South Dakota Library Network

ALEPH v20 Tables

© South Dakota Library Network, 2012©Ex Libris (USA), 2009Modified for SDLNVersion 20.01Last Update: March 2012

South Dakota Library Network1200 University, Unit 9672Spearfish, SD 57799www.sdln.net

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ALEPHADM

Tables may be accessed via the ALEPHADMmodule. You can open, view, edit, saveand print ALEPH tables.

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Tables Navigator

Open the menuTables | Tables Navigatoror click the icon to choose the library youwant to work in.

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Tables Navigator

The Tables Navigator has three sections:

• Libraries available for selection• Tables available for selection• Command buttons

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Tables Navigator

Select a library

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Tables Navigator

Select a table

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Tables Navigator

Command buttons

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Editing Tables

To update a table, follow these steps:

•Double-click the name of the file containing the table you want to update. You are asked if you want to check out the file in order to be able to edit it. Click Yes to proceed to editing mode.

•Edit the table.

•After you have modified the table, go to the Tables Navigator and click Check In. This sends the table back to the server and overwrites the previous version of the table file.

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Editing Tables

Click Yes

Edit the table

Click Check In

Click Yes

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Command Buttons

Get - The Get button copies the most recentversion of a file from the server to yourworkstation.

Check Out – To get the latest version of the tablefrom the server and to be able to make changesto it, click on Check Out instead of Get.

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Locking Tables for editing

Check Out will “get” the table and lock iton the server for just under 3 hours. Lock info will show from the time the table is checked out and thereforelocked.

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Locking Tables for editing

As long as the table is checked out, it will be marked with a red checkmark.

Checked out

Not checked out

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Edit Mode

If the table has been checked out, it will beopened in editing mode. You can identify thismode by the green light in the lower left corner ofthe window.

Three minutes before the lock time runs out, thegreen light turns yellow.

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Edit Mode

If you do not “check in” or “refresh” the table and the check out time runs out, the table status will revert to read-only mode. The light in the lower left corner will turn red. All changes will be

lost!!

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Read Only Mode

If the table has not been checked out, the table will be opened in read-only mode. You can identify this mode by the red light in the lower left corner of the window.

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Other Command ButtonsRefreshYou can extend the lock time by clicking Refresh as long as the light in the lower leftcorner of the table window is green or yellow. The time counter begins a newcountdown.Check InOnce you have finished your editing you send the file back to the server by clickingCheck In. This saves the file and replaces the old version of the file on the server. Ifyou do not check in the file before the lock time runs out, the file status reverts toread-only mode. The light in the lower left corner turns red. All changes are lost.EditEdit opens the table in a separate window. Edit is active only if you have previouslyused the Get or the Check Out command.Select AllClicking this button selects all tables from the subdirectory that you chose in thelibrary selection section.

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Other Command Buttons

PrintClicking the Print button prints the list of files displayed in the tablesselection section on the Tables Navigator. If you want to print the contentsof a file that was opened in a Tables window, use the Print icon on the iconbar at the top of the ALEPHADM window or the command File > Print.FindFind facilitates finding a table by a text string in the table name or the tabledescription. After an initial hit, the button changes to Find Next.Find NextFind Next lets you search for more occurrences of the same string in allcolumns of the Tables Navigator.

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Tables View

To display a table, you must open it in aTables Window. You can choose betweenthree table views:

• Table view

• Form view

• Source viewTable FormSource

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Tables ViewThis is how the table appears in Table mode.

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Tables View

This is how the table appears in Form mode.

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Tables View

In the Table and Form modes, you havethis toolbar on the top of the window.The buttons are only active when youare in the edit mode. They are inactivewhen you are in the view mode.

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Tables View Adds a new line at the end of the table.

Inserts new line before the highlighted line.

Deletes the highlighted line. Moves the highlighted line one up. Moves the highlighted line one down. Help for table.

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Tables ViewThis is how the table appears in Source mode.

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Tables HelpThere are three kinds of help available to explain details of an open table.

HintA hint pops up when the cursor rests for several seconds on the columnheading in Table view and on the field label in Form view. The hintdisappears after a few seconds.

Column-specific HelpRight-click the column heading in table view and the field label in form viewto open the column-specific help. The Escape key closes the column-specifichelp window.

General HelpGeneral help for an open table will pop up in a window when pressing F1 orAfter clicking the icon. The Escape key closes the general help window.

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Tables HelpHint

Column specific Help

General Help

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Tables Help

The final option for on-line help is through viewingthe table’s source information. When viewing atable in Source mode, the table will open in aseparate window using Notepad. Additionalexplanations will be given for the various fields ofthe table. This option is usually the most comprehensive source of on-line assistance.

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Tables Help

Source view

Table view

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Additional Tables Help

Additional tables help is available on Ex Libris’ Document Center website located at:http://www.customercenter.exlibrisgroup.com

   • username = 01sdln• password = 7356         

Click on Documentation Center, ALEPH, Version 20