sos ops service manual final 060410 -...

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SWEEP

RIDERS

OF

THE

SIERRA

By Laws

Guidelines/Misc. Information

Radio

Trail Sections

Member Lists

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Sweep Riders of the Sierra

BYLAWS

Adopted on

July 21, 2004

PO Box 8065 Auburn CA 95603

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Table of Contents

Sweep Riders Of The Sierra Bylaws Page

ARTICLE 1 Name 1 ARTICLE 2 Purpose 1 ARTICLE 3 Membership 1 ARTICLE 4 Officers/Board Members 2

ARTICLE 5 Meetings 3 ARTICLE 6 The Executive Board 3 ARTICLE 7 Committees 4 ARTICLE 8 Radio 4 ARTICLE 9 Parliamentary 4 ARTICLE 10 Amendment of Bylaws 5 AMENDMENT TO THE BYLAWS (form) 6 ACKNOWLEDGEMENT OF RECEIPT Last Page

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ARTICLE 1 Name This organization shall be known as Sweep Riders of the Sierra (SOS)

ARTICLE 2

Purpose The purpose of Sweep Riders of the Sierra is to “sweep the trail” utilizing amateur radio operator equestrian teams for selected “endurance” events

ARTICLE 3 Membership

1. Applications are required for participation in SOS;

a. Mounted Volunteers – Must own, or have qualified for use at all times, one or more horses (including mules); and must own, or have available at all times, a safe and reliable form of transportation for self and horse.

b. Support Volunteers (i.e. radio operators, other that mounted, etc.) c. Applications will be reviewed and approved by the Executive Board.

2. All vehicles and/or trailers used by members for SOS events must meet all requirements of the

State of California Vehicle Code. 3. Membership may include annual dues payable to SOS as prescribed by the adopted Policies

and Procedures. 4. Attendance at scheduled meetings, training events, and pre-event meetings is highly desired

due to the critical nature of the information provided. 5. Upon recommendations to the board, honorary membership may be granted without payment

of dues and without voting rights 6. Any member desiring to resign from SOS shall submit their written resignation to the Chair of

the Executive Board. 7. All members must adhere to these Bylaws, the Operations Procedures and Policies, and all

Amendments hereto. 8. An SOS Manual shall be created to include these Bylaws, the Operations Procedures and

Policies, Rider Guidelines and all Amendments therein and shall be maintained by the Office of the Secretary. The Chair shall have one copy and the Secretary shall have one copy available at all meetings. Once copy shall be available per member to be signed into their care.

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ARTICLE 4

Officers/Board Members

1. The Executive Board shall consist of nine (9) members. Three (3) members will be officers: Chairperson, Secretary, and Treasurer. These officers shall perform the duties prescribed by these Bylaws and by the parliamentary authority adopted by the organization. Additionally three (3) members will be a Vice Chair, Communication Coordinator, and Ride Qualification Coordinator. Three (3) remaining members are Coordinators as needed.

2. A Nomination Committee of three (3) members shall be appointed by the membership at the

regular September business meeting. It shall be the duty of this Committee to nominate candidates for Board members to be filled at the regular business meeting to be held in November. Additional nominations shall be permitted from the floor preceding the vote at the November business meeting.

3. All Board members shall be elected by ballot to serve for two (2) years, and their term of office

shall begin at the close of the regular business meeting at which they are elected.

4. In the event a Board position is declared vacant, the position shall be filled by nominations from the floor, and duly elected by a majority vote of members present at the first business meeting held after the position becomes vacant.

5. If there are no nominations for the vacant position the membership shall vote to retain the

standing Board for the next term.

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ARTICLE 5 Meetings

1. The general business meetings for the organization shall be held in the evening on an established date. The Executive Board is responsible for scheduling the first General Meeting of the New Year.

2. Special meetings can be called by the Chairperson or by the Executive Board and shall be

called upon the written request of ten (10) members of SOS. The purpose of the meeting shall be stated in the notice and at least five (5) days notice given. An emergency meeting shall use the notification procedure in place to notify all members of the meeting giving the time, place, and reason of the meeting.

3. A majority of the vote by members of SOS in attendance at a general business meeting shall

determine the outcome of the issues.

ARTICLE 6 The Executive Board

1. The elected Board members of SOS shall constitute the Executive Board 2. The Executive Board members shall appoint the Chairperson, Vice Chair and any

Committee Coordinators.

3. The Executive Board shall have general supervision of the affairs of SOS between its regular business meetings, make recommendations to the organization, and shall perform such other duties as are specified in these Bylaws. The Executive Board shall be subject to the orders of the organization, and none of its acts shall conflict with action taken by the organization.

4. The Executive Board shall hold scheduled business meetings and be open to the general

SOS membership. Members shall be notified of all scheduled Executive Board meetings no less than five (5) business days prior to the meeting.

5. Special meetings of the Executive Board can be called by the Chairperson, and shall be

called upon by a written request presented to the chair by three (3) members of the Board.

6. One-half of the elected members shall be present to constitute a quorum at an Executive Board meeting, special or otherwise. Fifty-one percent of said quorum shall be required in order to approve a Board action item.

7. After three (3) consecutive absences from scheduled Board meetings, position on the

Board will be reviewed with possible termination resulting from such absences.

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ARTICLE 7 Committees

1. A Fund Raising Committee composed of the membership as a whole, and with a Chairperson appointed by the Executive Board, shall be established for the purpose of planning and executing any fund raising activities of the organization throughout the year.

2. Standing or special committees shall be appointed by the Executive Board as the membership

or the Executive Board shall deem necessary, to carry on the work of the organization.

ARTICLE 8

Radio

Sweep Riders of the Sierra amateur radio club call sign is WA6SRS. This call sign is to be used only at specified “events” and not for individual use.

ARTICLE 9 Parliamentary The rules contained in the current edition of “Roberts Rules of Order, Newly Revised” shall govern the organization in all cases to which they are applicable and which they are not inconsistent with these Bylaws and any special rules of order the organization may adopt.

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ARTICLE 10 Amendment of Bylaws These Bylaws can be amended at any regular meeting of the organization by a majority vote of the membership in attendance, provided that the proposed Amendment has been presented to the membership in writing at the previous regular meeting. Adopted on: _____________________________________________________________________ Effective: At the close of the regular business meeting in ________________________________ Revised on: ______________________________________________________________________

We herby certify that we are the duly elected and acting officers of Sweep Riders of the Sierra and that the foregoing Bylaws, comprising of six (6) pages, constitute the Bylaws of Sweep Riders of the Sierra as duly revised at a meeting of the Membership thereof held on _________________________, 20_____________

Dated _________________________________, 20____________ _____________________________________________________ Chairperson _____________________________________________________ Secretary

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AMENDMENT TO THE BYLAWS

Number ____1___

The following is an Amendment to the Sweep Riders of the Sierra Bylaws as Adopted by a majority vote of the membership in attendance: ARTICLE ___3______ SECTION ___1a_________

Article 3 Section 1a shall be struck and replaced with the following: Mounted Volunteers – Must own, or have qualified for use at all times, one or more equine and mule (Equines). Equines under 60 months, stallions, lactating mares or mares in foal are excluded. Volunteers must own, or have available at all times, a safe and reliable form of transportation for self and mount.

We hereby certify that we are the appointed and acting Chairperson and Secretary of Sweep Riders of the Sierra and that the foregoing Bylaws, comprising of Six (6) pages, constitute the Bylaws of Sweep Riders of the Sierra as revised at a meeting the Membership thereof held on June 7, 2006. Dated: __July 19___, 2006 Linda Zeigler-Burkett (signature on file) Chairperson William K. Hawkins (Signature on file)_____________________________ Secretary

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AMENDMENT TO THE BYLAWS

Number ____2___

The following is an Amendment to the Sweep Riders of the Sierra Bylaws as Adopted by a majority vote of the membership in attendance: ARTICLE ___10______ SECTION ___First Paragraph________

Article 10 First Paragraph shall be struck and replaced with the following: These Bylaws can be amended at any regular meeting of the organization by a majority vote of the membership in attendance, provided that the proposed amendment has been presented to the membership in writing not less than 30 days prior.

We hereby certify that we are the appointed and acting Chairperson and Secretary of Sweep Riders of the Sierra and that the foregoing Bylaws, comprising of Six (6) pages, constitute the Bylaws of Sweep Riders of the Sierra as revised at a meeting the Membership thereof held on June 7, 2006. Dated: __July 19___, 2006 Linda Zeigler-Burkett (signature on file) Chairperson William K. Hawkins (Signature on file)_____________________________ Secretary

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SWEEP RIDERS OFTHE SIERRA (SOS)

Equine/Rider Team Qualification Guidelines

Adopted by the Executive Board on February 2, 2006

1. Qualifying rides are not training rides. Please attend with a fit equine and rider with the intention of qualifying as a team.

2. All equines (horse, mule, donkey, pony, etc.) are welcome to participate. 3. Only mares and geldings will be allowed to qualify. No stallions, lactating mares or

mares in foal will be allowed to participate. 4. Equines must be 60 months or older, well broke and possess a calm disposition. No

bad habits allowed. Any equine that bites, kicks, or does not get along with the other equines will not be accepted, no matter how well trained.

