Sony Pictures Entertainment

SPE IT Finance

Payment of SPE IT Contractors

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New Process was created with SAP/Ariba

Purchase orders are created based on signed Fixed Bid ContractIT Project Managers creates requisitions monthly based on contract.POs are sent to vendors via e-mailVendors should create one monthly invoice based on the Purchase Order received and send it to central A/P address.

Sony Pictures EntertainmentAttn: IT FinanceP.O. Box 5146Culver City, CA 90231-5146

A/P matches PO with invoice and pays.

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Don’t forget the SPE “No PO, No Pay Policy”

You should be Waiting for your Purchase Order to arrive before billing monthly Displaying the SPE purchase order reference prominently on your invoices Making sure the dollar amount of your invoices agrees to the SPE Purchase

Order exactly Send a separate invoice for OT and any discrepancies between the PO and

your Internal records.

You should not beSending invoices without a purchase order referenceBilling dollar amounts which are inconsistent with the associated Purchase

Order

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Remember: Exceptions T&E expenses billed separately

You should be Reconciling your Purchase Order to your primary invoice prior to invoicing

SPE. Billing for travel and other consultant expenses separately, unless already

indicated in the Purchase Order.

You should not be Sending primary monthly invoices if they are not reconciled.

Continue Working with the Project Manager to resolve exceptions.

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Important: Send your invoices to the central A/P address!

You should be Sending your invoices to the following A/P address

Sony Pictures EntertainmentAttn: IT FinanceP.O. Box 5146Culver City, CA 90231-5146

You should not beSending invoices to IT FinanceSending invoices to individual IT Project Managers

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Getting Help

– IT Project Managers are responsible for creation of requisitions and Purchase orders for IT Contractor Vendors.

– If you have any questions regarding payment after invoice is submitted, please contact:

Accounts Payable Hotline: (310) 665-6770• Sony_Accounts_Payable@spe.sony.com