Space Family Education, Inc.(SFEI)Space Family Education, Inc.(SFEI)

Annual ReportAnnual ReportGeneral Membership MeetingGeneral Membership MeetingJune 25, 2009June 25, 2009

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AGENDA

SFEI Annual Report Director Board Members

Board of Directors Election

Future Course (discussion)

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SFEI Annual Report: Director

State of the School

• Passed inspections by State Licensing• NASA HQ Audit Inspection- developed a plan to keep

track of medication expiration dates

Nicole Dickerson

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SFEI Annual Report: Director

Past Year Educational/Enrichment Activities Enrichment (included at no additional charge):

• All ages: sign language, movement • Early Pre-K and up: High Tech – High Touch science,

Spanish, phonics, art Extracurricular activities (on fee basis): Tumble bus, Karate,

Dance Tree, FasTracKids Field trips for educational purposes: Moody Gardens, George

Ranch, Chinese Consulate, One Room School House Guest speakers and artists to reinforce lessons learned

through theatrical performances

Nicole Dickerson

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SFEI Annual Report: Director

Special Events Open House Grandparent’s Luncheon Book Fair Fall Festival Trick or Treat Parade Thanksgiving Feast Santa and Easter Bunny visits Mardi Gras Parade Go Texan Day BBQ Rodeo (clowns, bunnies, trail riders) Individual, sibling, graduation and class pictures Hearing and Vision Screening Ice Cream Social Earth Day Celebration Arbor Day – Plant a tree day Muffins for Mom Pre-K and Kindergarten graduation Donuts for Dad

Nicole Dickerson

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SFEI Annual Report: Director

Summer 2009 SFEI Summer Camp

• Site- Falcon Pass Elementary School• 85 full time campers enrolled and has a waitlist

Field trips, swimming, arts & crafts, science, karate… JSC CCC Summer Program

• Well attended• Infant room should go back to normal enrollment in July• Kindergarten numbers are low and we are advertising for open

spots

Field trips, ice cream days, splash day, entertainers…

Nicole Dickerson

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SFEI Annual Report: Director

Plans for Next Year Provide educational workshops for parents and

teachers on relevant topics Work toward completion of NAC accreditation Fundraising Events for the school as well as the

community.

Nicole Dickerson

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SFEI Annual Report: End of Year Recognitions

Ms. Carolyn for “Dedication to the Center and Maintaining Financial Records and Benefits Programs”

Ms. Vanessa for “Continued Support , Reliability, and Dedication to the Center”

Ms. Mary for “Continued Support in Rooms 1-3”

Ms. Ricki for “Going the Extra Mile – Coordinating Workbooks for the New Curriculum”

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SFEI Annual Report: President

State of the Corporation Staff and Teachers are doing a FANTASTIC job with our kids!!!!!

Management Changes• No Changes

– Director – Nicole Dickerson– Asst. Director – Dianna Ritter– Office Manager – Vanessa Hallmark– Financial Officer – Carolyn Cope

Board of Director turnover – all positions filled

JSC’s Green Initiative continues• Thanks to Jerry Rowlands for looking out for SFEI with the project

schedule, energy efficient equipment, etc• New roof likely coming soon!!!• New HVAC in the design stage!!!

Jay Leggett

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SFEI Annual Report: President

Jay Leggett

State of the Corporation (cont’d.) School getting a facelift over the Christmas holidays.

