sop 2013

Updated : 8 April 2013

Fire Alarm Activated

Staff take the key from the key press , open the fire panel & press “ Silence Sounder "

General Office make an announcement through the PA to wait for further instructions

Send OSOS to check location & inform G.O. of the finding

Real ?

No Yes

Making an announcement that it is a false alarm

Making an announcement to evacuate

OM to replace the break glass Press the

alarm 4

Fire Alarm Activation


Injured pupil send to admin admin office

Staff to attend to the injured student & apply first aid if necessary

Minor Injury Or Sick Child Requires Clinic Treatment Case

Serious Case

SOP: Attending To Injuries (Minor/Major)

CSOS / AMS & OM to take care of the sick child and attend to him / her when necessary

OM to inform parents , principal or vice – principal

OM to inform parents , principal & vice – principal

Has the child’s condition improved ?

OM & staff accompany pupil to the nearby clinic with his / her particulars

Staff to call an ambulance

YesNo

CSOS / AMS & OM to inform parent to arrange someone to bring him / her to consult doctor

CSOS / AMS & OM to send the student back to the class

CSOS / AMS & OM to issue student’s early departure form

Hand over to parents at clinic or school and give a set of student insurance claim for parent’s reimbursement . Update principal & vice – principal about the pupil’s condition

OM & staff to accompany pupil to the A & E with the pupil’s particulars

OM claims his reimbursement from AM if parents are not available at clinic

OM to ensure that teacher on supervision duty to write report in the Incident Record Book

Injured pupil send to admin office

Staff to attend to the injured student & apply first aid if necessary

Minor Injury Or Sick Child Requires Clinic Treatment Case

Serious Case

CSOs / AM & OM to take care of the sick child and attend to him / her when necessary

OM to inform parents , principal or vice – principal

OM to inform parents , principal & vice – principal

Has the child’s condition improved ?

OM & staff accompany pupil to the nearby clinic with his / her particulars

Staff to call an ambulance

CSOs / AM & OM to inform parent to arrange someone to bring him / her to consult doctor

CSOs / AM & OM to send the student back to the class

CSOs/ AM & OM to issue student’s early departure form

Hand over to parents at clinic or school and give a set of student insurance claim for parent’s reimbursement . Update principal & vice – principal about the pupil’s condition

OM & staff to accompany pupil to the A & E with the pupil’s particulars

Pupils, Staff or Cleaners to place found item(s) at the Lost & Found corner at

Staircase No. 2

Pupils to proceed to Lost & Found corner to retrieve

their belonging

Items found within the school compound Refer to General

Office

Unclaimed items after 1 week will be disposed off by

the school

Water Bottles & Food Containers

School Attires (Uniform / shoes)

Wallet (with or w/o cash)

Books, Pencil Cases, Files and Spectacles

Without names & class

With names & class

GO to trace name through School

Cockpit

Call pupils to GO to retrieve their

belongings

Plastic MaterialsPaper / Card

board

Recycle Bins

Unclaimed Attires and shoes after 1 week

Unclaimed Wallets (w/o cash)

In good condition

School will sent them for washing & disinfection to

keep as spares attires should any

pupils need to borrow

Unclaimed Pencil cases, Story Books & Spectacles in

good conditions

Donation to Salvation Army or Children’s Homes

Unclaimed Wallets (w/o cash)

In bad condition will be disposed off by

the school

Metal Materials (Aluminum

bottles)


3

Unclaimed items send for recycle

Lost & Found

HFMD, MUMPS,MEASLES, RUBELLA,

DIPTHERIA, POLIOMYELITIES,MENINGITIS & TUBERCULOSIS

Inform by whom

Parent to FT

OM deploy OSOs and Cleaners to disinfect classroom(s)

Action by OM

FT to submit the following information to SLs, OM & AM:

a. NRIC/BC No:b. Date of Birth (DOB)c. Sexd. Racee. Name of clinic & Tel Nof. Date of when pupil was in school the

last time.g. Period of MC (From –To)h. Inform AM when the pupil returns

AM to submit the information provided by the FT to MOH via CDLens if there are: a. 2 cases within 10 days for HFMD.b. 1 case for the others.

AM to submit update to MOH via CDLens once the FT submitted the update.

