sop revised (misc matters...

SOP revised (Misc Matters -2015)

Item Nature of item PHOD/CHOD

/CAO(Con) DRM/ ADRM/ CWM Other officers. Authority

1* Creation of:-

1.1. Creation of cash Imprest to meet

office contingencies in each case.

Full Powers

Up to ` 15, 000 /- in

each case.

NIL Authority: IRFC-Vol-I

Para 1050 to 1052

1.2. Sanction of Cash imprest for

loading of Franking machine/BNPL by

Postal Authority.

Up to ` 50, 000 /- at

a time.

DRM/ADRM-Up to ` 20,

000 /- at a time.

NIL Authority: IRFC -Vol-I

Para 1050-1052

1.3. Sanction of cash imprest for

purchase of Service / postage

stamps.

Up to ` 15, 000 /- at

a time.

DRM/CWM-Up to ` 10,

000 /- at a time.

NIL Authority: IRFC -Vol-I

Para 1047 (V)

1.4. Sanction of Cash Imprest for

purchase of fuel for track welding

and Track machine.

CAO(Con)/PCE- Full

Powers.

DRM-up to ` 10,000/-

per ADEN

CTE- `̀̀̀ 15, 000/-.

Sr.DEN(Co-ord)-

`̀̀̀2,500/-

Authority: IRFC -Vol-I

Para 1050-1052

1.5. Sanction of Imprest for

maintenance of track Machine

excluding fuels. With limited powers

on single or three quotations.

PCE- Full Powers.

DRM-up to ` 10,000/-

per ADEN.

CTE – Up to `

20,000/- for

Dy.CE/TM, XEN/TM

(I/C) & Up to `

10,000/- AEN/XEN/TM

Authority: IRFC -Vol-I

Para 1050-1052.

1.6. Sanction of general imprest cash

to Station Manager/Station Master.

NIL DRM -Full powers

NIL NOTE: Imprest amount

will be utilized for petty

repairs and urgent

expenses for upkeep of

Station and cleaning of

approach to Station,

arranging rag- pickers

and safaiwalas.

Authority: Bds lr.No.TG-

IV/10 sanitation Policy

dtd.20.12.06, Commercial

circular no.107/2006.and

Rly Board’s letter

no.99//TG- IV/10/sanitation

policy dt.05.11.02.



1* 1.7. Cash imprest for principal of

Training Institutions / schools

approved by railway board.

NIL Principal (SAG/SG) - up

to ` 5,000/-

Principal (JAG) - up to `

5,000/- each

case.Principal (SS/JS) -

up to ` 2,500/- each

case.

Authority: Rly. Bd's

letter no.

E(MPP)/2005/3/51

dt. 29.03.2006

1.8. Sanction of fuel Imprest /fixation

of fuel quota for departmental motor

vehicles, motor trolley and DG sets

etc.

Full Powers DRM/ADRM- Full

Powers

NIL IRFC-I, Para-1052

2 2.1.Purchase of books/journals/titled

CDs/Newspapers(for PR Matters) for

offices other than Running rooms

and training institution.

NOTE:i) Books/Journals should be

professional and Technical and after

purchase should be numbered and

accounted for (ii) should not be

purchased for officers as per Rly Bd’s

instructions.

Full Powers

DRM/ADRM-Up to

`50,000/-in a year

Division as whole.

CWM- Up to ` 15,000/-

in a year for the

workshop as a whole.

DGM/G-Full Powers

JAG- Up to `5,000/-in

a year

Authority: IRFC – Vol-

I Para1036 to 1038

Vide Rly bd’s lr.no.

F(x)II-94/Exp/2

dtd.08.05.03

2.2.Purchase of Books, newspaper

&periodicals for running rooms and

other training Institutes.

Newspaper/Magazine to running rooms

may be supplied as per the following

yard stick Bed No. of News papers

Strength/Magazine.

Up to 10 1 of each

From 11 to 20 2 of each



Above 100 5 of each

"The bed strength indicated above shall

be on the basis of the average

occupation for the previous six months.

CPO/CME/CEE-Full

Powers.

DRM/ADRM-Full powers

subject to the limit Laid

down as per bed

strength.

Principal (MDTC/BSP) –

Up to ` 10,000/- in a year.

JAG(incharge of running

room,Training school &

Departmental Training

school) - up to ` 5,000/- in

a year.

Authority : IRFC-I

Para 1037 to 1038



2 2.3.Purchase of rubber Stamp, office

seal, Spl. seal, Embossing seal etc.

Full Powers

DRM/CWM-Full Powers JAG/Sr.Scale(I/C) - Up

to ` 1000/- for his

office

IRFC-I Para-1016

2.4.Purchase of sports materials for

Training Institutions.

Full Powers to

concerned

PHOD/CHOD.

DRM- Up to`50,000/- per

year.

Principal (ZTS/STS) -

Up to ` 5,000/- per

year.

3* Payment of subscription towards

Institution Member-ship and

Membership in recognized

Professional Bodies/Institutions

reimbursable to individual officers.

Full Powers to CPO

excluding his own

case.

DRM/CWM (for NG staff

only) -

Up to ` 25,000/- per year

NIL Authority: Rly Bd’s

lr.no.E(G)2012/FE-

01-3(SOP)

Dt.21.08.2012 (Esstt

Rule no.157/2012)

4* 4.1.Purchase of Office Machine like

Xerox, Duplicating Machine, Fax, etc

within the guidelines issued by Rly.

Up to ` 2 lakh in a

year.

DRM -Up to ` 2 lakh in a

year.

CWM –Up to ` 1 lakh in a

year

NIL Authority : IRFC-I

Para

1020,1021&1022

4.2.Hiring of Office Machine like PC,

Xerox, Duplicating machine,Fax etc

within the guidelines issued by the

Rly.

Up to Two machines

in a year of each

type.

DRM-Up to Two machines

in a year of each type.

CWM- Up to One machine

in a year of each type.

NIL Authority : IRFC-I

1021&1022

5 5.1.* Procurement of Desktop PCs,

Thin Clients, each costing up to `

40,000 (Any CPU and any type of

monitor). (no limits on numbers).

Maximum 10 nos.

p.a. on additional

account.

DRM/CWM( in SAG)- Maximum 10 nos. p.a. on

additional account.

CWM(in JAG)- Maximum 5 nos. p.a. on

additional account.

NIL Rly Bd’s lr.no.

2006/C&IS/OTH/

Delegation of

Powers/36-Pt

dt.11.09.12

NOTE: 1) The authorities competent to sanction new equipment on additional account as per this policy are also competent to sanction them on replacement account on completion of their codal

life as notified from time to time. Full powers are delegated in this regard.

2) All procurement of hardware and software should be chargeable to revenue.

3) All procurement to be done preferably on DGS&D rate contract and by local stores officer or officer nominated to look after stores functions.

4) All proposals with adequate justification should be routed through CM/IT who will provide Technical clearance.

5) While procuring equipment it should be ensured that as far as possible IT equipment is purchased with minimum three years warranty so as to take life cycle cost into account.

6)Peripherals (UPS, Printers, Scanners, LaserJet Printer, card readers, Bluetooth, dongles etc.) to be procured as per extant provisions for standard non stock items circulated by Railway Board’s

(stores dte.) from time to time .

7) The practice of providing every PC including Desktop PC , Thin client, Laptops etc) with a separate printer should be discouraged and Duplex Laser Printers may preferably be provided on the

network which may be shared by a number of users, especially amongst the non-gazetted users or where confidentiality is not an issue.

8) Only licensed copies of software including Antivirus & firewall should be procured for each PC as standard non-stock item.

9) Railway Board’s letter no.2006/C&IS/OTH/Delegation of Powers/36-Pt. dated 11/09/12 is applicable for IT related matters.


/CAO(Con)

DRM/ ADRM/ SAG

officers in field units Other officers. Authority

1 2 3 4 5 6

5 5.2.Purchase of non-stock

consumables

(viz. storage media (including pen

drives) /cartridges/batteries etc.) Up

to ` 15,000/-.

Up to ` 15,000/- on

each occasion.

DRM/ CWM( in SAG)-

Up to ` 15,000/- on each

occasion.

CWM( in JAG)- Up to

`10,000/- on each

occasion.

JAG/ SS- Up to `

5,000/- on each

occasion.

Authority: Rly. Bd’s

ltr.No.2006/C&IS/Oth.

/ delegation of

power/36 dt.10.12.08.

NOTE: “Rule145.Purchase of goods without quotation: up to the value of ` 15000/- only on each occasion may be made without inviting

quotations or bids on the basis of a certificate to be recorded by the competent authority in the Following format .I……, am personally

satisfied that these goods purchased are of the requisite quality and specification and have been purchased from a reliable supplier at a

reasonable price”. (Rly Bd's slr. no. 2006/C&IS/Oth/Delegation of power/36 dt, 10.12.08. Should be strictly followed.

5.3*.Procurement of Local Area

Network Infrastructure (Preferably

secured wireless LAN.

Full Powers.

DRM/CWM( in SAG)-

Full Powers.

CWM(in JAG)-

Full Powers.

NIL Rly. Bd’s


/ delegation of

power/36 dt.10.12.08.

