south texas college board of trustees facilities … richards administration building, board room...

South Texas College Board of Trustees

Facilities Committee Ann Richards Administration Building, Board Room

Pecan Campus Monday March 3, 2014

@ 4:30 PM McAllen, Texas

“At anytime during the course of this meeting, the Board of Trustees may retire to Executive Session under Texas Government Code 551.071(2) to confer with its legal counsel on any subject matter on this agenda in which the duty of the attorney to the Board of Trustees under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code. Further, at anytime during the course of this meeting, the Board of Trustees may retire to Executive Session to deliberate on any subject slated for discussion at this meeting, as may be permitted under one or more of the exceptions to the Open Meetings Act set forth in Title 5, Subtitle A, Chapter 551, Subchapter D of the Texas Government Code.”

I. Approval of February 12, 2014 Facilities Committee Meeting Minutes ..................... 1-15

II. Update on Hail Damage Repairs ............................................................................ 16-18

III. Review and Recommend Action on Approval of Job Order Contractor Proposal for Hail Damage Repair of Roof Top Mechanical Equipment ....................................... 19-23

IV. Review and Recommend Action on Contracting Construction Services for Technology Campus Detention Pond ..................................................................... 24-26

V. Review and Recommend Action on Selection of Short List of 2013 Bond Construction Program Management Firms for Interviews ....................................... 27-30

VI. Review and Recommend Action on Interview Topics/Questions for 2013 Bond Construction Program Management Services Firms Interviews .................................. 31

VII. Update on Status of Construction Projects ............................................................. 32-38

Motions March 3, 2014 -- Facilities Committee Page 1, 2/28/2014 @ 11:01 AM

Approval of February 12, 2014 Facilities Committee Meeting Minutes

The Minutes for the Facilities Committee Meeting of February 12, 2014 are presented for Committee approval.

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Minutes February 17, 2014 -- Facilities Committee Page 1, 2/27/2014 @ 2:22 PM

Facilities Committee Minutes 02‐17‐2014

South Texas College Board of Trustees

Facilities Committee Ann Richards Administration Building, Board Room

Pecan Campus Monday, February 17th, 2014

@ 4:30 PM McAllen, Texas

MINUTES

The Facilities Committee Meeting was held on Monday, February 17th, 2014 in the Ann Richards Administration Building Board Room at the Pecan Campus in McAllen, Texas. The meeting commenced at 4:37 with Mr. Gary Gurwitz presiding. Members present: Mr. Gary Gurwitz, Ms. Rose Benavidez and Mr. Jesse Villarreal Other Trustees Present: Mr. Paul R. Rodriguez Members absent: None Also present: Dr. Shirley A. Reed, Mr. Chuy Ramirez, Mrs. Mary Elizondo, Mr. Gerry Rodriguez, Mr. Ricardo de la Garza, Mr. Robert Cuellar, Mr. Eddie Vela, Mr. Mario Reyna, Mr. Steve McGarraugh, Mr. Eli Alvarado, Mr. Cliff Whittingstall, and Mr. Andrew Fish

Approval of December 12, 2013 Facilities Committee Meeting Minutes

Upon a motion by Mr. Jesse Villarreal and a second by Ms. Rose Benavidez, the Minutes for the Facilities Committee Meeting of December 12, 2013 were approved as written. The motion carried.

Approval of January 16, 2014 Facilities Committee Meeting Minutes

Upon a motion by Ms. Rose Benavidez and a second by Mr. Jesse Villarreal, the Minutes for the Facilities Committee Meeting of January 16, 2014 were approved as written. The motion carried.

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Update on Hail Damage Repairs

Mr. Gerry Rodriguez, Director of Facilities Planning and Construction, provided an update on status of hail damage repairs during the February 17, 2014 Facilities Committee meeting. The following table provides status of each phase of hail damage repairs:

Phase Description Design Proposal Construction

Tech Campus Shipping & Receiving N/A Approved Complete

I HVAC chilled water lines Complete Approved Complete

II HVAC cooling towers Complete Approved Complete

III Administration Building A Complete Approved Complete

IV Administration Building X Complete Approved Complete

V Administration Building D Complete Approved Complete

VI Library Building F Complete Approved* Complete

VII Center for Learning Excellence Building C

Complete Approved Complete

VIII North Academic Building G Complete Approved* Complete

IX Portable Buildings and Casso’s Residence


X South Academic Building J Complete Approved* Complete

XI Student Services Building K Complete Approved* Complete

XII Student Activities Building H Complete Approved* Complete

XIII Thermal Plant Building E Complete Approved Complete

XIV Art Building B Complete Approved Complete

XV Cooper Center Building L Complete Approved* Complete

XVI IT Building M Complete Approved Complete

XVII Administrative Services Building N Complete Approved Complete

XVIII West Academic Building T No Repairs Required

XIX Chilled water piping insulation Complete Approved* Complete

Pecan Plaza Human Resources Complete Approved Complete

* Proposal amount exceeded $500,000 and required Board approval

Staff was waiting on a response from Chubb representative for information submitted to them in November. Chubb representative Rodger Blackburn acknowledged receipt of the information and stated he would review and provide an update. Because most repair work was completed and documentation from STC was forwarded, it was anticipated that Chubb’s response would describe their position regarding this claim. Tables outlining current repair costs, balances to be paid, and projected final costs were included in the packet. This item was for the Committee’s information only. No action was requested.

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Review and Action as Necessary on Statute of Limitations Applicable to STC Hail Storm Damage Claim

Legal counsel provided an update on statute of limitations applicable to STC hail storm damage claim, available options, and any necessary action. Legal Counsel advised the Facilities Committee that the statute of limitations was not a concern at this time. College staff was working with design and construction contractors to gather all necessary documentation to submit for a response by the insurer, which was anticipated for March 2014. At the time of the February 17, 2014 Facilities Committee meeting, there was no need for Committee or Board action, and Legal Counsel would provide an update when appropriate. No action was taken.

Review and Recommend Action on Substantial Completion of Hail Damage Repairs for Pecan Campus Building K, L, Human Resources, and HVAC Chilled

Water Pipe Insulation

Approval of substantial completion of Hail Damage Repairs for Pecan Campus Building K (Student Services), Building L (Cooper Center for Communication Arts), Human Resources, and HVAC Chilled Water Pipe Insulation will be requested at the February 20, 2014 Board meeting. During the March 2012 hail storm, buildings on the Pecan Campus were damaged. Repairs for these damages were included in the insurance adjuster’s list of damaged items. Plans and specifications describing the repairs were issued by Amtech Building Sciences for repair of each building or phase. Job Order Contractor proposals for building repairs were submitted by SpawGlass Contractors and approved. SpawGlass had since accomplished substantial completion for these phases of repair. Planning & Construction staff along with representatives from Amtech Building Sciences visited the site and developed a construction punch list. As a result of this site visit and observation of the completed work, Certificates of Substantial Completion for these phases of repair were prepared. Copies of the Certificates of Substantial Completion were included in the Committee packet. Contractor SpawGlass Contractors would continue working on the punch list items identified and would have thirty (30) days to complete before final completion can be recommended for approval. It was anticipated that final acceptance of this project would be recommended for approval at the April 2014 Board meeting. Upon a motion by Mr. Gary Gurwitz and a second by Mr. Jesse Villarreal, the Facilities Committee recommended Board approval of the substantial completion of Hail Damage Repairs for Pecan Campus Building K (Student Services), Building L (Cooper Center for

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Communication Arts), Human Resources, and HVAC Chilled Water Pipe Insulation as presented. The motion carried. Review and Recommend Action on Final Completion of Hail Damage Repairs for

Pecan Campus Buildings B, D, X, Casso Residence, Portable Buildings, and HVAC Chilled Water Pipe Raising

Approval of final completion and release of final payments for the Pecan Campus Hail Damage Repairs for Buildings B (Art), D (Administration), X (Administration), Casso Residence, Portable Buildings, and HVAC Chilled Water Pipe Raising will be requested at the February 20, 2014 Board meeting. It was recommended that final completion and release of final payment for these projects with SpawGlass Contractors be approved. Final payments are shown as the Remaining Balance column in the table below. The original costs approved for these projects are summarized in the following chart:

Building/Repair Phase

Approved Proposal Amount

Net Total Change Orders

Final Project Cost

Previous Amount Paid

Remaining Balance

B $346,505.00 ($38,324.17) $308,180.83 $248,432.56 $59,748.27

D $355,862.00 ($72,801.03) $283,060.97 $264,648.41 $18,412.56

X $299,183.00 ($26,883.48) $272,299.52 $247,493.52 $24,806.00

Casso/Portables $208,540.00 ($56,111.78) $152,428.22 $84,930.00 $67,498.22

Chilled Water Pipe Raising

$227,248.00 ($93,543.15) $133,704.85 $126,800.79 $6,904.06

Final Payment Total $177,369.11

STC Planning & Construction Department staff and the project architect with Amtech Building Sciences inspected the sites to confirm that all punch list items were completed. Amtech Building Sciences provided the letters recommending acceptance of final completion and release of final payment pending delivery of closeout documents. The letters were included in the Committee packet. Upon a motion by Mr. Gary Gurwitz and a second by Ms. Rose Benavidez, the Facilities Committee recommended Board approval of the final completion and release of final payments as shown on the table above for the Pecan Campus Hail Damage Repairs for Buildings B (Art), D (Administration), X (Administration), Casso Residence, Portable

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Buildings, and HVAC Chilled Water Pipe Raising with SpawGlass Contractors as presented. The motion carried.

Review and Recommend Action on Contracting MEP Engineering Design Services for Technology Campus Cooling Tower Replacement

Approval to contract mechanical engineering design services for the Technology Campus HVAC Cooling Tower replacement project will be requested at the February 20, 2014 Board meeting. This proposed improvement included the replacement of an HVAC cooling tower which was part of the existing HVAC cooling system which provided cooling for the entire campus. This unit was approximately eighteen years old and had met its expected life cycle. Because of its age, maintenance costs had increased and efficiency had decreased. Also, technology had made it possible for new cooling towers to provide a higher level of efficiency than before. Replacement of this unit was included in College’s deferred maintenance plan and therefore was included in the FY 2013-2014 Renewals and Replacements budget. A photo showing the current condition of the unit was included in the Committee packet. It was recommended that the services of a mechanical engineer be contracted to prepare plans and specifications for this deferred maintenance project. When complete, the plans and specifications would be used for solicitation of construction services. Two Mechanical, Electrical and Plumbing (MEP) engineering firms listed below were previously approved by the Board for one year to provide professional services as needed for projects under $300,000.00. A firm was selected for each project on a rotating basis and considering the amount of fees paid for previous projects and other pertinent information.

1. ACR Engineering 2. Halff Associates, Inc.

Halff Associates, Inc. was recommended to provide mechanical engineering services for this project based on previous project assignments, amount of fees paid for previous projects and previous history with design of the HVAC system for the Technology Campus. Funds in the amount of $100,000 were budgeted in the FY 2013-2014 Renewals and Replacements budget for these improvements and $12,000 was budgeted for design services with final amount to be negotiated.

Project Budget Budget

Components Amount

Budgeted Actual Cost

Design $12,000 Actual design fees will be negotiated and will be based on actual time to performed the work and are estimated to be below $12,000

Construction $100,000 Actual cost will be determined after the solicitation of construction proposals

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Upon a motion by Mr. Jesse Villarreal and a second by Ms. Rose Benavidez, the Facilities Committee recommended Board approval to contract mechanical engineering services with Halff Associates, Inc. for the Technology Campus HVAC Cooling Tower replacement as presented. The motion carried.

Review and Recommend Action on Pecan Plaza Space Renovation for the STC Police Department Change Order No. 2

Approval of proposed Change Order No. 2 with 5 Star Construction for the Pecan Plaza Space Renovation for the STC Police Department project will be requested at the February 20, 2014 Board meeting. The following items for Change Order No. 2 were requested by STC staff and pricing had been submitted by 5 Star Construction. The proposed change order items had been reviewed and confirmed by the project design team at PBK Architects and STC staff.

