the charging process. (When key is detecting spout the PowerOut or Spout LED blinks green once.)

    Signs of proper charging process

    Power Out or Spout LED blinks blue, meanwhile Spout top LED blinks red. Nb. When the Spoutruns completely out of power, the top LED will not immediately blink red after the Key is placed onit. It wakes up the Spout = Spout top LED blinks blue and the motor runs - opening and closingone time. Error notice: If the Key loses contact with the Spout or a program error occurs the KeyPower In or Charger LED will turn green automatically. After Power In or Charger LED turns greenthe Key stops charging. Take the Key off the Spout and re-place on it. The Spout will thenimmediately blink red. When Key battery becomes flat the Key Power In or Charger LED will turnred. This alerts the operator to plug power to charge the Key. This alerts the operator to take theKey off the Spout and re-place it back on the Spout. If the error persists you can use a pin to

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    push RST (Reset) to reset Key

    Charging Complete

    Once the Charging Key detects that the Spout has enough power (more than 90%) the Key PowerOut LED will turn green, and will then stop charging.

    Using a Calibration Key

    The Calibration Key has the same housing as the Charger and Washing Key. It adjusts the pourrate and refines the pour size. This can also be done through our smartbar software. Push theCalibration Key button once and you will see both LEDs light Green. Sit smartbar Spout on thebottle, but ensure the bottle presence sensor is not depressed. Put the Calibration Key on Spout.

    Adjust Pour size to smaller:Push the Key button for 1 second and the decrease LED light will turn green; Push Keybutton once and the same key light blinks once. This means the Spout pour rate is reduced0.5%; each push should follow with the decrease LED blinking green once.

    When you have finished leave the key on Spout for about 3 seconds, you will then see thedecrease LED light blink blue. Spout top LED will then blink blue and follows with 4 LEDsflashing from bottom to top twice. Spout saves the setting and exits. You may hear the

    Spout open and close once with the motor running.Adjust Pour size bigger:Push the Key button for 1 second and increase LED light will turn green. Push the Key buttononce and see same key light blinks once. This means the Spout pour rate is increased 0.5%;each push should follow with the increase LED blinking green once.

    When you have finished leave the key on Spout for about 3 seconds, you will then see thedecrease LED light blink blue. Spout top LED will then blink blue and follows with 4 LEDsflashing from bottom to top twice. Spout saves the setting and exits. You may hear theSpout open and close once with the motor running.

    Important : The Calibration Key helps to adjust the pour size but it is based on the sizepreviously set in smartbar. For example, the original size is 20ml, after adjustment Spout willcontinue to signal as 20ml to Master Unit. 2. Spout does not require adjusting for each size.After adjustment, all 4 optional sizes will follow the change.

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    Important : When shipping optic always isolate the battery.

    Wireless Optic Pearl

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    Using the Optic Pearl

    How to Replace Pearl Counter Battery

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    Using BEER FLOW

    Important : When shipping Beerflow always ensure you put it to Sleep using the washing key.RF devices must always be switched off in transit!

    Unpack the box and check contents as per the packing list. For security reasons the Beerflow isdeactivated with access to Cleaning Mode (Beerflow open) during transportation. To activate theBeerflow take the Washing Key, place it on the circular disc on the Beerflow and press the WashinKey button until you see Close light green.. The Beerflow then closes and is activated. TheBeerflow is held together by two silver wire brackets. One part is the flow meter and the other isthe wireless electronics. Both these are labeled on the inside with the following letters. +V O/P OV

    These must be matched up on both parts when fitting together or the Beerflow can be renderedinoperable.

    Installing The Beerflow

    The Beerflow should be set up on the Smartbar software before physical installation. See Table of contents Device Configuration. It can be tested by blowing air into the device to simulate liquidflow. Before installing the Beerflow meter you will require two John Guest valves and a plastic pipecutter (eg. Rothenberger MGA37). The John Guest valves come in different sizes as different beer

    suppliers use different size piping. Check with your beer supplier. At least one end of each JGvalve will be 3/8 diameter as this is the end that fits the Beerflow.

    Note : Note: It may be advantageous to have the beer-line maintenance man install theBeerflows.

    Firstly it is important to turn off the gas and to un-tap the barrel. There will be a small bit of spillage so you may wish to place a container under the area where cutting or to bend the pipeupwards if there is enough give. Snip the line with the pipe cutter and firmly press the John Guestvalves into each open end. Now firmly press the Beerflow into each John Guest valve thuseffectively rejoining the line. Re-tap the barrel and turn the gas back on.

