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SharePoint as a Collaboration platform for a Global Workforce SharePoint Connec.ons, Amsterdam 19 th November 2013

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Provide fast access to SharePoint content to users everywhere

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Page 1: SPCA2013 - Provide fast access to SharePoint content to users everywhere

Confidential and Proprietary © Metalogix 1

SharePoint as a Collaboration platform for a Global Workforce

SharePoint  Connec.ons,  Amsterdam  19th  November  2013  

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Your Presenter

2  of  2  

•  10+  years’  SharePoint  experience    •  Led  deployments  of  SharePoint  Portal  Server  2003  and  MOSS  2007  in  the  

corporate  domain    •  Technical  Consultancy  roles  for  MicrosoC  Gold  ISV  partners  including  

Corasworks,  Syntergy  and  Metalogix    •  Specialist  in  ReplicaLon,  Storage  OpLmizaLon/Strategy  and  MigraLon  for  

SharePoint  soluLons  on  all  plaOorms  

Ma>  Davis,  Senior  Architect  -­‐  Metalogix  [email protected]  |  @davismaSj  |  @metalogix  

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Agenda

Centralized  SharePoint  

SharePoint  Global  Architectures  

SharePoint  Availability  

SharePoint  Content  SynchronizaLon  

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Before SharePoint

Documents  are  managed  through  email  and  file  shares.  

Challenges  with  collaboraLon  and  knowledge  sharing.  

Lack  of  control  over  security,  privacy,  and  compliance.  

Content  is  difficult  to  find  and  share.  

How  do  I  share  informaLon  with  clients  and  partners?  

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Centralized SharePoint

Local  users  are  happy.  CollaboraLon  increases.  

What  about  distant  or  remote  users?  

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Centralized Global Architecture

Source:  Global  Architectures  for  SharePont  Server  2013,  MicrosoC  

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Challenges for Distributed User Base

Keeping  distant  users  engaged  and  acLve.  

Making  content  available  during  disrupLons.  

Sharing  informaLon  with  partners  and  clients.  

Will  your  network  support  global  access?  

Providing  fast  conLnuous  access  to  content  to  all  users.  

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Microsoft Recommends

Redesigning  pages  for  faster  downloads.  

Using  WAN  accelerators.  

OpLmizing  the  network.  

...  costly  soluLons  that  mask  the  real  problem.    

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Centralized Content Centralizing  your  content  increases  your  risk  for  unavailable  SharePoint  caused  by  a  disrupLon.  

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Disasters are not the only Disruptions 44%  

24%  

15%   14%   13%   13%  11%  

6%   5%   4%  2%   1%   1%  

Source:  Forrester/Disaster  Recovery  Journal  November  2010  Global  Disaster  Recovery  Preparedness  Online  Survey  

What  were  the  causes  of  your  most  significant  disaster  declaraLons  or  major  business  disrupLons?  

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Back to Where you Started….

Documents  are  managed  through  email  and  file  shares.  

Challenges  with  collaboraLon  and  knowledge  sharing.  

Lack  of  control  over  security,  privacy,  and  compliance.  

Content  is  difficult  to  find  and  share.  

How  do  I  share  informaLon  with  clients  and  partners?  

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SharePoint Availability

“Enterprises  today  must  be    always  on  and  always    available  to  an  extended    network  of  customer,    employees,  and  partners…  organizaLons  must  evolve    beyond  reacLve  business    conLnuity  and  IT    disaster  recovery”  

Rachel  A.  Dines  SENIOR  ANALYST  SERVING  INFRASTRUCTURE  &  OPERATIONS  PROFESSIONALS    

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Operational Consequences

Confidence?  

ReputaLon?  

CompeLLon?  

If  SharePoint  is  mission  criLcal,  then  what  happens  to  your  business  when  it’s  not  available?  

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Disconnected Farms Microsoft: “Deploying more than one farm greatly increases complexity.”

Siloed  content.  

Replicate  user  profile  and  My  Site  content.  

This  is  the  problem  we’re  trying  to  solve,  not  a  soluLon.  

Incomplete  soluLon,  since  this  is  not  mission  criLcal.  

Distribute  search  indexes.  Gets  faster  search  results,  but  doesn’t  help  with  accessing  the  content.  

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Non-SharePoint Based Solutions

SQL  Server  Mirroring.  

SQL  Server  Log  Shipping.  

Performance  LimitaLons.  One  mirror  per  database.  

Complex  in  Bi-­‐DirecLonal  environment.  

SQL  Server  ReplicaLon.  Synchronous  mode  has  latency  limits.  

SAN  ReplicaLon.  Synchronous  mode  has  latency  limits.  