Pecan Plaza Space Renovation for the STC Police Department Change Order No.

Item Description and Justification Cost/ Days

Funding Source

2

Description: Replace three exterior storefront entry doors on the north side of the building.

Justification: Existing doors should be replaced due to their age, poor condition, and inability to accept new standard door hardware including panic device. Removed from original plans and specifications in an effort to reduce cost. See attached photos of existing door.

$5,313.00

Construction

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2

Description: Change one office space into a holding cell by adding a dividing wall, door/frame, ply-wood lining and observation window. This change will also require modifications to the lighting and HVAC system. See plan attached.

Justification: Recently hired Police Sargent and Officers recommend including a holding cell for safe detention when necessary.

Description: This item also includes the elimination of two wall recesses adjacent to the Dispatch room which were originally planned to be used for placement of office equipment. See floor plan attached.

Justification: When metal studs were being installed, Police department visited the construction site and determined that the recesses take up needed space in the Dispatch Room making the space inefficient.

$8,090.70

Construction

2

Description: Upgrade to evidence locker unit from a 6 to 8 compartment configuration.

Justification: Provide additional built in storage space for evidence collected in an effort to meet the requirements provided by the Texas Commission on Law Enforcement. Evidence collected is required to be stored until courts have determined it is no longer needed for prosecution.

$253.45

Construction

2

Description: Change routing of HVAC ductwork supplying air to Dispatch room in order to avoid conflict with existing overhead structural beam.

Justification: This conflict was discovered after the ceiling was removed as part of the demolition work. The change to the duct routing requires an increase to the length of the ducts and additional defusers.

$5,901.50

Construction

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2

Description: Change a standard interior door and frame to a secured bullet resistant door and frame.

Justification: Staff discovered that one door separating the public area from the secured area was specified as a standard door and should have been specified as a secured bullet resistant door and frame.

Description: This item also includes a credit to change the specified hardware for standard interior doors so that it is consistent with STC’s standards.

Justification: Plans and specifications did not follow STC’s standards for interior door hardware.

$1,465.40

Construction

2

Description: Additional days needed to accomplish above listed change order items.

Justification: Ordering materials related to the above outlined changes affect the project’s critical path and will require additional time after the change order is approved.

45 days

Total Change Order No. 2

$21,024.05 45 days

Construction

A representative from PBK Architects and STC staff attended the February 17, 2014 Facilities Committee meeting to respond to questions from the Facilities Committee members. The Committee reviewed the proposed change order items and discussed the justification of each. Staff explained that some of the items were due to value-engineering earlier in the project, when solicitations for proposals had returned much higher than budgeted for this project. The project scope was redesigned with value-engineered specifications, and the contract for these redesigned specifications was awarded to 5 Star Construction. As of the February 2014 Facilities Committee meeting, the project was coming in under budget and several items were being proposed for Committee and Board approval for re-introduction to the specifications. With the available budget, staff felt these items were worth the increased costs, and may eventually need to be completed in any event. Additionally, the initial design was completed before the newly created Police Department was fully staffed. Newly hired law enforcement officers provided additional perspective upon their review of the plans, which led to the inclusion of the new holding area and expanded locker storage space. It was determined that this was worth the loss of office space that this change entailed.

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Finally, staff explained that the 45 day extension was due in large part to the requirement to delay the purchase of additional materials contingent upon Board approval of the change order. Upon a motion by Mr. Jesse Villarreal and a second by Ms. Rose Benavidez, the Facilities Committee recommended Board approval of the proposed Change Order No. 2 in the amount of $21,024.05 with 5 Star Construction for the Pecan Plaza Space Renovation for the STC Police Department project as presented. The motion carried.

Review and Recommend Action on District-Wide Building to Building ADA Compliance Change Order No. 2

Approval of proposed Change Order No. 2 with CAS Companies for the District-Wide Building to Building ADA Compliance project will be requested at the February 20, 2014 Board meeting. The following item for Change Order No. 2 was requested by STC staff and pricing had been submitted by CAS Companies. The proposed change order was reviewed and confirmed by the project design team at Dannenbaum Engineering and STC staff.

District-Wide Building to Building ADA Compliance

Change Order

No.

Item Description and Justification Cost/ Days

Funding Source

2

Description: Install concrete slab below outdoor covered student lunch area.

Justification: Principal with MISD Achieve Early College High School requested that a concrete slab be installed below the outdoor covered area where students gather during lunch. This is currently a dirt area which becomes muddy when it rains and is not wheelchair accessible. STC’s current agreement with MISD states that STC is to provide all permanent improvements on or below the ground including items such as sidewalks and utilities.

$8,101 20 days

Construction

Total Change Order No. 2

$8,101 20 days

Construction

A representative from Dannenbaum Engineering and STC staff attended the February 17, 2014 Facilities Committee meeting to respond to questions from the Facilities Committee members.

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Staff explained that the contract with McAllen ISD required the school district to provide above-ground facilities, and that the College was responsible for sidewalks and underground construction. As such, it was determined that this slab, if approved by the Board, would be the responsibility of the College. At the time of the proposal, the school district had erected a canopy to provide a covered outdoors lunch area for students, due to overflow of the dedicated portable building set up as a cafeteria. Due to heavy traffic the grounds in this lunch area had been heavily eroded and grass was dying, and during rainy weather mud was becoming a concern. This concrete slab would address that concern, and as a potential ADA accessibility issue the work could be included as a change order to an ongoing contract to address other ADA compliance work. Upon a motion by Ms. Rose Benavidez and a second by Mr. Jesse Villarreal, the Facilities Committee recommended Board approval of the proposed Change Order No. 2 in the amount of $8,101 with CAS Companies for the District-Wide Building to Building ADA Compliance project as presented. The motion carried.

Review and Recommend Action on Rejection of Proposals for Electrical Improvements for the Pecan Campus Information Booth

Approval to reject proposals for Electrical Improvements for the Pecan Campus Information Booth will be requested at February 20, 2014 Board meeting. Halff Associates, in consultation with STC staff, prepared the necessary plans and specifications for installation of an underground electrical line to provide power to the Pecan Campus Information Booth located at the 29th Street entrance. The following contractors submitted proposals:

o Alpha Building Corporation o Metro Electric, Inc. o Zitro Electric

Prior to moving forward with the installation of this electrical line, staff recommended that additional analyses be done to confirm the long term location of this information booth. Staff also recommended that a preliminary design of a permanent brick and mortar type structure be developed for review by the Board before the electrical improvements are requested. Upon a motion by Mr. Gary Gurwitz and a second by Ms. Rose Benavidez, the Facilities Committee recommended Board to reject the proposals for the Electrical Improvements for the Pecan Campus Information Booth as presented. The motion carried.

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Review and Recommend Action on Substantial Completion for Technology Campus Welding Lab Expansion Phase II

Approval of substantial completion for the Technology Campus Welding Lab Expansion Phase II project will be requested at the February 20, 2014 Board meeting. Architects with EGV Architects and STC staff visited the site and developed a construction punch list. As a result of this site visit and observation of the completed work, a Certificate of Substantial Completion for the project was certified on January 8, 2014. A copy of the Substantial Completion Certificate was provided in the Committee packet. All Pro Contractors, Inc. would continue working on the punch list items identified and would have thirty (30) days to complete before final completion can be recommended for approval. It was anticipated that final acceptance of this project would be recommended for approval at the March 2014 Board meeting. Upon a motion by Mr. Gary Gurwitz and a second by Ms. Rose Benavidez, the Facilities Committee recommended Board approval of the substantial completion for the Technology Campus Welding Lab Expansion Phase II project as presented. The motion carried.

Review and Recommend Action on Final Completion for Mid Valley Campus Resurfacing Parking Lot No. 4

Approval of final completion and release of final payment for the Mid Valley Campus Resurfacing Parking Lot No. 4 project will be requested at the February 20, 2014 Board meeting. It was recommended that final completion and release of final payment for this project with Foremost Paving be approved. The original cost approved for this project was in the amount of $144,997.85. Change Orders resulting in a credit of $6,397.62 were previously approved and the total contract amount was reduced to $138,600.23. The following chart summarizes the above information: Construction

Budget Approved Proposal Amount

Net Total Change Orders

Final Project Cost

Previous Amount Paid

Remaining Balance

$300,000 $144,997.85 ($6,397.62) $138,600.23 $129,081.47 $9,518.76

On January 13, 2014, STC Planning & Construction Department staff along with Melden & Hunt inspected the site to confirm that all punch list items were completed. A letter

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from Melden & Hunt acknowledging all work is complete and recommending release of final payment was included in the packet. Upon a motion by Mr. Gary Gurwitz and a second by Mr. Jesse Villarreal, the Facilities Committee recommended Board approval of the final completion and release of final payment in the amount of $9,518.76 for the Mid Valley Campus Resurfacing Parking Lot No. 4 project with Foremost Paving as presented.

Review and Recommend Action on Liquidated Damages Change Order for the Pecan Plaza Parking Lot Resurfacing and Lighting Improvements Project

Approval of proposed deductive Change Order No. 4 with SDM Construction and Development, LLC. (SDM) for the Pecan Plaza Parking Lot Resurfacing and Lighting Improvements project will be requested at the February 20, 2014 Board meeting. The following item for Change Order No. 4 was recommended as a result of contractor’s delay in meeting the contracted substantial completion date. SDM’s contractual completion date was December 26, 2013 and actual certification of completion occurred on January 5, 2014. Total amount of additional days resulting from the completion delay was ten. Liquidated damages were calculated at $500 per day as provided in the Owner/Contractor agreement. The proposed change order for liquidated damages had been reviewed and confirmed by STC legal counsel, STC Planning & Construction staff and the project design team at R. Gutierrez Engineering.

Pecan Plaza Parking Lot Resurfacing and Lighting Improvements

Change Order No.

Item Description Cost/ Days

Funding Source

4

Credit for liquidated damages imposed on contractor for delay in meeting the contracted substantial completion date.

($5,000)

N/A

Total Change Order No. 4 ($5,000) N/A

Due to delays during the project, STC project manager previously advised the contractor regarding possible enforcement of the liquidated damages penalty. A representative from R. Gutierrez Engineers and STC staff attended the February 17, 2014 Facilities Committee meeting to respond to questions from the Committee members. Upon a motion by Mr. Gary Gurwitz and a second by Mr. Jesse Villarreal, the Facilities Committee recommended Board approval of a deductive change order in the amount of

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$5,000 for the Pecan Plaza Parking Lot Resurfacing and Lighting Improvements project as presented. The motion carried.

Update and Discussion on Status of Solicitation of Bond 2013 Construction Program Management Services

Responses to the Request for Qualification for Bond 2013 Construction Program Management Services were received on February 6, 2014. A total of five (5) responses were submitted by interested firms. Below is a list of the prime firms and those who they have partnered with:

Prime Firm Joint Venture Team Other Consultants AG/CM, Inc. Dykema Architects

Prodigy Construction Management, LLC

None identified

Broaddus & Associates None identified HPG Design Group – Interior Design

HMG & Associates - MEP WJHW Consultants –

Data, Voice & Acoustical Maritech Engineering -

Structural Hill International None identified Square One Consultants South Texas Collaborative (Consists of joint venture team)

Dannenbaum Engineering Prodigy Construction

Management, LLC GGC Engineers Munoz & Company

None identified

STV/Gallagher Prodigy Construction Management, LLC

Garza Program Management, LLC

None identified

The evaluation team was in the process of evaluating the responses received to prepare a summary of qualifications and identify the firms who meet the minimum qualifications. Once the evaluations were complete, staff would submit a list of qualified firms to the Board Facilities Committee for review and selection of a “short list” of firms who would be invited to present and interview with the Board of Trustees. The Committee asked for clarification of what constituted a “joint venture team” as opposed to “other consultants.” Legal Counsel advised that the responding firms may have each followed different criteria in identifying firms that they proposed as “joint venture” or “other consultants,” and suggested that the evaluation team be given time to

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finish reviewing the responses before the Committee or Board make any decisions on how to proceed. This item was for the Committee’s information and feedback to staff, and no action was requested or taken.