5. All equines must be in fit condition and capable of an endurance type pace. 6. Riders must be 18 years or older and not be experiencing any condition which may

impair their ability to handle an emergency on the trail. Riders should be able to walk a considerable distance while leading their equine with a person in the saddle, up and down hills, and may be in a challenging environment. They should be willing and able to handle emergency situations, for equines and people, on the trail and in remote locations with little or no assistance.

7. All participants must have access to a horse trailer at all times. 8. All Equines must have the ability to load in a variety of horse trailers, such as straight

load, slant, stock, step up or ramp. Trailer doors must close and equine must then be transportable.

9. Only one (1) equine per qualifying ride will be allowed to qualify. Another equine may be qualified on a different qualifying ride. Each rider and equine qualifies together as a team. The qualifying Committee or two members of the Executive Board must approve any substitutions on the day of the event.

10. On qualifying rides, be ready to ride at posted time with tack and gear you intend to sweep ride with.

11. All riders, when participating in any riding event with SOS, MUST WEAR A RIDING HELMET.

12. To qualify or re-qualify for participation in SOS, the Qualifying Committee will expect you to present a safe/calm/confident/controlled team while performing the following:

a. Stand while tied to a trailer, tree, hitching post, etc. b. Stand within a group or in the company of other equines. c. Cross obstacles, such as mud, water, logs, etc. d. Walk and/or trot in single file along narrow trails. e. Back up a small hill. f. Tail and lead your equine. g. Near and off side mount and dismount. h. Leap frog: lead, follow or be in the middle of a group of equines, single file on the

trail at a trot or walk. Lead equine departs trail while others pass, then next equine and so on.

i. Reverse direction (turn around) on a narrow trail. j. Back up and side pass. k. Sensory exercises, such as passing a jacket or similar item from person on ground

to rider, or rider opening a map while in the saddle.

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l. Pony another equine or be ponied. m. Displaying trail etiquette throughout the ride, including, but not limited to maintaining

a SAFE following distance (one horse length) at all times.

Please note: The qualifying committee is looking for Safe/Controlled teams not necessarily perfect form.

13. NO DOGS on any qualifying ride or event. 14. The purchase of a vest will be required (for a nominal fee) in order for us all to be

identified as an SOS Member at events. 15. A previously qualified Equine/Rider Team that successfully participates on any SOS

sanctioned ride annually will remain qualified. If a Team does not participate on at least one of the approved rides in any given year they must re-qualify the next year.

16. It is MANDITORY that you sign up in advance for any Qualifying Ride.

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TRAIL ETIQUETTE & PROTOCOL FOR

SOS SWEEPRIDERS

Sweep riding is a great way to experience the thrill and beauty of some of the most challenging terrain in the world. Your “front row seat” gives you a unique perspective on events with international participation. As an SOS rider, you have a responsibility to help maintain a quality of safety to participants and represent our unique group, in the best manner possible. Remember, we are their “eyes and ears” on the trail. With this in mind, the following guidelines will assist you in making the event a successful and safe one for both the participants and your team.

1. Arrive at your section saddled and ready to ride one hour prior to your scheduled departure time.

2. Team captains are responsible for maintaining communication with Net Control throughout

your section.

3. Team members will wait for instructions from Net Control, relayed by radio to your team captain, as situations arise.

4. Teams will operate as a unit and no one leaves a team member unless instructed to do so. Do

not become part of the problem.

5. Sweep riders are not endurance competitors. Your function is to safely follow the last participant. Do not interfere, in any way, by following too closely. If you are riding interspersed, allow runners to pass when safe to do so.

6. Be considerate of participants and team members. Avoid confrontations and allow the team

captain to handle the immediate situation. Utilize the incident report form to convey problems you may encounter.

7. Keep a safe riding distance between horses. Do not crowd the horse in front of you.

8. Be considerate at water crossing. Allow all members horses time to drink and do not leave

before the last horse has finished.

9. Use hand signals, when possible, to let riders behind you know when you are stopping or moving up to a trot.

10. Upon completion of your section, the team will stay together until released by Net Control.

If horse and rider are prepared, you maintain safe riding distance between team members and just observe common trail courtesy, you will perform as a vital participant in making these events successful.

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Sweep Riders of the Sierra

Incident Report Event Name: __________________________ Team Number: ___________________ Reporting Party Name: _______________________________ Date: ___________________________ Address: ______________________________________________________________________ Contact telephone number: ___________-___________-________________ Do you want to be notified of the result of any action taken on this report? Y/N Incident information Date: __________________________________ Time: __________________________ Location: ______________________________________________________________________ Circumstances: (i.e. rider/horse number and description, what happened) Keep short, concise using simple language. * Must be filed within 7 days of occurrence to any SOS Board Member. ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ (Additional space on back)

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SOS DEBREIFING REPORT (Due within 1 week of event)

EVENT: _____________________________________________________ DATE: _____________________________________________________ TEAM #: _____________________________________________________ LEADER/CALL/MOUNT: _____________________________________________________ MEMBER/CALL/MOUNT: _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ STATING AREA: _____________________________________________________ _____________________________________________________ ARRIVAL/CHECK IN: _____________________________________________________ RIDE SUMMARY: _____________________________________________________

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SWEEP EQUIPMENT (List of suggested items to carry)

FANNY PACK containing following items:

1. Whistle HELMET 2. Radio/GPS GLOVES 3. Essential personal meds (e.g. Bee Sting Kit, pain reliever) BANDANA 4. Small First Aid Kit SUNGLASSES 5. Leather man Tool & Hoof Pick / or Multi-function knife (Swiss Army) WINDBREAKER (on saddle) 6. Water (minimum 1 pint) 7. Energy Bar / Hard Candy (fruit Lifesavers) / GU 8. Signal Mirror 9. Space Blanket 10. Flashlight 11. Insect Repellant 12. Salt and sugar packets HORSE/MULE PACK (S) containing following items: FIRST AID KIT (see below) 1. Water (minimum 1 quart) 2. Food (for rider & carrots and/or horse cookies for mount) 3. Sponge / Scoop / or Collapsible Bucket 4. Garbage Bag 5. Glo Stix (minimum of 3) 6. Waterproof matches or lighter 7. Map / Compass 8. Pad/Pencil 9. Cable Ties (4) 6” to 10” long 10. Duct Tape 11. Survey Tape 12. Split Key Ring 13. Clothes line rope / Parachute cord – 20’ to 30’ long 14. Shoestrings FIRST AID KIT (SUGGESTED MINIMUM)

4x4 Gauze Pads (10) Stethoscope Sanitary pads (2) CPR Mask Triangular bandage Tweezers Wire split Pocket Knife (small, clean) Moleskin Flashlight (small) Band-Aids (5) Tape (surgical) Saline solution (contact lens solution for flushing eyes) Small packs of table salt and sugar Antiseptic – solution, soap or pads (e.g. Betadine) Pain reliever (Advil, aspirin, Tylenol) Antacid (Tums) Antihistamine (e.g. Benadryl) Sting kill swabs or meat tenderizer for insect bites

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TRAILERING INFORMATION

Really COOL STUFF to leave in your rig for the Team who picks it up and drives it to the appointed “meeting spot

KEYS: Let them know ahead of time where you will leave them, e.g. in the manger, under bumper, etc.

NOTE: Information – What they need to know about your rig. E.g. “quirks”, where the

goodies are, etc. ICE CHEST: CONTAINING: Drinks – water, juice, sodas, etc. Food – sandwiches, snacks, fruit Large Zip Lock bag containing clean, wet towels (for cleaning trail dust off faces) HORSE NEEDS: Water Bucket Hay Bran Blanket (to keep chill off) Shipping boots (important trailering gear) FIRST AID KIT FOR HUMAN AND HORSE MASSEUSE / MASSEUR JACUZZI AND…anything else to make your fellow SOS Members & Mounts feels comfortable

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SAFETY CHECKLIST

Truck Trailer Good Service Good Service or Repair or Repair Engine Tires - tread/inflation Fluids - levels/leaks Spare tire Battery Wheels/Lug nuts Tires - Tread/inflation Brakes Spare tire Breakaway switch/cable Wheels/lug nuts Emergency brake battery Brakes Safety chains Headlights Tongue/hitch mechanism Turn signals Electrical Plug Brake lights Clearance lights Windshield wipers Tail lights Turn signals Jack Brake lights Trailer Brake controller Doors - hinges/latches Hitch/ball Floor mats Jack ball Floor boards Reflectors (3) Rust/corrosion/sharp edges Loose cargo

Other Supplies to Carry Horse Vehicle Driver Medical/1st aid kit Oil 1st aid kit Water Coolant Blanket Feed Brake fluid Extra clothing Bucket ATF Food Blanket Tools Water/beverages Lead rope (extra) Tow rope/chain Halter (extra) Flares Pooper scooper Flashlight

