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SNOHOMISH COUNTY CLERK’S OFFICE 2011 BUDGET OVERVIEW Snohomish County Clerk

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Page 1: SNOHOMISH COUNTY CLERK’S OFFICE

SNOHOMISH COUNTY CLERK’S OFFICE 2011

BUDGET OVERVIEW

Snohomish County Clerk

Page 2: SNOHOMISH COUNTY CLERK’S OFFICE

Our Mission:

“To maintain and ensure the integrity of the Superior Court record, accountability of court funds, and access to the court.”

Our Vision:

“To be the Clerk’s Office of choice in Washington State.”

Snohomish County Clerk

Page 3: SNOHOMISH COUNTY CLERK’S OFFICE

Workload Drivers

• Administrator of court records and exhibits: 2009 –

- 31,000 new cases filed

- 600,000 documents

- 74,000 hearings

- 11,229 trials

- 14,800 exhibits

- 11,583 mail correspondence requests

Page 4: SNOHOMISH COUNTY CLERK’S OFFICE

Workload Drivers continued…

• Jury Management Officer2009 – over 80,000 potential jurors maintained

in database

- 50,000 summonsed and processed

- 36,000 jury related phones calls

• Financial Officer for the Courts: 2009 – $30.7 million receipted

- $1.15 million restitution disbursed to victims

- 18,000 offender LFO accounts maintained

Page 5: SNOHOMISH COUNTY CLERK’S OFFICE

68.0

71.0 71.0

74.075.5

83.1 83.3 82.8 83.4 83.384.3

80.5

84.8 85.3

88.5

79.6 80.5

71.6 71.6

50.0

60.0

70.0

80.0

90.0

100.0

FTEs

2008 to 2010/11 = 19% Staffing Decrease

Current 2010/11 Staffing has decreased to 1995/96 levels

Snohomish County Clerk

Page 6: SNOHOMISH COUNTY CLERK’S OFFICE

2008

vs.