Update on Status of Construction Projects

The Facilities Planning & Construction staff prepared a design and construction update, which was included in the Committee packet. This update summarized the status of each capital improvement project currently in progress. Gerry Rodriguez was present to respond to questions and address concerns of the Committee.

This item was for the Committee’s information and feedback to staff, and no action was requested or taken.

Adjournment

There being no further business to discuss, the Facilities Committee Meeting of the South Texas College Board of Trustees adjourned at 5:45 p.m. I certify that the foregoing are the true and correct minutes of the February 17th, 2014 Facilities Committee Meeting of the South Texas College Board of Trustees. _______________________ Mr. Gary Gurwitz, Chairman

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Update on Hail Damage Repairs

Mr. Gerry Rodriguez, Director of Facilities Planning and Construction, will provide an update on status of hail damage repairs during the March 3, 2014 Facilities Committee meeting. The following table provides status of each phase of hail damage repairs:

Phase Description Design Proposal Construction

Tech Campus Shipping & Receiving N/A Approved Complete

I HVAC chilled water lines Complete Approved Complete

II HVAC cooling towers Complete Approved Complete

III Administration Building A Complete Approved Complete

IV Administration Building X Complete Approved Complete

V Administration Building D Complete Approved Complete

VI Library Building F Complete Approved* Complete

VII Center for Learning Excellence Building C


VIII North Academic Building G Complete Approved* Complete

IX Portable Buildings and Casso’s Residence


X South Academic Building J Complete Approved* Complete

XI Student Services Building K Complete Approved* Complete

XII Student Activities Building H Complete Approved* Complete

XIII Thermal Plant Building E Complete Approved Complete

XIV Art Building B Complete Approved Complete

XV Cooper Center Building L Complete Approved* Complete

XVI IT Building M Complete Approved Complete

XVII Administrative Services Building N Complete Approved Complete

XVIII West Academic Building T No Repairs Required

XIX Chilled water piping insulation Complete Approved* Complete

Pecan Plaza Human Resources Complete Approved Complete

* Proposal amount exceeded $500,000 and required Board approval

Chubb representative has informed staff that an updated response related to this claim will be provided upon receipt of all final payment applications from STC’s contractor. Chubb representative Rodger Blackburn has confirmed with STC’s legal counsel that the statute of limitation for this claim will not take effect until a final settlement offer is provided from Chubb or at the point Chubb denies the claim.

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As part of the final inspections which are currently being performed by STC staff and project architects, additional damage has been identified on some aluminum covers over roof top exhaust fan units and as well as metal jackets for one back flow preventer. The project architect has prepared a list and description for these repairs and a mechanical sub-contractor was asked to provide a proposal. The sub-contractor’s proposal will be submitted for Board approval in March 2014. The proposal amount will be forwarded to Chubb insurance so the cost can be included in the hail damage claim. Approval of this mechanical sub-contractor is presented as a separate item.

Attached are tables outlining current repair costs, balances to be paid, and projected final costs. This item is for the Committee’s information only. No action is requested.

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Job

OrderProject Description

Original Contract

Amount

Cost

Adjustments

Current Contract

Amount Amount Paid Amount as Due

1Technology Campus Shipping & Receiving

Building D Roof Repair17,409.00$ ‐$ 17,409.00$ 17,409.00$ ‐$

2Pecan Phase I Chiller Water Piping HVAC

Repair227,248.00 (93,543.15) 133,704.85 133,704.85 ‐

3 Pecan Phase II HVAC Cooling Towers 357,793.00 (36,163.60) 321,629.40 321,629.40 ‐

4 Pecan Phase III Building A 442,045.00 (95,531.43) 346,513.57 346,513.57 ‐

5 Pecan Phase IV Building X 299,183.00 (26,883.48) 272,299.52 272,299.52 ‐

6 Pecan Phase V Building D 355,862.00 (72,801.03) 283,060.97 283,060.97 ‐

7 Pecan Phase VI Building F 1,018,308.00 (68,796.14) 949,511.86 949,511.86 ‐

8 Pecan Phase VII Building C 414,294.00 (70,310.16) 343,983.84 343,983.84 ‐

9 Pecan Phase VIII Building G 583,072.00 954.00 584,026.00 477,052.95 106,973.05

10 Pecan Phase VIX Portables/Casso 208,540.00 (56,111.78) 152,428.22 152,428.22 ‐

11 Pecan Phase X Building J 694,400.00 694,400.00 601,587.90 92,812.10

12 Pecan Phase XI Building K 788,443.00 788,443.00 670,124.28 118,318.72

13 Pecan Phase XII Building H 583,438.00 583,438.00 475,936.16 107,501.84

14 Pecan Phase XIII Building E 180,037.00 (14,165.24) 165,871.76 125,880.89 39,990.87

15 Pecan Phase XIV Building B 346,505.00 (38,324.17) 308,180.83 308,180.83 ‐

16 Pecan Phase XV Building L 535,557.00 535,557.00 479,610.63 55,946.37

17 Pecan Phase XVI Building M 370,911.00 370,911.00 323,118.96 47,792.04

18 Pecan Phase XVII Building N 337,486.00 337,486.00 283,936.38 53,549.62

19 Pecan Phase XVIII Building T ‐ ‐

20Pecan Phase XIX Chilled Water Piping

Insulation578,509.00 578,509.00 458,481.79 120,027.21

21 Pecan Plaza 2501 72,814.00 72,814.00 63,702.58 9,111.42

Current Subtotal Status ‐ As of 1/31/14 8,411,854.00$ (571,676.18)$ 7,840,177.82$ 7,088,154.58$ 752,023.24$

Projected Additional Reductions (413,885.00)

Total Projected Contract Amount 8,411,854.00$ (985,561.18)$ 7,426,292.82$

Amount Paid to

DateAmount as Due

Design Services 419,698.22$ 27,728.42$

7,873,719.46$

Final Cost

447,426.64$

TOTAL PROJECTED AMOUNT

No Repairs Required

South Texas CollegeStatus of Hail Damage Repairs

SpawGlass Contractors

Project Description Contract Amount

Amtech Building Sciences

18


Review and Recommend Action on Approval of Job Order Contractor Proposal for Hail Damage Repair of Roof Top Mechanical Equipment

Approval of the Job Order proposal from CAS Companies for the Pecan Campus Hail Damage Repair of roof top mechanical equipment will be requested at the March 25, 2014 Board meeting. As part of the final inspections which are currently being performed by STC staff, additional damage has been identified on some aluminum covers over roof top exhaust fan units and as well as metal jackets for one back flow preventer. Initially these repair items were included on the architect’s list of damaged items but were subsequently omitted and therefore not included in the plan and specs. The architect has since prepared a list and description for these repairs and mechanical sub-contractor CAS Companies was asked to provide a proposal. CAS Companies is available to STC for Job Order Contracting services through the Tips/Taps Cooperative Purchasing System. CAS Companies has submitted the attached proposals in the amount of $83,086.00 for these repairs. A general contractor is not needed for these repairs since they are specific to mechanical equipment. If approved, the proposal amount will be forwarded to Chubb insurance so the cost can be included in the hail damage claim. CAS Companies is currently under contract with STC and has completed other construction projects for STC in the past. CAS Companies is currently providing mechanical sub-contractor services for SpawGlass Contractors on STC’s hail damage repairs and is familiar with the scope of work required. It is requested that the Facilities Committee recommend for Board approval at the March 25, 2014 Board meeting, Job Order proposal in the amount of $83,086 as submitted by CAS Companies for the hail damage repair of roof top mechanical equipment at the Pecan Campus as presented.

19

1306 FM 1092, Ste. 304 4402 Congressional 5402 S. Expressway 83 Missouri City, TX 77459 Corpus Christi, TX 78413 Harlingen, TX 78552 Phone: 281.499.4747 361-298-0227 Phone: 956.216.8200 Fax: 281.499.6655 Fax: 956.216.8069

www.caslp.com

February 20, 2014 Quote number: 2014-065-00-1 South Texas College TACLA7409 3200 W, Pecan Blvd McAllen, Texas 78501

Attn: Gerardo M Rodriguez Subject: STC Pecan Campus Building J Exhaust Fan Replacement Proposal. We propose to furnish the services specified herein at the prices stated and in accordance with C.A.S Companies Terms and Conditions. C.A.S. Companies would like to submit the following proposal for your review and approval. C.A.S Companies will provide the following Labor and Material to perform scope of the following work identified by the customer. All work will be performed in accordance with the job specifications as provided by the client to C.A.S Companies. Tips/Taps Interlocal Contract number 2032212 Scope of Work:

Provide Labor and Material to Remove and replace with New Exhaust Fan, Disconnect and reconnect Electrical, New Fan, New Back draft damper, Curb adapter as required, Seal fan flange at Curb.

Equipment: EF-1 thru EF-20 Excludes: Applicable Taxes, Electrical Modifications to Breaker Panel, Roofing, DDC Controls, Shop Drawing/Coordination Drawings, Duct work/replacement.

The total project price is $ 37,121.00. Pricing is valid for 30 days and based on standard working hours (Monday thru Friday anytime between the hours of 8:00 AM-5:00 PM). In closing thank you for the opportunity to bid this project. Option Add: $ 1,113.00 for P & P Bond. Best regards,

Raymond Moses JR Raymond Moses Jr [email protected] Office Ph 956-216-8200 Cell Ph 956-346-9600 Fax: 956-350-2420

Hub Certified State of Texas

20

mailto:[email protected]


www.caslp.com

February 20, 2014 Quote number: 2014-061-00 South Texas College TACLA7409 3200 W, Pecan Blvd McAllen, Texas 78501

Attn: Gerardo M Rodriguez Subject: STC Pecan Campus Building B , G, H, K and L Exhaust Fan Replacement Proposal. We propose to furnish the services specified herein at the prices stated and in accordance with C.A.S Companies Terms and Conditions. C.A.S. Companies would like to submit the following proposal for your review and approval. C.A.S Companies will provide the following Labor and Material to perform scope of the following work identified by the customer. All work will be performed in accordance with the job specifications as provided by the client to C.A.S Companies. Tips/Taps Interlocal Contract number 2032212 Scope of Work:

Provide Labor and Material to replace Exhaust Fans on Building B, G, H, K and L replace Existing fans with New Exhaust Fans, disconnect and reconnect electrical and caulk and seal fan curb.

Bldg B New fans number EFPH001, EFPH002, EFPH003, EFPH004, EFPH005, New EF for EFPH006 and EFPH007. $ 8,400.00

Building H fan number Replace with New Fans EFPH001, EFPH002, EFPH004, EFPH005, EFPH006, EFPH007,EFPH008, EFPH009 and RTU-PHOO3 Copper Drain Line. $ 14,500.00

Building G New Fans, EF-PG001 and EF-PG002. $ 2,600.00

Bldg K New fans number EF-PK001 and EF-PK002. $ 6,200.00

Building L New fans, EF-1, EF-2, EF-3. $ 3,840.00 Excludes: Applicable Taxes, Roofing/Curbs, Electrical Modifications, Duct Work Replacement, P & P Bond

The total project price is $ 35,540.00. Pricing is valid for 30 days and based on standard working hours (Monday thru Friday anytime between the hours of 8:00 AM-5:00 PM). In closing thank you for the opportunity to bid this project. Option Add : $ 1,068.00 Dollars for P & P Bond. Best regards,



21



www.caslp.com

February 25, 2014 Quote number: 2014-066-00 South Texas College TACLA7409 3200 W, Pecan Blvd McAllen, Texas 78501

Attn: Gerardo M Rodriguez Subject: STC Pecan Campus Hail Damage Buildings M and N Exhaust Fan Replacement. We propose to furnish the services specified herein at the prices stated and in accordance with C.A.S Companies Terms and Conditions. C.A.S. Companies would like to submit the following proposal for your review and approval. C.A.S Companies will provide the following Labor and Material to perform scope of the following work identified by the customer. All work will be performed in accordance with the job specifications as provided by the client to C.A.S Companies. Tips/Taps Interlocal Contract number 2032212 Scope of Work:

Provide Labor and Material to install new Exhaust fans on Building M and N.

