Society of Behavioral Medicine

Special Interest GroupChair Orientation

2014

Orientation Purpose

Share key information about SBM Special Interest Group Program Special Interest Group Council Support/Available Resources for typical

tasks Chairs Encounter throughout their term

Agenda

SIG Program Organizational Structure Staff Roles and Responsibilities Chair Role Example Tasks and Procedures

SIG Program

The Society of Behavioral Medicine (SBM) is an interdisciplinary organization of professionals interested in the field of behavioral medicine. The objective of the SBM's Special Interest Groups (SIG) Program is to form and maintain forums for open and frequent communication among professionals sharing similar interests in the field. It is SBM's intent to facilitate the creation and continuation of SIGs and, in turn, the primary function of SIGs is to increase interaction among professionals from various disciplines around a particular topic of special interest to the members of the Group.

Organizational Structure

MEMBERS BOARD COUNCILS/COMMITTEES

Special Interest Group Council SIG Council Chair – Claudio Nigg, PhD

• Special Interest Group Chairs/Co-Chairs– Special Interest Group Members

Organizational Structure Support for SIGs and SIG Activities

BOARD• Developed SIG program so that members have an opportunity to

find colleagues with similar interest, and so that a portion of each SBM membership payment goes toward SIG Budgets as allocated by the new/renewing member

COUNCILS/COMMITTEES Program Committee

• Develops session proposal form and approves pre-conference, breakfast, roundtable, and social sessions

Scientific & Professional Liaison Committee• Helps foster and support inter-organizational relationships

Membership Council• Works to ensure diverse scientific membership, come back to us

campaign and the Membership to Leadership session (formerly New Member Meet and Greet)

Education, Training & Career Development Council• Collaborates with SIGs on career panels, mentoring sessions and

oversees the online Consultation program which features SIG members and leaders as mentoring experts

Staff Roles & Responsibilities Act as liaison to SIG Council Chair and all SIG

Chairs/Co-chairs Facilitate Conference Call scheduling, notices,

and disseminate minutes/materials researches and provides background materials

and identifies new strategies for helping chairs achieve goals and meet annual requirements

Listserv Administrator – handle all moderation, subscriptions and maintenance of email lists

Resources SIG Manual

• http://www.sbm.org/UserFiles/file/SIGMANUAL-update08.30.12_v1.pdf

SIG Listserv Terms and Conditions• http://www.sbm.org/UserFiles/file/

SpecialInterestGroupListservTermsandConditions.pdf SIG Council Chair

• Claudio Nigg, PhD SBM Staff – SIG Council Liaison

• Ben Stumpf, MA SBM Bylaws

• http://www.sbm.org/about/bylaws SBM Repository - Forthcoming

Chair Role

Foster communication between SIG members

Help SIG meet annual group requirements

Help nurture two-way communication between SIG members and SIG Council Chair, who in turn reports to SBM Board

Annual SIG Requirements Every year SIGs must:

Have a minimum of 10 members Engage only in activities compatible with

the aims, purposes, mission and practices of the Society

Attend >50% of SIG Council conference calls and respond to emails in a timely manner

Complete an Annual Report (staff can assist)

Typical Tasks and Related Procedures

Author Outlook Newsletter Articles (or facilitate their creation with help of your SIG’s outlook liaison) as requested

Identify Annual Meeting session ideas and facilitate their submission either through the Session Proposal system or the Abstract Submission System

Review SIG budget and Approve expense requests Hold Chair/Co-chair Elections as necessary and as

guided by SIG manual Submit SIG Annual Report by deadline (typically

prior to SBM Spring Board Meeting)

Typical Tasks and Related Procedures Cont.

Conduct Awards/Abstract Selection Processes and ensure that review process involves at least 2 reviewers in addition to SIG Chair

Identify Expertise and Early Career SBM Members for Policy Briefs in accordance with CPEC and Health Policy Committee procedures and as requested by Committee/Council Members

Identify and forward content for inclusion in Weekly Digest Email

National Office Hours of Operation

Monday – Friday, 8:00am to 5:00pm Central Time

Contact Information555 E. Wells Street, Suite 1100Milwaukee, WI 53202Phone: 414.918.3156Fax: 414.276.3349Email: info@sbm.orgwww.sbm.org

Questions?

Thank You for Serving!