software asset management – keeping track of what i’m licensed for!
TRANSCRIPT
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SOFTWARE ASSET MANAGEMENTBrian Pavnick, Solutions Architect, Cireson
Jaisson Mailloux, Director of Technical Services, SoftwareOne
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AGENDA
• SAM Process Life-cycle Overview
• Software Requisition
• Business and IT Level Approvals
• Software Procurement
• Deployment Life-Cycle
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SAM PROCESS LIFECYCLE OVERVIEW
Software Asset
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SAM LIFE-CYCLELife-Cycle Process Overview
•Self-Service
•Personalized
Requisition
•Business Approval
•IT Approval
Approval•Inventory
•Purchase and Order
•License Assignment
Procurement
•Effective License Positioning
•Risk Analysis
•Optimization
Deployment Life Cycle •Tracking expiring
contracts
•Superseding Contracts
Contract Management
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SOFTWARE REQUISITION
Software Asset
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REQUISITIONPrimary Objectives
Self-Service
•Drive Process through Self-Service
•Leveraging Self-Service Portal Experience
Personalized Input
•Reduce the use of Static Enumeration Lists
•Maximize use of Query Lists
Personalized Software Catalog
•Simplify Software Asset Naming Standards
•Standardize Software Asset Classification
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REQUISITION WITH SELF-SERVICE
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DYNAMIC PROCESS
Software Asset
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APPROVAL OBJECTIVESPrimary Objectives
Dynamic Approval Process
• Based on Software Asset Type
• Each type may have its own unique process
Dynamic Reviewers
• Based on Line Manager?
• Based on Software Asset Owner?
• Based on Organizational Owner?
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DYNAMIC PROCESS
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SOFTWARE PROCUREMENT
Software Asset
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SOFTWARE PROCUREMENTPrimary Objectives
Streamline Process with Automation
• Automate License Inventory Check
• Automate creation of Purchases
• Automate completion of Request based upon Purchase Order Status
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SOFTWARE PROCUREMENT
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DEPLOYMENT LIFE CYCLE
Software Management
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DEPLOYMENT LIFE-CYCLEAvailable Services
Effective Positioning
Predictive Analysis
Risk Mitigation
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PREDICTIVE SOFTWARE LIFECYCLE MANAGEMENT
Software Management
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SOFTWAREONE PSLM | MAIN BENEFITS MAPPED TO REQUIREMENTS
Enterprise & MainstreamCustomers paying for additional support costs (when extended support
has expired)
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SOFTWAREONE SERVICES | OBJECTIVESClear and aligned objectives to meet expectations
Objectives & Approach
Identify desktops and servers which have no mainstream or extended support anymore
What software product groups make the biggest risk
Reduce the risk of unprotected & unsupported devices
Identify and reduce security and/or compliance risks
Dependencies between applications
Understand what migrations projects need to be planned to eliminate expiring software applications
Information to better plan software budgeting
What to consider for a potential cloud strategy
Mitigation of business impact through a predictive approach to managing the lifecycle
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DELIVERABLES | EXAMPLE
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PREDICTIVE SOFTWARE LIFECYCLE MANAGEMENT
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RISK ASSESSMENT
Software Management
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Summary
Outcomes
SOFTWAREONE SERVICES | WHAT PAIN POINTS ARE WE ADDRESSING?
Identify the Top 5 publishers from a spend and risk perspective
Information to create a Risk Mitigation Strategy
Better understand the software application landscape
Clear view on the high risk publishers (audit prevention) and mitigate unknown risks
Full visibility of all application in the environment
Heavy vs. low deployment of software to drive application rationalization
Analysis of Top 5 publishers and products
Information to provide better budgeting tactics and application strategy
What is SoftwareONE going to do for me?
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Benefits of solution
SOFTWAREONE SERVICES |MAIN BENEFITS MAPPED TO REQUIREMENTS
Requirements
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DELIVERABLES | EXAMPLE
View which publishers are covered by the BSA Audit Organization
See which publishers in your environment do the most audits based on SoftwareONE’sleading SAM industry experience
Total of different publisher installations and number of licensable software in your environment
% of application rationalization potential to reduce the software portfolio and its support cost
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RISK ASSESSMENT
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