Building M Exhaust Fan 2 and 3 disconnect and reconnect Electrical, Curb adapter, seal around curb flange, fan start up.

Building N Exhaust fans 1, 3, 4 disconnect and reconnect Electrical, Curb adapter, seal around curb flange, fan start up.

Excludes: Applicable Taxes, Electrical Modification to Electrical service, Roofing, Painting, Dampers, Duct and P & P Bond.

The total project price is $ 7,590.00. Pricing is valid for 30 days and based on standard working hours (Monday thru Friday anytime between the hours of 8:00 AM-5:00 PM). In closing thank you for the opportunity to bid this project. Option Add: $ 228.00 Dollars for P & P Bond. Best regards,



22



Review and Recommend Action on Contracting Construction Services for Technology Campus Detention Pond

Approval to select a contractor for the Technology Campus Detention Pond project will be requested at the March 25, 2014 Board meeting. For fiscal year 2013-2014 construction funds have been budgeted for cleaning of the existing detention pond and drainage outlet (ditch). This detention pond existed on the property on the west side of the Technology Campus when STC purchased the property in 2010. It was evident at the time of purchase that the detention pond and the drainage outlet had not been properly maintained and various types of vegetation has grown in the area reducing the volume of storm water that can be detained. The vegetation has also reduced the ability of the drainage outlet to allow water to exit from the detention pond causing it to backup and overflow. STC staff and Halff Associates have issued the necessary plans and specifications for the solicitation of competitive sealed proposals. Solicitation of competitive sealed proposals for this project began February 3, 2014. Six (6) proposals were issued and a total of three (3) were received on February 19, 2014.

Timeline for Solicitation of Competitive Sealed Proposals

February 3, 2014 Solicitation of competitive sealed proposals. Six (6) sets of construction documents were issued.

February 19, 2014 Three (3) proposals were received.

Staff evaluated these proposals and prepared the attached proposal summary. It is recommended that the top ranked contractor be recommended for Board approval. Funds have been budgeted in the FY 2013-2014 Construction budget for this project. It is requested that the Facilities Committee recommend for Board approval at the March 25, 2014 Board meeting, to contract construction services with Roth Excavating, Inc. in the amount of $25,000.00 for the Technology Campus Detention Pond project as presented.

24

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ESS

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TA

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AN

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TS

25

38 32 45

38 32 45

38 32 45

38 32 45

5 9 9

6 8 9

5 9 9

6 9 8

5 8 8

6 8 8

5 9 9

5 8 8

3 4 5

4 4 5

4 5 5

3 4 4

3 6 6

5 7 6

4 8 7

5 7 7

5 7 6

6 6 7

7 7 8

6 6 7

5 4 5

3 4 5

5 5 5

4 4 5

2 2 7

2 2 7

2 2 7

2 2 7

7The Respondent's organization and approach to the project.(up to 6 points)

4.25 4.25 5

6

The Respondent's financial capability in relation to the size and scope of the project.(up to 9 points)

6 6.5 7

92.25

1

73

2

4.25 4.75

7 6.5

2 7

45

8.75 8.75

8.25 8.25

Holchemont, Ltd.

900 N Main St

McAllen, TX 78501

956-686-2901

956-686-2925

Roth Excavating, Inc.

5820 N Cage Ste 1

Pharr, TX 78577

956-787-0845

956-787-5152FAX 956-287-0559

CONTACT Rick Pacheco

CITY/STATE Edinburg, TX 78541

Tyler Wulf

2

3

1The Respondent's price proposal.(up to 45 points)

38

RANKING

3The quality of the Respondent's goods or services.(up to 10 points)

5.25

5The Respondent's proposed personnel. (up to 8 points)

The Respondent's experience and reputation. (up to 10 points)

4

4.25

32

68.75

The Respondent's safety record.(up to 5 points)

TOTAL EVALUATION POINTS

8

SOUTH TEXAS COLLEGETECH CAMPUS DETENTION POND IMPROVEMENTS

PROJECT NO. 13-14-1041EVALUATION FORM

3.5

5.5

VENDOR Fresno Construction

PHONE/FAX 956-381-8875

ADDRESS 724 W Monte Cristo

The Respondent's time frame for completing the project. (up to 7 points)

2

Michael C. Montalvo

26


Review and Recommend Action on Selection of Short List of 2013 Bond Construction Program Management Services Firms for Interviews

Approval and selection of a short list of Construction Program Management (CPM) services firms to be interviewed for Bond 2013 services will be requested at the March 25, 2014 Board meeting. Responses to the Request for Qualifications for Bond 2013 Construction Program Management Services were received on February 6, 2014. A total of five (5) responses were submitted by interested firms. The evaluation team has completed evaluations and prepared the attached summary of qualifications. The evaluation team considered the following as critical evaluation factors:

a. Number of licensed professionals including architects and engineers proposed as part of the team’s top management

b. Previous experience managing similar Bond programs including design, bidding and construction phases

c. Responses from previous project references Based on the qualifications submitted by the CPM services firms, with emphasis on the critical evaluation factors, and the overall evaluations by the evaluation committee, the following recommendations have been developed. As shown below, the evaluation committee recommends three of the five firms for Facilities Committee consideration as part of a short list. All five firms are listed in alphabetical, unranked order.

Prime Firm

Joint Venture or

Partnership with Sub-consultants Recommended for Short List

AG/CM, Inc.** Dykema Architects and Prodigy Construction

Management, LLC.

None Yes

Broaddus & Associates

None HPG Design Group – Interior Design

HMG & Associates - MEP

WJHW Consultants – Data, Voice & Acoustical

Maritech Engineering - Structural

Yes

27


Hill International

None Square One Consultants – plan review

Yes

South Texas Collaborative*

Dannenbaum Engineering,

Prodigy Construction Management, LLC.,

GGC Engineers, and Munoz & Company

None No

STV/Gallagher STV and Gallagher

Prodigy Construction Management, LLC

Garza Program Management, LLC

No

*South Texas Collaborative does not currently exist. It will be formed as a consortium of the identified Joint Venture firms if awarded this contract by the Board. ** AG|CM, Inc, partnership with Dykema Architects and Prodigy Construction Management, LLC. does not currently exist. It will be formed as a consortium of the identified firms if awarded this contract by the Board.

The evaluation committee identified significant differences between qualifications submitted by the recommended firms. The most significant difference is the inclusion or absence of licensed engineers and architects as part of the team’s top management. The evaluation team identified this as one of the critical evaluation factors. Members of the evaluation team will be present at the March 3, 2014 Facilities Committee meeting to discuss these differences and address questions as appropriate. It is recommended that the Facilities Committee recommend for Board approval at the March 25, 2014 Board meeting a short list of Construction Program Management (CPM) services firms to be interviewed for Bond 2013 Construction Program Management services, on a date to be determined.

28

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fir

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and

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incl

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; lea

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d co

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stru

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cost

sav

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flex

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nd

repe

at c

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and

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and

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at th

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re

team

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in th

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ide

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that

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ilos

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on

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mw

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and

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xper

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who

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dist

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two

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poin

ted

out t

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as p

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d ow

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ntat

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aspe

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and

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team

mem

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m th

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s th

at a

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ting

to

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the

serv

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. T

hey

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cate

d th

eir

abil

ity

to p

rovi

de s

ervi

ces

at a

ll

ST

C c

ampu

ses.

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cate

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mm

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ect t

imel

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requ

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. A

lso

stat

ed f

irm

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vail

abil

ity

to b

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w

ork

upon

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ific

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d th

eir

prov

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com

plex

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and

cons

truc

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pro

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s.

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gene

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tate

men

t of

com

mit

ting

to th

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lleg

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peri

ence

d an

d kn

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ble

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urce

s. T

hey

indi

cate

d th

at th

eir

offi

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in H

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s/F

ort

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th, S

an A

nton

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n ha

ve

the

abil

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to q

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TC

's n

eeds

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m p

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plet

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f th

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efit

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ve th

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to S

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mat

ter

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qual

ity

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mun

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and

lead

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ip.

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fir

m p

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ed o

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ree

area

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ex

peri

ence

/exp

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se: t

heir

ex

peri

ence

in p

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ding

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r hi

gher

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cati

on; a

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qual

ifie

d te

am o

f ke

y pe

rson

nel,

and

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ders

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dmin

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ativ

e an

d ph

ysic

al c

hall

enge

s.

Sta

ted

that

they

wil

l ded

icat

e th

eir

mos

t qua

lifi

ed p

roje

ct a

nd p

rogr

am

man

ager

s to

the

proj

ect.

Add

ed th

at

they

wil

l be

full

y co

mm

itte

d to

the

proj

ect 1

00%

of

the

tim

e.

Indi

cate

d th

at th

e tw

o fi

rms

are

curr

entl

y se

rvin

g as

pro

gram

m

anag

er f

or m

ulti

ple

clie

nts

on

proj

ects

wit

h si

mil

ar f

eatu

res

and

goal

s as

thos

e of

ST

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esum

es o

f Pr

inci

pals

and

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rs

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vide

d re

sum

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gram

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chm

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udge

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ager

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evie

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anag

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ctio

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anag

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rigu

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stru

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n M

anag

er/I

nspe

ctor

- C

hris

Maj

ors,

CM

IT -

Con

stru

ctio

n M

anag

er/I

nspe

ctor

- E

lvir

a A

vila

- D

ocum

ents

M

anag

er/A

dmin

istr

ativ

e C

oord

inat

or

Pro

vide

d re

sum

es f

or th

e fo

llow

ing:

- Ja

mes

A. B

road

dus,

Ph.

D.,

P.E

. -

Exe

cuti

ve O

vers

ight

- G

ilbe

rt G

alle

gos,

AIA

- P

roje

ct

Exe

cuti

ve-

Dia

na B

ravo

-Gon

zale

z, A

IA -

Sen

ior

Pro

ject

Man

ager

- R

olan

do G

arci

a, F

AIA

, Sen

ior

Pro

ject

M

anag

er-

Gra

yson

Gur

ley

- S

enio

r P

roje

ct

Man

ager

- T

im W

eldo

n -

Con

stru

ctio

n R

epre

sent

ativ

e-

Jim

Bar

raco

- C

onst

ruct

ion

Rep

rese

ntat

ive

- Ja

cque

Jud

y -

Est

imat

or-

Joe

Raf

ac -

Pro

cure

men

t Str

ateg

ies

- H

yde

Gri

ffit

h, M

BA

-PM

, P.E

., P

MP

-

BIM

Spe

cial

ist

- V

icto

r P

alac

ios

- B

IM S

tand

ards

- E

dgar

San

chez

- B

IM S

tand

ards

- H

ilda

Per

ez G

arci

a, R

ID, I

IDA

, -

Inte

rior

Des

ign

& F

F&

E-

Flo

rin

Pop

a, A

IA -

BIM

Pro

gram

min

g-

Ren

e G

arza

, AS

TC

- D

ata,

Voi

ce,

Aco

usti

cal

- B

enig

no, "

Ben

" R

odri

guez

, P.E

., L

EE

D

AP

- T

herm

al a

nd M

echa

nica

l Eng

inee

r-

Ral

ph M

arti

n, P

.E. -

Sen

ior

Ele

ctri

cal

Eng

inee

r-

Mic

hael

Don

oghu

e, P

.E. -

Str

uctu

ral

Eng

inee

r

Pro

vide

d re

sum

es f

or th

e fo

llow

ing:

- T

hom

as L

. Ros

s -

Pro

gram

M

anag

emen

t Exe

cuti

ve-

Jam

es D

. Des

latt

e -

Ass

ista

nt P

rogr

am

Man

ager

/Pla

n R

evie

wer

- R

uben

Gon

zale

z -

Ass

ista

nt P

rogr

am

Man

ager

/Pla

n R

evie

wer

Jerr

y G

roff

- A

ssis

tant

Pro

gram

M

anag

er/P

lan

Rev

iew

er-

W. E

ric

Whi

tlow

- Q

A/Q

C

Man

ager

/Ins

pect

or-

Mic

hael

B. B

urch

- C

ost E

stim

ator

/ B

udge

t Man

ager

Pro

vide

d re

sum

es f

or th

e fo

llow

ing:

- H

enry

R. M

unoz

, III

- E

xecu

tive

C

omm

itte

e M

embe

r-

Jam

es G

. Ste

rner

, AIA

, LE

ED

, AP

-

Exe

cuti

ve C

omm

itte

e M

embe

r-

Ale

x P

alac

ios

- E

xecu

tive

Com

mit

tee

Mem

ber

- L

ouis

H. J

ones

, Jr.

