southern four wheel drive association annual meeting and leadership council 2015 saturday, december...

SFWDA 2015 Annual Meeting 12.05.2015

SOUTHERN FOUR WHEEL DRIVE ASSOCIATIONANNUAL MEETING and Leadership Council 2015

Saturday, December 5, 2015 9:00 AM EST

Hilton Double Tree Hotel, Oak Ridge, TN


WELCOME

Introduction of 2015 SFWDA Officers

Club Roll CallPresent at SFWDA Annual Meeting

SFWDA Life Time Members

On-Line for SFWDA Annual Meeting

Other Individuals or Groups

Guests Todd Ockert, President, Blue Ribbon Coalition, Redlands, CA

Vern Ball, UFWDA Vice President, Billings, MT


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Southern Four Wheel Drive Association 6:20 AM

Balance Sheet Prev Year Comparison 12/03/2015

As of December 1, 2015 Cash Basis

Dec 1, 15 Dec 1, 14 $ Change

ASSETSCurrent Assets

Checking/Savings1010 · Cash in bank - operating

1010.02 · Regions Bank Checking 68,418.32 60,325.93 8,092.39

1010.03 · Regions Bank Savings Account 45,413.65 45,409.09 4.56

Total 1010 · Cash in bank - operating 113,831.97 105,735.02 8,096.95

Total Checking/Savings 113,831.97 105,735.02 8,096.95

Total Current Assets 113,831.97 105,735.02 8,096.95

LIABILITIES & EQUITYEquity

3001 · Opening Bal Equity 16,552.44 16,552.44 0.003010 · Unrestrict (retained earnings) 90,471.37 77,167.73 13,303.64Net Income 6,808.16 12,014.85 -5,206.69

Total Equity 113,831.97 105,735.02 8,096.95

TOTAL LIABILITIES & EQUITY 113,831.97 105,735.02 8,096.95

2014/2015 Balance Sheet Overview


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Operating Statement 12/03/2015

January 1 through December 1, 2015 Cash Basis

Jan 1 - Dec 1, 15

Ordinary Income/ExpenseIncome

5 · SFWDA Income 24,206.435800 · SFWDA Event Income 89,625.54

Total Income 113,831.97Total Income 113,831.97

Expense

7000 · SFWDA Grants 7,069.497500 · Professional Expenses 1,400.008100 · Other Expenses 13,013.738200 · Event Expenses 61,221.548300 · Travel & Meetings Expenses 1,383.138500 · Misc. Expenses (Insurance, Support Associations) 13,191.498600 · Business Expenses 22.37

Total Expense 87,207.81

Net Ordinary Income6,808.16

Net Income 6,808.16


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Transaction Detail By Account 12/03/2015January 1 through December 1, 2015 Cash Basis

Date Name Memo Paid Amount Balance

7000 · SFWDA Grants

7020 · SFWDA Grants

01/10/2015 4WD SCHOOL

SFWDA Educational Video 250.00 250.00

02/15/2015

DFP SERVICES

SFWDA Training Video Production 2,250.00

2,500.00

06/04/2015

Rock Solid Jeep Club Windrock Park Pavilion 3,000.00

5,500.00

08/28/2015

Rock Solid Jeep Club Windrock Park Pavilion 1,300.00

6,800.00

08/28/2015 ORFW

DB Fincastle Road Repairs 269.49

7,069.49

Total 7020 · SFWDA Grants 7,069.49

7,069.49

Total 7000 · SFWDA Grants 7,069.49

7,069.49

TOTAL 7,069.49 7,069.49


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Operating Statement 12/03/2015

