software asset management & audits · adrian coull [email protected] software asset...
TRANSCRIPT
Agenda
| © Elopak Group 2
ContextSAM
approach
Audit experience
In conclusion..
| © Elopak May 20163
Machine production Roll Fed productionCoating plant Converting plant (incl JVs)
Corporate locations
Headquarters Oslo, NorwayCorporate Offices with Technology Center Spikkestad, Norway
Manufacturing Plants
Denmark – Coating & Converting, Roll FedGermany – ConvertingThe Netherlands – (2 plants) Coating & Converting
Ukraine – Coating & Converting, Roll FedRussia – ConvertingCanada – Converting
Manufacturing Plants – Joint Ventures
Saudi Arabia – Coating & ConvertingMexico – Coating & ConvertingDominican Republic - Converting
Filling Machine Manufacturing
Germany
Pure-Pak® Associates
JapanAustraliaSouth Africa
Global reach – Production of machines and cartons
May 2016| © Elopak
4
SAM setup
Elopak Group
| © Elopak 5
SAM organization
Processes and routines
Tools: Snow, SCCM and reports
Licensing terms complexity
Elopak Group
| © Elopak6
Functions Version N Version N+1 Version N+2
Function A Yes Yes with maintenance
Yes with maintenance
Function B Yes Yes Yes with maintenance
Fictive example
You must understand the main ones…
But..
You cannot know all the rules Get help when required
Train SAM team
SAM priorities
Elopak Group
| © Elopak 7
Identify goals and priorities
Audit experience
Elopak Group
| © Elopak 8
End of Contract: 01.2012
October 2013 audit notice
End-result: “Your company has the best license control I have ever seen.”
Senior audit consultant
Audit experience
Elopak Group
| © Elopak9
Oct. 2013
Nov 2013
Jan 2014
Mar 2014
Apr 2014
Mai 2014
Audit Notice
Kickoff First report delivered
Follow up and final delivery, Draft feedback
Final agreement
Final settlement
Ensure your operational priorities are known and taken into account
Project organization (communication, resource needs, timeline, etc)
Small but knowledgeable core team to coordinate and act as single point of contact
Audit – Total responsibility
Elopak Group
| © Elopak 10
Group
Sites
Europe
Other
Joint ventures
Suppliers
Local
Corporate
Specific laws, ex: Russia
Clear responsibility matrix and contracts
Audit: support from external expert
Elopak Group
| © Elopak 11
Ex: inaccurate advice / information on license rights
Get expert advice as support
• Independent party
Checks and controls
Elopak Group
| © Elopak 12
Demonstrate that you have control (tools, processes and information)
Settlement
Elopak Group
| © Elopak 13
Draft report
•Audit consultants – customer
Final report•Customer –
SW provider
Agreement•Discussion
with SW provider
Settlement•Settlement
and follow up actions
In conclusion
Elopak Group
| © Elopak 14
Before the audit
Preparation is key
• Processes & routines
• Tools• Knowledgeable
people• Documentation• Responsibility
matrix
During the audit
• Demonstrate SAM control
• Consider the audit as a project
• Seek expert advice
• Negotiate
After the audit
• Lessons learned to improve practice
• New baseline
Ability to influence result
Thank you for your attention