, P.E

. - E

xecu

tive

C

omm

itte

e M

embe

r-

Rob

erto

P. G

onza

lez

- E

xecu

tive

C

omm

itte

e M

embe

r-

Cha

rles

Lam

pe, A

IA -

Pro

gram

E

xecu

tive

- R

icha

rd D

. Sei

tz, P

.E. -

Dep

uty

Pro

gram

Man

ager

- A

aron

S S

arfa

ti, L

EE

D, A

P -

Pro

gram

S

uppo

rt M

anag

er/M

aste

r S

ched

uler

; T

echn

olog

y O

vers

ight

- P

aul E

. Kle

in, A

IA, N

CA

RB

- P

roje

ct

Man

ager

- R

ober

t J. H

erre

ra -

Pro

ject

Man

ager

- Je

sse

Vil

lega

s -

Pro

ject

Man

ager

- S

teve

L. M

cGar

raug

h, A

IA L

. - P

roje

ct

Man

ager

- Je

sus

"Jes

se"

L. R

odri

guez

- P

roje

ct

Man

ager

- G

lori

a J.

Rod

rigu

ez -

Exe

cuti

ve

Com

mit

tee

Adm

inis

trat

ive

Sup

port

Pro

vide

d re

sum

es f

or th

e fo

llow

ing:

- V

on G

alla

gher

- E

xecu

tive

Pro

gram

M

anag

er-

Ale

x P

alac

ios

- A

ssis

tant

Pro

gram

M

anag

er-

Jeff

Fis

her

- D

esig

n M

anag

emen

t Lea

d-

Chr

isto

pher

Bai

ley

- P

re-C

onst

ruct

ion

Lea

dC

harl

ey C

onw

ay -

Con

stru

ctio

n L

ead

- B

obby

Phi

llip

s -

Pro

ject

Man

ager

-P

ecan

Cam

pus

- N

atha

n W

atso

n -

Pro

ject

Man

ager

-N

ursi

ng &

All

ied

Hea

lth

Cam

pus

Kei

th R

eyno

lds

- P

roje

ct M

anag

er-M

id

Val

ley

Cam

pus

- G

rant

Haw

kins

- P

roje

ct M

anag

er-

Tec

hnol

ogy

Cam

pus

- Je

sus

Rod

rigu

ez -

Pro

ject

Man

ager

-S

tarr

Cou

nty

Cam

pus

- A

. J. D

uffe

y -

Cod

e S

peci

alis

t-

Ann

Wal

ker

- D

esig

n C

oord

inat

or-

Lan

ce A

aron

- E

stim

ator

- A

be A

ndua

lem

- E

stim

ator

- Jo

hn S

olan

o -

Est

imat

or-

Mat

thew

J. P

asse

ro -

Est

imat

or-

Jam

es P

. Ber

nier

- S

ched

uler

- C

rist

ina

Cal

dero

n -

Doc

umen

t C

ontr

ol

Man

ager

- G

us M

aim

is -

Pri

ncip

al-I

n-C

harg

e-

Mic

hael

Spo

erl -

QA

/QC

Man

ager

Phi

lip

A. T

aylo

r -

Saf

ety

Man

ager

3.2.

2 P

roje

ct

Ass

ignm

ents

and

Lin

es

of A

utho

rity

Pro

ject

ass

ignm

ent a

re in

dica

ted

on a

ta

ble.

Per

cent

age

of ti

me

for

the

proj

ect i

s sh

own

for

the

prim

e fi

rm

staf

f, b

ut n

ot f

or th

e ot

her

key

team

m

embe

rs n

ot w

ith

the

prim

e fi

rm.

Pro

ject

ass

ignm

ents

and

line

s of

au

thor

ity

are

indi

cate

d in

an

orga

niza

tion

cha

rt f

or th

e pr

ojec

t.

Indi

cate

d th

at w

ork

at e

ach

cam

pus

wou

ld b

e di

vide

d in

to tw

o di

visi

ons.

Pro

ject

ass

ignm

ents

and

line

s of

au

thor

ity

are

show

n in

an

orga

niza

tion

cha

rt.

It in

clud

es th

e pe

rcen

tage

tim

e ea

ch o

f th

e ab

ove-

list

ed s

taff

wil

l dev

ote

to th

e pr

ojec

t.

Pro

ject

ass

ignm

ent a

re s

tate

d as

fo

llow

s: E

xecu

tive

com

mit

tee

-pr

ofes

sion

al o

vers

ight

ove

r en

tire

te

am; D

eput

y pr

ogra

m m

anag

ers

- ov

ersi

ght o

f w

ork

at e

ach

cam

pus;

P

roje

ct m

anag

ers

- E

ach

wil

l be

assi

gned

to a

cam

pus

and

wil

l be

resp

onsi

ble

for

day-

to-d

ay

man

agem

ent.

Tab

le w

as p

rovi

ded

list

ing

the

key

pers

onne

l who

wil

l be

invo

lved

in

the

proj

ect a

nd th

e pe

rcen

tage

tim

e ea

ch w

ill b

e in

volv

ed.

The

pe

rcen

tage

tim

e is

giv

e fo

r pr

e-co

nstr

ucti

on a

nd f

or th

e co

nstr

ucti

on

phas

e of

the

proj

ect.

A p

roje

ct

man

ager

was

sho

wn

for

each

ca

mpu

s.

3.2.

3 Y

ears

Pri

me

Firm

ha

s Pro

vide

d C

PM

Serv

ices

Fir

m h

as p

rovi

ded

cons

truc

tion

pr

ogra

m m

anag

emen

t for

18

year

s.F

irm

has

pro

vide

d th

e se

rvic

es s

ince

it

s in

cept

ion

in 2

000.

Fir

m h

as p

rovi

ded

cons

truc

tion

pr

ogra

m m

anag

emen

t ser

vice

s fo

r 37

ye

ars.

Did

not

indi

cate

yea

rs p

rovi

ding

C

PM

ser

vice

s, b

ut r

eite

rate

d th

eir

200

year

s of

com

bine

d ex

peri

ence

.

ST

V h

as b

een

prov

idin

g co

nstr

ucti

on

prog

ram

man

agem

ent f

or o

ver

30

year

s. G

alla

gher

has

bee

n pr

ovid

ing

plan

ning

, des

ign

and

cons

truc

tion

se

rvic

es f

or 4

5 ye

ars.

3.2.

4 P

rim

e Fi

rm

Coo

rdin

atio

n,

Sche

dulin

g an

d M

anag

emen

t of O

wne

r R

equi

rem

ents

Fir

m li

sted

and

ela

bora

ted

on th

e fo

llow

ing

area

s of

coo

rdin

atio

n,

sche

duli

ng a

nd m

anag

emen

t: P

roje

ct

Req

uire

men

ts, S

cope

Man

agem

ent,

Cos

t Man

agem

ent,

Sch

edul

e M

anag

emen

t, D

eliv

ery

Met

hods

, and

P

roje

ct C

onst

ruct

ion

Man

agem

ent.

Pro

vide

d a

deta

iled

14

step

m

anag

emen

t pro

cess

that

the

firm

fo

llow

s.

The

se a

re c

ondu

cted

wit

hin

2 m

ain

phas

es: A

Pre

-Pro

ject

P

lann

ing

Pha

se a

nd a

Pro

ject

Im

plem

enta

tion

Pla

n P

hase

.

Indi

cate

d th

at th

eir

prof

essi

onal

s fu

ncti

on a

s an

ext

ensi

on o

f th

e co

lleg

e st

aff.

The

y pr

ovid

ed d

etai

ls

on:

cost

est

imat

ing,

sch

edul

ing,

use

of

Inf

orm

atio

n T

echn

olog

y, a

nd

qual

ity

assu

ranc

e an

d qu

alit

y co

ntro

l.

Pro

vide

d de

tail

ed e

lem

ents

of

thei

r ap

proa

ch to

the

who

le p

roje

ct, w

hich

in

clud

es in

itia

tion

of

a "P

roje

ct

Cha

rter

", p

roce

ss p

lann

ing,

pro

ject

m

anag

emen

t pla

n, c

ontr

ol s

yste

m,

mon

itor

ing

of p

roje

ct, a

nd c

ost

cont

rol.

Pro

vide

d a

deta

iled

des

crip

tion

of

the

enti

re a

ppro

ach

to th

e pr

ojec

t. I

t in

clud

ed it

ems

such

as

desi

gn

man

agem

ent,

cost

con

trol

s,

sche

duli

ng, s

ubco

ntra

ctor

qu

alif

icat

ion,

cha

nge

orde

r m

anag

emen

t, sa

fety

, qua

lity

con

trol

, an

d pr

ojec

t clo

seou

t.

SOU

TH

TE

XA

S C

OL

LE

GE

CO

NST

RU

CT

ION

PR

OG

RA

M M

AN

AG

EM

EN

T S

ER

VIC

ES

PRO

JEC

T N

O. 1

3-14

-103

6

3.1

Sta

tem

ent o

f Int

eres

t

3.2

Prim

e Fi

rm E

xper

ienc

e

29

VE

ND

OR

AG

ICM

, Inc

.B

road

dus &

Ass

ocia

tes

Hill

Inte

rnat

iona

l, In

c.M

unoz

& C

ompa

ny /

Sout

h T

exas

C

olla

bora

tive

STV

Con

stru

ctio

n, In

c. /

Gal

lagh

er C

onst

ruct

ion

Com

pany

, L

P.

SOU

TH

TE

XA

S C

OL

LE

GE

CO

NST

RU

CT

ION

PR

OG

RA

M M

AN

AG

EM

EN

T S

ER

VIC

ES

PRO

JEC

T N

O. 1

3-14

-103

6

3.2.

5 L

ocat

ion

of P

rim

e Fi

rm a

nd T

eam

M

embe

rs W

hen

Prov

idin

g Se

rvic

es to

ST

C

Fir

m p

rovi

ded

a co

rpor

ate

addr

ess

of

Cor

pus

Chr

isti

, Tex

as, b

ut in

dica

ted

that

pro

ject

off

ice

in M

cAll

en, T

exas

Fir

m p

rovi

ded

a M

cAll

en, T

exas

O

ffic

e an

d in

dica

ted

13 p

erso

nnel

.

Indi

cted

that

sta

ff w

orki

ng f

ull t

ime

on th

e pr

ojec

t wil

l res

ide

in a

n of

fice

in

McA

llen

, Tex

as n

ear

ST

C's

off

ice.

T

hey

plan

to r

ent o

ffic

e sp

ace

duri

ng

the

dura

tion

of

the

agre

emen

t.

Pro

vide

d a

McA

llen

, Tex

as a

ddre

ss

as th

e S

TC

Col

labo

rati

ve o

ffic

e lo

cati

on.

Pro

vide

d a

McA

llen

, Tex

as a

ddre

ss,

whi

ch is

the

addr

ess

of o

ne o

f th

e su

bcon

sult

ants

who

wou

ld b

e in

volv

ed in

the

proj

ect.

3.2.