• JSC will be painting and installing new flooring over the entire center• School will be closed from 12/25/09 – 1/3/10 (official letter to go out

soon)

Staff has done an excellent job dealing with HSPD-12 Security policies

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SFEI Annual Report: Vice President

Playground Resurfacing Surveyed 4 companies to get estimates on resurfacing the padded

playground areas The scope of this work will include removing the old surface,

leveling and prepping by putting down an asphalt or compact stone base, and applying the new padding

The padded area under the 2 swing sets will need to be increased to meet Texas and CPSC standards

The estimates came back comparable between the companies, and the BOD has selected a contractor based on cost and services included

It may be possible to have the playground work completed during the center closure over the winter holidays

Jen Madsen

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SFEI Annual Report: Treasurer Budget Status

SFEI financial position: Center had a net profit of approximately $54k during the 2008-2009

financial year Center currently carrying approximately $190k of cash reserves Draft budget for the 2009-2010 financial year has been completed

• Budget aims for an approximately $5k profit during the financial year– $5k profit to protect for unforeseen expenses and to keep a pool

of money for special projects• Budget will be finalized and approved by the Director and the Board in

the upcoming weeks• No tuition increase for the 2009-2010 school year

The proper amount of cash reserves will be determined. If it is less that what the Center is holding, the Director and the Board will decide how to allocate the excess cash reserves

• Facility upgrades (such as the playground repairs) are a high priority

Clint Baggerman

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SFEI Annual Report: Treasurer Budget Status (cont.)

Financial Audit and Tax Submittal: Tax penalty for late submittal of prior year tax forms was successfully

appealed and waived by the IRS Center is now using Richard Russell and Associates for audit preparation

and tax submittal• Tax forms for the 2007-2008 financial year were submitted• Draft audit for 2007-08 financial year is complete

– Results favorable• Final audit will be completed and received soon

– Center will work with the auditor to implement any recommendations from the audit

• Anticipate using Richard Russell and Associates for 2008-2009 financial year audit

Clint Baggerman

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SFEI Annual Report: Policies & Procedures

Status of Enrollment Maintained near 100% enrollment during 2008-2009 school year:

• 8 withdrawals from Center (11 last year); Openings filled from waiting list

• 5 enrolled in K (19 last year)• 5 new children enrolled in room 9 for the summer only (all

former students) for total of 18-20 children throughout summer School Year 2008-2009:

• 56 withdrawals expected over the summer as kids leave for K/1st grade

• 21 offers have been accepted (4 kids have started; others to start in July and August)

• Fall Kindergarten enrollment currently very LOW• 10 siblings of children enrolled will attend for 2008-2009

195 children on the waiting list as of mid-June (includes some who have accepted openings for Aug)

– Waiting List has stayed about the same as last year

Crystal Haddock

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SFEI Annual Report: Policies & Procedures

SOP Updates The SOP is available electronically to all members (paper

copies available upon request) Policy changes may be suggested by anyone, but BOD

must approve and incorporate the changes Changes completed for 2008-2009 included the following:

• Tuition increases• Room capacities and Teacher-to-Student Ratio updates• Curriculum modifications to demonstrate religious

neutrality One change is pending approval to allow SFEI waiting list

members to receive points for voluntary service

Crystal Haddock

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SFEI Annual Report: Secretary

Membership Status Number of members remains stable [259 as of 06/01/09]

BOD Meetings SFEI BOD and members met 8 times since last year’s GMM

(typically the third Thursday of each month)

Meeting minutes are available on SFEI web site• http://childcare.jsc.nasa.gov/membinfo_new.html

Ed Fonseca

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SFEI Annual Report: Secretary

2009 Board of Directors Election Prepared ballots for 2 candidates for 2 BOD positions

• Received and processed 2 nominations

Paperless election via NASA Human Resources web-survey program

• 2009 Election website open from Now until July 8th for voting • Voting site link has been emailed to all current members

BOD election result will be announced by mid July

Ed Fonseca

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SFEI Annual Report: Secretary

SFEI By-Laws No proposed changes to the By-Laws have been

submitted this year.

Ed Fonseca

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2009 Board of Directors Election

Select 2 of 2 candidates to replace outgoing board members Jay Leggett (President) - running for re-election Crystal Haddock (Policies and Procedures)

New board will determine which position each board member will fill

CANDIDATES

Jay Leggett Nikki Williams

Thank YouThank YouThank YouThank You