NOTE: i) This does not apply to PRS/UTS/FOIS or other IT application networks for which proposal should be sent to C&IS Dte . of Railway

Board for sanction.

ii) Where Rail net connectivity is provided, efforts should be made to use the Railnet network.

iii) Expenses incurred on LAN infrastructure would be chargeable to revenue.

iv) Finance concurrence should be obtain in the usual manner. (RlyBd’slr.No2006/C&IS/Oth./Delegation of power/36 dt. 10.12.08. Should

be strictly followed.)

5.4*.Annual Maintenance Contract of

hardware and software.

Full Powers. DRM/CWM( in SAG)-

Full Powers.

CWM(in JAG)-

Full Powers.

NIL Rly. Bd’s


/ delegation of

power/36 dt.10.12.08.

NOTE: i) While procuring equipment it should be ensure that as far as possible IT equipment is purchased with minimum three years

warranty so as to take life cycle cost in to account.

ii) The AMC of hardware and software shall be Chargeable to revenue.

iii) Finance concurrence should be obtained in the usual manner.

5.5*.Procurement of Digital

Signature Certificate & Encryption

Certificate.

Full Powers. DRM -Full Powers NIL Rly Bd’s lr.no.

2007//DRS(M)EPS/01

dt.09.10.07



6 6.1. Laptop/Notebooks for officers in

lieu of desktop.

Confirmed JA Grade and above- `55,000/- per item.

SS/JS Gazetted officer below confirmed JAG ` 25,000/-

per item.

Officer in JAG shall not include officer holding adhoc or

temporary capacities in JA Grade or looking after the

current duties of JA Grade without being confirmed in

JA Grade.

Full Powers. DRM/ CWM- Full

Powers.

NIL Railway Bds. Letter

No. 2011/C&IS/

Committee/ Laptop

/Pt.11 dated

23.01.2012 to be

followed.

NOTE: Laptop is permitted for officers in lieu of Desktop. “Laptop” includes all its accessories. Accessories shall be Purchased along with laptop or any time later during its codal life.Eligible officer can chose

any one of the following methods of procurement of Laptop.

(i) By Railway administration; OR

(ii) By the Concerned officer.

The method of repairs & maintenance shall be the same as that of procurement and mixing of methods for procurement and repairs & maintenance shall not be permitted.

Procurement, repairs & maintenance can be done by the officer concerned directly from the Original Equipment Manufacturer (OEM) or their authorized outlets by paying the amount himself/ herself, and

then claim for reimbursement thereof.

The officer can procure, repair & maintain the Laptop costing any amount, which may be more or less than the corresponding prescribed ceiling amount. However, the amount to be reimbursed shall be equal

to the cost of purchase, repairs & maintenance or the corresponding prescribed ceiling amount, whichever is lower.

The complete ownership of the Laptop will be vested in Railways irrespective of cost of purchase, repairs & maintenance.

The officer should give an undertaking at the time of claiming reimbursement for procurement, repairs & maintenance that:

(i) The rates are reasonable; and

(ii) The Laptop has been actually procured/ got repaired &maintained by him/her; and

(iii) The reimbursed amount is liable to be recovered from him/her in case of false declaration detected at a later date.

Railways will be neither responsible nor liable for any contractual, legal and statutory issues arising out of the purchase/repairs & maintenance.

No advance shall be provided to the officer by the Railway administration for enabling such purchase, repairs & maintenance.

The complete onus of ensuring and certifying authenticity and correctness of submitted documents at the time of claiming reimbursement shall lie with the concerned officer claiming reimbursement and not

the sanctioning authority.

NOTE:- 1.The Laptop shall be the responsibility of the officer to whom it is issued. The officer has to protect it from damage, loss, theft etc. Once a Laptop/Notebook is issued to the officer (except in case of

probationary officer) then the laptop will not be returned to the office under any circumstances (on transfer, deputation, retirement, replacement etc).

2. If the officer retires or leaves the organization permanently, then the depreciated/residual value is as below. For calculating depreciation for a part of the year, proportionate depreciation prescribed

for that year can be divided by 12 for arriving at a value for a particular month within that year. This shall be proportionally added to the cumulative depreciation prior to that year, to arrive at the final

depreciation. The Codal life of the Laptop will be four years and the Residual Value of the Laptop over and beyond the codal life period shall be as under.

3.In addition to above,other terms & condition as mentioned in the Rly. Bds. Letter No. 2011/C&IS/ Committee/ Laptop /Pt.11 dated 23.01.2012 to be followed.

6.2. Repair & Maintenance of

Laptop.

Full Powers upto` 30,000/-

per item for confirmed JAG

& above and upto `

20,000/- per item for

below cofirmed JAG but

not related to his own

case.

Full Powers upto `

30,000/ per item for

confirmed JAG & above

and upto ` 20,000/- per

item for below cofirmed

JAG but not related to

his own case.

JAG-Full Powers

upto ` 20,000/-

per item.

Railway Bds. Letter

No. 2011/C&IS/

Committee/ Laptop

/Pt.11 dated

23.01.2012 to be

followed.

Item Nature of item PHOD/CHOD /CAO(Con) DRM/ ADRM/ CWM Other officers. Authority

7* Supply of briefcase to Officers.

NOTE: 1. After expiry of normal life

i.e. three years, no money is required

to be deposited and the briefcase

can retained. 2. Purchase of the

above articles should be regulated

with the following financial limits. :-

(in Rupees)

a) PHOD/CHOD – Up to ` 5,500.

b) Other SAG officers/ & DRMs)-Up

to ` 5,000/-.

c) JAG & Selection Grade-Up to `

4,000.

d) Sr. Scale & Jr. Scale- Up to `

3,000/- )

e) (i) Staff in Grade Pay `4600 & above -Up

to `12,00/-

(ii)TTEs /TCs in Grade Pay `4200 only- Up to

`8,00/-

{On justification and requirement basis for (e) (i)

& (ii)}.

Full powers (but not

related to his own cases).

CPO – for

CAO(C)/PHOD/CHOD/CWM

(but not related to his own

cases)

DRM/SAG-Up to `

50,000/- p.a. for the

Divn. /Unit as a whole.

(but not related to his

own cases).

CWM- Up to ` 15,000/-

p.a. for the Unit as a

whole. ( but not related

to his own cases)

JAG-Up to `

10,000/- p.a.

(only for

supervisor).

NOTE:-Finance

concurrence will be

required if the

amount exceeds the

prescribed limit.

Authority: IRFC-I

Para 1001-02

8 8.1. Transfer of Rly Quarter from one

Dept. to another department.

CPO– Full Powers DRM-Full powers within

the division.

NIL

8.2.1. Conversion of Railway building to

office/commercial/other service purpose

(not required for housing Railway staff).

8.2.2. Conversion of Railway quarter into

Service Building /Office etc. and vise versa.

8.2.3. Conversion of Gazetted/Non

gazetted quarter into Transit /Rest House

for Gazzetted / Non Gazzetted Officer/Staff

respectively and vise versa.

PCE – Full Powers. NIL NIL Note: (i) But the transfer of

non gazzeted pool quarter

to gazzeted and vise versa

require approval of GM.

(ii) For the purpose of

conversion of Railway

Building to Commercial

service purpose,

rent/license fee/leasing

charges may be fixed as

applicable in terms of Rly

Board’s guidelines.



9* 9.1. Sanction of expenditure on

ceremonial occasion.

CAO/Con-up to `

50,000 in each

occasion. Subject to

annual ceiling limit of `

1 lakh for construction

organization.

DRM----`̀̀̀ 30,000/- per

occasion subject to


1.5 lakh.

DGM/G – up to `

50,000 in each

occasion.

(Finance concurrence is

necessary)

Authority: Item no.29

DOP to GM

dt.21.09.2007 (Rly bd’s

lr.No.F(X)-

II/2007/PW/4

dt.21.09.07) & F (X)II-

2013/PW/2 dated

31/01/2013.

9.2.Other functions which are

attended by President/Prime

Minister/Minister of Railways.

Note:

i)For MOSR visit `̀̀̀1 lakh in each

case,

(ii)For MOR visit `̀̀̀4 lakh in each

case,

(iii) For President/PM visit `̀̀̀ 5 lakh

in each case.

The exercise of the powers under 9.1

& 9.2 is limited to an annual ceiling

of `̀̀̀20 lakhs for the Rly as a whole.

CAO/Con-Up to ` 5

lakhs in a year for

construction as a hole.

NIL DGM (G) - Up to `

5 lakhs in each

occasion.

Authority: Item no.29

DOP to GM

dt.11.10.2010 & F (X)II-

2013/PW/2 dated

31/01/2013.

9.3.1. Hospitality and entertainment

expenses in connection with

entertainment of distinguished

guest (Representative of Trade

&Industry) and for marketing,

publicity and public relations works

subject to stipulations given below

(Maximum limit Up to `1.5 lakh p.a.)

CCM/ COM- Up to `

25,000/- p.a.

CPRO- Up to ` 25,000/-

p.a.

DRM- Up to ` 25,000/-

p.a for each Division.

CWM- Up to ` 5,000/-

p.a.

DGM/G - Up to `

20,000/- p.a.