6 T

ypes

of

Insu

ranc

e an

d L

imits

Pr

ime

Firm

Car

ries

Fir

m s

how

ed th

e fo

llow

ing

as th

e in

sura

nce

cove

rage

and

lim

its:

- G

ener

al L

iabi

lity

/Aut

o/ W

orke

rs

Com

p -

$1 m

illi

on e

ach

- P

rofe

ssio

nal L

iabi

lity

- $1

mil

lion

ag

greg

ate

and

$1 m

illi

on p

er c

laim

The

fir

m in

dica

ted

that

they

mai

ntai

n th

e fo

llow

ing

insu

ranc

e:-

Gen

eral

Lia

bili

ty -

$1

mil

lion

per

oc

curr

ence

/$2

mil

lion

agg

rega

te-

Aut

omob

ile

- $1

mil

lion

- U

mbr

ella

- $

3 m

illi

on/$

3 m

illi

on

aggr

egat

e-

Wor

kers

Com

pens

atio

n -

$1 m

illi

on-

Pro

fess

iona

l Lia

bili

ty -

$1

mil

lion

pe

r oc

curr

ence

/ $1

mil

lion

agg

rega

te

Incl

uded

cer

tifi

cate

of

insu

ranc

e th

at

cont

ain

the

foll

owin

g:-

Gen

eral

Lia

bili

ty -

$1

mil

lion

eac

h oc

curr

ence

; $2

mil

lion

agg

rega

te-

Aut

o L

iabi

lity

- $

1 m

illi

on

com

bine

d si

ngle

lim

it e

ach

acci

dent

- U

mbr

ella

- $

20 m

illi

on-

Wor

kers

Com

pens

atio

n -

$1 m

illi

on-

Pro

fess

iona

l Lia

bili

ty -

$10

mil

lion

Fir

m p

rovi

ded

the

insu

ranc

e ca

rrie

d by

one

of

the

team

mem

bers

, Mun

oz

& C

ompa

ny:

- G

ener

al L

iabi

lity

- $

1 m

illi

on e

ach

occu

rren

ce; $

2 m

illi

on a

ggre

gate

- E

xces

s/U

mbr

ella

Lia

bili

ty -

$2

mil

lion

eac

h oc

curr

ence

/agg

rega

te-

Wor

kers

Com

pens

atio

n -

$1 m

illi

on

each

acc

iden

t-

Pro

fess

iona

l Lia

bili

ty -

$2

mil

lion

pe

r cl

aim

; $2

mil

lion

ann

ual

aggr

egat

e

Pro

vide

d ce

rtif

icat

es o

f in

sura

nce

for

the

two

prim

ary

firm

s w

ho a

re

coll

abor

atin

g. T

he in

sura

nce

for

ST

V C

onst

ruct

ion

is li

sted

bel

ow:

- G

ener

al L

iabi

lity

- $

1 m

illi

on e

ach

occu

rren

ce; $

2 m

illi

on a

ggre

gate

- A

uto

Lia

bili

ty -

$1

mil

lion

co

mbi

ned

sing

le li

mit

- U

mbr

ella

Lia

bili

ty -

$5

mil

lion

- W

orke

rs C

ompe

nsat

ion

- $1

mil

lion

- P

rofe

ssio

nal L

iabi

lity

- $

5 m

illi

on

3.3.

1 O

rgan

izat

ion

char

t with

Rol

e of

Pr

ime

Firm

and

Su

bgro

ups

Org

aniz

atio

n ch

art w

as in

clud

ed th

at

show

ed r

oles

of

staf

f fr

om th

e th

ree

firm

s th

at a

re te

amin

g up

for

the

proj

ect.

Org

aniz

atio

n ch

art w

as in

clud

ed th

at

show

ed r

oles

of

prim

e fi

rm s

taff

. It

in

clud

ed th

e co

nsul

tant

s an

d th

eir

spec

ialt

ies.

Org

aniz

atio

n ch

art w

as in

clud

ed th

at

show

ed r

oles

of

the

staf

f pr

evio

usly

na

med

who

wou

ld p

arti

cipa

te in

the

proj

ect.

Org

aniz

atio

n ch

art w

as in

clud

ed th

at

indi

cate

d ro

les

of th

e st

aff

who

wil

l pa

rtic

ipat

e in

the

proj

ect.

Org

aniz

atio

n ch

art w

as in

clud

ed th

at

show

ed th

e ro

les

of th

e ke

y st

aff

for

the

proj

ect a

nd th

e li

nes

of a

utho

rity

.

3.3.

2 S

ubgr

oup

and/

or

Indi

vidu

al In

form

atio

n

Sum

mar

ized

the

role

s of

the

staf

f fr

om th

e th

ree

firm

s fo

rmin

g th

e te

am a

nd r

eite

rate

d th

e qu

alif

icat

ion

of e

ach

as w

as p

rese

nted

in th

eir

resu

mes

. T

he e

xper

tise

was

not

pr

esen

ted

for

each

fir

m, b

ut f

or e

ach

of th

e ke

y st

aff

from

all

fir

ms.

The

ot

her

two

firm

s pa

rtne

ring

wit

h A

GIC

M a

re:

- P

rodi

gy C

onst

ruct

ion

Man

agem

ent

- D

ykem

a A

rchi

tect

s

Lis

ted

prim

e fi

rm a

nd f

our

subc

onsu

ltan

t fir

ms

they

pro

pose

to

incl

ude

in th

e pr

ojec

t. T

hese

are

:-

HM

G a

nd A

ssoc

iate

s -

a m

echa

nica

l and

ele

ctri

cal

engi

neer

ing

firm

(es

tabl

ishe

d 19

83)

- H

PG

Des

ign

- A

rchi

tect

ural

and

In

teri

or D

esig

n (9

yea

rs in

bus

ines

s)-

Wri

ghts

on, J

ohns

on, H

addo

n &

W

illi

ams

- A

cous

tica

l Con

sult

ing

(est

abli

shed

199

0)-

Mar

itec

h E

ngin

eeri

ng -

M

ulti

disc

ipli

ne e

ngin

eeri

ng c

ompa

ny

(est

abli

shed

199

5)

Lis

ted

Squ

are

One

Con

sult

ants

, Inc

. as

the

subc

onsu

ltan

t who

wil

l be

invo

lved

in th

e pr

ojec

t. T

his

is a

pr

ojec

t man

agem

ent f

irm

fro

m

Aus

tin,

Tex

as.

Pri

me

firm

list

ed

thre

e pr

ojec

ts in

whi

ch th

e su

bcon

sult

ant w

orke

d to

geth

er w

ith

them

.

Pro

vide

d su

mm

ary

of th

e qu

alif

icat

ions

and

exp

erie

nce

of th

e fo

ur f

irm

s co

llab

orat

ing

to p

erfo

rm

CP

M s

ervi

ces.

The

fir

ms

are:

- M

unoz

& C

ompa

ny-

a de

sign

and

m

anag

emen

t fir

m-

Pro

digy

Con

stru

ctio

n M

anag

emen

t-

a pr

ojec

t man

agem

ent f

irm

- D

anne

nbau

m -

des

ign,

eng

inee

ring

an

d pr

ogra

m m

anag

emen

t-

GG

C E

ngin

eers

, Inc

. - e

ngin

eeri

ng

serv

ices

Pre

sent

ed a

bri

ef s

umm

ary

of th

e qu

alif

icat

ions

and

rol

es o

f tw

o su

bcon

sult

ants

who

wou

ld b

e us

ed

on th

e pr

ojec

t:

- P

rodi

gy C

onst

ruct

ion

Man

agem

ent -

a co

nstr

ucti

on m

anag

emen

t and

en

gine

erin

g fi

rm-

Gar

za P

rogr

am M

anag

emen

t -

prov

ides

var

ious

ser

vice

s su

ch a

s pr

ojec

t man

agem

ent,

proj

ect

cont

rols

, sch

edul

ing,

con

stru

ctab

ilit

y re

view

s, v

alue

eng

inee

ring

and

qu

alit

y co

ntro

l.

3.4.

1 L

ist o

f 5

Edu

catio

n Pr

ojec

ts

Fir

m li

sted

the

foll

owin

g pr

ojec

ts:

- T

exas

A&

M U

nive

rsit

y S

yste

m -

T

exas

A&

M C

orpu

s C

hris

ti M

icha

el

and

Kar

en O

'Con

ner

Bui

ldin

g-

Tex

as A

&M

Uni

vers

ity

Sys

tem

-

Isla

nd H

all:

Nur

sing

, Hea

lth

Sci

ence

&

Kin

esio

logy

Bui

ldin

gT

exas

A&

M U

nive

rsit

y S

yste

m -

T

exas

A&

M C

orpu

s C

hris

ti C

entr

al

Pla

nt E

xpan

sion

- T

exas

A&

M U

nive

rsit

y S

yste

m -

B

aysi

de P

arki

ng G

arag

e-

Tex

as A

&M

Uni

vers

ity

Sys

tem

-

Uni

vers

ity

Stu

dent

Cen

ter

Exp

ansi

on

and

Ren

ovat

ion

Pro

ject

Fir

m li

sted

the

foll

owin

g pr

ojec

ts:

- S

outh

Tex

as C

olle

ge -

Mul

tipl

e ca

mpu

s B

uild

ing

Pro

gram

M

anag

emen

t-

UT

Bro

wns

vill

e an

d T

exas

S

outh

mos

t Col

lege

- B

ond

Pro

gram

P

lann

ing

& M

anag

emen

t-

Edi

nbur

g C

ISD

- 2

008

Bon

d P

rogr

am M

anag

emen

t-

Ala

mo

Col

lege

s -

2005

Bon

d C

apit

al I

mpr

ovem

ent P

rogr

am-

Lon

e S

tar

Col

lege

Sys

tem

- B

ond

Pro

gram

Man

agem

ent

Fir

m li

sted

the

foll

owin

g pr

ojec

ts:

- T

he U

nive

rsit

y of

Tex

as M

edic

al

Bra

nch

- M

ulti

ple

proj

ects

- T

exas

Sou

ther

n U

nive

rsit

y -

Mul

tipl

e pr

ojec

ts-

Tex

as A

&M

Uni

vers

ity

Sys

tem

-

Mul

tipl

e pr

ojec

ts-

Tex

as S

tate

Uni

vers

ity

Sys

tem

-

Mul

tipl

e pr

ojec

ts-

The

Uni

vers

ity

of T

exas

MD

A

nder

son

Can

cer

Cen

ter

- C

ance

r C

ente

r pr

ojec

ts.

Fir

m li

sted

the

foll

owin

g pr

ojec

ts:

- U

nive

rsit

y H

ealt

h S

yste

m -

U

nive

rsit

y H

ospi

tal

- S

an A

nton

io I

SD

- C

onst

ruct

ion

prog

ram

man

agem

ent s

ervi

ces

for

vari

ous

scho

ols

- H

idal

go C

ount

y D

rain

age

Dis

tric

t N

o. 1

- 3

7-m

ile

Lev

ee

Impr

ovem

ent/

Bor

der

Wal

l Pro

gram

-Hid

algo

Cou

nty

Reg

iona

l Mob

ilit

y A

utho

rity

- P

rogr

am M

anag

emen

t C

onsu

ltan

t (O

ngoi

ng)

Tex

as A

&M

Cor

pus

Chr

isti

Isl

and

Hal

l and

Wes

laco

Cit

rus

Cen

ter

- T

exas

A&

M S

an A

nton

io -

Mul

ti

Pur

pose

Bui

ldin

g

Fir

m li

sted

the

foll

owin

g pr

ojec

ts:

- U

nive

rsit

y of

Pen

nsyl

vani

a -

Ced

dia

Uni

on B

uild

ing

- C

olum

bia

Uni

vers

ity

- M

ulti

ple

proj

ects

- P

eral

ta C

omm

unit

y C

olle

ge D

istr

ict

- D

evel

opm

ent o

f C

ampu

s M

aste

r P

lan

- R

oyse

Cit

y IS

D -

Roy

se C

ity

Hig

h S

choo

l-

Wyl

ie I

SD

- W

ylie

Eas

t Hig

h S

choo

l

3.5.

