solicitation no. 5400010256 vehicle rental …procurement.sc.gov/files/contracts/fy16 rental cs feb...

Randy Barr, Procurement Manager

EMAIL: [email protected]

PHONE: (803) 896-5232

MATERIALS MANAGEMENT OFFICE

1201 MAIN STREET, SUITE 600

COLUMBIA, SC 29201

SECTION: S-4 DATE: 11/24/15 PAGE: 1

SOLICITATION No. 5400010256

VEHICLE RENTAL SERVICES

MAXIMUM CONTRACT PERIOD: DECEMBER 1, 2015 –

NOVEMBER 30, 2020

Solicitation Link

Click Here for Instructions to Register Your Agency and Making a Reservation Online

The purpose of this bid is to establish a statewide term contract for short term vehicle rental services

throughout South Carolina from the locations listed below. These services will be available for use by all

South Carolina public procurement units (as defined in Section 11-35-4610(5)). Use by local public

procurement units is optional.

AIKEN GREENVILLE

ANDERSON GREENWOOD

BEAUFORT MYRTLE BEACH

CHARLESTON ORANGEBURG

COLUMBIA/LEXINGTON ROCK HILL

FLORENCE SPARTANBURG

GEORGETOWN SUMTER

NOTE: As of January 1, 2017, the State no longer requires vehicle rental companies to charge a mandatory 5% surcharge on

rental cars. The mandatory surcharge has been replaced with a voluntary Vehicle Licensing Fee (VLF) which was passed by the

legislature in June 2016. Each contractor has the right to set their own VLF rate and may change it in accordance with the terms

established in the law. The law can be viewed at this link.

The difference between the 5% surcharge and the VLF is that the VLF is a flat rate fee that is charged daily to each rented

vehicle, where the 5% surcharge was applied daily but the amount fluctuated depending on the rental price of the vehicle. Also,

the VLF fee is not prorated.

To assist our users for budgeting and planning purposes, the State requires the contractors providing services under the rental

vehicle contracts to report their VLF fee amount to this office. We will post the most current fees and the effective date of those

fees on this page. Should a user of this contract notice a VLF that differs from what is posted here, either more or less, please

contact the procurement officer immediately upon discovery.

VLF Fees as of March 1, 2017

Enterprise Leasing Company $2.68 per day per vehicle.

Hertz Equipment Rental Corp. No fee charged. Hertz as exempted State contract users from the VLF requirement.

U-Save Best Rent-A-Car $3.00 per day per vehicle.

SECTION 11-35-310. Definitions.

(18) "Governmental Body" means a state government department, commission, council, board, bureau, committee,

institution, college, university, technical school, agency, Government Corporation, or other establishment or official

of the executive or judicial branch. Governmental body excludes the General Assembly or its respective branches or

its committees, Legislative Council, the Office of Legislative Printing, Information and Technology Systems, and all

local political subdivisions such as counties, municipalities, school districts, or public service or special purpose

districts or any entity created by act of the General Assembly for the purpose of erecting monuments or memorials or

commissioning art that is being procured exclusively by private funds.

mailto:[email protected]

http://webprod.cio.sc.gov/SCSolicitationWeb/contractSearch.do?solicitnumber=5400010256



PHONE: (803) 896-5232



COLUMBIA, SC 29201


PURCHASE ORDERS (MODIFIED)

Contractor shall not perform any work prior to the receipt of a purchase order from the using governmental unit. The using

governmental unit shall order any services to be furnished under this contract by issuing a purchase order. Purchase order

must provide an approval verification number. Purchase orders may be used to elect any options available under this

contract, e.g., quantity, item, delivery date, payment method, but are subject to all terms and conditions of this contract.

Purchase orders may be electronic. No particular form is required. An order placed pursuant to the purchasing card

provision qualifies as a purchase order.

PURCHASING CARD (MODIFIED) Contractor agrees to accept payment by the South Carolina Purchasing Card for no extra charge. The Purchasing Card is issued

by Visa. The purchasing card allows state agencies to make authorized purchases from a vendor without the requirement to

issue a purchase order.

The state does not dictate purchasing card polices to the agencies or political subdivisions. The contractor may be required to

establish Direct Billing programs with an agency or political subdivision based on the policies of each agency or political

subdivision.

INSURANCE (MODIFIED)

The cost of insurance is to be included in the rental rates offered. Charging separately for insurance or not

providing same will likely be considered a material breach. The amount carried by the contractor is to be

sufficient to cover its damages. The State will not pay additional damages regardless of which vehicle

operator is at fault.