January 1 through December 1, 2015 Cash Basis

Jan 1 - Dec 1, 15

Expense

8100 · Other Expenses

8110 · Supplies

8110.10 · Office Supplies 35.59

Total 8110 · Supplies 35.59

8125 · Public Relations Expenses

8126 · Premium Member Merchandise 1,800.00

8125 · Public Relations Expenses – Other 5,190.11

Total 8125 · Public Relations Expenses 6,990.11

8130 · Web, Electronic Communications 5,849.70

8140 · Postage, Shipping, Delivery 138.33

Total 8100 · Other Expenses 13,013.73


TRAILFEST 2015 HIGHLIGHTS

• Total Attendance – 392 Total• 150 Full Weekend Driver• 110 Full Weekend Passenger• 95 Saturday Only Driver• 22 Saturday Only Passenger

• 392 Meals Sold, Served 295 Meals (Commitment for 300)

• AOP Costs for TrailFest 2015 - $7,735

• Total Revenue $23,050• Total Expenses $14,383• NET - $10,130 including adjustments

Q1: OVERALL, HOW WOULD YOU RATE THE EVENT?

Answered: 74 Skipped: 1

Q21: RANK YOUR MOST DESIRABLE FEATURES OF TRAILFEST IN ORDER OF IMPORTANCE.



DIXIE RUN 29 COMPARATIVE RESULTS

2006 2007 2008 2009 2010 2011 2012 2013 2014 20150

10000

20000

30000

40000

50000

60000

70000

Historical Dixie Run Results

Total Income Total Expenses NET Income


DIXIE RUN HIGHLIGHTS

773 Registrants, 388 Vehicles plus Vendors (800+)

Key Expenses

• Golden Mountain Park - $17,120

• Saturday Dinner - $7,713

• Other Expenses included K&K Insurance, Band, Kids Games, Dumpsters, Portable Toilets, Signage, Registration Awards, etc.

NET to SFWDA Balance Sheet - $18,274

Q1: OVERALL, HOW WOULD YOU RATE THE EVENT?


Q9: HOW ORGANIZED WAS THE EVENT?



2015 SFWDA FINANCIAL REVIEW

Stable Balance Sheet position vs. Y2014

Significant investment in association footprint Geographical Growth

Social Media Growth

Association funds available in 2016 for the following:

SFWDA Grant Funding

Association Educational Funding

Organizational support engagements – ORBA, Tread Lightly, UFWDA, Blue Ribbon Coalition

Enhanced Public Relations funding


HISTORICAL DISCUSSION:SFWDA MEMBERSHIP 2014

Create a low cost club and group structure with leadership representation within SFWDA

Incentivize Individual Members to Join SFWDA Lower the Individual Costs

Member Discounts to events and from Supporting Business Partners

Create a NET “$0” concept in the membership costs

Broaden our Membership Base

Engaged SFWDA Social Media and Web Strategy

Reference: Note the http://www.cal4wheel.com/ca4wdc-membership

http://www.cal4wheel.com/ca4wdc-membership


SFWDA MEMBERSHIP UPDATE 2015SFWDA Membership Facts

Lucas Weidner, Director of Membership

Total Members – 1834

Active Club Members - 1154

Active Individual Members -576

Premium Members -107

Clubs - 30

Business Members - 49

Social Media – Facebook – 3,713 as of 12.03.2015


SFWDA MEMBERSHIP UPDATE 2015

ET4WD – 7Southern Jeeps - 7


SFWDA WEB ANDSOCIAL MEDIA OVERVIEW UPDATE

Overview By Walter Shafer, Web Administrator

SFWDA Facebook, Statistics, etc.

SFWDA Web Strategy, Statistics, etc.