Note:-i) Guidelines issued

by Rly.Bd. vide ltr. No.F(x)

11-95/Exp/1dt.12.6.96

should be followed. ii)

Austerity measure should

be maintained.

Authority: Item no.45 DOP

to GM dt.21.09.2007 &

IRFC-I Para 1005 & No.F(X)

II—2014/PW/2 Dt.05.02.15.



9* 9.3.2. Hospitality charges in connection

with Publicity & Public Relations.

(A)Hospitality :(i) `250/- per meal per

head. (ii) Meals Per head per day

`.500/-

(B) Press Tours /Receptions: (i) Meal

per head per day with the

administrative approval of GM (without

finance concurrence) ` 500/- (ii) Meals

per head per day with prior finance

concurrence. Up to `750/-.

(iii)Expenditure on an occasion with

administrative approval of GM without

finance concurrence Up to ` 25,000/-.

iv)Expenditure on an occasion requiring

finance concurrence beyond ` 25,000/-

CPRO-Up to ceiling

limit ` 1,00,000/- p.a.

NIL NIL Authority: Rly. Bd’s

letter

no.2007/PR/4/5dt.

13.07.2007.

9.4. Entertainment charges for

conducting Official Meeting, PNM’s

Conferences etc.

9.4.1. To serve refreshment during

informal meeting.(Amount may be

drawn in advance without finance

concurrence)

Up to ` 6000/- p.a.

DRM/ADRM/CWM-Up

to ` 6000/- p.a.

SAG- Up to ` 4000/-

p.a.

JAG- Up to ` 3000/-

p.a.

Sr.Scale/Jr.Scale- Up

to ` 1000/- p.a.

Authority: Rly. Bd vide letter

no.F(X)/II-2004/EXP/4

dt.04.06.2007 & no.F(X)II-

2004/EXP/4 dt.13.09.12

Note: Austerity measure

should be maintained. The

amount should be drawn

quarterly basis. Next

quarterly amount will only

be drawn on certification by

the officer that earlier

amount drawn is fully

exhausted.

9.4.2. To serve light refreshments

during official meeting.(This item

restricted to serving refreshments up

to `18.00 per head per meeting)

Up to ` 15,000/- per

occasion, ceiling limit

o `50,000/-p.a.

DRM- Up to ` 15,000/- per

occasion, ceiling limit `2 lakhs p.a.

CWM- Up to `15,000/- per

occasion ,ceiling limit `50,000/-

p.a.

.

DGM/G - Up to `

15,000/- per

occasion ,ceiling

limit `2 lakhs p.a.

Authority: Rly. Bd vide letter

no.F(X)/II-2004/EXP/4

dt.04.06.2007 & no.F(X)II-

2004/EXP/4 dt.13.09.12


/CAO(Con) DRM/ ADRM/ CWM Other officers Authority

9.4.3. Working lunch during official

meeting.

(This item is restricted to serving of

working lunch up to ` 115/-per head

per meeting).

Note: (A) Finance concurrence is not

necessary (up to annual ceiling limit

mentioned & up to the sanctioning

power given to PHOD/CHOD/CAO (Con)

/DRM/CWM/DGM (G) for under 9.4.2.

(B)Beyond the sanctioning power given

to PHOD/CHOD/CAO (Con)

/DRM/CWM/DGM (G) and annual

ceiling limit mentioned below (c) would

require sanction of DGM/G with

Finance concurrence.

(C ) Ceiling limit for item 9.4.2. & 9.4.3.

per annum will be as under: (i)

PHOD/CHOD-`̀̀̀ 50,000 p.a.(ii)DRMs-`̀̀̀ 2

lakhs p.a (iii) CWM-`̀̀̀ 50,000 p.a (iv)

DGM(G)- `̀̀̀ 2 lakhs p.a.

Authority: Rly. Bd vide

letter no.F(X)/II-

2004/EXP/4

dt.04.06.2007&

no.F(X)II-2004/EXP/4

dt.13.09.12


/CAO(Con) DRM/ ADRM/ CWM Other officers Authority

(D)The expenditure will be recorded.

(E) A certificate by the executive will

be furnished regarding the total

expenditure already incurred under

this head during the financial year

while forwarding the case for

payment.

(F) Austerity measure should be

maintained and number of such

meetings should also be kept to the

barest minimum.

(G) The luncheon parties, dinners and

receptions on the Railways can be

arranged only with the personal

sanction of General Manager of Zonal

Railway and Divisional Railway

Manager with prior concurrence of

associate finance.

(H) For 9.4 Rly. Bd vide letter

no.F(X)II-2004/EXP/4 dt.13.09.12 has

delegated power to GM of `̀̀̀ 35 lakhs

p.a. which has been suitably

distributed among item no. item9.4.1.

, 9.4.2. & 9.4.3. which should not be

exceeded.

Authority: Rly. Bd

vide letter no.F(X)/II-

2004/EXP/4

dt.04.06.2007&

no.F(X)II-2004/EXP/4

dt.13.09.12



10 Loan of Rly materials viz. table etc to

Railway school Rly Institution, Rly wing

of Bharat Scout & Guide, Railway

officers Club etc.

Full powers. DRM/ADRM- Full

powers

JAG- Full powers. (Finance Concurrence

is not necessary

provided no extra

expenditure is

involved.).

11 11.1. Grant of reward to persons other

than Railway employees up to ` 5000/-.

Up to ` 5000/- in

each case.

DRM/CWM-Up to `

2500/- in each case.

NIL Authority: Rly. Bd’s

letter no. F(X)II-

2008/PW/6dt.

16.01.2009.

11.2. To grant of awards to the persons

who have done Exemplary works to

avert accidents and saved passengers

life up to ` 15,000/-.

CSO- Up to ` 7,500/-

in each case.

DRM- Up to ` 7,500/-

in each case.

NIL Budget provision

should be ensured

while granting the

rewards.

Authority: Rly. Bd’s

letter no. F(X)II-

2008/PW/6dt.

16.01.2009

12* Payment of bill for

transhipment/Unloading of sick

wagons.

CCM - Full Powers. DRM/ADRM- Full

Powers

CCM(FS)- Full

Powers

Rates are to be decided

though tender. Offers

of co-operative Labour

Contract Society may

be preferred)



13* Provision & shifting of Railway

Telephones on leased line.

CSTE/CCE- Full

Powers.

DRM- Full Powers Sr. DSTE/DSTE- Full

Powers.

Finance concurrence

will be required if

expenditure incurred is

more than ` 2,000/-in

each case.

Authority: Para 1040 of

Finance Code Vol-I

14* 14.1. Provision & shifting of non-

railway Telephone (Fixed lines)

including casual and temporary

connection for spl.Occasions.-

CSTE/CSTE(C)/

CCE-Full Powers.

DRM/CWM-Full

Powers.

NIL Authority : Finance

Code -Vol-I Para 1040

14.2. Provision of STD facility. CSTE/CSTE(C)- Full

Powers

DRM-Full Powers. NIL

14.3. Payment of telephone rental and

call charges for Rly employees who are

authorized to use private phone for

official purposes.

CSTE/CSTE(C)-Full

Powers


14.4. Hiring of data/communication

channel from various service providers

for Telecom networks/circuits including

advance payment of Registration Fess,

payment of advance retal etc.

CSTE/CSTE(C)/CCE-

Full Powers




15 Expenditure at accident site for:

15.1. Providing food and beverages

and arranging transport for injured/

stranded passengers.

PHOD/CHOD-Full

Powers

Full Powers JAG/SS(I/C)- Full

Powers

Note:

Account/Voucher to

be submitted for

these expenditure

form station earnings

as soon as possible.

This will become

personal liability, if

account/voucher is

not rendered.

Authority: Rly Bd’s ltr.

No. F(x)I-64PW4/6

dt.12.06.1967

15.2. Food For staff attending to

breakdown/accident duties.

Full Powers DRM- Full Powers JAG- Full Powers

Sr.scale- Up to `

10,000/- in each case

Jr.scale- Up to

`3,000/- in each

case.

Nominated Sr.sub-

ordinate- Up to

`1,000/- in each

case.

15.3. Sanction of expenditue to

supply Food to labour temporarily

employed in accidents / breaches

for transhipment.

Full Powers DRM/ADRM- Full Powers JAG- Full Powers Note: (i) To whom

cash in lieu of food

supply given has to be

excluded. (ii) Account

should be rendered

within two weeks.

Authority:Rule 1420

of IREC-Vol-I


/CAO(Con)

DRM/ ADRM/ CWM Other officers. Authority

16 Physical Metallurgical &Chemical

analysis of sample or test of articles

or materials/Weighbridge

caliberation examination fee by:-

16.1. Govt. Chemical

Examiner/Others Govt Agencies.

Full Powers. DRM/CWM-Full Powers. JAG- Up to `


Sr.scale/Jr.scale- Up

to ` 5,000/- in each

case.

Authority deleted

16.2. Other outside Agencies. Up to ` 10,000/- in

each case

DRM/CWM -Up to `


NIL Prior Finance

Concurrence is

required for item

16.2.

16.3. Outsourced agencies

recommended by Govt.

PHOD/CHOD-Full

Powers

DRM-Full Powers NIL Prior Finance

Concurrence is

required for item

16.3.