The required insurance rates are identical to the amounts the state carries for state owned vehicles. The

same amounts are required for any vehicles rented by the state or its political subdivisions. Contractor

must provide automobile liability insurance as follows.

Combined Single Limits of $600,000 minimum,

Combined Single Limits of $1,000,000 minimum for vehicle rentals to travel out of state,

Statutory limits for uninsured coverage ($25,000/person, $50,000/accident, bodily injury and

$25,000/per accident property damage).

Optional coverage

Comprehensive/Collision Coverage at discretion of Contractor

Underinsured at discretion of Contractor

NOTE: Rental vehicles are not owned by and there is no insurable interest by any governmental

agency; physical damage limits are at the discretion of the rental car company. Using governmental

unit will only pay $200.00 deductible, if required.

NOTE: The State will not pay deductible for glass claims.




PHONE: (803) 896-5232



COLUMBIA, SC 29201


AIKEN

Enterprise Leasing Company Southeast LLC Contract No. 4400011781

Item No. Description Unit Price

1 Compact Sedan $36.50 2 Intermediate Sedan $37.50

3 Premium Sedan $43.00

4 Minivan $51.50

5 Passenger Van $72.50

6 Cargo Van $52.00

7 Compact Pickup $58.00

8 Full Size Pickup $58.00

9 Mid Size SUV $53.00

10 Full Size SUV $78.00

11 Discount % Weekly 35.71%

12 Discount % Monthly 40.00%

13 Box Truck $99.00

14 Pickup/Delivery Fee $0.00

Company Name: ENTERPRISE RENT-A-CAR

Address: 3915 West Richland Avenue,

Aiken, SC 29801

Contact for Rentals: N/A

Phone No: (803) 641-0135

Email Address: [email protected]

Fax No: (803) 641-0135

Hertz Equipment Rental Corporation Contract No. 4400011783




4 Minivan $59.00


6 Cargo Van $52.00







13 Box Truck $0.00


Company Name: Hertz Aiken HLE

Address: 866 York St.

Contact for Rentals: Seth DaSilva

Phone No: 803-648-3630


Fax No:

Return to Index





PHONE: (803) 896-5232



COLUMBIA, SC 29201


ANDERSON





4 Minivan $51.50


6 Cargo Van $52.00







13 Box Truck $0.00



Address: 4112 Clemson Blvd, Anderson,

SC 29621


Phone No: (864) 222-2775


Fax No: (864) 222-2775





4 Minivan $58.00


6 Cargo Van $51.00







13 Box Truck $0.00


Company Name: Hertz Anderson HLE

Address: 4116 Clemson Blvd.

Contact for Rentals: Steve Price

Phone No: 864-224-2281


Fax No:

Return to Index





PHONE: (803) 896-5232



COLUMBIA, SC 29201


BEAUFORT





4 Minivan $51.50


6 Cargo Van $52.00







13 Box Truck $99.00


Company Name: ENTERPRISE RENT-A-CAR ENTERPRISE RENT-A-CAR ENTERPRISE RENT-A-CAR

Address: 140-A Beach City Rd, Hilton

Head Island, SC 29926

239 Robert Smalls Pkwy,

Beaufort, SC 29906

239 Robert Smalls Pkwy, Beaufort,

SC 29906

Contact for Rentals: N/A N/A N/A Phone No:

Email Address: [email protected] [email protected] [email protected] Fax No: (843) 689-9910 (843) 524-0494





4 Minivan $58.00


6 Cargo Van $51.00







13 Box Truck $0.00


Company Name: Beaufort HLE

Address: 1301 Boundary St

Contact for Rentals: Patrick Hughes

Phone No: 843-322-8015


Fax No:

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PHONE: (803) 896-5232



COLUMBIA, SC 29201


CHARLESTON





4 Minivan $48.50


6 Cargo Van $49.00







13 Box Truck $96.00



Address: 398 Meeting St, Charleston, SC

29403

121 E 5Th North St,

Summerville, SC 29483

2440 Savannah Hwy, Charleston, SC

29414

Contact for Rentals: N/A N/A N/A

Phone No: (843) 723-6215 (843) 871-1036 (843) 766-5160

Email Address: [email protected] [email protected] [email protected] Fax No: (843) 723-6215 (843) 871-1036 (843) 766-5160