1 R

efer

ence

for

Proj

ects

Lis

ted

The

fol

low

ing

refe

renc

es w

ere

prov

ided

:-

Tex

as A

&M

Uni

vers

ity

Sys

tem

- T

exas

A&

M C

orpu

s C

hris

ti-

Cor

pus

Chr

isti

IS

D-

Sch

ertz

-Cib

olo-

Uni

vers

al I

SD

- T

aft I

SD

The

fol

low

ing

refe

renc

es w

ere

prov

ided

:-

Edi

nbur

g C

ISD

- U

T-B

row

nsvi

lle

and

Tex

as

Sou

thm

ost C

olle

ge-

Ala

mo

Col

lege

s-

Lon

e S

tar

Col

lege

Sys

tem

The

fol

low

ing

refe

renc

es w

ere

prov

ided

:-

The

Uni

vers

ity

of T

exas

Med

ical

B

ranc

h-

Tex

as S

outh

ern

Uni

vers

ity

- T

exas

A&

M U

nive

rsit

y S

yste

m-

The

Tex

as S

tate

Uni

vers

ity

Sys

tem

- T

he U

nive

rsit

y of

Tex

as M

D

And

erso

n C

ance

r C

ente

r

The

fol

low

ing

refe

renc

e w

ere

prov

ided

:-

Tex

as A

&M

Cor

pus

Chr

isti

- T

exas

A&

M I

nter

nati

onal

U

nive

rsit

y-

Tex

as A

&M

Uni

vers

ity

Kin

gsvi

lle

- T

exas

A&

M U

nive

rsit

y S

an

Ant

onio

-San

Ant

onio

Ind

epen

dent

Sch

ool

Dis

tric

t-

Hid

algo

Cou

nty

Dra

inag

e D

istr

ict

No.

1-

Hid

algo

Cou

nty

Reg

iona

l Mob

ilit

y A

utho

rity

The

fol

low

ing

refe

renc

es w

ere

prov

ided

:-

Shi

ppen

sbur

g U

nive

rsit

y of

P

enns

ylva

nia

- P

eral

ta C

omm

unit

y C

olle

ge D

istr

ict

- C

olum

bia

Uni

vers

ity

- W

ylie

Ind

epen

dent

Sch

ool D

istr

ict

Roy

se C

ity

Inde

pend

ent S

choo

l D

istr

ict

3.6.

1 A

dditi

onal

In

form

atio

n on

Q

ualif

icat

ions

Fir

m in

clud

ed le

tter

s of

re

com

men

dati

on f

rom

cli

ents

and

in

form

atio

n on

add

itio

nal p

roje

cts

in

whi

ch it

has

pro

vide

d pr

ogra

m

man

agem

ent s

ervi

ces

for

som

e sc

hool

dis

tric

ts.

The

fir

m in

dica

ted

its

use

of O

wne

r In

Sit

e so

ftw

are,

whi

ch a

llow

s al

l pr

ojec

t tea

m m

embe

rs (

incl

udin

g th

e ow

ner,

arc

hite

cts,

eng

inee

rs, e

tc..)

in

real

tim

e. T

he a

lso

gave

exa

mpl

es o

f th

e va

lue

engi

neer

ing

the

have

pe

rfor

med

on

othe

r pr

ojec

ts, a

nd th

e us

e of

Bui

ldin

g In

form

atio

n M

odel

ing

(BIM

).

The

fir

m s

ubm

itte

d a

stat

emen

t on

Cla

ims/

Ris

k M

anag

emen

t ca

pabi

liti

es.

The

y po

inte

d ou

t se

vera

l ite

ms

for

man

agin

g ri

sk a

nd

avoi

ding

cla

ims:

est

abli

shm

ent o

f co

mm

unic

atio

n; e

nsur

e ch

ange

s ar

e de

fine

d in

con

trac

t lan

guag

e; p

rovi

de

owne

r in

volv

emen

t; a

sses

s po

tent

ial

risk

s; a

nd d

efin

e ho

w d

ispu

tes

wil

l be

han

dled

.

Fir

m d

id n

ot s

ubm

it a

ny a

ddit

iona

l in

form

atio

n.

The

fir

m li

sted

sum

mar

ies

of s

ever

al

mor

e pr

ojec

ts it

has

con

duct

ed

arou

nd th

e co

untr

y fo

r ed

ucat

iona

l in

stit

utio

ns in

whi

ch it

pro

vide

d se

rvic

es s

uch

as w

ill b

e re

quir

ed b

y S

TC

.

3.3

Pro

ject

Tea

m

3.4

Rep

rese

ntat

ive

Proj

ects

3.5

Ref

eren

ces

3.6

Add

ition

al In

form

atio

n

30


Review and Recommend Action on Interview Topics/Questions for 2013 Bond Construction Program Management Services Firms Interviews

Approval of topics/questions to be included in interview presentations by the Construction Program Management (CPM) services firms on the short list will be requested at the March 25, 2014 Board meeting. Once a short list of CPM services firms has been approved for interviews with the Board of Trustees, each firm will receive an invitation and instructions for the interview presentation. The CPM services firms included in the short list will be asked to present on predetermined topics as approved by the Board. The Board will ask questions from a prepared list and may also pursue additional lines of inquiry prompted by each presentation or interview. Staff has prepared the following list of recommended and optional topics which could be required for presentation by each CPM services firm on the short list. Recommended Topics:

1. Provide details about on site day to day management team personnel and communication protocol

2. Provide details about method for periodic reporting to the College including executive and staff level reporting

3. Provide details about previous projects where the proposed team has provided similar scope of services for bond construction program management

4. Provide details about team’s knowledge and experience with local construction market

5. Provide details about two unique qualifications your team poses comparable to the Bond program as being undertaken by STC.

6. Provide details about the certifications and credentials for the lead program manager and day to day support staff

Optional Topics: 1. Provide details about how the CPM team will help promote participation by local

design firms and contractors during the different phases of the program 2. Provide details about how the CPM team dealt with unanticipated problems or

changes from the original program while managing previous bond programs It is recommended that the Facilities Committee select the top four to five topics of most interest to be included in each presentation by the CPM services firms on the short list. Staff will be present at the March 3, 2014 Facilities Committee meeting to discuss these presentation topics and address questions from the Committee. It is recommended that the Facilities Committee recommend for Board approval at the March 25, 2014 Board meeting a list of presentation topics/questions to be used by each CPM services firm on the short list during Board interviews for selection of Bond 2013 Construction Program Management services.

31


Update on Status of Construction Projects

The Facilities Planning & Construction staff prepared the attached design and construction update. This update summarizes the status of each capital improvement project currently in progress. Gerry Rodriguez will be present to respond to questions and address concerns of the Committee.

32

Boa

rd a

ppro

val o

f A/E

Pro

gram

min

g

Con

cept

dev

elop

men

t

Sch

emat

ic A

ppro

val

30%

60%

95%

100

%

Sol

icita

tion

of P

ropo

sals

Boa

rd a

ppro

val o

f con

tract

or

Con

stru

ctio

n st

art

30%

50%

75%

95%

100

%

Fin

al C

ompl

etio

n

1-004 Pecan Plaza - Police Department Space Renovation

1-005 Pecan - Cooper Center Conf Rm Acoustic Upgrades N/A

1-009 Pecan - M, N & L Repaint Purple Areas (RR)

1-010 Plaza - Resurface Parking Lot/Replace Area Lighting (RR)

1-011 Pecan - Hail Damage Repairs (RR)

1-012 Pecan - Annex Grant/Accountability Office Improvements

1-013 Pecan - NAB G226 Astronomy Computer Lab

1-014 Pecan - Art Building Ceramics Studio Improvements

1-015 Pecan - Stud Serv Bldg Admissions Office Modifications

1-016 Plaza - Continuing Education Space Renovation

1-021 Pecan - Building G, H & X Electrical Disconnects

2-002 MV - SAB Art Lab Improvements

2-003 MV - Resurface Parking Lot 4 (RR)

3-001 TC - Welding Lab Expansion Ph II

3-003 TC - Modifications for Career Planning Services Center N/A N/A N/A

3-005 TC - Detention Pond Improvements (RR)

3-006 TC - HVAC Cooling Tower Replacement

4-001 NAH - Parking Lot Expansion

4-001 NAH - Subdivision Plat N/A N/A

5-001 Starr - HVAC Chiller Replacement (RR)

5-002 Starr - Stucco Painting for Buildings (RR)

5-003 Starr - Parking Lot 5 Lighting

5-004 Starr - South Drive Lighting

6-002 DW - Secured Storage Areas N/A

6-003 DW - ADA Automatic Door Openers

6-004 DW - Building to Building ADA Accessibility

6-006 DW - Directional Signage N/A N/A N/A N/A

6-007 DW - Classroom Remote Door Lock System and Hardware

For FY 2013-2014, 28 projects are currently in progress, 9 have been completed and 14 pending start up in phases later in the fiscal year

Starr County Campus

Project Development

District Wide Improvements

CONSTRUCTION PROJECTS PROGRESS REPORT 03/03/14

Pecan Campus and Pecan Plaza

Mid Valley Campus

Technology Campus

Nursing and Allied Health Campus

Design PhaseSolicitation of

ProposalsConstruction Phase

PROJECT DESCRIPTION

Proj

ect n

umbe

r

33

of 5

Sta

tus

of

Co

nst

ruct

ion

Pro

ject

s M

arch

201

4

Pro

ject

%

C

om

ple

te

Dat

e to

C

om

ple

te

Cu

rren

t A

ctiv

ity

Bu

dg

et

Co

ntr

act

Am

ou

nt

Am

ou

nt

Pai

d

Bal

ance

Pec

an C

am

pu

s

Pec

an P

laza

R

eno

vati

on

s fo

r P

olic

e D

epar

tmen

t

55

%

M

ay,

201

4

1.

Con

stru

ctio

n P

hase

2.

C

onst

ruct

ion

in p

rogr

ess

$1

,20

0,00

0

$8

64,

000

$25

6,02

5

$6

07,

975

Ac

ou

stic

al P

anel

s fo

r C

oo

per

Cen

ter

Co

nfe

ren

ce R

oo

ms

90%

M

arch

, 20

14

1.

C

onst

ruct

ion

Pha

se

2.

Con

stru

ctio

n in

pro

gres

s

$18,

000

$14,

920

.96

$0

$1

4,9

20.9

6

Stu

cco

Pai

nti

ng

fo

r B

uild

ing

s M

, N &

L

10

%

A

pril,

20

14

1.

Con

stru

ctio

n p

hase

2.

C

ontr

act h

as b

een

final

ized

3.

W

ork

in p

rogr

ess

$2

10,

000

$61,

067

$0

$6

1,0

67

Pec

an P

laza

Par

kin

g

Lo

t R

esu

rfac

ing

an

d

Are

a L

igh

tin

g

99

%

Ja

nuar

y,

201

4

1.

Con

stru

ctio

n p

hase

2.

S

ubst

antia

l Co

mpl

etio

n w

as c

ertif

ied

on J

anua

ry 5

, 20

14

3.

C

ontr

acto

r w

ork

ing

on

punc

h lis

t 4.

B

oard

app

rove

d en

forc

emen

t of

liq

uid

ated

dam

ages

in th

e am

ount

of

$5,0

00

$2

00,

000

$22

0,04

5.93

$20

1,77

2.47

$18,

273

.46

Hai

l Dam

age

Rep

airs

D

esig

n

10

0%

Aug

ust,

201

3

1.

Des

ign

Pha

se

2.

Am

tech

has

co

mpl

ete

d de

sign

of a

ll de

sign

pha

ses

3.

T

hey

will

con

tinue

with

con

stru

ctio

n ad

min

istr

atio

n un

til p

unch

list

is

com

plet

ed b

y co

ntra

ctor

D

esig

n

$55

0,00

0

D

esig

n $4

47,

426.

64

D

esig

n $4

19,

698.

22

D

esig

n $2

7,7

28.4

2

Hai

l Dam

age

Rep

airs

C

on

stru

ctio

n

95

%

M

arch

, 20

14

1.