SFWDA Communication Analytics

Social Media 2016 Opportunities


SFWDA SOCIAL MEDIA OVERVIEW


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SFWDA MERCHANDISEOverview

By Walter Shafer, Web Administrator

SFWDA On Line Strategy

http://www.sfwda.org/shirts/

SFWDA Event Strategy

SFWDA 2016 Opportunities




SFWDA GRANT 2015 OVERVIEW

Overview By Flint Holbrook, Director Conservation and Land Management

Rock Solid/SFWDA

Windrock Park

Pavilion Trails 26/27

Funding to Date - $4,300

Bob Yarbrough, Rock Solid


SFWDA GRANT 2015 OVERVIEWBy Flint Holbrook, Director Conservation and Land Management

ORFW

Daniel Boone

Scenic Byway/

Old Fincastle Road Aaron Roddy, Joe Kling ORFW


SFWDA GRANT 2015 OVERVIEW

Overview By Dave Logan, Rock Solid and Omix-ADA

SFWDA 2014

Educational Videos

SFWDA 2015 Video Update


SFWDA GRANT 2015 OVERVIEWOverview

By Pete Mier, Trials Training Center, Sequatchie, TN

SFWDA 2015

Support of Coppenger

Cove Clean-Up Efforts

Support of Jeeps and Wrenches

and other SFWDA Clubs


SFWDA GRANT 2016 OPPORTUNITIES

• Regional Tread Lightly Training• 2016 SFWDA Educational Video Series

• Doug Wooten, Columbia, TN• Uwharrie National Forest

• Lakeview Trail, Badin Lake System• Trail Maintenance Materials (Gravel)• Daniel OHV Trail

• Daniel Boone Backcountry Byway• Hollerwood OHV Park


SFWDA 2015 ANNUAL MEETING

Break

Please return in 15 minutes


SFWDA PARTNERS

Overview By Todd Ockert, President, BRC

History

Mission, Vision, Values

Advocacy Resources

Collaborative Relationships

General Contacts Martin Hackworth BRC Executive Director Phone: (208) 237-1008 (extension 101) Fax: (208) 237-9424 [email protected] AlbrightBRC Ambassador Phone: (209) 304-7693 Fax: (208) 237-9424 [email protected] Turcke, Esq.BRC Lead Counsel Phone: (208) 331-1800 Fax: (208) 331-1202 [email protected]

mailto:[email protected]




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IP SFWDA Grant 2016 Opportunities

Regional Tread Lightly Training

Design Regional Training OpportunitiesCreate SFWDA Grants for Funding

Requires local clubs to host and coordinate

Discussion

Approval of Concept


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SFWDA 2016 Educational VideosDoug Wooten, Columbia, TN

Continue SFWDA Educational Series in 2016Create SFWDA Grant for Funding

Discussion Potential Topics

Rollover Recovery, Kids Safety Off Road, Spill Management, etc.

Approval of Concept


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Volunteer Leader & LandStewardship Workshop

April 7-10, 2016Ashland, MA

RecommendationApprove $1000 for estimated expenses

Send SFWDA Designee to share with association

Discussion Principle Sponsors: BF Goodrich Tires and Omix-ADA

Supporting Sponsors: Poly Performance, Synergy Mfg., Raceline Wheels, Poison Spyder Customs, CA4WDC

Hosted by Del Albright

Approval



Uwharrie National Forestfrom the Friends of Uwharrie,Carolina Trail Blazersand Triad Jeep Club

• RTP Funding Approved• Hardening Materials for the Daniel OHV and other system trails• Support of USFS District Ranger, Deborah Walker• Support of the FOU and local clubs



Uwharrie National Forestfrom the Friends of Uwharrie

• Purchase 8 – 20 ton loads at $3,680, $460/load• Bobcat Rental - $600 for 2 days• Purchase M1101 Trailer for system projects - $500• Purchase Misc. Hand Tools for ongoing system projects - $210• Estimated 1,000 Man Hours• FOU Cost Share - $7,000 (Man Hours, Fuel Costs, etc.)• SFWDA Grant Request - $4,909.88• FOU Requesting a parallel Omix-ADA/Rugged Ridge Grant




• SFWDA Grant Request - $4,909.88 Discussion




Discussion

Approval of SFWDA Grant Funding


SFWDA GRANT 2016OPPORTUNITIES

Daniel Boone BackcountryByway Grant Requestfrom the Ohio River Four Wheelers

• Cartotrack Mapping - $1,000 (107 miles)• Reimburse Travel Expenses associated Uploading of Data - $1,013.73 (Jeffrey Dozier)• Creates a downloadable map of the byway for all users• Allows for additional future data