17* Hiring of road/water transport

where Railway facility Are

unsuitable or not available:-

17.1. For carriage of Railway Stores.

Full Powers.

DRM- up to a ceiling of ` 5

lakh p.a.

CWM- up to a ceiling of `

10 lakh p.a.

JAG in Divn- Up to

ceiling limit of ` 2

lakh p.a.

For 17.1 % age vehicle

day utilization of the

Trucks should be

reviewed at the time

of renewal of contract

each year.

17.2. For carriage of station

earnings from station to bank.

NIL DRM/ADRM- Full Powers Sr.DCM/DCM(I/C)-

upto ` 10,000 p.a.


/CAO(Con)


17* 17.3. Surprise checks of road side

stations and mid- sections including

safety checks, ticket checking, Raids

etc. This also includes other

important & emergent occasions.

PHOD/CHOD-Full

Powers.

DRM/ADRM- Full Powers. Division Branch

officers/SS/JS

(Who are not

provided vehicle) -

Up to ` 5,000/- per

occasion.

1) For surprise checks

concurrence of

finance is not

necessary.

2) Hiring of outside

transport should be

kept down to the

barest minimum.

3) Hiring of outside

transport should be

made only if Staff cars

and other vehicle

with the railway

cannot be spared for

the purpose.

4) The limitations on

the number of such

checks as fixed by Rly

Bd, if any, from time

to time is not to be

exceeded.

17.4. For carriage of sick persons in

case of accidents and natural

calamities.

PHOD/CHOD-Full

Powers

DRM/ADRM-Full Powers JAG/SS(I/C)-

Up to ` 20,000/- per

occasion

17.5. For parliamentary Other

committees, foreign Delegations &

other important dignitaries.

CAO(Con)

Full Powers

DRM/CWM- Full Powers DGM(G)- Full Powers


/CAO(Con)


17* 17.6. To hire vehicle to carry cash

from Bank to Cash & Pay Office in

exceptional Circumstances where

Rly. Vehicles are not available.

NIL DRM/ADRM-Full Powers NIL

17.7. To Hire “Trucks” for

maintenance of Track, Track

Machines and Bridges, Electrical,

S&T and mechanical assets.

PHOD/CHOD-Full

Powers

DRM/ADRM-Full Powers JAG-

Up to ` 20,000/- per

case.

For ( 17.7 &17.8) %

age vehicle day

utilization of the

Trucks should be

reviewed at the time

of renewal of contract

each year.

Auth: Rly.Bd.

Lett.No.F(X)II-

2006/PW/11dtd

:21.11.06(2)Rly

Lett.No.F(X)II-

2006/PW/11dtd

07.02.07

17.8. To Hire “Trucks” for

maintenance of mechanical Assets

in workshops.

NIL CWM- Full Powers NIL

17.9. To hire vehicle for control

duty, crew management.

NIL DRM- Full Powers NIL Rly Bds. Ltr.No. F(X)II-

2006/PW/11

dtd.07/15-.05-07

18* Hiring of plants & Equipment,

Machineries, leasing from private

agencies or Govt. bodies.

Up to ` 2, 00,000/- in

each case.

DRM/CWM-Up to

` 2, 00,000/- in each case.

JAG- Up to ` 50,000/-

in each case.

Authority: Store

Code–II Chapter 19

Para 1923-36.

19* 19.1. Repair and maintenance

Motor cycle (departmental) :

Finance concurrence is necessary

where the annual expenditure

exceeds

` 5,000/-for each motorcycle p.a.

CSC- Full Powers DRM/ADRM- Full Powers JAG (Security) - `

5,000/- in year.

Normal procedure of

obtaining quotations

etc. should be

followed.

19.2. Condemnation of Motor

Cycles.

CSC- Full Powers DRM/ADRM- Full Powers NIL (Finance concurrence

is necessary.)


/CAO(Con)


20* Sanction to incurrence for

payment of law charges:-

20.1. Law charges pertaining

to Compensation claims of

the Commercial department.

CCM-Up to `

25,000/- each case.

NIL Dy. CCM-Up to `

10,000/- each case.

SCM (Claims)-Up to

`5,000/- in each case

finance concurrence

required beyond `

3,000/- in each case.

L.O’s opinion required

when the anticipated

charges exceeds `


ACM (Claims)-Up to

`3,000/- in each case

finance concurrence

required beyond `


L.O’s opinion required

when the anticipated

charges exceeds `


Authority: Item no 31

of GM’s DOP vide Rly

Bd’s ltr. no.F(X)II-

2007/PW/4dt.

21.09.07& F(x)-ii-

2010/PW/2

dt.11.10.10 (SER SOP

item no.18)


/CAO(Con)


20* 20.2. Law charges pertaining to

other than Commercial claims.

Up to ` 50,000/- each

case.

DRM/ADRM/CWM-Up to

` 40,000/- each case.

Sr. Law officer/ Law

Officer-

Up to ` 20,000/- each

case. But finance

concurrence required

beyond ` 5000/-.

Note :(i)The condition

laid down in Sl no.31 of

Bd's letter no. F(X)-

II/97/PW/4 dated

16.9.97&F(x)-ii-

2010/PW/2 dt.11.10.10

should be observed.

ii) The above note

should apply to both

item under (a) & (b).

iii) a) To the filing and

defending an appeal in

the Supreme Court.

b) To the engagement

of a Railway Council on

scale of fees higher

than that prescribed by

Ministry of Law and

Justice.

c) To the engagement

of Council at more than

` 1050 per day in

Supreme Court or in

any of the High courts

or at more than ` 750/-

per day elsewhere.

d) To payment of fees

in excess of scales of

fees fixed by the High

courts concerned.

20.3.Payment towards

preparation & Filling (manual/E-

filing) of returns for statutory

Taxes (Income Tax, Service

Tax,other legal obligations etc) as

applicable.

PHOD/CHOD- Full

Powers.

DRM/ADRM/CWM- Full

Powers.

NIL


/CAO(Con)


21* Sanction of payment of award /

Compensation passed by various

District Consumer fora and State

Consumer Fora.

Note: While according Sanction, it

should be specifically Indicated

whether the same is a case in

which the amount awarded should

be recovered from the employee

responsible for the deficiency in

service.

PHOD/CHOD-Up to `

1,00,000/- each case.

DRM/ADRM- Up to `

50,000/- each case.

NIL NOTE:-Finance

concurrence is not

necessary up to ` 5,000/-

.

Authority:

G.203/P/6/Vol.VIII

dt.14.7.94.

22 Traveling Allowance to outsiders

summoned to give evidence in

Railway accidents & in Legal /

Vigilance cases subject to

production of documentary

evidence.

PHOD/CHOD- Full

Powers

Full Powers. NIL Authority: i) IREC Vol-

II(1987)

Rule1693,1695,&1696

23 23.1. Execution of agreements for

supply of Electric Energy, new

connection/ enhancement of

contract Demand from State

Electricity Board and other

Agencies.

CEE -

Full Powers.

Full Powers CEDE/CEGE-Full

Powers.

Sr. DEE (G)/ Sr. DEE

(TRD)-Full Powers.

Note:-Exercise of this

power by

DRM/ADRM/CWM/Sr.DE

E is subject to prior

acceptance of the tariff

and agreements by CEE.

(Finance concurrence not

required.)

23.2.* Payment of supervision

charges or any other charges to

SEB. (Finance concurrence

required.)

Full Powers DRM/ADRM-Up to ` 5

lakhs.

CEDE/CEGE- Up to `

5 lakhs.

Authority: Engg. Code

Para – 1259


/CAO(Con)


24 24.1. Sanction of Condemnation of

materials valued upto `25,000/- each item.

Note: 1) The Standing Survey

Committee will be constituted, consisting with JS or SS grade Officers of consuming department and another member as Secretary from any other department with the approval of PHOD/CHOD in HQ and DRM/CWM in Division/Workshop. Effort should be made, officers nominated are related to particular goods or item to be disposed off.

Full Powers

DRM/ADRM/CWM- Full

Powers for machines/materials/equipments which have crossed their normal span of life and are beyond reconditioning/economic repairs and on the basis of screening done by the standing Survey committee.

JAG- Full Powers for

machines/materials/equipments which have crossed their normal span of life and are

beyond reconditioning/economic repairs and on the basis of screening done by the

standing Survey committee.

Authority: RB’s lr.

No.74/EB/3000

dtd.14.01.75

24.2.Sanction of Condemnation of

materials valued above `25,000/- each item.

Note: 1) The Standing Survey

Committee will be constituted, consisting with SS or above grade Officers of consuming department and another member as Secretary from any other department with the approval of PHOD/CHOD in HQ and DRM/CWM in Division/Workshop. Effort should be made, officers nominated are related to particular goods or item to be disposed off.

Full Powers

DRM/ADRM/CWM- Full

Powers for machines/materials/equipments which have crossed their normal span of life and are beyond reconditioning/economic repairs and on the basis of screening done by the standing Survey committee.

NIL Note : for 24.1.& 24.2.:-

Finance concurrence is

not necessary, wherever

finance member is in the

survey committee.