4 Minivan $60.00


6 Cargo Van $50.00







13 Box Truck $0.00


Company Name: North Charleston HLE West Ashley HLE Mount Pleasant HLE

Address: 8510 Rivers Ave, North

Charleston, SC 29406

3025 Ashley Town Center Dr,

Charleston, SC 29414

1561 Johnnie Dodds Blvd, Mount

Pleasant, SC 29464

Contact for Rentals: Drew Crowell Merritt Smith Bart Johnson

Phone No: 843-863-8239 843-573-2147 843-856-9766

Email Address: [email protected] [email protected] [email protected]

Fax No: 843-863-8530 843-856-9664

Return to Index







PHONE: (803) 896-5232



COLUMBIA, SC 29201


COLUMBIA/LEXINGTON





4 Minivan $48.50


6 Cargo Van $49.00







13 Box Truck $96.00



Address: 4835 Sunset Blvd, Lexington,

SC 29072

1307 Assembly St, Columbia,

SC 29201

10249 Two Notch Rd, Columbia, SC

29209


Phone No: (803) 951-1863 (803) 748-9214 (803) 419-4319






4 Minivan $60.00


6 Cargo Van $50.00







13 Box Truck $0.00


Company Name: Hertz Columbia Downtown

HLE Hertz Columbia NE HLE Hertz Lexington HLE

Address: 508 Gervais St. 6615 Two Notch Rd. 5347 Sunset Blvd

Contact for Rentals: Susan Love Jonathan Huskey Seth DaSilva

Phone No: 803-252-2561 803-754-1706 803-356-4459


Fax No: 803-252-2612

Return to Index







PHONE: (803) 896-5232



COLUMBIA, SC 29201


FLORENCE





4 Minivan $51.50


6 Cargo Van $52.00







13 Box Truck $99.00



Address: 900 S Irby St, Florence, SC

29501

2639 W Palmetto St, Florence,

SC 29501 140 W Main St, Lake City, SC 29560


Phone No: (843) 413-5039 (843) 669-6309 (843) 394-5330






4 Minivan $59.00


6 Cargo Van $82.00







13 Box Truck $0.00


Company Name: Hertz Florence HLE

Address: 1404 N. Cashua Dr.

Contact for Rentals: Erika Guevara

Phone No: 843-664-9678


Fax No:

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PHONE: (803) 896-5232



COLUMBIA, SC 29201


GEORGETOWN





4 Minivan $51.50


6 Cargo Van $52.00







13 Box Truck $0.00


Company Name: ENTERPRISE RENT-A-CAR ENTERPRISE RENT-A-CAR

Address: 1051 N Fraser St Suite 4,

Georgetown, SC 29440

469 Otis Dr, Pawleys Island,

SC 29585

Contact for Rentals: N/A N/A

Phone No: (843) 520-4281 (843) 436-4406

Email Address: [email protected] [email protected]

Fax No: (843) 520-4281 (843) 436-4406





4 Minivan $58.00


6 Cargo Van $51.00







13 Box Truck $0.00


Company Name: Georgetown HLE

Address: 527 Church St, Georgetown,

SC 29440

Contact for Rentals: Ben Austin

Phone No: 843-520-1535


Fax No: 843-520-1752

Return to Index






PHONE: (803) 896-5232



COLUMBIA, SC 29201


GREENVILLE





4 Minivan $48.50


6 Cargo Van $49.00







13 Box Truck $96.00



Address: 501 Buncombe St, Greenville,

SC 29609

399 N Pleasantburg Dr,

Greenville, SC 29607 502 N Main St, Mauldin, SC 29662


Phone No: (864) 242-4748 (864) 271-7080 (864) 297-0089






4 Minivan $60.00


6 Cargo Van $50.00







13 Box Truck $0.00


Company Name: Hertz Greenville Downtown

HLE Hertz Greer HLE Hertz Easley HLE

Address: 518 East North St. 201 W. Wade Hampton Blvd. 3733 Calhoun Memorial Hwy

Contact for Rentals: Megan Wilkinson Terri Vaughn Megan Wilkinson

Phone No: 864-240-9145 864-848-0241 864-220-4115


Fax No:

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PHONE: (803) 896-5232



COLUMBIA, SC 29201


GREENWOOD





4 Minivan $51.50


6 Cargo Van $52.00







13 Box Truck $0.00



Address: 1005 Montague Ave,

Greenwood, SC 29649


Phone No: (864) 229-0749


Fax No: (864) 229-0749





4 Minivan $58.00


6 Cargo Van $51.00







13 Box Truck $0.00


Company Name: Hertz Greenwood HLE

Address: 204 A Montague Ave.