Informed VP/P of status. End

FT inform P, VPs, Yr Head & OM & AM via e-mail or SMS whatever

info they have on hand and update accordingly when more complete

info is available

Action by AM

Informs FT of venue to conduct lesson while classroom is being disinfected


8

Management Of Infectious Disease Cases


Activity to be carried out and need Admin , OPS & IT Support

Submit the request form : i ) 3 days before a minor event ii ) 3 weeks before a major event

Form can be found in the SAPS STAFF PORTAL / Admin Matters / Forms / Staff : Logistics Admin Arrangement

On completion of the form , e-mail to AM / OM & SH ICT

AM in charge of Food & Stationaries

The form will then be saved in SAPS STAFF PORTAL / Admin Matters for reference

OM in charge of Logistics

End

5

Request For Admin , OPS & IT Support

Supplier delivers stores/goods to General Office

1. Counter Staff ask Supplier

Who is it for?

2. Contact & Inform the Teacher concern.

Did Teacher Inform Counter Staff of the expected stores/goods arrival?

Contacted?NoYes

1. Informed supplier to place stores/goods in the Staff Resource Room.

2. Counter Staff signed the Delivery Order (DO) and keep the invoice.

1. Informed Teacher that their stores/goods have arrived and where would Teacher wants the store/good to be kept.

2. Informed Supplier accordingly.

3. Counter Staff signed the Delivery Order (DO) and keep the Invoice.

Counter Staff handed over the DO and the Invoice to the Teacher.

End

The next day Counter Staff inform the Teacher of the location of stores/goods

and hand over the DO & Invoice


7

Supplier Delivers Stores & Goods To The General Office

PRE-LEARNING JOURNEY

IP Head confirms LJ in alignment

to school’s strategic thrusts

Publish ITQ for LJs involving vendors in Dec

Select & award vendor in Dec

Determine date for LJ and input in school

calendar in Dec

AM issues consolidated info sheet to parents

including payment form

Submit RAMS form to HOD/PSE

KP I/C to amend and resubmit

Is RAMS form endorsed?

Hand All cash/forms with class list to CSO at least 3 weeks before LJ. Cash

must be banked in before LJ.

Year Head:

Emails LJ details to all staff Submits bus booking form to CCPE

Issue letters to parents & give copy to GO

Conduct briefing for teachers involved

Conduct briefing for pupils involved

Activate relief planning if needed

YesNo

Request RAMS from Vendor.

KP I/C organising the LJ to conduct recee & put up RAM 3 wks before LJ.

RAMS form to include sample briefing handout and consent form, name list and wet weather programme, vendor’s RAM if available.

Submit RAMS form to Chief Safety Officer (VP)

January LJ

Year Head conducts final briefing to pupils before boarding bus


Tr/S Ratio 1 :20

December

3 weeks prior to LJ

2 weeks prior to LJ

CCPE to prepare first-aid kit for LJ

Year Head conducts briefing for PVs

Actual day of event

RAMS Template (click here)

Need help with RAMS? MOE Risk Management System (click here)

DURING AND POST LEARNING JOURNEY

Teachers check health of pupils, teachers and PVs

before LJ

Year Head checks that teachers have all

necessary contacts

VP/P to give final

confirmation to go ahead with

LJ?

Issue cancellation/ postponement form to students and carry out wet weather programme

Teachers conduct class survey with pupils

Year Head

.conducts AAR for LJ with teachers .Submit a copy of AAR to CCPE within 1 week after the LJ

No

Yes

Give 1 form to General Office for reference

Confirm new date for LJEmail

cancellation/postponement to all staff

Issue letter to parents on the date of LJ

Submit bus booking form for LJ to CCPE

Email all staff on the new date for the LJ

Is briefing for pupils & teachers

necessary?

Conduct refresher briefing to pupils &

teachers

Yes

No

Conduct LJ

Showcase post LJ activity (school’s website/

Anthonian Updates)

LJ on departure date will also subject to:

Weather conditions from NEA (LWS-Simon & Chris), advisory from MOE, MFA, MOH or MHA (i.e. event of emergency)


IP Head

.complete the review section on the RAMS form and resubmit to CCPE

sop 2013

Self Improvement