/CAO(Con)


25* 25.1. Repairs & Servicing of

Transport Vehicles.

Note:-1) Heavy duty vehicle/light

duty vehicle should be decided

as per identification in

registration certificate book.

2) This power should be exercised

for specific vehicle by one officer

only dully following the

procedure of calling of three

quotations.

3) Single quotation may be

accepted up to a monitory limit of

` 50,000/- in each case with the

OEM/Authorized dealer by

PHOD/CHOD/DRM/CWM with

finance concurrence.

PHOD/CHOD - Full

Powers

(Finance concurrence is

required if the

expenditure exceeds ` 10,000/- on each

occasion).

DRM/ADRM/CWM/SAG-

(For Heavy duty Vehicles)

Up to ` 1 lakhs per

vehicle in a year

concurrence of associate

finance is necessary

beyond ` 10,000/- in

each case.

(For light duty Vehicles)

Up to ` 50,000/- per

vehicle in a year

concurrence of associate


beyond ` 10,000/- in

each case.

JAG-

(For heavy duty

Vehicles)

Up to ` 50,000/- per

vehicle in a year

concurrence of

associate finance is

necessary beyond `

10,000/- in each

case.

(For light duty

Vehicles)

Up to ` 15,000/- per

vehicle in a year

concurrence of


necessary beyond `


Sr. Scale / Asst.

Officer-

(For heavy duty

Vehicles)

Up to ` 25,000/- per

vehicle in a year

concurrence of


necessary beyond `


Note: 1. Single quotation from

OEM/Authorised Dealer and 3

quotations from other than

authorized dealers.

2. The powers delegated

includes cost of spares

replaced by the firm

entrusted with repairs.

NOTE:All concerned should

critically examine and pre

audit post repairs so as to

guard against and prevent

tendency towards occurrence

of repetitive repairs of similar

nature.


/CAO(Con)


Sr. Scale / Asst.

Officer-

(For light duty

Vehicles)

Up to ` 10,000/- per

vehicle in a year.

This power can be

exercised only by

those SS/Asstt.

Officer. Who have

been allotted

vehicles exclusively.

Concurrence of


necessary beyond `

10,000/- in each

case.

25* 25.2. Repair & Servicing of Track

Machine & Tower Wagon.

PHOD/CHOD-Full

Powers

DRM- Up to ` 2 lakhs per

vehicle in year

CTE/CEDE- Up to `

50,000/- per vehicle

in year

Sr. DEE/TRD & Sr.

DEN(Co)-Up to `

20,000/- per vehicle

in year.

(Concurrence of


beyond `5,000/- in

each case


/CAO(Con)


26* 26.1.1. To enter into AMC/ARC

with authorized dealers on a single

tender basis for all equipment.

Note:

(i) Since AMC’s are in the nature

of service contracts &

OEMs/Authorized dealers are

often reluctant to submit earnest

money or Security Deposit, this

need not be insisted upon in such

cases Care may, however, be

taken to enter into such contracts

only with reputed dealers, so as to

ensure satisfactory performance

of the firm and minimum

downtime of the equipment.

(ii)The subsequent acceptance of

single tender may be dealt as per

note (vi) of item no. 6A -4 of SOP

Works Matters.

(iii) One case would include total

nos.of items at same or diffirent

locations/stations being proposed

to be covered under AMC.

Upto ` 1 crore per

case per annum.

DRM/CWM- Upto ` 50

lakhs per case per

annum.

NIL Auth: Bd.'s letter No. F(X)

II-99/PW/3

dt.20.10.1999 & No.

F(X)II 2004/PW/8

dt.30.11.05 and No.

F(X)II- 99/PW/3

dt.27.06.2000


/CAO(Con)


26* 26.1.2.To sanction Advance

payments to Authorized dealers for

maintenance of all equipments on

an Interest free basis.

Note: Bank guarantee need not be

insisted upon in case of payment of

advances up to ` 20,000/- p.a. in

case of OEMs/authorized agents.

Advances exceeding ` 20,000/- p.a.

shall be invariably covered in form

of bank guarantee, SD & FDR for an

equivalent amount. (Auth: Rly Bd’s

lr.no.F(X)-II-87/PW/12 dt.20.09.89,

No: F(X)/II-99/PW/3 Dt.20.10.1999

& No.F(X)II-99/PW/3

dt.27.06.2000).

Up to ` 1 lakhs per

case.

DRM/CWM- Up to `

50,000/- per case.

NIL

26.2. Repair of Machinery, Plant &

Equipment.

NOTE:1) This power should be exercised

for specific machinery by one officer only

using the normal procedure.

2) Single tender may be accepted up to a

monitory limit of ` 50,000/- in each case

with the OEM/Authorized dealer to be

accepted by PHOD/CHOD/DRM/CWM with

finance concurrence.

3) Single tender to be adopted with a

certification by PHOD/CHOD/DRM/CWM

that such repairs are of specialized nature

and have to be undertaken by

OEM/Authorized dealer.

PHOD/CHOD - Up

to ` 2 lakh each

case ceiling limit up

to ` 4 lakh p.a. per

machine.

DRM/CWM- Up to ` 1

lakh each case ceiling

limit up to ` 2 lakh p.a.

per machine.

JAG- Up to `

20,000/- each case

with an annual

ceiling limit of `

50,000/- per

machine.

SS- Up to ` 10,000/-

each case with an

annual ceiling limit of

` 20,000/- per

machine.


/CAO(Con)


26* 26.3. Purchase of small M&P

equipment. (Costing above `

10,000/- each and up to ` 1, 00,000

only ) other than medical

equipment.

PHOD/CHOD-Full

Powers

Full Powers. 26.3. NIL Authority: Para 705 F of

Finance code Vol. I

26.4. Purchase of electronic items

like camera, DVR, TV display, other

audio/video equipments including

software if required, etc. for

commercial and operational use at

stations and booking offices

only.(each costing not more than

`̀̀̀50,000/- lakh only).

CSTE- upto 2 lakh

p.a.

DRM-upto 1 lakh p.a. NIL

27 Temporary Electric Service

connection to Rly employees and

Rly bodies.

CEE-Full Powers Full Powers. Sr.DEE/G- Full

Powers.

Sr.Scale (I/C)- Up to

10 days

28* Provision of commercial LPG

connection, repairs and

maintenance and servicing (for

Running rooms, Hospitals, Track

machines, ORH, SRH org. etc).

Full Powers. DRM/CWM- Full Powers JAG/SS(I/C)- Full

Powers

29* 29.1. To enter into annual

service/maintenance contract for

equipment like type writers, Xerox

machine, fax Machine, cyclo style

machine, duplicating machine, Franklin

Machines and other such Machines.

Full Powers Full Powers Branch Officers

(Divn) & JAG (I/C) -

Up to ` 20,000/- per

year.

Sr.Scale/Jr.Scale(I/C)-

Up to ` 5,000/- per

year


/CAO(Con)


29* 29.2.Repair of Office machines like

Duplicating Machine, Xerox,

Personal Computer, PC based

systems, Fax, printer, plotters where

contract for repairs and/or

maintenance do not exist.

Full Power but

finance

concurrence will be

required beyond `

10,000/-

DRM/CWM-Full Power

but finance concurrence

will be required beyond

` 5,000/-.

CPRO/DGM(G)-

`10,000 per item

without finance

concurrence.

JAG- Up to ` 10,000/-

for each machine but

finance concurrence

will be required

beyond ` 5,000/-

Sr.Scale/Jr.Scale

(I/C)- Up to ` 5,000/-

for each machine but

finance concurrence

will be required

beyond ` 2,000/-.

29.3.To Sanction of advance

payment to authorized dealers for

entering into Annual

Service/Maintenance Contract for

equipment like typewriter, Xerox

machines, fax machines, cyclostyle

machine, duplicating machine,

franking machine and other such

items.

Note: Bank guarantee need not be

insisted upon in case of payment of

advances up to ` 20,000/- p.a. in

case of OEMs/authorized agents.

Advances exceeding ` 20,000/- p. a.

shall be invariably covered in form

of bank guarantee, SD & FDR for an

equivalent amount.

PHOD/CHOD- Up to

` 2 lakh per case.

DRM/ADRM- Up to ` 1

lakh per case.

NIL Authority: Rly Bd’s

lr.no.F(X)-II-87/PW/12

dt.20.09.89, No: F(X)/II-

99/PW/3 Dt.20.10.1999

& No.F(X)II-99/PW/3

dt.27.06.2000).


30* 30.1. Repair of office furniture. Full Powers NIL JAG-` 50,000/- p.a.

per department in

Divn. Workshop &

HQ.

1.Finance concurrence

is necessary, if

expenditure exceeds `

5,000/- per occasion.

2. Annual ceiling of

`10 lakhs.

30.2. Procurement of office furniture

on replacement account.

Full Powers DRM- `10 lakhs p.a.

CWM- Up to `

50,000/-p.a.

NIL Note: Procurement has to

be done through COS or

his representative after

following extent procedure

of condemnation through

survey committee. 30.3. Procurement of additional

Furniture for new assets:-

(i)Where expenditure is chargeable

to revenue.

PHOD/CHOD- Full

Powers

DRM- Up to ` 10 lakhs

p.a

CWM- Up to `

50,000/-p.a.