Contact for Rentals: Steve Price

Phone No: 864-223-8026


Fax No:

Return to Index





PHONE: (803) 896-5232



COLUMBIA, SC 29201


MYRTLE BEACH





4 Minivan $48.50


6 Cargo Van $49.00







13 Box Truck $96.00



Address: 911 Jason Blvd, Myrtle Beach,

SC 29577

4731 US-501, Myrtle Beach, SC

29579

1793 Hwy 501 East, Conway, SC

29526


Phone No: (843) 626-4277 (843) 236-5035 (843) 347-4026






4 Minivan $53.00


6 Cargo Van $47.00







13 Box Truck $0.00


Company Name: Myrtle Beach HLE Conway HLE

Address: 1950 Mr Joe White Ave,

Myrtle Beach, SC 29579

2393 Church St, Conway, SC

29526

Contact for Rentals: Gunnar Olsen Josh Roman

Phone No: 843-839-9530 843-365-7671


Fax No: 843-839-9535 843-365-0678

Return to Index







PHONE: (803) 896-5232



COLUMBIA, SC 29201


ORANGEBURG





4 Minivan $51.50


6 Cargo Van $52.00







13 Box Truck $0.00



Address: 1624 St Matthews Rd NE,

Orangeburg, SC 29118


Phone No: (803) 534-0143


Fax No: (803) 534-0143





4 Minivan $58.00


6 Cargo Van $51.00







13 Box Truck $0.00


Company Name: Hertz Orangeburg HLE

Address: 907 Chestnut St.

Contact for Rentals: George Richardson

Phone No: 803-534-0447


Fax No:

Return to Index





PHONE: (803) 896-5232



COLUMBIA, SC 29201


ROCK HILL

U Save Car & Truck Rental Contract No. 4400011782

Best Rent A Car Contract No. 4400017795




4 Minivan $46.02


6 Cargo Van $51.52







13 Box Truck $89.99


Company Name: Cook's Auto Rental & Leasing

d.b.a. U-Save Car & Truck

Rental

MTNRD Auto Rental d.b.a

Best Rent A Car

Address: 515 N. Anderson Rd Rock

Hill SC 29730

515 N. Anderson Rd. Rock,

Hill, SC 29730

Contact for Rentals: Brian Kochanski or Reed

Cook

Corey Barber or Mark

Gottenborg

Phone No: (803) 328-2453 803-328-2453


Fax No: (803) 366-1929 803-366-1929





4 Minivan $47.00


6 Cargo Van $55.00







13 Box Truck $0.00


Company Name: Rock Hill HLE

Address: 699 North Anderson Road

Contact for Rentals: Corey Childers

Phone No: 803-238-6414


Fax No:

Return to Index





PHONE: (803) 896-5232



COLUMBIA, SC 29201


SPARTANBURG





4 Minivan $48.50


6 Cargo Van $49.00







13 Box Truck $96.00



Address: 986 Asheville Hwy,

Spartanburg, SC 29303

238 East Blackstock Rd,

Spartanburg, SC 29301

920 Milliken Rd, Spartanburg, SC

29303


Phone No: (864) 542-1838 (864) 576-6750 (864) 542-1838






4 Minivan $60.00


6 Cargo Van $50.00







13 Box Truck $0.00


Company Name: Hertz Spartanburg HLE

Address: 228 E. Blackstock Rd

Contact for Rentals: Jason Murawski

Phone No: 864-574-3486


Fax No:

Return to Index







PHONE: (803) 896-5232



COLUMBIA, SC 29201


SUMTER





4 Minivan $51.50


6 Cargo Van $52.00







13 Box Truck $0.00


Company Name: ENTERPRISE RENT-A-CAR ENTERPRISE RENT-A-CAR

Address: 21 E Wesmark Blvd, Sumter,

SC 29150

370 Rhodes Ave, Shaw AFB,

SC 29152-1523

Contact for Rentals: N/A N/A

Phone No: (803) 773-0550 (843) 626-4277


Fax No: (803) 773-0550 (803) 666-3756





4 Minivan $59.00


6 Cargo Van $52.00







13 Box Truck $0.00


Company Name: Hertz Sumter HLE

Address: 2577 Broad St.