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SOS EMERGENCY PROTOCOL

The evening of April 24, 03 members of SOS met with Personnel from Cal Star to not only acquaint us with the helicopter equipment but also meet some of the staff, Pilot and Nurse. We were given a quick overall picture of the Cal Star Helicopter which Cal Star staff called the SUV of helicopters. The main focus of the meeting was so the Cal Star crew could give us what they need from SOS when we are at the site of an emergency rescue at any time, but in particular for the 100 mile Ride or Run. If SOS, through Control, has called for a Helicopter, before they can land we must clear the area of any objects, the downdraft of a helicopter can move large objects, and any buckets, chairs, etc, will become hazards if not moved and secured. All people, and horses, should be at minimum of 100 Feet from the landing site, the further the better for horses that aren’t used to helicopters, due to flying dust etcetera. They strongly request as the helicopter is landing that we turn our backs until they are on the ground. It was clarified that the engines are not shut down. Once we have secured the area and the helicopter has landed, we should indicate with hand signals, the location of the injured party. They will secure the injured person in a carrier and transport them to the helicopter. If they need us to come to them or for any assistance they will let us know. If requested, ALWAYS APROACH THE HELICOPTER FROM THE FRONT WITH EYE CONTACT ON THE PILOT. AND ONLY ON FOOT, NEVER MOUNTED OR WITH A HORSE. Conversation is at best difficult over the noise of the helicopter. The normal time for the Medical team to land, get the injured person on board, and be back in the air is 10 minutes. It is of utmost importance that SOS members, if securing the landing site or any location for land or air rescue, are aware this means NO ONE is to enter area (remember 100 feet) set aside for landing. Cal Star’s helicopter’s rotor clearance is higher than the average helicopter, but the crew told us their biggest fear in emergency rescue is they will hurt or kill somebody with flying debris or the helicopter itself. Once an area is secure, no one is to enter. This is critical for the safety of everyone.

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SOS RADIO INSTRUCTION

All radio people are to check in with radio personal at the particular stop when they are saddled and ready to ride. You should call control if there is any doubt as to the time you are to leave. The SWEEP horses are to depart no later than the final cutoff. The interspersed teams may leave at their designated times or sooner if directed or when it is safe to do so. When arriving at a station inform the radio person at that station if you are interspersed or the final sweep. Our responsibilities end when a runner or rider is delivered to the nearest aid station. It is the events responsibility to get the riders or runners out of that stop, unless instructed to return them to the previous station. Exception: Lyons ridge for the ride. One team with radio, to continue to follow last horse and the other team with second radio to lead out any pulled horses to red star, where they will be taken out by horse ambulance team. ALL traffic is to go through control. If for any reason you need to talk to someone else you call control for permission to use the frequency. You must wait for control to recognize you. To call in control –“- Mounted team 1” and wait for a response. Or control –“ Mounted team 1” we have emergency traffic. ALWAYS WAIT -- for an answer -- BEFORE CONTINUING If you did not understand what was said say “SAY AGAIN” Instead of yes use” “AFFIRMATIVE” To say no say “NEGATIVE” There are 3 operators working 3 different frequencies. The sweeps are being tracked by a SOS operator. You may be told to “WAIT ONE” or “STAND BY” if control is busy. Always END with your CALL SIGN. Please assess the situation before getting on the radio.

1. What is your location? 2. What is the problem? 3. What kind of help do you need? 4. ONE thought or ONE subject per transmission. 5. rider or runners number and his or her horses condition.

DO NOT MAKE ANY MEDICAL DECISIONS YOURSELF. CALL CONTROL AND GET DIRECTIONS. DO NOT ADMINISTER ANY MEDICATION TO ANYONE UNLESS DIRECTED BY A DOCTOR. Please talk to control, they are blind and you are their eyes. They need to know where you are and if behind riders and if possible give a number if visible.

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Always keep a safe distance behind the runners or riders – do not crowd them but keep them in sight. Let them know if you are interspersed and that more sweeps are behind them. Those that are interspersed may pass riders if they are all right, and do so safely. They are glad you are there most of them will think they are the last rider when they see the sweep horses. GOOD LUCK to all of you and thank you for helping out. Have a good ride.

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SOS SUGGESTED FREQUENCIES Please go to: http://www.ws100.com/comm/home.html http://www.ws100.com/comm/voice.htm This is basic protocol for all radio volunteers. C/B = cross band (s) = simplex C/ B “X” 147.555, (s), pl 136.5 Last chance to Devils Thumb (Cookoo Ridge) C/ B “Y” 443.125, (s), pl 162.2 Deadwood to Michigan Bluff (El Dorado Canyon) VHF frequencies 147.150, +, pl 123.0 Mt. Rose – Squaw secondary 146.625, –, pl 123.0 Bald Mt. – covers Robinson to River 145.430, –, pl 162.0 Auburn - covers Lyons to FH, Georgetown & Francisco to finish 147.355, +, pl 114.8 Foresthill 1 covers FH to River 146.745, –, pl 156.7 Foresthill 2 SAR 145.270, –, pl 156.7 Placer SAR 146.805, –, pl 123.0 El Dorado SAR 147.195, +, pl 123.0 Pilot Hill Has wide coverage when riding. 146.520, (s) National calling 156.075, (s) Helicopter listen only 147.555, (s) Qualifying ride 147.555, (s), pl 100.0 LOVER 147.555 is listed 3 times PAY ATTENTION TO THE TONE UHF frequencies 443.975, +, pl 114.8 Squaw –covers Robie to Robinson’s Flat can be heard in Texas 443.900, +, pl 136.5 Portable repeater at Robinson’s Flat (up only during WS and Tevis) 443.550, +, pl 127.3 Bald on low power , but can be heard in Texas 443.225, +, pl 110.9 Foresthill 3 portable repeater. BEFORE getting on the air, first identify your team #, know your location, and what your problem is. Keep your transmissions short & to the point. Be sure to clear with your call sign when situation is over. All ops with an external hand microphone, remember that the surrounding public can hear what is being transmitted so you may wish to leave the area or turn your volume down. We do not want any crew or family members to get hysterical by overhearing control traffic. All those with boom microphone and ear plug are already silent to surrounding bystanders. Just be cautious when talking to team members. SOS club call WA6SRS M/A KE6EST

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Page blank to insert the Care and feeding of Gel Cell Batteries article

[The information provided here was originally compiled for use by the Chester County (PA) ARES/RACES organization. -- Craig]

SIMPLEX CROSS-BAND REPEAT OPERATION Operational Scenario:

A dual-band mobile rig capable of being configured as a simplex cross-band repeater (CBR) can be a useful tool during CCAR activation or public service events where net operations are being conducted on a 2 meter simplex frequency. The CBR effectively translates back and forth between a 2m simplex channel and a 70cm simplex channel. Thus, a low-power 70cm HT can work through a mobile CBR station to communicate with a 2m simplex net, taking full advantage of the mobile rig's hi-power capabilities. Any dual-band or dedicated 70cm HT can be used to operate through a CBR.

Some situations where CBR operation may be useful:

1. A net operator needs to be on foot away from the mobile rig. With the mobile rig configured as a CBR, the operator can communicate with the 2m simplex net using a low-power 70cm HT.

2. A parked mobile station configured as a CBR and located on high ground can be used to provide a 70cm simplex link into low-lying areas with poor simplex coverage.

3. Using a low-power 70cm HT, an operator located deep within a building can operate through a mobile CBR in the parking lot to communicate with the 2m simplex net.

Mobile Rig Configuration:

There is no common setup for all manufacturers. Consult your owners manual for instructions for your specific radio. The following procedure is based on the Yaesu FT-8100:

1. Power on to set up. 2. VFO or MR mode 3. Set the VHF frequency to the net 2-meter simplex frequency. Set the PL tone to 103.5, if being

used by the CCAR net. 4. Set the UHF frequency to 446.15 MHz. Set the PL tone to 103.5, if being used by the CCAR net. 5. Main or Sub-band designation is not required. The radio will automatically respond to the

strongest signal on either band. 6. Set the power to the lowest setting required for reliable communications with the 2m net. 7. Power off the radio. 8. While pressing the RPT button, power on the radio. 9. Release the RPT button when the radio is operational. A small icon may appear to the left of the

frequency display to indicate that the CBR function is active.

Crossband Repeater Operation Craig LaBarge, WB3GCK

Page 1 of 4Crossband Repeater Operation

4/11/2010http://www.qsl.net/wb3gck/cbr.htm

HT Configuration:

1. Set the HT for 446.15 MHz simplex. 2. Set the PL tone to 103.5 if being used by CCAR for the net.

Caution: When more than one CBR is being used within a net, interference may be encountered. Make sure each CBR is configured to use a different 70cm simplex frequency. Coordinate your choice of frequencies with the Net Control Station to avoid interference to the net.

RANGE EXTENDER OPERATION

Operational Scenario:

Also known as One-Way Cross Band Repeat, the range extender mode can be used when an HT has insufficient transmit power to bring up the CCAR repeater during an activation or public service event. In this mode, the mobile rig is configured as a one-way simplex repeater, receiving a 70cm simplex signal and retransmitting it out on the CCAR 2-meter repeater’s input frequency. The HT monitors the CCAR 2-meter repeater output frequency directly. Thus, to set up in this configuration, an HT capable of operating on both 2-meters and 70cm simultaneously is required.

Mobile Rig Configuration:

There is no common setup for all manufacturers. Consult your owner’s manual for instructions for your specific radio. The following procedure is based on the Yaesu FT-8100. The procedure is similar to that of the Simplex-to-Simplex CBR mode with the following modifications:

1. The CCAR repeater’s input frequency, 146.340 MHz, should be set up as the Main Band. 2. 446.15 MHz should be set up as the Sub-band. 3. To bring up the radio in the one-way repeater mode, press and hold RPT and CNTRL

simultaneously while powering up the radio.



