sp2010 toolkit - business leader presentation
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Enterprise Content Management
Program
Introduction
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What are We Doing?
Implementing Microsofts SharePoint 2010 asour enterprise content management (ECM)tool. Primary storage location for electronic documents Optimize the way documents are stored and
classified
Find and use information, collaborate, and share
ideas Manage our corporate compliance responsibilities
more effectively
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What are the Business Drivers?
Searching & Finding: Informal Freeport survey revealed a typical employee
spends an average of 3.1 hours per week searching
for information across various systems. In a recent AIIM Industry Watch survey, 71% of
respondents agreed that its easier to locateknowledge on the Web than it is to find it oninternal systems.
71%
29%0% 0%
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What are the Business Drivers?
Litigation Costs: The average cost ofelectronic discovery in litigation has goneover $1.5 million per matter.
Storage Costs: Freeport-McMoRan hasover 30,000,000 unmanaged documentson websites, network drives and
thousands of hard drives.
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What Will ECM Do for You?
Search: Google-esque
experience
Results sorted byrelevance
Standard and
dept-specific metadata
Location of experts company-wide
Document Management:Version control: single version of the truth
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What Will ECM Do for You?Collaborate:
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What Will ECM Do for You?Knowledge Management:
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Initial Scope
Document Management
Metadata
Collaboration
Global Information Sharing
Search Retrieval
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Future Capabilities
Scanning Scanning
Advanced Workflow Advanced Workflow
Records Management Records Management
External Collaboration External Collaboration E-Discovery E-Discovery
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Implementation Process
Analyze
Content
Build
Sites
Migrate
Content
Train
8 12 Weeks
SharePoint
Expert
Dept
Information
Expert
Power User
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Power Users Who Are They?
Broad understanding of department processes and documents Willingness to undertake and maintain adequate training in the
SharePoint application Able to devote required time during the 8 12 week
implementation project:
Analyze Content3 4 Weeks
50%
Ability to devote required time to post-implementation activities
To be included in their job descriptions and performanceevaluations!
Provision and
Configure Sites
1 2 Weeks
10%
Analyze Content
3 4 Weeks
50%
Build Sites
1 2 Weeks
10%
Migrate Content
3 4 Weeks
25%
Train
1 2 Weeks
10%
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Power Users Project Role
Attend Power User training (provided byin-house trainer)
Work with SharePoint Team to completeall project steps
Provide guidance to the SharePoint Teamon departmental training requirements
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Power Users Post-Project Role
Dept liaison with the SharePoint SupportTeam
Maintain technical expertise Ensure site content is managed
Identify areas for further development
Provide first-line SharePoint support todept
Coordinate dept training
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Content Analysis
Goals
People
Process
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Site Hierarchy
FMWeb
Dept Portal
Dept Team Sites
Ad Hoc/Temporary
Sites
MySites
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Implementation Toolkit
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Support: Training & Change
Management
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Support: MIS Solution Center
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A significant work effort lies ahead
Need to identify the important businessprocesses that will comprise the scope ofthe initiative
Need to identify the importantdocuments and content that will beincluded in the initial scope and contentmigration
Need to establish the age of relevantcontent to be included in the contentmigration
Need to identify any existing SharePointsites that the department uses in thecourse of daily business
Web sites that are used frequently by departmentstaff
Web sites where company public information isposted by department staff for use by others
Web sites that are only used internally bedepartment staff
Need to identify department files shares
Business leaders meeting
SharePoint 2010 overview anddemonstration for department staffassigned to the project
A workshop with SharePoint Project team
and department project staff to defineand scope the project and capturebusiness requirements
Detail requirements gathering
Web site design
Design review
Content migration mapping and planning
Training Go-Live
What the business needs to provide The project approach