DGM(G)-Full Powers

(ii)Where expenditure is chargeable

to sanctioned detailed estimate

under demand No.16.

Full powers up to the

provision made in the

sanctioned detailed

estimate.

DRM/CWM- Full

powers up to the


sanctioned detailed

estimate.

DGM (G) - Full

powers up to the

provision made in

the sanctioned

detailed estimate.

Note :

(i)Procurement has to be done through COS. However, in emergencies situation procurement may be done

through SPC. As per this office procedure order No.DGM/SECR/SPC/010 dt.10.09.07.

(ii)In case of procurement chargeable to sanctioned estimate, all other existing formalities indents etc, has to be

followed before initiating actual procurement.

(iii)A certificate to the effect 'Demands inescapable and no surplus furniture or economically repairable furniture

is available elsewhere in the Department/ Division' – to be recorded by the Branch officer in case of Division) or

SAG officer in case of HQ’s for procurement requiring DRMs/CWM or PHOD/CHOD’s or GM sanction.


30 30.4. Procurement of Furnishing (viz.

Curtain, AC, Fridge etc.)/Cutlery (viz.

kitchen items etc.) on replacement

account.

Full Powers DRM- `5 lakhs p.a.

CWM- Up to `

50,000/-p.a.

NIL Note: Procurement has to

be done through COS or

his representative after

following extent procedure

of condemnation through

survey committee.

30.5. Procurement of Furnishing (viz.

Curtain, AC, Fridge etc.)/Cutlery (viz.

kitchen items etc.) for new assets:-

(i)Where expenditure is chargeable

to revenue.

PHOD/CHOD- Full

Powers


p.a

CWM- Up to `

50,000/-p.a.

DGM(G)-Full Powers

(ii)Where expenditure is chargeable

to sanctioned detailed estimate

under demand No.16.

Full powers up to the


sanctioned detailed

estimate.

DRM/CWM- Full

powers up to the


sanctioned detailed

estimate.

DGM (G) - Full

powers up to the

provision made in

the sanctioned

detailed estimate.

Note :

(i)Procurement has to be done through COS. However, in emergencies situation procurement may be done

through SPC. As per this office procedure order No.DGM/SECR/SPC/010 dt.10.09.07.

(ii)In case of procurement chargeable to sanctioned estimate, all other existing formalities indents etc, has to be

followed before initiating actual procurement.

(iii)A certificate to the effect 'Demands inescapable and no surplus Furnishing /Cutlery or economically

repairable Furnishing /Cutlery is available elsewhere in the Department/ Division' – to be recorded by the

Branch officer in case of Division) or SAG officer in case of HQ’s for procurement requiring DRMs/CWM or

PHOD/CHOD’s or GM sanction.


31 Publicity Expenditure (release of

classified tenders, Auction sale

Notice etc.) and Display

advertisement to Newspapers or

publications approved by DAVP at

current DAVP rates:-

31.1. Classified Advertisement.

NIL DRM -Up to ` 2 lakh

in each case.(without

finance concurrence)

CPRO- Full Powers

(without finance

concurrence)

Sr. PRO (HQ) - Up to

` 3 lakh in each case.

(without finance

concurrence).

PRO /Sr.DCM or

DCM/Co-ord. (in

case no PRO is

posted in the

Division.)- Up to ` 1

lakh in each case.

(without finance

concurrence)

Authority: Rly. Bd’s lt.

no. 2006/PR/5/62 dt.

30.05.07

31.2. Display Advertisement for

image building

(Railway week, Independence Day,

Republic Day etc.)

NIL NIL CPRO- Up to an

annual ceiling limit

of ` 2.5 lakhs.

PRO/ Sr.DCM or

DCM/Co-ord. (in

case no PRO is

posted in the

Division.)-Up to `

25,000/-.

32* Participation in Exhibitions.

NIL NIL CPRO - Up to ` 3

lakhs in each case

subject to annual

ceiling limit of ` 9

lakhs.

Authority : PR manual


/CAO(Con)


33 Conducting Press conferences. NIL DRM- Up to ` 7,500/-

per occasion with an


` 50,000/-.

CPRO- Up to `

7,500/- per occasion

with an annual

ceiling limit of `

75,000/-

Authority: Board’s

letter No. 89/PR/4/9

dt. 21.04.89 should be

strictly followed.

34* For Photography and Videography,

Printing and Purchasing of Photo

Albums, Video Editing etc.

CAO(C) / CSO- Up to `

50,000/- p.a.

DRM- Up to `

25,000/- p.a.

CWM- Up to `

10,000/- p.a.

CPRO- Up to ` 50,000/- p.a.

Sr. DEE/TRS/BIA, Sr.

DME/D/R- ` 5,000/- p.a. subject to

` 500/- per case.

Sr.PRO-` 5,000/- p.a.

subject to ` 500/- per

case.

PRO/Sr.DCM or

DCM(Co-ord) in case no

PRO is posted in Division-Up to ` 3,000/- p.a.

subject to ` 500/- per

case

Note:- Prior Finance

Concurrence will be

required if the

Expenditure exceeds `


35 35.1. Hiring of

Audio/video/digital/optical camera

multi Media materials for Spl.

Occasions, accidents and for training

Institutions.

PHOD/CHOD-

Up to ` 50,000/- p.a.

DRM-Up to ` 50,000/-

p.a.

CPRO-Up to `

50,000/- p.a.

JAG officers /

Principal Training

Institutions -

Up to ` 10,000/- p.a.

Note: Finance

concurrence is

necessary beyond `

10,000/- .

35.2. Production of films including

Audio –Visual, documentary and

snapshots.

NIL NIL CPRO- Up to ` 3

lakhs per occasion.


/CAO(Con)


36* Expenditure towards job done through

outside Agencies relating to

Photography including Videography,

Printing of Photographs, translates

lamination and Video editing, in

connection with ceremonial/inaugural

functions during visits of VIPs.

CAO (con)-Up to `

50,000/- p.a.

DRM- Up to `

50,000/- p.a.

CWM- Up to `

20,000/- p.a.

CPRO- Up to `

50,000/- p.a.

37 To the incurrence of expenditure for

printing of Visiting Card including cost

of cards to the officers.

Up to ` 1,000/- per

annum per officer.

DRM/ADRM/CWM/

SAG-Up to ` 1,000/-

per annum per officer

JAG- Up to ` 1,000/-

per annum per

officer.

SS/JS- Up to ` 5, 00/-

per annum per officer.

Note: Printing of

visiting cards should

be restricted to 100

nos. per half year.

38* Grant of Way leave facilities

/Easement rights.

deleted DRM- Full Powers NIL

Railway Board’s letter

no.97/LHL dt.01.09.2014

39* To Write off irrecoverable losses of

cash, Stores, Tools and Plant:-

39.1.Up to ` 1 Lakhs in value when Rly.

Employee is in any way responsible for

the loss.

Up to ` 1 lakh in each

case

DRM/CWM- Up to `


ADRM- Up to `


Jr.Scale/Sr.Scale

(I/C) - Up to `

10,000/- in each

case.

39.2.Up to ` 2 lakhs in value when a

Rly. Employee is not in any way

responsible.

Up to ` 2 lakh in each

case.

DRM/CWM- Up to ` 1

lakh in each case.

ADRM- Up to `

75,000/- in each

case.

Jr.Scale/Sr.Scale

(I/C) - Up to `

20,000/- in each

case.


/CAO(Con)


40* Works under taken in Mechanical &

Electrical Work-shop for all

departments of S.E.C. Railway and

other sister Railway.

CME/CEE/PCE/CSTE-

Full Powers

CWM- Full Powers. SAG officer of Elect.,

Mech., Engg. & S&T-

Full Powers.

JAG officer of Elect.,

Mech., Engg. & S&T-

Full Powers.

Note : codal provision

under para 1417-W should

be kept in view.

41* Works undertaken in Railway

Workshop for other Govt. Deptts.,

Public Sector Deptts. (Central and

State) subject to the condition that full

amount of cost of such works should

be deposited by the parties in advance

before undertaking the work.

CEE/CME/PCE/CSTE-

Full Powers

CWM-Full Powers. Other SAG officer of

Elect., Mech., Engg.

& S&T

Full Power.

42* To undertake the work in Railway

Workshop on behalf of Private

Organization / Local Bodies on Deposit

terms up to a total cost of ` 1,00,000/-

in each individual case, Subject to full

deposit of the estimated cost in

advance.

CEE/CME/PCE/CSTE-

Full Powers.

CWM- Full Powers. Other SAG officer of

Elect, Mech., Engg.

& S&T-Full Powers.

43*

Supply of electric energy to outsiders. Note:1.It should be ensured that the

temporary work carried out by the party

conform to the requirements of Indian

Electricity Act and Rules.

2.All charges to be paid in advance viz.:

i. Connection and disconnection charges at

fixed rates.

ii. Estimated cost of energy to be consumed

(subject to adjustment on actual consumption)

iii. Deposit to be paid for installation of meter.

CEE-Full Powers DRM/CWM-Full

Powers.

CEGE-Full Powers

Authority:

1. Board’s letter No.

84/Elec.I/137/93 dt.