2011

COUNTY CLERK Sonya Kraski

2070 1 FTE

CHIEF DEPUTY & COURT SERVICES/

CUSTOMER SERVICE MANAGER

Kathleen Gunn 2080

1 FTE

ADMINISTRATIVE ASSISTANT JANINE BOMBACH

2140

1 FTE

NETW ORK ADMINISTRATOR FRAN TIFFANY

2188

1 FTE

TOTAL FTE’S - 71.60

JUDICIAL FINANCE / BUDGET AND FISCAL/

RECORDS MANAGER MARY ALBERT

2091

1 FTE

JPA II ELIMINATED

IN 2011 BUDGET

2119 1 FTE

JPA II MAGGIE

SULLIVAN 2093

1 FTE

JPA II SARAH

PATRENETS 2084

.8 FTE

JPA II KATHRYN FUGERE

3660 1 FTE

JPA II ELIMINATED

IN 2011 BUDGET

2099 1 FTE

Eliminated in 2009 budget

2124 1 FTE

JPA II ALLISON

DONNELLY

2187 1 FTE

JPA II TEENANN LAGASSE

2105 1 FTE

JAA II MARISA

PALACOL 2130

1 FTE

JAA II LARISSA

EMERSON 2085

1 FTE

JAA II JAMIE

GALLAGHER

2182 1 FTE

JAA SUP

TIM KNUTSON

3680 1 FTE

JPA II E. KIRA

HIESTER

2200 1 FTE

CASE MANAGEMENT/JUVENILE MANAGER

MARK ALLEN 2090 1 FTE

JPA LEAD

DENA MARLEY

2185 1 FTE

JPA II DIANE

KEATING 2116 1 FTE

JPA II SUE BILLEN

6774 1 FTE

JPA II AMANDA BRITTON

2173 1 FTE

JPA II ROCHELLE

TAYLOR 2108

1 FTE

JPA SUP

SHARON HILL 2107 1 FTE

JPA II JASON

GREENFIELD 2112

1 FTE

JPA II LAURA

PARDEE

2100 1 FTE

JPA II SARAH

NELSON 2190 1 FTE

RECORDS/CUSTOMER SERVICES MANAGER

ELIMINATED IN 2011 BUDGET

2101 1 FTE

JPA I SARAH

SANCHEZ 2109

1 FTE

JPA II JULIE NEFF 2009

.5FTE

JPA SUP TRESA

BREDESON 2172

1 FTE

JPA II SHIRLEY

JOHNSTON 2103

1 FTE

JPA II ERICA TATE 2094

1 FTE

JPA II TERRY

O’LEARY 2180

1 FTE

COURT OPERATIONS MANAGER

HEIDI PERCY 2120 1 FTE

JOA II NANCY ALBERT

2178 1 FTE

JOA lI JANIE

McCOLLEY 2106

1 FTE

JOA II ERIN

MCCARTNEY

2118 1 FTE

JOA II ANDREW DESSERT

2102 1 FTE

JOA SUP TANYA

DUNBAR 2097

1 FTE

JOA II ELIMINATED

IN 2011 BUDGET

2160 1 FTE

JOA II BARBARA

MACDOUGALL 2192

1 FTE

JOA LEAD NICHOLAS FRENCH

2110 1 FTE

JOA II LAURIE

ALMOSLINO 2171

1 FTE

JOA II DEBBIE

HORNER 2082

1 FTE

JOA II SHARON

BEBA 2175

1 FTE

JOA II JULIE

KORST-GATLIN

2155 1 FTE

JOA II LISA

HENDERSON

2088 1 FTE

JOA II PAT

BUNDY 2153

1 FTE

JOA II TERRI FIFE

2152 1 FTE

JOA LEAD PAM

GORDON 2151

1 FTE

JOA II CAROLE

MACY 2115 1 FTE

JOA lI SALLY NIVER 2158

.625 FTE

JRA LEAD CHERYL WIMMER

2081 1 FTE

JRA SUP NICKI

REECE 2220

1 FTE

JRA II JIM

BERNARD 2113

1 FTE

JRA II ELIM INATED

IN 2011

BUDGETT

2174 1 FTE

JRA II TAMI

DOUGLASS 2087

1 FTE

JRA II ANGELA

McGLOTHERN 3630 1 FTE

JRA II SUSAN

JOHANESEN 2191 1 FTE

JRA II ELIM INATED

IN 2011

BUDGET

2089 1 FTE

SYSTEM COORDIN ATOR LEAH ELSHAUG

2086

1 FTE

JPA SUP KATIE

GLOWASKI 2096

1 FTE

JOA II MELODY

STEWART 2066 1 FTE

JOA II MICHELLE

STORHMANN 2111

1 FTE

JRA II DAVID CZAJA

6572 1 FTE

JOA II SANDRA HUBER

6570 1 FTE

JOA II JENNIFER PALMER

6571 1 FTE

JPA I LORI

TAKAYESU 2181

.8 FTE

JPA II TAMMI

BROWN 2186

.5 FTE

JPA LEAD

BECKY CHUN 2133 1 FTE

JOA II BECKY

MORGAN 2211

1 FTE

JPA LEAD SARAH KOCH

2114 1 FTE

COURT FAC

LISA WISE 2071

.875 FTE (was 1 FTE)

COURT FAC KIMBERLY CUMMINGS

3690 .875 FTE (was

1 FTE)

JPA II COLEEN BOBZIEN

2157 1 FTE

JPA II LIZ

TATE 2123

1 FTE

JPA II VACANT

2117 1 FTE

JOA II KENDRA MOONEY

5802 .625 FTE

JOA II LYDIA

MORGAN 2126 1 FTE

COURT FAC Eliminated in 2009 budget

2122 1 FTE

JPA II ELIMINATED

IN 2011 BUDGET

2181 1 FTE

Eliminated in 2009 budget

2177

Eliminated in 2009 budget

2083

Eliminat ed 2009 Budget 2176 1 FTE

Eliminat ed 2009 Budget 2125 1 FTE

Eliminated 2009

Budget

Eliminated 2009

Budget 2083

Eliminated in 2009 Budget

2240

JRA II VACANT

2170 1 FTE

TOTAL FTE’S without grant position - 70.8

Page 7: SNOHOMISH COUNTY CLERK’S OFFICE

Snohomish County Clerk

20,511

24,776

29,191

30,826

68.00

83.08 84.30

71.6

40

50

60

70

80

90

100

10,000

15,000

20,000

25,000

30,000

35,000

FTEs

CA

SES

Cases FTEs

Page 8: SNOHOMISH COUNTY CLERK’S OFFICE

Snohomish County Clerk

FUNDS RECEIVED AND DISBURSED -- 2009

2009 Funds Receipted by the Clerk’s

Office

Court Fees (filing fees, copies, facilitator

& other surcharges, diversion fees, etc.) -

$4,194,000

IV-D/Grant funds - $649,000

Restitution and other LFO Collections -

$2,291,000

Bail/Bond Forfeitures - $29,000

Funds placed in trust in Court Registry

(other than Bail) - $22,974,000

Bail placed in trust in Court Registry -

$536,000

Other - $17,000

Snoh Co General Fund -

$3,670,000 (RCC $216k,

Collections reimb from

State $49k)

Clerk’s

Account

$30.7 million

dollars receipted

in 2009

State of Washington -

$1,852,000

Crime Victims Witness

Fund - $200,500

Law Library - $237,000

Other Court Registry

disbursements (funds

in trust, etc.) – approx.