    Low Battery Indication

    Low battery status is printed on your report. The Beerflow uses a standard CR2 3V camerabattery. To change the battery pull back the two wire brackets and pull the wirelesscompartment from the flow meter. Open the battery door by pulling in the direction of thearrow. Remove the battery, carefully detach the white connector and reconnect the newbattery. Close the battery door and place the two flowmeter parts together making sure tomatch the the following letters on the white stickers. +V O/P OV Close the wire brackets.

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    Beer Line Cleaning

    Line Cleaning can be handled in two ways. One method is to use the Washing Key to switch theBeerflow to the inactive Open position. In this state the Beerflow will not record pour data andthe software will not report on this data. The second way is to Edit Lines on the ComparisonReport. With this method you allow the pour signals to come through for line cleaning but you

    click on these and change them from Dispense Data to Line Cleaning. They are then ignored inreporting. This can also act as backup for the first method lest someone forget to switch aBeerflow to the open position before cleaning the lines

    Calibrating The Beerflow

    To calibrate the Beerflow on the Smartbar software it is necessary to find out how many pulsesrepresent a single drink on a particular site. After the device is configured on Smartbar (Tableof contents Device Configuration) have the site owner or manager pour what they consider tobe a perfect drink (default size). Watch the software (Utilities - Live Reading) to see how manypulses come in for that pour. Then in Setup - Product Setup edit the products Main MeasurePulses to match that pour. Alternatively it is possible to leave the device active for a day andthen manually check the comparison report the next day to work out what the average pourwas approximately and set the pulses to match.

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    Frequently Asked Question

    1. Will switching off the Master Unit save the battery in the smartbar Spout?Not really, once all pour data has been transmitted from the smartbar Spout the Master onlycontacts it once an hour.

    2. What about pouring more viscous liquids?The pour rate can be adjusted when configuring the Spout with our smartbar program. Wesuggest that you may wish to keep the Spout reserved for this product once it is configured tosave modifying it every time.

    3. Why is my Charging Key not working?Ensure the Key is fully charged before placing it on the Spout. Then move it around to ensuregood contact.

    4. The Spout refuses to pour?It will not pour if it cannot sense liquid. For high alcohol drinks the Spout should be configured toa higher sensitive setting.

    5 After unpack smartbar Spout, I insert it on a bottle with whisky, why it starts freepours without stopping? When I want to change size by touch the button, I see middle 2LEDs turns on and turns off.A: smartbar is in washing mode. Take a washing key to close the Spout while the bottle presencesensor is not depressed.

    6 When I pour a drink with pre-measured size, I see smartbar 4 LEDs blink in blue andflash off from bottom to top but no liquid comes out of the bottle while the bottle is fullof liquor, if I keep the bottle inclined they repeat 2 times then flash off completely.A: smartbar liquid sensor does not detect the liquid. Please configure Spout via a Washing Key andchange the Liquid Detect.

    7 After I pour a drink and I see smartbar Spout top and bottom LED blinks blue twice.What does it stand for?A: Master does not respond to Spout, pour data was not sent successfully to Master Unit. It willcontinue trying to send.

    8 If the pour data was not sent successfully to Master, will we lose the data?A: The smartbar Spout is currently designed to transmit pour data to the Master immediately, andif it gets no response, to continue sending after 2/4/8/16/30/60/120/240/480 seconds, attemptingto transmit until it succeeds. The Spout synchronizes with the Master Unit once every hour tocheck connection, whether the Spout is pouring or at rest.If the Spout is unable to transmit thedata immediately it is able to store more than 50 events (pour data/bottle on or off info/washingon or off into).

    9 How do I know if Master responds to smartbar spout?A: Master LED 2 will blink red once after it receives data from spout.

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    SmartBar User Guide

    10 How do I know if Master is connected well to PC?A: Master LED 3 will blink red once PC is communicating with Master via either serial port orEthernet port.

    11 What API can help to a whole system?A: API (Application Program Interface) is designed to integrate smartbar System into your ownexisting software or POS interface. You will need to look through all function lists and files andcomplete your own software before reading pour data or configuring the spout.

    12 Why does my PC can not detect USB port after I plug in the USB converter?A: You need to install the PL-2302 USB to serial driver. (We do not support the usb interface)

    13 Why I can not get Ethernet port working?A: You need a special Ethernet cable to fit the Master hardware.

    14 What is the RF range?A: Current Master can respond to smartbar spout /other RF devices in open air maximum 50meters, 2 walls and 1 floor. If the drink is poured beyond the RF range, once the Spout comescloser to Master, all stored data will be registered into Master.

    15 What should I do after I see smartbar spout top LED blinks red?

    A: Please charge the spout as it shows low battery by blinking red.

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