3.7.85, 30.9.86.


85/Elec.I/137/6 dt.

19.2.87.


93/Elec.(G)/150/1

dt. 13.12.93.


/CAO(Con)


44* 44.1. Award of Books Stalls Contract

(except A.H wheeler &Co.) through the

Tender system

NIL

'A' category stations PHOD/CHOD-Full

Powers

NIL

'B' category stations DRM/ADRM - Full

Powers

Sr.DCM- Full Powers

44.2. Motor Car, Motor

Cycle/Scooter/Cycle Stands.

CCM-Full Powers DRM/ADRM- Full

Powers.

NIL

44.3. Award of catering /vending Units

to outsiders.

CCM-Full Powers DRM- Full Powers. NIL Note: Earmarking of

stations and activities

should be as per

instructions of CCM.

44.4. Award of contract for

commercial advertising right.

CCM-Full Powers DRM- Full Powers. NIL Note: Tender

committee should be

constituted as per

works tender and the

guidelines should be

followed.

Authority: As per Rly

Bd’s letter no. 97/TG-

II/39/sign. Dt.

11.03.99

45* To the sale of Railway assets costing

up to ` 3 Lakhs other than any portion

of Railway line or any item of

authorized rolling stock.

CAO(C)/PCE/

CSTE/CEE/CME/COS-

Up to ` 2 lakhs

DRM/CWM- Up to ` 2

lakhs.

Other concerned

SAG officers of

Elect, Mech, Engg &

S&T-

Up to ` 1 lakh

GM’s DOP item no.41.

46* To write off Losses or shortage in

service postage stamps.

Full Powers. DRM/CWM- Full

Powers.

JAG- Up to ` 100/- in

a year.


/CAO(Con)


47* To write off amounts due to the

Railways, otherwise than when they

are irrecoverable up to ` 10,000/-

Full Powers DRM/CWM- Full

Powers.

NIL NOTE:-This does not apply

to wharfage, demurrage,

storage and lost property

charges which may be

written off or refunded by

the Railway Administration

as per extant procedure.

48* 48.1. To the payment of Arbitration

Fees to Private Persons up to `

25,000/-in each case acting as

sole/Joint Arbitration/Umpire in the

dispute where Railway is a party.

Full Powers. NIL NIL Authority: DOP’s of GM

item no. 33a.

NOTE: (i) The circumstances

under which such

appointment of private

Persons has been made,

would however, be brought

to the notice of the Board.(

ii)This will not apply to

Payment of Fees to

Arbitrators appointed by

Court for which full powers

will be exercised by GM.

48.2.1. To the payment of honorarium

to a Gazetted Officer (Railway)@ `

500/-per day or ` 250/- per half day

subject to a maximum of ` 10,000/-

(Ten thousand) per case for under

taking works as Arbitrator

(sole/joint) or umpire in a dispute in

which the Railway Administration is a

party.

N.B.: Per day Means = More than Two

hours continues works. Half day

Means=For Two hours continuous

works or less. Finance concurrence is

not required.

Full powers not

related to his own

case.

DRM/ADRM- Full

powers not related to

his own cases.

NIL (Authority Rly Bd's

lr.No.E(G)2004- H01-2date:

24.02.04 & ltr. No. E(G)

2010 HO 1/20 dated 11-09-

2010.


/CAO(Con)


48* 48.2.2. To the payment of Arbitration

Fees to Retired Rly Officers while

working as an arbitrator will be

entitled for a fee not exceeding 1% of

total claims, including the counter

claims subject to the maximum of `

75,000/- in each case. This would

include the conveyance charges from

the residence of the arbitrator to the

place of hearing, if it happens to be in

the same city where the retired

Railway officer (appointed arbitrator)

resides.

NOTE: Guidelines for appointing the

retired Railway Officers as arbitrators and

fee payable to should be as per Rly Boards

lr. no. i)2009/CE-I/CT/14 dt.24.06.09.ii)

95/CE/1/CT/24 dt.12.01.04 & iii)

95/CE/1/CT/24 dt. 14.11.96.

Full Powers NIL NIL Note: The instructions

and Conditions laid down

in Railway Board’s Letter

No.95/CE/1/CT/2 4

dt.12.01.04 And RB’s

lr.No.2009/CE- I/CT/14

dt. 24.06.09.

Authority: Item 36 of GM’s DOP & Rly.

Board’s letter no. F(X)II-2010/PW/2

dated 11-10-2010.

NOTE: (1) All cases of arbitration

award passed by SAG/SG/JAG as Sole

/Joint arbitrator should be putup to

PHOD/CHOD after legel opinion.

2) All awards passed by PHOD/CHOD

will be put up to GM/through PHOD’s

of the executive, law and Finance

Deptt.

3) All awards passed by SAG/SG/JAG

above ` 50 lakhs should be seen

personally by the SAG officer of the

executive Law and Finance before

being put up to the GM.

4) The Railway Board should be

informed of the following details: a)

Where payment to a contractor as a

result of the Arbitrator's award

exceeds by more than ` 50,000/- of

the amount considered due by the

Rly.Admn. before the arbitration

proceedings begin. b) Where

deficiency of the general conditions of

the contract or procedure laid down

by the Rly. Board came to light.

48.3.1. Acceptance of Arbitration

Award Passed by SAG/ Selection

Grade/JA Grade officer in the capacity

of Sole/Joint or Umpire in which the

Railway Administration is a party.

Up to ` 50 lakhs in

each case.

NIL NIL

48.3.2. Acceptance of Arbitration

Award Passed by non- railway

arbitrators should be sent to GM for

acceptance with the personal

recommendation of the PHOD/ Co-

ordinating HOD of the concerned

department.

Up to ` 50 lakhs in

each case

NIL NIL


/CAO(Con)


48* 48.4. Incurrence of expenditure for

payment of non-judicial stamp duty.

PHOD/CHOD-Up to `


DRM/ADRM- Up to `


JAG- Up to ` 5,000/-

in each case

(Rate of stamp duty for

publishing of Arbitration

Award shall be as per GM

(Arb)’s letter no.

DGM/SECR/Arb/Policy/393

0 dated 20/06/2011.)

49 49.1.To the payment of contribution or

subscription to a medical institution. If

medical aid rendered by such

institution to Railway Employee up to `

1,000/-p.a.

CMD-Full power up to

` 1,000/-

DRM- Full power up

to ` 1,000/-

NIL

49.2. To the payment of Contribution

or subscription to a professional

institution up to ` 5000/-per annum in

each case.

Full power up to `


DRM/CWM/SAG- Full

power up to ` 2,500/-

per annum in each

case.

NIL

50* Fees to Surveyors engaged for the

assessment of the value of the

damaged consignments.

CCM/CCM(FS)- up to

` 10,000/- in each

case.

DRM- up to ` 5,000/-

in each case.

NIL Para 2425 item 10 of

IRCM Vol. II .

51* 51.1. Usufruct lease of trees.

51.2. Lease of right for fishing in Tanks,

Ponds ditches etc. in railway limits.

51.3. Lease to cut grass etc. in railways

limits.

PCE- Full Powers DRM/ADRM- Full

Powers

CGE- Full Powers

Sr. DEN- Full Powers.

Authority: Bd’s lr. No.

74-EB/3000 dtd

14.01.75.

NOTE: 51.1. , 51.2.

and 51.3. have to be

done by open tender

system / public

auction.

52* Computer Training to Rly. Employees Full Powers Up to


` 1,00,000/-

DRM- Full Powers Up

to annual ceiling limit

of ` 1,00,000/-.

CWM- Full Powers Up

to annual ceiling limit

of ` 50,000/-

NIL


/CAO(Con)


53 Payment to Municipalities or local

bodies on behalf of the Railway:-

53.1.Registration Fees, Wheel Tax, Tax

on Motor Vehicles and Road Tax. as

per approved rates.

Full Powers DRM- Full Powers NIL

53.2.Fees for driving Licenses for

Motor Drivers.

Full Powers DRM- Full Powers JAG (I/C) - Full

Powers.

SS(I/C)- Full Powers

53.3. Fees for renewal of Plumber's

Licenses.

Full Powers DRM- Full Powers NIL

53.4. License Fees for Workshops as

per approved Rates.

PHOD- Full Powers CWM- Full Powers JAG/SS (I/C) - Full

Powers.

53.5. Payment of Service Charges or

Municipal Tax.

DRM- Full Powers DGM(G)-Full Powers

Note:- Applicable for

53.5. only

1. Concurrence of A/Cs

& LO's opinion should

Be obtained.

2. Rly.Bd.'s extant

directives in this matter

to be followed.

54 For procurement of spares/

consumables/tools for Maintenance of

critical equipment/ assets and for

undertaking periodic over hauling of

assets like 140T Break-Down Cranes &

Tower Wagons.

NIL DRM/CWM- Up to `

50,000/- with single

tender Without Finance

Concurrence for PAC

items and ` 50,000/-

with limited tender

without finance

concurrence.

CTE/CEDE/CME(Plg)

&WS) -Up to ` 2

lakhs per vehicle in a

year.