HT Configuration:

1. Set 446.15 MHz as the main band. 2. Set 146.940 MHz as the Sub-band. Note: This is the CCAR repeater’s output frequency. You will

be monitoring the CCAR repeater’s output directly.

Caution: When more than one CBR is being used within a net, interference may be encountered. Make sure each CBR is configured to use a different 70cm simplex frequency. Coordinate your choice of frequencies with the Net Control Station to avoid interference to the net.

LEGAL CONSIDERATIONS Before setting up a cross-band repeater capability, make sure you are familiar with the FCC regulations which govern repeaters and "remote bases." To make these operations fully compliant with FCC regulations, there are a few points which need to be considered. Two of the major requirements are discussed below..

Station Control



The FCC requires that a repeater be under the control of an operator who controls the repeater and can intervene in the event of a problem. Control can either be local (i.e., "the use of a control operator who directly manipulates the operating adjustments in the station to achieve compliance with the FCC rules") or remote ("the use of a control operator who indirectly manipulates the operating adjustments in the station through a control link to achieve compliance with the FCC Rules"). In the scenarios described above, the user is likely to be within fairly close proximity to the CBR and able to directly monitor and control it. In this case, the CBR could be considered locally-controlled, satisfying the station control requirements.

Station Identification

An unattended station needs to be identified on all frequencies on which it transmits. When the user identifies on the UHF uplink, the CBR is also identifying itself on the VHF side. However, many radios do not have the capability in CBR mode to identify on the UHF downlink (transmit) side (or the VHF side, for that matter). Additionally, when another operator transmits on the UHF uplink, the CBR won't be correctly identified on the VHF side, either. So, depending on your radio, some sort of add-on device for automatic identification may be required for full FCC compliance.

© 2000 Craig A. LaBarge



[The information provided here was originally compiled for use by the Chester County (PA) ARES/RACES organization. -- Craig] Introduction

Gel cell batteries are commonly used in amateur radio emergency communications. Being maintenance-free and spill-proof, they are ideal for portable operation. Properly cared for, a gel cell battery can provide many years of reliable service. Failure to use a charging method specifically suited to a gel cell battery's internal chemistry will dramatically shorten its useful life.

This article will provide some general guidelines and precautions that can be applied to any gel cell. You should, however, check with your battery's manufacturer for information on charging. If the manufacturer has specific recommendations, you should follow them.

Charging Basics

There are several methods for charging gel cell batteries, however, constant voltage charging is the best way. For this type of charging, a fixed, regulated voltage source is used to charge the battery. Special attention must be paid to the exact charging voltage and the initial charging current.

There are two modes for constant voltage charging: fast charging and float charging. Smart chargers, which are available commercially, automatically switch between these two modes. In addition, the most sophisticated chargers will monitor the ambient temperature and adjust the charging parameters accordingly.

Fast Charging (aka Cyclic Charging)

In this mode, the battery is charged with a fixed charging voltage until the terminal voltage reaches 2.40 to 2.45 volts per cell (14.4 to 14.7 volts for a 12-volt battery) at 20 C. The battery is then held at this voltage until the charging current drops to a value of 0.01 x C amps (where C is the battery's amp-hour rating). At this point, the battery is fully charged and you must either stop the charging or switch to the float-charging mode. Continual charging in the fast charge mode will overheat the battery and damage it. Do not let the battery voltage exceed 2.45 volts per cell or allow the charge current to exceed 0.20 x C amps.

Float Charging (aka Standby Service)

In this mode, the battery is connected to a constant voltage source of 2.25 to 2.30 volts per cell (13.5 to 13.8 volts for a 12-volt battery) at 20 C. Provided that the charging source is regulated at the proper float voltage, the battery will establish its own current level and will be maintained in a fully charged condition. Gel cell batteries can be left in the float charge mode for extended periods of time without damage. This mode is often used to maintain gel cell

The Care and Feeding of Gel Cell Batteries Craig LaBarge, WB3GCK

Page 1 of 2Care and Feeding of Gel Cell Batteries

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batteries used in backup power applications.

Precautions

The charging voltages given in this article assume an ambient temperature of 20 C (68 F). The charging voltages may have to be adjusted when ambient temperature is outside the range of 41 F to 95 F. For temperatures below 20 C, increase the voltage by 2mV/cell/ C for float charging and 6mV/cell/ C. For temperatures above 20 C, reduce the voltage by the same factor.

Resist the temptation to use an automotive battery charger on your gel cells. Many inexpensive automotive battery chargers are not properly voltage regulated or current limited.

Continuous over-charging or under-charging are a gel cell battery's worst enemies. Do not store your gel cell batteries in an uncharged condition. Avoid exposing the battery to excessive heat. Service life is shortened at operating

temperatures above 30 C. Never charge a gel cell in an air-tight container or near objects which produce sparks or

flames. When using a solar panel to charge a gel cell battery, be sure to use a charge controller

which properly regulates the charging voltage. Many solar panels are capable of producing as much as 18 volts -- more than enough to damage your battery.

References

Sealed Lead-Acid Batteries - Technical Handbook. Power-Sonic Corporation, San Diego, CA. (Available for download at www.power-sonic.com)

Sealed Lead-Acid Battery Chargers (Spec Sheet). Power-Sonic Corporation, San Diego, CA. (Available for download at www.power-sonic.com) Dated January 2000.

The ARRL Handbook for Radio Amateurs (1995). The American Radio Relay League, Newington, CT. Chapter 11, pp 11.20-11.23.

Disclaimer: This material is provided for general information only. Always follow the manufacturer's guidelines for the proper use, charging, handling, and safety of your gel cell battery.


Page 2 of 2Care and Feeding of Gel Cell Batteries

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In an emergency situation, it is often necessary to squeeze every bit of performance possible out of a 2 meter HT. One way to do that is to replace that little rubber duck antenna with the ever-popular Twinlead J-Pole. This simple antenna lends itself well to emergency use or as a portable antenna for hotel room operations while traveling.

There are several features which make the ubiquitous Twinlead J-Pole antenna a good addition to your emergency grab-n-go kit. When rolled up, it is an extremely compact, pocket-sized antenna. In use, it makes for a very effective antenna and provides about 3 db of gain with a low take-off angle. In fact, when used on your HT, it will dramatically out-perform your rubber duckie. And finally, it can be built in no time flat for a few dollars of readily available materials.

Technically-speaking, the J-Pole is an end-fed, halfwave antenna with a quarterwave matching section to allow feeding with 50-ohm coax. Being a halfwave antenna, it is not dependent on a ground or radials for proper performance. That's also a plus for portable operation.

Here's what you'll need to build one for the 2 meter band:

A 60-inch piece of flat TV twinlead. Use the inexpensive Radio Shack twinlead. Don't use the more expensive foam-filled line.

6 feet or more of coax cable. RG-174/U miniature cable makes for a very portable antenna but don't use more than 6 feet of it; it's very lossy. Use RG-58/U if you like, but it will be a bit bulkier.

Ferrite bead, type 43 material (optional - see below) BNC connector (or other connector of your choice)

Here's how you build it:

First, take the 60 inch piece of twinlead and strip back about 1/2 inch from one end. Twist and solder the two wires together. Keep the connection as short as possible. This will be the bottom of the antenna.

Next, measure up 1-1/4 inches from the bottom and carefully remove the insulation, exposing both wires, as shown in Figure 1. Keep the notches small (1/8" or so) and be careful not to cut the wires. This is where we will be attaching the coax later.

The Twinlead J-Pole Craig LaBarge, WB3GCK

Page 1 of 2The Twinlead J-Pole Antenna

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Now, attach your coax as shown in Figure 1. [Note: A ferrite bead (type 43 material) can be placed over the outside of the coax near the feedpoint to choke off any RF that might get coupled onto the coax shield. Many plans for this antenna, however, omit the ferrite bead. Your choice. If you experience problems with RF on the rig, go ahead and add the ferrite bead. Alternately, you can wind the coax into a coil of about 5 inches in diameter with 4 turns to create a suitable RF choke.]

Measure up 15-1/4 inches from the point where the coax braid is attached and make a 1/4-inch notch. This time, you want to cut through the wire. Only cut one notch and make sure it is on the side where the braid is attached. This will form the 1/4 wave matching section.

Tape the coax to the twinlead for strain relief. Also, tape all solder connections and add some tape at the 1/4-inch notch for added strength.

Now, measure up from the bottom of the antenna and cut it to an overall length of 54 inches.

That's about all there is to it. To facilitate hanging, punch a small hole in the top of the antenna. Use monofilament fishing line or other non-conductive line through the hole for hanging. The J-Pole is very broad-banded, so it shouldn't require any tuning. (An SWR check, however, is recommended.) Just unroll it, hang it up, and communicate.


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Page blank to insert WSER / TEVIS Radio Operations Summary

06/18/2009 WSER / TEVIS Radio Operations Summary Page 1

C:\Documents and Settings\W6RWL\My Documents\WSER_TEVIS\2009\Operations Summary 061809_Update.doc

This Summary will provide you with the essential information you need for the Western States Endurance Run and Trail Ride. A copy of it will be in your operations kit which you should pick up at the Event Control site on your way up to your assignment. (We've made special arrangements for 89 Crossing, High Camp, Lyon Ridge, Red Star and Robinson Flat because of their early start).