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Need For Global Architecture

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A Better Way “Server replication far outshines hardware acceleration when it comes to transferring SharePoint data across the pond. Hardware acceleration is only as fast as the bandwidth allowed by foreign company governances. Replication, on the other hand, virtually guarantees instant access to SharePoint data. Since data is stored locally, the replicated environment is beyond the choke point of foreign company policy.”

David Pileggi Jr., Consultant Insight Technology Solutions

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Introducing Metalogix Replicator

ü  Immediate,  live,  bidirec.onal  replica.on  for  all  SharePoint  types  

ü  Synchronize  across  large,  dispersed,  mul.-­‐farm  SharePoint  deployments  

ü  ReplicaLon  across  mul.ple  SharePoint  versions  (2007,  2010,  and  2013)  

ü  Install  and  use  within  SharePoint.  

•  Global  Office  LocaLons  •  Offshore/Offline  access    •  Intranet/Extranet  Sync  •  High  Availability/DR  

#1 SharePoint Synchronization

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Replicated SharePoint

You  have  2  SharePoint  farms  that  have  been  synchronized.    

Your  end  users  access  SharePoint  on  the  farms  closest  to  them  for  a  smoother  SharePoint  experience.      

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Replicated SharePoint

Nothing  is  constant  and  outages  do  occur,  whether  planned  or  unplanned.    

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Replicated SharePoint

In  order  to  ensure  the  conLnuity  of  operaLons,  you  can  simply  redirect  your  end  users  to  your  other  farm.    

The  content  has  been  synchronized,  so  they  will  have  conLnuous  access  to  all  the  documents  they  need.    

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Norwegian  Cruise  Line  is  the  innovator  in  cruise  travel  with  a  45-­‐year  history  of  breaking  the  boundaries  of  tradiLonal  cruising      Today,  Norwegian  invites  consumers  to  “Cruise  Like  a  Norwegian”  on  one  of  its  11  Freestyle  Cruising  ships,  providing  guests  the  opportunity  to  enjoy  a  relaxed  cruise  vacaLon  on  some  of  the  newest  and  most  contemporary  ships  at  sea    

OVERVIEW  SharePoint  content  from  HQ  to  ships  goes  over  satellite  networks  and  requires  high  level  of  bandwidth    Satellite  bandwidth  is  unreliable  and  at  a  premium  since  it  competes  with  on  board  internet  cafes  and  phones    Stay  in  compliance  with  the  Interna.onal  Safety  Management  (ISM)  code      

CHALLENGES  BeSer  able  to  address  deployment  issues  and  concerns  around  metadeta  and  versioning    Metalogix  Replicator  ensured  reliable  connec.vity  even  during  network  latency    Uses  minimal  bandwidth  since  only  replicates  changes,  not  en.re  documents  

RESULTS  

“Ini%ally,  our  specific  requirements  exceeded  SharePoint’s  capabili%es  alone.  With    Metalogix  Replicator  for  SharePoint  added  into  the  mix,  we  addressed  deployment  issues  and  concerns  regarding  metadata  and  versioning.”  Brenda  Kepner,  Intranet  Manager,  Norwegian  Cruise  Line  

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Located  at  Shaw  Air  Force  Base,  South  Carolina,  U.S.  Air  Forces  Central  (USAFCENT)  serves  as  the  air  component  for  a  27-­‐naLon  area  within  the  U.S.  Central  Command  (USCENTCOM)  area  of  responsibility.      Their  Areas  of  Responsibility  include  the  Middle  East  and  Central  Asia  and  support  the  efforts  of  our  deployed  forces  in  Iraq  and  Afghanistan.  

OVERVIEW  99%  of  Air  Force  staff  have  short  tours  and  high  turnaround    Disjointed  flow  of  informaLon    Needed  both  a  failover  system  and  a  way  to  give  everyone  access  to  each  other’s  files    Reconcile  intranet,  internet  extranet  and  email    Connect  main  base  with  26  other  bases  across  mul.ple  countries  and  via  satellite  feeds  

CHALLENGES  Replicator  created  a  near  fail  safe  system  to  ensure  con.nuity  of  opera.ons  (COOP)    Single  source  of  truth    Redundant  farms  give  IT  mangers  assurance  during  outages    Dashboard  provided  increased  visibility  into  environment    Increased  produc.vity    

RESULTS  

“Replica%on  is  the  key  to  this  system.  It  allows  you  to  pick  up  and  operate  from  virtually  anywhere  in  the  world.”  Bill  Strickland,  Technical  Director,  AFCENT  Network  Opera%ons  and  Security  Center  (NOSC)  

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Demonstration

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Replication Helps You…

Federate  Dispersed  Farms  Connect  exisLng  disparate  farms  Enable  inter-­‐organizaLon  collaboraLon  without  trust  established  

Consolidate  Farms  to  Hub  Replicate/move  live  environments  to  hub  with  no  end  user  disrupLon  Redirect  users  to  new  farm  &  turn-­‐off  standalone  farm  

Adapt  to  Network  CondiLons  Intelligently  uses  best  path  for  replicaLon  Enables  complex  architectures    

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Link  Wide  Area  SharePoint  Distributed  farms  in  same  company  SelecLve  replicaLon  of  enterprise  /  regional  /  local  content  

Replication Helps You…

Ensure  COOP  &  High  Availability  Replicate  to  central  COOP  site  Keep  both  ends  live  for  100%  upLme  

Share  with  Extranet  and  Partners  Replicate  to  external  server  Metadata  or  rules  based  Secure  sharing  

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What can you Synchronize?

