Recruitment Cycle

Requisition for Manpower

Is it Budgeted?

No

Send the Approval copy to HR department

to fill the position.

Send the Approval copy to HR department

to fill the position.

Ye s

Is it Replaceme

nt?

No

Prepare Job Description and

Determine Criteria

Prepare Job Description and

Determine Criteria

Get approval from MD in the Manpower

Requisition form through the

concern department.

Get approval from MD in the Manpower

Requisition form through the

concern department.

Do Job Analysis /Position Review with the concern Department Head

Do Job Analysis /Position Review with the concern Department Head

Ye s

Update the Job SpecificationUpdate the Job Specification

Defining the ProcessSetting the Time Frame

Planning

Source

Existing DatabaseExisting Database

Databank (Pool of

Profiles or Resumes)

Databank (Pool of

Profiles or Resumes)

Screening Activity

Source

Forward the Profiles/Resumes to Authorized person of Concern

department

Time Frame

Maximum of one day from the date of profiles received.

Time Frame

Maximum of three days from the date of profiles send.

Is any Shortlisted Profiles?

No

Ye s

Get the Interview date, Venue & Timing from the concern person(Confirm

the availability of interview panel)

Do we have the

sufficient number of profiles?

No

Ye s

Mail the below details to the particular consultancy with shortlisted candidates

and inform the same over phone. 1. Interview Details

2. Documents need to bring(Education & Experience certificates)

3. Two passport size photograghs4. About the norms of travel

reimbursement.

Time Frame

Source sufficient Profiles/Resumes within 5 days once you received the JD

Time Frame

Minimum of 5 days prior from the date of Interview

Existing DatabaseExisting Database

Staff ReferralsStaff Referrals

News Paper addNews Paper add

Existing StaffExisting Staff

Job PortalsJob Portals

CampusCampus

External AgencyExternal Agency

Is shortlisted candidates

is from direct

reference?

Ye s

No

Mail the below details to the candidates and inform the same

over phone. 1. Interview Details

2. Documents need to bring(Education & Experience

certificates)3. Two passport size photograghs

4. About the norms of travel reimbursement.

Mail the below details to the particular consultancy with shortlisted candidates

and inform the same over phone. 1. Interview Details

2. Documents need to bring(Education & Experience certificates)

3. Two passport size photograghs4. About the norms of travel

reimbursement.

Get the confirmation through Mail

1. Remaind the interview panel about the interview schedule through Mail and

Phone.2. Infrom to the panel

members in case of any distribution in schedule.

Time Frame

1 day before the interview date.

1. Welcome all the candidates.2. Make them to fill the

Employment Application Form.3. Verifiy & collect all the required

documents. 4. Settle the travel fare.

5. Arrange Lunch for all the candidates if required.

Conduct Technical & HR interview for the Candidates

Is any candidate

get selected?

Is any candidate

get selected?

No

Is any candidate

get selected?

Is any candidate

get selected?

Ye s

Issue the Offer to the selected Candidate and inform the same to

the Consultancy (If required)

Issue the Offer to the selected Candidate and inform the same to

the Consultancy (If required)

Do two Reference Check for shortlisted candidate.

Do two Reference Check for shortlisted candidate.

Do Medical test & Pre employment check for selected candidate.

In the case of any negative feedback. We will cancel the offer of the candidate and

look for fresh candidate.

Do Medical test & Pre employment check for selected candidate.

In the case of any negative feedback. We will cancel the offer of the candidate and

look for fresh candidate.

Collect the acceptance of Offer and get the joining date

from the candidate.

Collect the acceptance of Offer and get the joining date

from the candidate.

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