SYSTEM FREQUENCIES Table 1 – Repeater Frequencies w/ Channel #

CH / SYSTEM MOBILE RX MOBILE TX CTCSS (PL)

1)SQUAW 443.975 448.975(+) 114.8

2)MT. ROSE 147.150 147.750(+) 123.0

3)Robinson Flat

443.900 448.900(+) 136.5

4)BALD VHF 146.625 146.025(-) 123.0

5)BALD UHF 443.550 448.550(+) 127.3

6)CrossBand “X”

147.555 147.555(s) 136.5

7)CrossBand “Y”

443.125 443.125(s) 162.2

8)Foresthill 1 146.355 146.955(+) 114.8

9)AUB-VHF1 145.430 144.830(-) 162.2

10)AUB-UHF 440.575 445.575(+) 94.8

11)BOWMAN 146.355 146.955(+) 94.8

12)Portable Repeater

Future Future Future

13)NAT’L SIMPLEX

146.520 146.520(s) NONE

14)Pilot Hill 147.195 147.795(+) 123.0

15)Foresthill 2 146.745 146.145(-) 156.7

16)Foresthill 3 443.225 448.225(+) 110.9

17)AUB-VHF2 145.270 144.670(-) 156.7

Mt. Rose is used only if Squaw Peak is not working/goes down.

Table 2 – Simplex Frequencies CHANNEL LOCATION PRIMARY SECONDRY

20 EVENT CALLING

146.505

21 NCS USE ONLY

147.495 N/A

22 MB and UP Course

146.415 N/A

23 MB and UP Course

146.445 N/A

24 FH and DOWN Course

146.465 N/A

25 FH and DOWN Course

147.480 N/A

INITIAL CHANNEL ASSIGNMENTS

The following table provides your initial channel assignment, based on our previous experience and known system coverage. Please adhere to these assignments for unless directed otherwise by NCS.

Table 3 - Initial Channel Assignments CHECKPOINT PRIMARY SECONDARY

Robie Park (RP) SQUAW (CH 1)

MT ROSE (CH2)

89 Crossing (89) SQUAW (CH 1)

MT ROSE (CH2)

High Camp / Squaw Valley (SV)

SQUAW (CH 1)

MT ROSE (CH2)

Escarpment (ES) SQUAW (CH 1)

MT ROSE (CH2)

Watson’s Monument (WM)

SQUAW (CH 1)

MT ROSE (CH2)

Lyon Ridge (LR) SQUAW (CH 1)

BALD VHF (CH 4)

Red Star (RS) SQUAW (CH 1)

BALD VHF (CH 4)

Duncan Canyon (DC)

SQUAW (CH 1)

ROBINSON FLAT (CH 3)

Robinson Flat (RF) See Appendix #4


BALD VHF (CH 4)

Miller’s Defeat (MD) See Appendix #4


BALD VHF (CH 4)

Dusty Corners (DU) BALD VHF (CH 4)

AUB-VHF (CH 9)

Last Chance (LC) See Appendix #4

BALD VHF (CH 4)

AUB-VHF (CH 9)

Swing Bridge (SB) CrossBand “X” (CH6)

SIMPLEX (CH22)

Devil's Thumb (DT) See Appendix #4

BALD VHF (CH 4)

AUB-VHF (CH 9)

Deadwood (DW) BALD VHF (CH 4)

AUB-VHF (CH 9)

El Dorado Canyon (ED)

CrossBand “Y” (CH 7)

SIMPLEX to MB (CH 23)

Michigan Bluff (MB) See Appendix #4

BALD VHF (CH 4)

AUB-VHF (CH 9)

Chicken Hawk (CH) FORESTHILL 3 (CH16)

AUB-VHF (CH 9)



Foresthill (FH) See Appendix #4

FORESTHILL 3 (CH16)

AUB-VHF (CH 9)

CAL 2 (PS) FORESTHILL 3 (CH16)

BALD VHF (CH 4)

Rucky Chucky –near (RC-N) See Appendix #4

BALD VHF (CH 4)

AUB-VHF (CH 9)

Rucky Chucky-far (RC-F)

Via Nearside AUB-VHF (CH 9)

Francisco’s (FR) BALD VHF (CH 4)

AUB-VHF (CH 9)

River Crossing (PB) BALD VHF (CH 4)

AUB-VHF (CH 9)

Green Gate (GG) AUB-VHF (CH 9)

AUB-UHF * (CH 10)

ALT (AL) See Appendix #4

AUB-VHF (CH 9)

AUB-UHF * (CH 10)

Brown's Bar (BB) AUB-VHF (CH 9)

AUB-UHF * (CH 10)

Hwy 49_Upper Quarry (HC) See Appendix #4

AUB-VHF (CH 9)

AUB-UHF * (CH 10)

Lower Quarry (LQ) See Appendix #4

AUB-VHF (CH 9)

AUB-UHF * (CH 10)

No Hands Bridge (NH)

AUB-VHF (CH 9)

AUB-UHF * (CH 10)

Finish (FI) AUB-VHF (CH 9)

AUB-UHF * (CH 10)

Barn (BA) AUB-VHF (CH 9)

Simplex (CH 21)

* = TEST ING FORESTHILL 2 (CH15) DURING 2009 EVENTS DROP REPORTING

All stations will report all runners/riders who drop via their voice channels. Information should include the location, number, time of the drop, and a reason ("unknown" is an acceptable reason … we just want to know that you don't know). Drops should be reported as soon as you receive them from the station staff. Please also keep a written list of drops on the timer’s form in your operations kit and turn them in at Event Control when you have closed.

"REAL TIME” FOR VOICE REPORTS Except for Lyon Ridge (and possibly High Camp & 89 Crossing) the station staff will be recording the arrival times for all runners/riders. To reduce the voice bandwidth and time required to report arrivals, we will use the following procedure.

1. The timer sheet holds 20 entries.

2. If the timers fills a sheet in less than 15 mins, collect it and report all twenty.

3. If 15 mins elapses after the first runner on the sheet and the sheet is not full, have the timer start a new sheet with the next arriving runner, and transmit the partial sheet.

4. This allows NCS to get the runner/rider numbers to WEB CAST in time. Our GOAL is within 30 mins of a runner/rider getting to a checkpoint it is reported to the WEB CAST for the WORLD to see. These are world class events.

5. Please make sure the time sheets are clear to read and with three part sheet you need to press hard. If used.

6. TEVIS CUP will have all IN and OUT times at RF, LC, DW, CH, FH, FR and LQ. Complete list of IN times at all other checkpoints. EXCEPTION: At 89, HC and LR. The first 20 riders and total number of riders out of checkpoint will be acceptable and/or expected

TRANSMISSION OF ARRIVAL REPORTS

When you have one or more forms to transmit, call NCS and advise them how many runners/riders you want to report. If it is small, NCS may just take them on the channel you are assigned. If there are enough to tie up the channel, NCS will direct you to a secondary channel.

Call NCS on the secondary channel you were assigned and follow instructions. You will likely be directed back to your primary channel when your traffic is clear.

After transmission, annotate the timer’s form with the date/time of transmission and the channel you used (see Table 1) and place them in the return envelope provided in your operations kit.

EMERGENCY PROCEDURES We define an emergency as any situation which places a runner/rider, horses, sweeps, volunteer or staff member in jeopardy on the trail, at checkpoints that cannot be completely handled at the checkpoint without outside aid.

1. Emergency traffic takes precedence over ALL other traffic.

2. Indicate your emergency to NCS on your first call (i.e.: "CONTROL, LAST CHANCE - EMERGENCY TRAFFIC") or (“BREAK, BREAK”) IF YOU NEED TO STOP AN EXISTING CONVERSATION.

3. In general, stations with emergencies will not be moved to other channels, however, you may be asked to move if it is necessary to contact the mounted sweep teams at an incident site.



4. The Event Officials make all decisions in the emergency. Your job is to communicate their requests, information, decisions, and instructions to and from Event Control ... only. Please do not get trapped into being the decision makers.

5. Should NCS instruct you to contact an emergency response agency on one of our channels (e.g. CalSTAR), use your tactical call (name of your site). Answer their questions directly, be brief, and let them lead the situation. They know what they want and when they want it.

6. If you are concerned about the conduct of an emergency situation, please keep written notes as best you can and include them in your return envelope.

COLLECTION AND RETURN OF

PAPERWORK The Event Officials have asked that the radio crews return all of the site paperwork to Event Control after your checkpoint closes. This includes all timer's forms, drop forms and runner/rider Numbers, Cards or Chips.

A manila envelope has been provided for this purpose.

The checkpoint staff has been very good about complying with this request. When you first arrive, coordinate with the station captain and/or timers on how you will accomplish this, and how the in-time and out-time reporting will work.

Should you encounter a problem or a lack of cooperation, please do not argue. Inform NCS of the issue and you'll get instructions. There is an Event Official at the control station at all times, and that official will handle the problem.

When you leave, come by the Event Control building in the ARD Overlook Park and turn in your envelope.