JAG- Up to ` 25,000/-

with single tender

Without Finance

Concurrence for PAC

items and ` 25,000/-

with limited tender

without finance

concurrence

Authority:- Rly.Bd's

letter No.99/M/

M&P/7/7

dt.13.03.2000.


/CAO(Con)


55 Providing internet connection

/broadbancd through wire or

wireless/Data card at the residene of

JAG & above officers from any service

providers. Note: Broadband connectivity at residence

may be subscribed to from any service

provider. The financial limit for recurring

monthly expenditure shall be on par with

lowest (bandwidth)-unlimited-download plan

of MTNL/BSNL in that area.

CSTE/CAO(Con)-

Full Powers

PHOD/CHOD-Full

Powers upto `1000

per connection for

each case.

DRM/CWM-Full

Powers upto `1000

per connection for

each case.

CCE-

Full Powers Authority:

i) Rly. Bd’s letter no.

2010/Tele/11(5)/1dt.

29.09.2010

ii) CSTE/SECR’s JPO

lr.no.SECR/S&T/Broad

band /1306

dt.01.09.2014.

56 Temporary licensing of Rly land for the

purpose other than commercial

activities, viz. for cultural celebration,

functions related to sports activities

etc.

NIL DRM- Permission

having duration up to

Fifteen days only on

payment of license

fees and complying

railway Bd’s

guidelines.

NIL Authority: Rly Bd’s sl.

No. 2004/LML/18/30

dtd. 13.04.06

57 Emergency repairs & purchase of

spares parts of Track Machine.

Note: 1. Cases exceeding ` 4 lakhs would

require GM’s sanction with prior finance

concurrence.

2. Procurement of spare parts along with

emergency repairs would not be piece

meal to avoid finance concurrence and

purchase would resorted to only when

planned procurement has not

materialized.

3. The annual year for the ceiling

prescribed would be the finance year.

PCE-Up to ` 4 lakhs per

case without finance

concurrence including

PAC.


per case without

finance concurrence

including PAC. The over

all annual ceiling will be

` 2 lakhs.

CTE-Up to ` 2 lakhs per



PAC.

Dy.CE/TM- Up to `

50,000/-per case

without finance


PAC. The over all

annual ceiling will be `

10 lakhs.

Authority :Rly Bd's

lr.No.96/Track- III/TK/28

dt.09.09.98 And Rly bd’s

lr.no.No.96/Track-

III/TK/28 dt.18.07.06 & SE

Rly. Ltr.

No.GM/W/69/GE20 05

DOP- Stores/885

dt.25.02.2005.


/CAO(Con)


4. A register showing the details of

expenditure incurred on each break down

would be maintained so as to enable a

watch being kept over the ceiling limit

prescribed.

5. The annual ceiling for DRM would be `

2 lakhs for each division as a whole.

6. The mode of procurement would be

followed as per the extent rules and

orders.

7. The overall ceiling for the zone i.e.

trifurcated SECR would be ` 20 lakhs.

Sr. DEN/Co-ord of

Div. Up to ` 50,000/- per



PAC. The over all


2 lakhs.

XEN/TT- Up to `

25,000/- per case

without finance


PAC. The over all


2 lakhs.

58 For emergency repairs and purchase

of spares of small Track machine. Note:-The overall annual ceiling limit for

purchase /repairs for entire SEC Railways

will be ` Five lakhs. Cases exceeding `

25,000/-would require PCE’s sanction. All

other conditions laid down in Para 9 (ii),

(iii) and (iv) of Board’s letter No.96/Track-

iii/TC/28 dated 09.09.98 should be

followed.

Note:-Ref: Indian Rly small track machine

manual July’ 2005 Expenditure should be

restricted to various small track machines

as per Annexure-1of above manual. The

overall annual ceiling limit for

purchase/repairs for zonal Rly will be ` 5

lakhs.

PCE-Full powers to

the extent of HQ

ceiling limit.

DRM-Full powers to

the extent of

divisional ceiling limit.

ADRM-` 25,000/- per

break down. Subject

to associate finance

concurrence.

CTE-` 25,000/- per

break down. Subject

to associate finance

concurrence.Sr.

DEN/Co-ord- `

25,000/- per break

down. Subject to

associate finance

concurrence.

Dy. CE/TM- ` 5,000/-

per break down with

finance concurrence

with an annual ceiling

limit of ` 1 lakhs.

The powers of

Sr.DEN/DEN for

emergency repairs of `

2,500/- without finance

concurrence subject to

the condition that

division where no officer

of track machine section

is posted.


/CAO(Con)


Note: Over all ceiling limit will be as

below:-

BSP Division-`̀̀̀ 1.50 lakhs.

R Division- ` 1 lakhs.

NGP Division - ` 1.50 lakhs.

HQ- ` 1.00 lakhs.

XEN/TM- ` 2,500/-

without finance

concurrence with an


` 50,000/-

59*

Expenditure on Safety seminar, Safety

camp, Safety audit, Safety workshop,

Safety meeting and Safety training etc.

CSO-Full Powers. DRM-Full Powers. Dy.CSO/Sr.DSO/ DSO

(I/C) - ` 10,000/-in each

occasion subject to an


50,000/-.

Authority: Rly.Bd. letter no. 98/Safety-1/27/1 dtd. 20.10.2004.

60* Sanctioning of payment of mandatory

charges /fees/dues to the Central

Govt./State Govt./Statutory body as per

their rules, Laws/Sub Laws, whether on

one time basis or of recurring in nature.

PHOD/CHOD-Full

powers

DRM- Up to ` 1 crore

in each case.

CWM/ADRM- Up to `

20 lakhs in each case.

JAG- Up to ` 10 lakhs

in each case.

61* To the incurrence of expenditure towards outsourcing of non-schedule areas/activities:-

61.1 Existing activities for first time: (i) Existing activities for first time against vacancy or new

asset.

(ii)Existing activities for first time by surrender of post.

NIL

NIL

NIL

NIL

NIL

NIL

61.2. New activities for first time. NIL NIL NIL

61.3. If activities already outsourced the renewal of outsourcing.

(i) Against vacancy. (ii) By surrender of post.

PHOD/CHOD-Full Powers

PHOD/CHOD-Full Powers

NIL

DRM-Full Powers

NIL

NIL

61.4.(i)If activities already outsourced and there is enlargement (up to 25%) in existing activities in terms of increased quantum of work.

PHOD/CHOD-Full Powers NIL NIL

(ii) Similar activities to be outsourced in other place for first time either against vacancy and without surrender of post or new asset.

NIL NIL NIL

(iii) Similar activities to be outsourced in other place for first time against surrender of post.

PHOD/CHOD-Full Powers Full Powers NIL


/CAO(Con)


62* 62.1. Contigent Office expenditure. Full Powers

Full Powers CPRO-Full Powers

DGM/G – Upto 10,000/-

per case without finance

concurrence.

Concurrenc of finance for special (unusual) contigencies only. Authority: Chapter -X Para – 1005(iii) of fianance code Vol.I.

62.2. Drawl of amount in advance to meet

the contigent expences pertaining

to parliamentry/others committees

including providing transportation.

Full Powers

NIL DGM/G – Full Powers

Note: (i) finance concurrence is required above 5000/-. (ii)These powers are applicable in respect of General Admin.proposals only. Authority: Chapter -X Para – 1005(iii) of fianance code Vol.I.

63* 63.1. Expenditure towards Rajbhasha

propagation/ Pakhwada/ Month, literary and

technical symposium, Official Language -

exhibition, seminar, workshops, Hindi Kavi

sammelans, contribution towoards Rajbhasha

to municipal Rajbhasha Committee ,

Organizing Rajbhasha competetion and

evaluation of competetion of

Rajbhasha/honororuium to evaluators ,

upkeep of Hindi library and other expences

towards propagation of Rajbhasha by

Department of Rajbhasha.

Mukhya RBA- Full power

upto 1 lakh p.a.

Upper Mukhya RBA – Full

power upto upto `50,000

per annum.

Sr.RBA in HQ & RBA in

Divn-upto `2000 on each

occasion annual ceiling

`5000 per annum.

63.2. Award to Rajbhasha competition winners

officers and staff and award to the Officers

/staffs who contributed significantly in

propagation of Rajbhasha.

Mukhya RBA- Full power

upto 1 lakh per annum

(Subject to individual limit

as mentiond in SOP

Esstt.Matters).

Upper Mukhya RBA – Full

power upto ` 50,000 per

annum.

(Subject to individual limit

as mentiond in SOP

Esstt.Matters).

Sr.RBA in HQ & RBA in

Divn-upto ` 2000 on

each occasion annual

ceiling`5000 per annum.

Note:i) Finance concurrence

is necessary for books only.

(ii)Newspapers /Magazines

are exempted from finance

concurrence subject to

adhering to the norms

precribed for their purchase.

63.3. Books, Periodical and News Papers

in Hindi.

Mukhya RBA- Upto

`10,000 per annum.

Upto `5,000 per

annum.

NIL Authority: Para 1037 and

1038 of Financial code Vol.I.

Note�i) Finance concurrence is

necessary for books only.

(ii)Newspapers /Magazines are

exempted from finance

concurrence subject to adhering

to the norms precribed for their

purchase .

sop revised (misc matters...

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