SFWDA GRANT 2016OPPORTUNITIES

Daniel Boone BackcountryByway Grant Request

• Friends of Boone and ORFW Cost Share• 100’s of hours of historical research• 100’s of hours coordinating route with the the Daniel Boone NF and local counties• CartoTracks – Hours of Technical Support• SFWDA logo emblazoned on all maps• SFWDA Member discounts on all downloads

• Tread Lightly 25/25 Grant Application ($2,000)



Daniel Boone BackcountryByway Grant Request

Discussion




Daniel Boone Backcountry -Hollerwood Park Grant Requestfrom the FOB and Ohio River Four Wheelers

• Development of Hollerwood OHV• Cartotrack Mapping - $2,400

• Discounted rate for 24 trail miles

• Leased Private Land by 4 counties Counties of Powell, Lee, Estill and Wolfe

• Scheduled to open April 2016



Daniel Boone Backcountry -Hollerwood Park Grant Requestfrom the FOB and Ohio River Four Wheelers

Discussion



SFWDA LAND USE UPDATES

Overview By Flint Holbrook, Director Conservation and Land Management

Beasley Knob OHV

Daniel Boone Backcountry Byway

Uwharrie National Forest

TN Commissioner’s Council on Greenways

GA Trails and Greenways

Royal Blue WMA



Overview Beasley Knob OHVBy Curtis Barnhardt and Kevin Sutz, Georgia Bounty Runners



Overview Daniel Boone Backcountry BywayBy Jeffrey Dozier, SFWDA Member, Aaron Roddy, ORFW



Overview Uwharrie National ForestBy Chris Brower and John Craven, Carolina Trail Blazers/Friends of Uwharrie

Flint Holbrook, SFWDA Director Conservation and Land Management


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TN Commissioner's Council on Greenways and Trails

Bob Yarbrough, SFWDA Past President, TN Trails Representative

Georgia Trails and Advisory Committee Dave Logan, Rock Solid and Ken Sutz, GBR (2016)

2016 USDA Forest Service Southern Region (R8) Recreation Resource Advisory Committee

EPA Proposed Water Regulations and Comment Period;

Update on the WOTUS rule

Federal rule making for SMS4’s Flint Holbrook, SFWDA Director Conservation and Land Management

Private Land Challenges

Coalmont, TN Update


SFWDA 2015 ANNUAL MEETING

Break

Please return in 15 minutes


SFWDA PARTNERS

Overview By Vernon Ball, Vice President, UFWDA

“One Voice” Advisory Committee

ORBA/UFWDA Collaborative Arrangement

UFWDA Path Forward

Advocacy Resources

Collaborative Relationships


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• January, 2016 – Board of Directors Work Session • February, 2016 – Board of Directors and Leadership Council Meeting• March, 2016 – SFWDA Meet and Ride, Stones River Jeep Club, Middle TN• March, 2016 – Board of Directors Work Session (As Required)• April 8-10, 2016 – VLLS #6, Ashland, MA• April 9, 2016 – Overly’s St. Jude 4 Wheeling for the Cure• April 16, 2016 – Georgia Bounty Runners Mud 4 Blood• April, 2016 – Board of Directors Work Session• April 29-30/May 1, 2016 – TrailFest, Adventure Off Road Park• May, 2016 – STLCA GSMTR• May 31, 2016 - Damn Locals Memorial Day Bash• June 3-5, 2016 – Unlimited Off Roads Expo, Louisville, KY• June, 2016 – SFWDA Meet and Ride, Rock Corps 4X4, SHOP, NC)• June, 2016 – Board of Directors and Leadership Council Meeting