RUNNER/RIDER STATUS REQUESTS At sites where crews and/or spectators are allowed, you will likely be asked (repeatedly!), "Can you tell me where #xxx is?" The short answer is, "No." We do not have sufficient radio bandwidth and NCS time to research and answer all of these requests.

The Program directs crews to the web site for information on each runner, and crews are urged to station someone at an Internet computer somewhere in the world who they can telephone and get the answer. The web site is www.ws100.com or www.foothill.com/tevis and that's where you should direct them. The Leader Board at Foresthill and Finish areas are also good location.

NCS can locate by the WEB CAST runner/rider’s location in special circumstances.

You may get a request from NCS as to whether a runner (or possibly his/her crew) are at your site. This is usually motivated by a problem that NCS is trying to clear. We ask that you make a good faith effort to answer the question, but at large sites, it can be impossible. In such case, report what happened ("Not here" and "We weren't able to determine" are two very different answers and are important to NCS)

DROPPED RUNNER/RIDER PROTOCOL

We tell you this so you will be able to relay it to crews and runners when they begin asking you about it

Runners who drop at stations where crews are permitted will generally leave with their crews, if they are present. If the runner desires event transportation, the protocol is:

1. Runners/Riders/Horses that drop above Foresthill will be transported to Foresthill if it hasn't closed. Those who drop below Foresthill will be transported to the finish.

2. Horses may go directly Barn Area or Loomis Basin if needed.

3. A new program might require additional radio traffic. HORSE TRANSPORT CARD will be given to all pulled horses. As a horse is transported by trailer to a new location. Before a driver leaves a checkpoint he will load horses in his trailer and then see the radio person at the checkpoint and report trailer number, time, horse number and destination of horse. Radio person will relay to NCS. At new destination the driver will check-in with new radio person of his arrival. We will continue this every time a horse is transported from point to point. We need to track all pulled horses. This may include runners and riders later.

4. The WSER makes no guarantee of immediate transportation and runners and crew will probably know that. Runners may have to wait at a site until the transportation arrives, keeping in mind that some sites have very difficult access. In some cases, the runner(s) may need to ride out with the station staff when the station closes.

5. We ask that Radio Crews do not transport runners/riders/horses. If the situation appears to require that you do that, please contact NCS first.



GENERAL VOICE PROCEDURES

Do not call other stations on your Repeater Channels without getting permission from NCS.

The Simplex Channels are for CKPT to CKPT direct contacts.

Use tactical call signs (i.e. station locations) for all transmissions, except when you clear. To clear the channel, say " CLEAR, .

After every one or two groups of numbers transmitted to NCS. NCS will confirm that SOS Sweep Teams don’t need to contact NCS. SOS Sweep Teams will need to be ready, after a group of numbers, to get their communications into NCS.

Sweep Teams need to generally stop there horses in a HOT SPOT, with antennas vertical. Than make their contact to NCS. This will get your best communication to NCS.

____________________________________________

A special thanks to your coordinators for their extra help through out the year.

Kim Scheidel, KE6RKX CrossBand Coordinator

Glenn Maclean, WA7SPY Portable Repeater Coordinator

Fred Jensen, K6DGW NCCRA Coordinator

Mary Anne Balthrope, KE6EST SOS Coordinator

Bob Balthrope, KD6WTY SOS Coordinator

Ken Sakamoto, KC6JSV NCS Coordinator

John Kernkamp, WB4YJT Radio Engineer

Chris Terry, K9WWV WiFi Coordinator

Rich Littlefield, K6KLB WinLink 2000 Coordinator

A special thanks to:

Eric Homa, N6NMZ

Chris Huber, N6ICW

Please review (www.ws100.com/comm) and (www.ws100.com/comm/voice.htm) before the event. We really do appreciate your volunteer efforts. Enjoy the event and the Sierra scenery.

This is a TEAM effort. You’re all part of this team:

“WESTERN STATES COMMUNICATIONS”

73,

Ralph, W6RWL

WS Communication Leader

SOS SWEEP TEAM RADIO ASSIGNMENTS

WSER TEAM (CH) PRIMARY SECONDARY

1) RF to DT

ROBINSON FLAT CH 3

CrossBand “X” CH 6

BALD VHF CH 4

2) DT to MB

BALD VHF CH 4

CrossBand “ Y” CH 7

FORESTHILL 2 CH 15

3) MB to FH

BALD VHF CH4

FORESTHILL 2 CH 15

4) CAL2 to RC

BALD VHF CH4

FORESTHILL 2 CH 15

5) FH to RC

BALD VHF CH 4

FORESTHILL 2 CH 15

6) GG to HWY 49

AUB-VHF 2 CH 17

AUB-VHF CH 9

7) HWY 49 to FINISH

AUB-VHF 2 CH 17

AUB-VHF CH 9

8) HWY 49 to FINISH

AUB-VHF 2 CH 17

AUB-VHF CH 9



TEVIS CUP TEAM PRIMARY SECONDARY

1) RP to HC

SQUAW CH 1

MT ROSE CH 2

2) RP to HC

SQUAW CH 1

MT ROSE CH 2

3) HC to RF

SQUAW CH 1

ROBINSON FLAT CH 3

4) HC to RF

SQUAW CH 1

ROBINSON FLAT CH 3

5) RF to DW

BALD VHF CH4

CrossBand “X” CH 6

ROBINSON FLAT CH 3

6) DW to MB

BALD VHF CH 4

CrossBand “Y” CH 7

FORESTHILL 2 CH 15

7) MB to FH

BALD VHF CH4

FORESTHILL 2 CH 15

8) FH to FR

BALD VHF CH4

AUB-VHF 2 CH 17

9) FR to LQ

AUB-VHF 2 CH 17

AUB-VHF CH 9

10) LQ to FINISH

AUB-VHF 2 CH 17

AUB-VHF CH 9

Appendix:

1)

We are using additional radios for Tevis Officials this year.

Tactical Calls are:

TEVIS CONTROL (NCS)

TEVIS #1 thru #10

2)

Freq. below only to be used for Emergency’s only. NCS will direct you to use this Freq. or any other as direct by agency.

“CALCORD Freq.”

156.075 Simplex

3)

“SATELLITE PHONES”

OES 2 253-378-5195 RD

OES 5 254-378-5198 RD

OES 8 254-377-6591 NCS / AS NEEDED

For communications to NCS Only.

4)

Digital Checkpoints:

* Use digital mode as primary mode to transmit Runner/Rider data to NCS. If available.

Checkpoint Primary Mode

Secondary Mode

Robinson Flat WiFi Radio

Miller’s Defeat WinLink 2000 Radio

Last Chance WinLink 2000 Radio

Devil’s Thumb WinLink 2000 Radio

Michigan Bluff DSL Cell Broadband or Radio

Foresthill DSL Cell Broadband or Radio

Rucky Chucky / Francisco’s

WinLink 2000 Radio

ALT WiFi Cell Broadband or Radio

Hwy 49_Upper Quarry

Dial up Radio

Lower Quarry WinLink 2000 Cell Broadband or Radio

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Western States Trail Foundation Tevis Cup

100 Mile Ride

SOS Ride Segments

1. Robie Park to High Camp. 10 miles. 2 teams

2. High Camp to Robinson Flat. 26 miles. 2 teams

3. Robinson Flat to Deadwood. 20 miles. 1 team

4. Deadwood to Chicken Hawk. 7 miles. 1 team

5. Chicken Hawk to Foresthill. 6 miles. 1 team

6. Foresthill to Francisco’s. 17 miles. 1 team

7. Francisco’s to Lower Quarry. 8 miles. 1 team

8. Lower Quarry to Auburn Overlook (finish). 6 miles. 1 team

Western States 100 Mile Run

SOS Ride Segments 1. Robinson’s’ Flat to Devil’s Thumb 23 miles 1 team 2. Devil’s Thumb to Michigan Bluff 7 miles 1 team

3. Michigan Bluff to Foresthill 7 miles 1 team

4. Foresthill to River Crossing 14.2 miles 1 team

5. Cal 2 to Rucky Chucky 8 miles 2 teams

6. Green Gate to Upper Quarry 13.7 miles 1 team

7. Upper Quarry (Cool) to Placer HS (finish) 8 miles 3 teams

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Sweep Riders of the Sierra Western States Trail Foundation

Tevis Cup 100 Mile Ride

Ride Segment:

Robie Equestrian Park (Start) to High Camp (Squaw Valley)

The first major challenge is getting you, your horse to Robie EP. You MUST go up no later than the Friday before the Ride, the earlier the better. Make a pleasure trip out of it and go up on Thursday, if possible. This is to ensure getting a camping/parking spot and checking in with Ride Management on Friday, having time to ride out again, check the start, etc. There are two access routes from Truckee, CA area. We recommend the Main Route:

Take Exit 188-B off I-80 towards Kings Beach/Lake Tahoe. Follow HWY 267 for about 8 miles to the top of Brockway Summit.

Turn RIGHT onto Mt. Watson Road. Mt Watson Rd is chip sealed, but is narrow, with several blind corners, so watch for traffic. After about 6 miles, you will see a sign pointing left to Watson Lake. (Do not take that turn.) Continue on Mt. Watson Road 1/4 mile.