Original    Content  

Structure,  Collec.ons  

Security  Permissions   Workflows  

Web  Parts   Look  and  Feel   Social  Data   Video  &  Data  Sets  

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Management Dashboards

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Benefits of Content Synchronization

Improved  SharePoint  Performance  with  More  Reliability  &  Less  Risk  

1.  Eliminates  the  risks  associated  with  out  of  sync  SharePoint  content  2.  Provides  a  safety  net  for  your  SharePoint  content  in  the  event  of  a  outage  or  

disaster  3.  Stay  in  compliance  with  industry  or  government  regulaLons    

OpLmized  SharePoint  Investment  by  Extending  the  PlaOorm  

1.  Extends  SharePoint  confidently  to  partners  and  customers    2.  Reduces  cost  per  employee  to  find  relevant  content  3.  DramaLcally  reduces  costs  associated  with  network  infrastructure  overhead  

and  usage    4.  Improve  SharePoint  performance,  adopLon,  and  usage  enterprise-­‐wide  

Improved  User  ProducLvity  and  SaLsfacLon  in  Remote  LocaLons  

1.  Branch  offices  and  remote  locaLons  have  fast  access  to  key  content  2.  Control  when,  where,  and  how  to  sync  key  enterprise  content  3.  All  users  can  take  advantage  of  SharePoint  collaboraLon  features    

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SeaBird Exploration

SeaBird Exploration is a global provider of marine 2D/3D/4D seismic data, and associated products and services to the oil and gas industry SeaBird specializes in high quality operations within the high end of the source vessel and 2D market, as well as in the shallow water 2D/3D/4D market Main success criteria for the company are an unrelenting focus on Health, Safety, Security, Environment and Quality (HSSEQ), combined with efficient collection of high quality seismic data

OVERVIEW Seabird needed to develop a complete electronic reporting system for QHSE-MS compliance for their seismic exploration ships using SharePoint Needed local InfoPath forms to be entered locally without a connection to headquarters Needed to store and manage local data without any ties to headquarters Out of date documentation onboard the ships cost Seabird $50,000/day as the ships would have to waste time in port while waiting for paper documents

CHALLENGES To date, the most measurable benefit has been a reduction in bandwidth Significant savings on satellite bandwidth costs, and servers are now up to date with the latest versions of documents, in minutes, not hours or days Replication continues even through weather related service outages

RESULTS

“Our SharePoint has been very effective and Replicator is a large part of that,” said Stig Mathiassen VP of Information Services, SeaBird Exploration Norway

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AntarcLca  New  Zealand  is  responsible  for  developing,  managing  and  execuLng  New  Zealand  Government  acLviLes  in  AntarcLca  and  Southern  Ocean    ScienLfic  research,  conserving  the  area,  and  raising  public  awareness  of  the  conLnent  

OVERVIEW  Ensure  con.nuity  of  communica.on  between  their  offices    Establish  reliable  secure  link  between  New  Zealand  and  AntarcLca    Develop  way  to  share  informa.on  through  firewalls  over  a  low  bandwidth,  high  latency  satellite  connec.on  

CHALLENGES  100%  confidence  that  only  the  documents  they  want  shared  go  to  branch  offices    OpLmized  flow  of  key  operaLons  using  workflows  and  data  compression    Key  informa.on  is  securely  distributed,  up  to  date  and  opera.ons  can  con.nue  

RESULTS  

“The  ability  of  Replicator  to  allow  administrators  to  select  which  sites,  lists,  and  document  libraries  to  synchronize  or  replicate  was  a  primary  factor  in  our  decision.”    Greg  Jack,  Informa%on  Services  Team  Leader,  Antarc%ca  New  Zealand  

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Further Information

 

 

   

   

 

 

ENQUIRE  

VISIT  

READ  

TRY  

FOLLOW  

[email protected]        

hSp://www.metalogix.com      

hSp://metalogix.com/Resources/Featured-­‐Case-­‐Studies.aspx    

Request  a  free  trial  -­‐  hSp://metalogix.com/Downloads.aspx    

@metalogix  |  @davismaSj  

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SharePoint as a Collaboration platform for a Global Workforce

Thank-­‐you  for  your  .me…