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IP Proposed 2016 SFWDA Calendar• August 14-16, 2016 – Uwharrie Off-Road Training Center and BF Goodrich BF Goodrich 36 Hours of Uwharrie• September, 2016 – CTB Fun Caravan

• September 22-25, 2015 – Dixie Run 30, Golden Mountain Park• October 1, 2016 – Knox Off Road Wounded Warriors Project• October, 2016 – Board of Directors and Leadership Council Meeting• October, 2016 – Board of Directors Work Session (As Required)• November, 2016 – SEMA and NAMRC Meeting, Las Vegas, NV• November, 2016 – SFWDA Meet and Ride, DB Backcountry Byway, ORFW• November, 2015 - Board of Directors Work Session (As Required)

• December 3, 2016 – SFWDA Annual Meeting and Leadership Council

Discussion

Approval


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IP Proposed 2016 SFWDA Calendar• Other charity events hosted by Rock Corps 4x4 and other association clubs and

groups; and supporting events hosted by Friends of Boone and Friends of Uwharrie, etc.

Other Regional Events

Jeep Beach, Daytona, FLUOTRC Jamborees, Troy, NC (Spring and Fall)

Pickens County, GA Crawl for Kids JeepFest, Jasper, GABantam JeepFest, Butler, PA


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2016 Jan 1 - Dec 31, 16

Ordinary Income/ExpenseIncome

SFWDA Income 30,000.00SFWDA Event Income 100,000.00

Total Income 130,000.00Total Income

ExpenseSFWDA Grants 20,000.00 BRC 1,000.00

ORBA 1,000.00

UFWDA 1,000.00

Tread Lightly 1,000.00

Professional Expenses 1,800.00Membership Services 7,500.00Public Relations Expenses 7,500.00Web, Electronic Communications 7,500.00Event Expenses 70,000.00Meetings Expenses 2,700.00Insurance 9,000.00

Total Expense 130,000.00


SFWDA 2016 ELECTIONS

President Treasurer Director Conservation and Land Management Director Public Relations (1 Year) Directors of Membership



President (2016-2017)Questions, Discussion

Annual Meeting Nominations

Ray Stanley, SJ

Vote



Treasurer (2016-2017)Questions, Discussion


Doyle Punches - Rock Solid, CTB, SJ

Vote



Director Conservation and Land Management (2016-2017)

Questions, Discussion


Flint Holbrook, CTB

Vote



Director(s) Membership (2016-2017)

Questions, Discussion


Lucas Weidner, SJ

Vote



Director Public Relations (2016)Questions, Discussion


Jon Plaza, ET4WD

Oscar Ireland, WRJC

Recommendation: Co-Directors

Vote


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2016 SFWDA Leadership Council

Action Items


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IP 2016 By-Laws Reviews

Review Current Association Operating Strategies and Review 2007 By-Laws

Propose Revisions and RecommendationsPresent to Membership for Approval

Create a Review CommitteeVolunteers (Dave Halstead, Flint Holbrook and 1)

Target – Annual Meeting 2015 Missed that date!


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IP 2016 UFWDA 4 Wheeler of the Year Nominations

Discussion

Four Wheeler of the YearEnvironmental Affairs Four Wheeler of the Year

UFWDA recognizes on a national level the overall significant achievements and contributions of individuals to the sport of

recreational four wheeling with these two awards.

Create a CommitteeVolunteers (3)

Target Follow-Up Recommendation – May, 2016

Comments, Additional Insights

Create a Review CommitteeVolunteers (3)

Target Follow-Up Report and Recommendation– Annual Meeting 2015


CLOSING COMMENTS AND FUTURE STRATEGIES


Thank you.

Next online BOD Meeting, Monday, January 19, 2016 8:00 PM EST

southern four wheel drive association annual meeting and leadership council 2015 saturday, december...

Documents

sfwda financial review

tn sfwda

mt sfwda

sfwda financialreview

97expense7000 sfwda

sfwda event income89

total income113

total equity113