Turn RIGHT (sharp turn) onto Forest Service Road 06. There may (or may not) be a Forest Service sign at the corner. Follow this gravel road (mostly down hill) for 3 miles to Robie Equestrian Park. The park entrance is on your right and is well marked.

The sweep is approximately 10 miles of mostly single-track trail followed by a steep 3 mile climb on service roads and trails to High Camp. Starting at an elevation of 7,200 ft. the trail descends for approx 6 miles to Hwy 89 at 62,00 ft. The trail then climbs above the floor of Squaw Valley, finally joining the gravel/dirt road to High Camp. Elevation there is over 8,000 feet. Being a volunteer you are entitled to dinner at Robie EP Friday night or at the awards banquet Sunday afternoon at the Gold Country Fairgrounds, either/or, your choice. You will have to let Ride Management know which dinner you choose so that you can obtain a meal ticket. In addition you will want to contact Ride Camp to make arrangements for a parking place set aside for the SOS Sweep rigs. In the past the Robie Foundation and Ride Management has allowed SOS to park behind parked gates in an area reserved for the Robie Foundation members and guests. For this sweep you will either need a driver who will shuttle your rig to Squaw Valley or you will need to ride back to Robie Park after your sweep. If you decide to have your rig moved to Squaw Valley you will want to make sure that arrangements have been made in advance with Squaw Valley security and management to find out where you can park. You should coordinate this contact with the Sweep team who leaves High Camp as they will also need to park at Squaw Valley. Squaw Valley Mgt/Security MUST know when we’ll be there. The Trail: Leaving Robie Equestrian Park, you travel for a few miles on a wide road. The trail will cut over to the right and follow a jeep trail for several miles. From there you will turn onto a single tract trail which zig zags through the trees and over some pontoon (no rail) bridges crossing marshy areas and small creeks. BE CAREFUL. These bridges can be very slick. As this is the start of the ride you will be behind excited horses and riders. You may see water bottles, saddle pads, pieces of equipment, but most likely will not have time to pick anything up. If you decide to ride back to Robie EP after your sweep you can use this time to collect lost items that can then be turned into Lost and Found. Close to mile 6 you will reach Hwy 89, the main road into Squaw Valley and So. Shore Lake Tahoe. The trail now goes under the Hwy. You will be on some slick blacktop. After going under the bridge, turn to the right

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and go up onto the Hwy. Here there is a pull out area and a Veterinarian should be there. There may also be someone from ride management, photographers and even a few spectators. This may be the first time you see horses and riders from the Ride (on the trail). If there are horses being pulled or considered for elimination, one of the Sweep Teams must stay and provide communication with Net Control until a decision is made. Any horses pulled must have the numbers radioed in to Net Control. The other Sweep Team will continue to follow the Riders. As soon as the waiting sweep Team is cleared to go they will also continue on to High Camp unless otherwise instructed. The trail on leaving Hwy 89 starts to climb, it crosses and recrosses many of the Squaw Valley Stable riding trails. It is very confusing. Trail ribbons have a history of disappearing in this area—mountain bikers, hikers, wildlife and other may pull them down. The trail does NOT usually get marked, from the start to High Camp until the week of the ride, so it sure helps to pre-ride and be familiar with this section of the trail. It is possible you may be out there or needed to help for the full day. (There MAY be a horse trailer at High Camp, but as this is such a difficult road to pull a horse trailer in and out of it may not be possible, then any pulled or injured horse/rider needs to be escorted to the Valley floor to be transported to a Vet, Hospital etc.) Be aware that there is NOT a Veterinarian at High Camp. The Vet is at the HWY 89 crossing. It is extremely important that the SOS teams riding from Robie to High Camp complete their ride to High Camp. Once you have reached High Camp, checked in with the Head Volunteer and notified Net Control of your arrival. Once you are cleared by Net Control, you will ride back to either the Valley Floor (Squaw Valley) or Robie Park. The High Camp Volunteers will not close down the checkpoint until SOS has checked in. Regardless of where your ride ends you should contact Net Control once you have safely reached your trailer.

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Sweep Riders of the Sierra Western States 100-Mile Ride

High Camp to Robinson Flat

Riders assigned the section of trail between High Camp and Robinson Flat must plan to camp at Squaw Valley the Friday night before the start. To get there, travel I-80 east to Hwy 89. (It is about a 1 hr, 15 min drive from Auburn.) Turn right on Hwy 89 and travel about 20 minutes. Turn right again when you see the Squaw Valley entrance. There is a mini market on the corner for last minute items. After the mini market continue about 2 miles into Squaw Valley and cross the bridge on your left. Turn right after the bridge toward the condominiums and set up camp off the pavement in the trees near the condos. Another camping option is to drive straight ahead after crossing the bridge and park on the gravel, which is fine if you don’t sleep on the ground. There may be heated bathrooms that you could use if you plan ahead with Squaw Valley. It is strongly recommended that you contact the Events Coordinator for Squaw Valley. Let them know that you and your team members will be riding from Squaw Valley as members of SOS and that you need a place to camp out of the way of everyone else. You should also attempt contact with the lead volunteer for the High Camp checkpoint, as you may be able to coordinate camping plans with them. Lastly, you will need a driver who will move your rig to Foresthill or Robinson Flat and park it there for you to pick up on Saturday. You can coordinate your trailer arrangements with the teams going out of Robinson Flat and/or Robie Park. Your ride will begin very early on Saturday morning. You have three options for arriving at High Camp. One is to make arrangements to trailer the horses up with the High Camp Volunteers. (In 2009 Mark Van Zandt drove a livestock trailer that the SOS horses caught a ride in. The horses were tacked and ready to leave by 4:00 am. You should note that this would be a very rough trailer ride up.) The other option is to ride the Tevis trail to High Camp, which is approximately 3 miles and steep climbing the entire way. It is recommended that you be at High Camp before the first riders come through so you aren’t in the way. You will need to leave by 6 am in order to join the Tevis trail by 7:00 am. If this sounds confusing, it is! That is why it is important to pre-ride the trail (at least to the monument) prior to the Tevis, not just the afternoon before unless you are with a veteran of this section. Check with Tevis to find out when the trail has been flagged, as it is difficult to navigate prior to it being marked. Radio into Net Control to let them know when you arrive at High Camp. You start your ride after the last horse has passed through High Camp. Obtain the ride numbers for the last 5 to 10 horses, radio in to Net Control and start your sweep. The next checkpoint you will be stopping for a while is at Lyons Ridge. Every year there are horses in trouble at this point. The Vet wants to be sure there are SOS riders there to help lead the horses and riders out. Lyons Ridge is a very inaccessible portion of the trail. If there is a really sick horse, the vet treats it as best he can and then the SOS rider may be asked to take them out slowly. This makes you very late arriving into Red Star Ridge and Robinson Flat. This is a very normal part of the way it is. We always hope to be right behind the last riders getting into Robinson Flat; but, because we are frequently held up at Lyons Ridge, it is often not possible. Remember that you need to obtain and report to Net Control the numbers of the last 5 to 10 horses from each aid station (High Camp, Lyons Ridge, and Red Star) before leaving that station. The ride from High Camp to Robinson’s Flat is a beautiful section with views of the Valley and Tahoe. Granite Chief Wilderness is boggy and must be ridden with care and good shoes. (A spare easy boot or two is a necessity for this section). When you arrive at Cougar Rock the photographers may still be there and you may go over the Rock or around it to your right. Be sure and check in with Net Control every 30 minutes, whenever there is an incident and when you have arrived at Robinson Flat.

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Sweep Riders of the Sierra Western States 100-Mile Ride/Run

Robinson Flat to Deadwood/Devil’s Thumb

Robinson Flat is reached by taking the Foresthill exit off of I-80. Robinson Flat is approximately 1 hour past Foresthill on a paved road. Approaching the staging area the road is narrow and can be congested with traffic. You may need to send someone forward on foot to ask the traffic controllers to get you through. Someone at the staging area should be available to show you where you can park your trailer(s). There may be an area set aside for SOS trailers. When you arrive at Robinson Flat, at least one hour before your expected ride time, check in with Net Control, radio personnel, and the out timers at the check point. Cut off times will be available at the SOS meeting prior to the events. When leaving Robinson Flat and Dusty Corners and Last Chance, obtain the numbers of the last 5 to 10 runners/horses from the out timers. Ideally, you will maintain visual contact with the last competitor. This ride section is just short of 20 miles long with 2 fairly deep canyons to be negotiated. Pre-riding at least part of the section is recommended. You can do the whole section with the help of someone to move your trailers. You can also do half of the section from either end without having to move trailers. Access to check points on the section, Dusty Corners and Last Chance, is difficult, at best. It is a section that some of the runners and ride teams get into trouble, requiring assistance to get to the check points or Deadwood. There is a long up-hill from the Swinging Bridge over the North Fork of the American River. Radio contact can be spotty in this section, especially in the canyons. Make sure your radio(s) are working; that you have spare batteries; and that your frequencies are correctly entered before you leave Robinson Flat. Depending on what arrangements are made for trailer management, your trailer will be brought to Foresthill by the SOS team coming into Robinson Flat. During the run, the trailers are parked along the street in town. You will be loading your horses into the trailers left at Deadwood by the Deadwood to Michigan Bluff team. On the ride, SOS will have an assigned parking area located close to the exit of the mill site. This section includes beautiful trails, but it can be hot and dry. The volunteers and competitors are all very glad to see you and appreciate the work you do. There will be treats for you and your horses at the check points, but you should plan on taking a lot of water, safety equipment and supplies, and something to eat, as you will be on the trail a long time. Have a great time and THANK YOU FOR VOLUNTEERING!