Contact for Rentals: Jeana Machin

Phone No: 803-905-1144


Fax No:

Return to Index






PHONE: (803) 896-5232



COLUMBIA, SC 29201


AMENDED PORTION OF SECTION 56-31-50

SECTION 1. Section 56-31-50 of the 1976 Code is amended to read:

(A) As used in this section:

(1) “Motor vehicle rental company” means an individual or business entity whose business activity is renting

motor vehicles to consumers under rental agreements for periods of ninety days or less.

(2) “Vehicle license fee” means a charge that may be separately stated and charged on the rental contract in a

vehicle rental transaction originating in this State to recover the motor vehicle rental company's costs incurred for:

(a) Licensing, titling, registering, plating, and inspecting of its rental vehicles; and

(b) Taxes paid in connection with registering its rental vehicles.

(B) Rental companies engaged in the business of renting vehicles for periods of ninety days or less may charge, at

the time the vehicle or rental vehicle is rented in South Carolina, separately stated fees which may include, but must

not be limited to, vehicle license fees, airport access fees, airport concession fees, and all applicable taxes. For

purposes of this section, a vehicle or rental vehicle is rented in South Carolina if it is picked up by the renter in South

Carolina.

(C) If a motor vehicle rental company includes a vehicle license fee for a rental transaction disclosed on the rental

agreement, the amount of the charge must represent the good faith estimate by the motor vehicle rental company of its

daily charge calculated to recover its actual total annual recoverable costs, pursuant to subsection (A)(2), on its rental

motor vehicle fleet for the corresponding calendar year.

(D)

(1) If the total amount of the vehicle license fees collected by a motor vehicle rental company pursuant to

this section in any calendar year exceeds the actual costs of the car rental company, as allowed under subsection

(A)(2), for that calendar year, the car rental company shall:

(a) Retain the excess amount; and

(b) Adjust the estimated average per vehicle charge for the following calendar year by a corresponding

amount.

(2) Nothing in this section may prevent a motor vehicle rental company from making adjustments to a

vehicle license fee per vehicle charge during the calendar year to reflect interim developments affecting the motor

vehicle rental company's prior estimated per vehicle fee for that calendar year.

(E)

(1) If a motor vehicle rental company charges a vehicle license fee, the amount of the fee must be:

(a) disclosed at the time of reservation and as part of any estimated pricing provided to the renter; and

(b) shown as a separately itemized charge on the rental agreement.

(2) The vehicle license fee must be described in the terms and conditions of the rental agreement as the

estimated average per day portion of the motor vehicle company's costs incurred for:

(a) licensing, titling, registering, plating, and inspecting its rental vehicles; and

(b) taxes paid in connection with registering its rental vehicles.

(F) The vehicle license fee authorized by this section is subject to state and local sales and use tax in the manner and

to the same extent as the fee charged for the lease or rental of the rental vehicle."

Return to Index




PHONE: (803) 896-5232



COLUMBIA, SC 29201


REGISTERING YOUR AGENCY TO USE THE RENTAL CONTRACTS

Before using the Enterprise or Hertz contracts, you must register your agency for direct billing with each one

separately. The following is provided to help make that process easier.

Hertz

To establish direct billing with Hertz, complete this form (SCOTT INSERT SCBILLING APP FILE TO THIS FORM

AND DELETE THIS TEXT) and email it to [email protected]. Someone with Hertz will follow up with you

to ensure they have all of the information they need.

Enterprise To establish direct billing with Enterprise, use the link below (to a Word document) and complete all of the

information. Once complete, email the form to the address appearing at the bottom of the form.

Enterprise SC Profile for Agency

MAKING A RESERVATION ONLINE

Hertz To make a reservation using direct billing, use the following link:

https://www.hertz.com/rentacar/applicant/applicant-login

To make a reservation using a credit card/P-Card, use the following link. When asked to provide a Corporate Discount

Program (CDP) number, enter 68032.

www.hertz.com

Enterprise To make a reservation online with Enterprise, use the following link. You will need your agency account number that

was provided when the agency registered for direct billing.

https://legacy.enterprise.com/car_rental/deeplinkmap.do?bid=028&refId=STATESC

Return to Index



https://www.hertz.com/rentacar/applicant/applicant-login

http://www.hertz.com/

https://legacy.enterprise.com/car_rental/deeplinkmap.do?bid=028&refId=STATESC

solicitation no. 5400010256 vehicle rental …procurement.sc.gov/files/contracts/fy16 rental cs feb...

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