Con

stru

ctio

n P

hase

2.

A

ll ph

ases

of r

epa

irs a

re

subs

tant

ially

com

plet

e bu

t on

e 3.

O

ne fi

nal p

rop

osal

will

be

pre

sent

ed

for

Boa

rd a

ppr

oval

in M

arch

201

4 fo

r so

me

roof

top

exha

ust f

an u

nits

4.

C

ontr

acto

r is

wor

kin

g on

pun

ch li

st

item

s an

d is

exp

ecte

d to

be

com

plet

ed in

Mar

ch 2

014

C

onst

. $5

,50

0,00

0

C

onst

. $7

,84

0,17

7.82

C

onst

. $7

,08

8,15

4.58

C

onst

. $7

52,

023.

24

34

of 5

Pro

ject

%

C

om

ple

te

Dat

e to

C

om

ple

te

Cu

rren

t A

ctiv

ity

Bu

dg

et

Co

ntr

act

Am

ou

nt

Am

ou

nt

Pai

d

Bal

ance

Gra

nt/

Ac

cou

nta

bil

ity

Off

ice

Imp

rove

men

ts

55

%

Mar

ch,

201

4

1.

Des

ign

Pha

se

2.

Sta

ff is

wor

king

with

arc

hite

ct t

o co

mpl

ete

pla

ns a

nd s

peci

ficat

ions

$4

,00

0

$9

,00

0

$0

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00

No

rth

Ac

ade

mic

B

uild

ing

G22

6 A

str

on

om

y C

om

pu

ter

Lab

75

%

Feb

ruar

y,

201

4

1.

Des

ign

Pha

se

2.

Sta

ff ha

s fin

aliz

ed s

cop

e of

im

prov

emen

t and

con

clu

ded

that

an

elec

tric

al e

ngi

nee

r w

ill n

ot b

e re

quire

d

3.

Impr

ovem

ent

s w

ill b

e m

ade

in h

ouse

b

y M

ain

tena

nce

and

IT s

taff

$3

,70

0

T

BD

$0

T

BD

Art

Bu

ild

ing

C

eram

ics

Stu

dio

Im

pro

vem

ents

5%

Feb

ruar

y,

201

4

1.

Des

ign

Pha

se

2.

Sta

ff is

con

side

ring

a n

ew

loca

tion

for

the

prop

ose

d im

prov

emen

ts

3.

Add

ition

al i

nve

stig

atio

n is

in

prog

ress

to d

eter

min

e po

ssib

le

chan

ge in

pro

ject

sco

pe a

nd c

ost

$3

,00

0

T

BD

$0

T

BD

Stu

den

t S

ervi

ces

Bu

ildin

g O

ffic

es

Mo

dif

icat

ion

s

50%

M

arch

, 20

14

1.

D

esig

n P

hase

2.

S

taff

is w

orki

ng w

ith a

rchi

tect

on

desi

gn d

evel

opm

ent

$2

3,1

08

$2

0,7

00

$0

$2

0,7

00

Pec

an P

laza

C

on

tin

uin

g E

du

cati

on

C

lass

roo

ms

Imp

rove

men

ts

75%

F

ebru

ary,

20

14

1.

D

esig

n P

hase

2.

W

orki

ng w

ith s

taff

and

arch

itect

to

final

ize

plan

s a

nd s

peci

ficat

ions

$2

5,5

00

$2

4,0

00

$0

$2

4,0

00

Pec

an C

am

pu

s B

uild

ing

s G

, H &

X

Ele

ctri

cal

Dis

con

nec

ts

5%

A

pril,

20

14

1.

Des

ign

Pha

se

2.

Req

uest

Boa

rd a

ppro

ved

cont

ract

ing

of e

lect

rica

l en

gin

eer

in J

anu

ary,

20

14

3.

S

taff

is w

orki

ng w

ith e

ngin

eer

to

final

ize

scop

e of

wor

k an

d co

ntra

ct

$7

,50

0

T

BD

$0

$7

,50

0

Mid

Val

ley

Cam

pu

s

So

uth

Ac

adem

ic

Bu

ild

ing

Art

Lab

Im

pro

vem

ents

95

%

Mar

ch,

201

4

1.

Con

stru

ctio

n P

hase

2.

C

onst

ruct

ion

wor

k is

sub

stan

tially

co

mpl

ete

3.

Pun

ch li

st w

ork

is in

pro

gres

s

$4

0,0

00

$4

2,5

00

$3

2,6

23

$9,8

77

35

of 5

Pro

ject

%

C

om

ple

te

Dat

e to

C

om

ple

te

Cu

rren

t A

ctiv

ity

Bu

dg

et

Co

ntr

act

Am

ou

nt

Am

ou

nt

Pai

d

Bal

ance

Res

urf

acin

g P

arki

ng

L

ot

4

100

%

Aug

ust,

201

3

1.

Con

stru

ctio

n P

hase

2.

E

ngin

eer

has

cert

ified

Su

bsta

ntia

l C

ompl

etio

n

3.

Pun

ch li

st w

ork

is c

ompl

ete

4.

A

ccep

tanc

e of

fina

l com

plet

ion

wa

s B

oard

app

rove

d at

the

Feb

rua

ry,

201

4 B

oard

mee

ting

$3

00,

000

$14

9,93

3.65

$13

8,60

0.23

$11,

333

.42

T

ech

no

log

y C

amp

us

Wel

din

g L

ab

Exp

ansi

on

95%

M

arch

, 20

14

1.

Con

stru

ctio

n P

hase

2.

A

rchi

tect

has

cer

tifie

d su

bsta

ntia

l co

mpl

etio

n a

nd p

unch

list

is in

pr

ogre

ss

$1

00,

000

$11

6,00

0

$1

10,

200

$5,8

00

Mo

dif

icat

ion

s fo

r C

aree

r P

lan

nin

g

Ser

vic

es C

ente

r 60

%

Mar

ch,

201

4

1.

Con

stru

ctio

n P

hase

2.

Im

prov

eme

nts

are

min

or a

nd a

re

bein

g d

one

by

ST

C M

aint

ena

nce

staf

f 3.

W

ork

is in

pro

gre

ss

$1

5,0

00

T

BD

$0

T

BD

Det

enti

on

Po

nd

Im

pro

vem

ents

100

%

Janu

ary,

20

14

1.

Des

ign

Pha

se is

com

plet

e

2.

Sol

icita

tion

of c

onst

ruct

ion

pro

posa

ls

wa

s co

mp

lete

d in

Feb

ruar

y, 2

014

3.

B

oard

app

rova

l of c

ontr

acto

r w

ill

requ

este

d in

Mar

ch, 2

014

$3

,00

0

$8

,00

0

$0

$8,0

00

HV

AC

Co

olin

g T

ow

er

Rep

lace

men

t

5%

Aug

ust,

201

4

1.

Des

ign

Pha

se

2.

Boa

rd a

ppro

ved

eng

inee

r in

F

ebru

ary,

20

14

3.

Sta

ff is

wor

king

with

eng

inee

r to

fin

aliz

e sc

ope

of s

ervi

ces

and

de

velo

p co

ntra

ct

$1

2,0

00

T

BD

$0

T

BD

36

of 5

Pro

ject

%

C

om

ple

te

Dat

e to

C

om

ple

te

Cu

rren

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ctiv

ity

Bu

dg

et

Co

ntr

act

Am

ou

nt

Am

ou

nt

Pai

d

Bal

ance

Nu

rsin

g a

nd

All

ied

Hea

lth

Cam

pu

s

Par

kin

g E

xpan

sio

n

25%

M

arch

, 20

14

1.

Des

ign

Pha

se

2.

Sta

ff is

wor

king

with

eng

inee

r to

de

velo

p sc

hem

atic

des

ign

$5

4,0

00

$4

3,3

70

$0

$43,

370

Su

bd

ivis

ion

Pla

t

10%

Ju

ly,

201

4

1.

Des

ign

Pha

se,

2.

Sta

ff is

wor

k w

ith e

ngin

eer

to

deve

lop

subd

ivis

ion

plat

$0

$16,

930

$0

$1

6,9

30

Sta

rr C

ou

nty

Cam

pu

s

HV

AC

Ch

iller

R

epla

cem

ent

99

%

M

arch

, 20

13

1.

C

onst

ruct

ion

Pha

se

2.

Sub

stan

tial C

om

plet

ion

appr

ove

d in

M

arch

, 201

3 –

chill

er is

in o

pera

tion

3.

Pen

din

g re

solu

tion

from

chi

ller

man

ufac

ture

on

impr

ope

r pe

rfor

ma

nce

by

wat

er p

umps

$2

90,

000

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9,00

0

$2

84,

050

$4,4

50

Stu

cco

Pai

nti

ng

fo

r B

uild

ing

s E

, G,

& H

10

%

A

pril,

20

14

1.

Con

stru

ctio

n p

hase

2.

C

ontr

act h

as b

een

final

ized

3.

W

ork

in p

rogr

ess

$6

0,0

00

$8

4,4

08

$0

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408

Par

kin

g L

ot

5 an

d

So

uth

Dri

ve L

igh

tin

g

45%

F

ebru

ary,

20

14

1.

D

esig

n P

hase

2.

S

taff

is w

orki

ng w

ith e

ngin

eer

on

desi

gn d

evel

opm

ent

$1

6,0

00

$1

0,5

00

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$10,

500

Dis

tric

t W

ide

Sec

ure

d S

tora

ge

Ro

om

s H

ard

war

e fo

r In

stru

ctio

nal

T

ech

no

log

ies

30%

M

arch

, 20

14

1.

Con

stru

ctio

n P

hase

2.

D

oor

har

dw

are

has

bee

n re

ceiv

ed

3.

Mai

nte

nanc

e D

epar

tme

nt S

taff

will

be

gin

inst

alla

tion

$2

50,

000

$5

2,8

22.7

5

$5

2,8

22.7

5

$0

37

of 5

Pro

ject

%

C

om

ple

te

Dat

e to

C

om

ple

te

Cu

rren

t A

ctiv

ity

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dg

et

Co

ntr

act

Am

ou

nt

Am

ou

nt

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Bal

ance

AD

A A

uto

mat

ic D

oo

r O

pen

ers

15%

A

pril,

20

14

1.

Con

stru

ctio

n P

hase

2.

C

onst

ruct

ion

in p

rogr

ess

$1

30,

000

$9

6,5

00

$0

$9

6,5

00

Bu

ild

ing

to

Bu

ild

ing

A

cces

sib

ility

90

%

Mar

ch,

201

4

1.

Con

stru

ctio

n P

hase

2.

C

onst

ruct

ion

is in

pro

gres

s

$2

00,

000

$21

6,53

5.81

$65,

991

.72

150,

544

.09

Dir

ecti

on

al S

ign

age

15%

A

pril,

20

14

1.

Des

ign

Pha

se

2.

Sta

ff is

wor

king

with

Inn

erfa

ce

Arc

hite

ctur

al S

igna

ge to

def

ine

the

scop

e of

add

ition

al s

ign

age

nee

ded

$1

5,0

00

T

BD

$0

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BD

Cla

ssro

om

Re

mo

te

Do

or

Lo

ck S

yste

m

and

Har

dw

are

10%

M

arch

, 20

14

1.

Des

ign

Pha

se

2.

Sta

ff is

wor

king

on

final

izin

g qu

ant

ities

and

loca

tions

wh

ere

ha

rdw

are

will

be

inst

alle

d

3.

Sta

ff w

ill r

ecom

men

d co

ntra

ctin

g w

ith a

n e

lect

rical

en

gin

eer

in A

pril,

20

14

$5

0,0

00

T

BD

$0

T

BD

Fo

r F

Y 2

013-

201

4, 2

8 p

roje

cts

are

cu

rren

tly

in p

rog

ress

, 9

ha

ve b

een

co

mp

lete

d a

nd

14

pen

din

g s

tart

up

in p

has

es

late

r in

th

e fi

scal

yea

r

38

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