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Deadwood/Devil’s Thumb to Michigan Bluff (or Chicken Hawk)

From I-80, take the Foresthill Turnoff. Drive Foresthill Road, through Foresthill on a paved road. About a mile past the China Wall OHV Staging Area, Deadwood Ridge Road appears rather suddenly. It is a dusty, dirt road. Expect to meet a few cars and rigs coming out of Deadwood. There are areas that are wide enough for 2 vehicles to get by each other. The dust is horrific; so close your trailer windows, if you can. If it’s a hot day the horses will get hot. So it’s your choice, hot horses or horses breathing dust. You will be parking near the recently installed water pump, then riding to either Deadwood (Ride) or Devil’s Thumb (Run). Check in with Net Control, the Deadwood Captain, the Deadwood Radio Team and Devil’s Thumb’s Crew. Also checked in with the In-and-Out Timers. At Deadwood, there is no mandatory out-time so you have to wait for ALL of the riders to come in, then leave, before you can start your leg. There are vets and lots of goodies for both horses and riders at this checkpoint. The Sweep Riders coming in behind you will be taking out your trailer(s). You will probably not see them as they are frequently following VERY slow horses. You may not be in radio contact either. You can relay messages through Net Control, if necessary. If there is room in your trailer, you may be asked if it’s all right for the following team to take out pulled horses and riders. You will be riding on a dirt road from the parking area to the Deadwood Cemetery. Here, a single-track trail takes over. There are a few trails that intersect just past the cemetery. Follow the ribbons! There can be motorcycles on the side trails. Most are very courteous. At Kaput Springs (on your left) KEEP MOVING! This is a known handout for the Wast Gang. There is water for the horses after you cross the bridge at El Dorado Creek. There is good radio contact throughout, both on the Bald Repeater and the Cross Band. Check in/out with Net Control every 30 minutes or so. The Michigan Bluff (or Chicken Hawk) Checkpoint Volunteers will be very happy to see you. Check out with Net Control. Find the trailers you will be taking out to Foresthill. Then you have to find the owners of the trailers you are bringing in. They may be ahead of you, or still out on the trail. Your trailers may not be in yet as the riders from Deadwood have a long, hard ride, then a long, hard haul. We usually parks the SOS trailers along the road in Foresthill for the run and in the designated SOS parking lot near the exit of the Foresthill Checkpoint for the ride.

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Michigan Bluff (or Chicken Hawk) to Foresthill

Michigan Bluff is reached by taking the Foresthill Exit off of I-80. Go through Foresthill to Michigan Bluff Road. Turn RIGHT on Michigan Bluff Road. As you enter town during the WSER the SOS rigs are usually parked on the RIGHT hand side of the Road, in a level area where Port-A-Potties are frequently set up. To pre-ride this section, you can park on either side of the road in town. The folks who live there are very friendly and supportive. Chicken Hawk is reached by taking the Foresthill Exit off of I-80. Go through Foresthill to Michigan Bluff Road. Turn RIGHT on Michigan Bluff Road. Then turn RIGHT on access before dropping into Michigan Bluff Road. Drive about a ¼ mile to Chicken Hawk CKPT, the SOS rigs are usually parked on the RIGHT hand side of the Road, in a level area where Port-A-Potties are frequently set up. To pre-ride this section, you can park at the ckpt or in Michigan Bluff as above. The folks who live there are very friendly and supportive. This ride section is usually ridden in the dark, so pre-riding this section is essential. It is a fairly quiet section in terms of runners and ride teams that get into trouble. There is a long up-hill out of Volcano Creek. Radio contact is usually good throughout the section. When you arrive at Michigan Bluff, check in with Net Control and radio personnel at the Checkpoint. When leaving, notify Net Control and obtain the numbers of the last 5 to 10 runners/horses. The WS Trail follows Gorman Ranch Road out of town. During the Run and Ride, you will follow flagging tape and light sticks. To pre-ride this section (which is fairly short), you can either start in Michigan Bluff, riding to Foresthill and back; or park in Foresthill to ride the trail to Michigan Bluff and back. The WS trail switches from dirt road to single-track throughout the section. There are some fairly sharp turns off of the road, onto a single-track trail, and vice versa. When you reach the Foresthill aid station check out with Net Control. Depending on what arrangements are made for trailer management, your trailer may be brought to Foresthill by the Deadwood to Michigan Bluff (or Chicken Hawk) SOS team or your own drivers. During the run, the trailers are parked along the street in town. For the Ride, the trailers are parked at the designated SOS parking area near the exit of the Foresthill Checkpoint.

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Sweep Riders of the Sierra Western States 100-Mile Ride

Foresthill –Francisco’s

From I-80, take the Foresthill Road to the Foresthill staging area on Bath Road. Try to have full trailers, as parking space is limited. Park your rig in the designated SOS parking area near the exit. You will need a driver to move your rig to your final destination. Be ready to ride 1 hour before your anticipated departure time. Contact the Out Timers to have them tell you when the last rider has departed (you’ll have to stand by, they won’t go looking for you). Get a list of the numbers of the last 5 to 10 riders/horses. You’ll be riding out on and along the asphalt road through “town”. It will be dark, with light sticks along the roadway. The volunteers who are working the ride along the road will be happy to see you as they can start wrapping up their duty and go home after you go by. You should have preridden this segment, but it will look different at night. You will be turning on to a single-track trail. The full moon and your breast collar lights and helmet lights make for a bright ride on the trail. Be sure you see light sticks as you go along. It’s easy to take a wrong turn in the dark. Radio contact may be sporadic. Be sure to lock in your radio frequencies, as this segment can get exciting. The trail is very narrow with lots of switchbacks. The occasional trail/road intersects the trail and may be confusing. These are also points to have someone meet you if you are escorting a horse or rider in trouble. Here’s where pre-riding really helps. The volunteers at Francisco’s are equally happy to see you. They usually have lots of goodies for both horses and riders. Check out with Net Control. You must ride about 3 miles up to the parking area at Driver’s Flat. You may be escorting pulled riders and their horses up to the parking area or you may choose to have your rig dropped at White Oak Flat. It is a three mile ride up to White Oak but the road is better than the road to Driver’s Flat. Check out with Net Control again once you arrived safely at your trailers.

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Sweep Riders of the Sierra Western States 100-Mile Run

Cal 2/Peachstone – River Crossing (Interspersed and Final)

From I-80, take the Auburn Ravine - Foresthill Road Exit. Turn RIGHT at the end of the ramp. Set your odometer to Zero. Cross Lincoln Way. Proceed across the Foresthill Bridge. At approximately 13 miles, you come to Todd Valley Road on the right (the sign is hard to see as it is partially hidden in the trees). Turn RIGHT on Todd Valley Road. At 13.9 miles, you will come (very suddenly) to Green Ridge on the right. On the left is a mobile home park. If you pass the park, you have gone too far. Turn RIGHT on Green Ridge. Proceed one block. You will need to have a driver transport your rig to your final destination. Turn LEFT on Oak Wood (14.0 miles). You will be in a rural residential area. Continue on Oak Wood to 14.5 miles you come to a sign that says, “Not A Through Road”. Ignore the sign and proceed through. At 14.7 miles you will come to a sign that says “End”. Again, ignore the sign and continue down the chip seal road. At 15.4 miles you will be in a cul-de-sac. This is where you leave your trailers and saddle up. Take the trail that is to the right of the dirt road. The dirt road is private and trespassers are UNWELCOME. The trail is narrow and steep. The Checkpoint is at the end of the trail. The sweeps at this point are after dark, so pre-drive and ride this in the daylight. There are usually 2 Sweep teams at this site. There are frequently other vehicles parked here, as well as vehicles coming up the “trail” from the checkpoint. The trail is narrow, but wide enough for the horses to pass a small vehicle coming out with pulled runners. Check in with Net Control when you arrive at the Checkpoint and when you leave. Get the numbers of the last 5 to 10 runners. Runners will constantly pass the interspersed team as you proceed at a walk/trot. Most of the time, the passage is easy, but some portions of the trail are too narrow for the runner to pass safely, so they will have to jog along behind you until you find a spot to turn out-or when they can safely pass you on the uphill side. Check in with Net Control every 30 minutes, or so. Proceed along the trail to the River Crossing. Check out with Net Control. Proceed up to Driver’s Flat (about 3 miles) to pick up your rig. Check out again with Net Control once you safely arrive at your trailer.

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Sweep Riders of the Sierra Western States Trail Foundation 100-Mile Ride

Francisco’s to Lower Quarry

If you are a person who does not do well late at night, this section is not a good choice for you. You actually don’t get on the trail until after 1 a.m. You will not finish until the sun is coming up. Make arrangements to have your rigs moved to the Lower Quarry staging area or leapfrog with the riders in segments before and after yours. To get to Francisco’s, you take the Foresthill Road out of Auburn toward Foresthill. There is a large sign, which denotes DRIVER’S FLAT on the right. Just after the paveme