$20m annually

Restitution to Victims -

$1,150,000 (est.)

Page 9: SNOHOMISH COUNTY CLERK’S OFFICE

$1,465,687

$1,657,579

$2,029,434

$2,197,166

$2,508,876

$3,138,590

$3,516,520

$3,784,762 $3,688,981

40

500,040

1,000,040

1,500,040

2,000,040

2,500,040

3,000,040

3,500,040

4,000,040

1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 Projected

2011 Budget

REVENUE

1998 to 2009 = 158% Revenue Increase!

Snohomish County Clerk

Page 10: SNOHOMISH COUNTY CLERK’S OFFICE

$3,572,407 , 53%

$1,579,117 , 23%

$177,042 , 3%

$81,000 , 1%

$1,388,726 , 20%

Clerk's 2011 Budgeted Expenditures by Category

Salaries

Benefits

Supplies/Services

Jury Management

Interfund Charges

Snohomish County Clerk

Page 11: SNOHOMISH COUNTY CLERK’S OFFICE

Impacts of Budget Reduction• Reduced office and telephone hours: 15% less

(7.25 hours vs. 8.5)

– Incoming telephone calls: Wait times of 5-8 minutes (average).

– 30% of incoming calls are abandoned by caller.

• Increased delays in responding to research and ex parte requests (revenue-generating activities)

• Elimination of same-day copy services for large print jobs

• Archival backlog for adjudicated court cases

Snohomish County Clerk

Page 12: SNOHOMISH COUNTY CLERK’S OFFICE

Impacts budget reduction continued:• Managers’ time spent doing line-staff work

• Routine staffing of hearings and trials

• Coverage of our customer service counters

• Sufficient time not available for personnel issues

– Performance reviews

– Policies/procedures

– Coaching/training

• Difficulty maintaining revenue-generating activities (collections) and still managing the mandates (judgments, writs). Collections staff are often diverted to front-line cashiering activities.

• Minimal time/resources for process improvement activities

Snohomish County Clerk

Page 13: SNOHOMISH COUNTY CLERK’S OFFICE

Workload drivers compete with sustainability:

– Significant increases in new cases filed (40% from 1995-2009)

− Judge/Commissioner FTEs have increased over time (15 positions in 1995; now 20 positions)

− The Clerk’s staffing has not kept pace with the needs of either the Law and Justice Community or the public – staffing is currently at 1995/1996 levels.

− New activities/functions:

• Family Law Facilitation

• LFO collections

• Ex Parte mail services

• Involuntary treatment act hearings.

• Drug Court

• Notification of revocation of firearms possession for involuntary committed individuals.

Snohomish County Clerk

Page 14: SNOHOMISH COUNTY CLERK’S OFFICE

ConclusionChallenges…

• 9 positions eliminated (total of 17 positions and a 19% decrease since 2008)

• Reduced telephone and office hours through necessity

• The Clerk’s Office has faced annual reductions of 7.5% – 10% since 2008

• Resources for new initiatives

Opportunities…• Cross-training, grant funding

obtained & (new in 2011) partnership with Work Opportunities established

• Clerk’s Office remains open from 8:30 am to 4:30 pm with a 45 minute noon-hour closure

• We seize every opportunity to look for savings in resource utilization: Our 2009 supply expense was 46% LESS than 2008’s expense and 56% lower than in 2007!

• Jury web program implemented = better service to jurors and utilization of staffing resources

Page 15: SNOHOMISH COUNTY CLERK’S OFFICE

Positive trends/occurrences to watch into 2011:

• From 1998 to 2009 revenues have grown 152% while expenditures for the same period grew only 84%

• Our revenues currently cover 54% of our expenses as we sustain the same % of cuts as other departments

• Online Records via Washington State’s Digital Archives

Snohomish County Clerk

Page 16: SNOHOMISH COUNTY CLERK’S OFFICE

Snohomish County Clerk

The Clerk’s Office is making it work in the face of unprecedented

economic challenges and tough decisions and will focus on

continued achievements and excellence in 2011.

Thank you –