spca2013 - the newest trends in document and data capture on microsoft platform

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The The The The Newest Trends in Newest Trends in Newest Trends in Newest Trends in Document Document Document Document and Data and Data and Data and Data Capture Capture Capture Capture on Microsoft Platform. on Microsoft Platform. on Microsoft Platform. on Microsoft Platform. Rastislav Hlavac, CSO

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The Newest Trends in Document and Data Capture on Microsoft Platform

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Page 1: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

The The The The Newest Trends in Newest Trends in Newest Trends in Newest Trends in Document Document Document Document and Data and Data and Data and Data

CaptureCaptureCaptureCaptureon Microsoft Platform.on Microsoft Platform.on Microsoft Platform.on Microsoft Platform.

Rastislav Hlavac, CSO

Page 2: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

Let’s Let’s Let’s Let’s start start start start with with with with numbersnumbersnumbersnumbers

Working with us moves you forward

2

Page 3: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

19

…years on the market of:

• Scanning

• Intelligent Image Processing and Document & Data Capture

• OCR/ICR Technology

• Enterprise Content Management on Microsoft platform

Page 4: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

1of the TOP Microsoft partners for ECM solutions

Page 5: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

11

Microsoft Industry Awards

in a row for GRADIENT solutions

Page 6: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

3… documents are processed

by GRADIENT Solutions every second in the world

… aggregated to 20 Million documents every year.

Page 7: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

Our Family Photo AlbumOur Family Photo AlbumOur Family Photo AlbumOur Family Photo Album

Working with us takes you among the strongest

7

Page 8: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

Just a Just a Just a Just a fewfewfewfew membersmembersmembersmembers…………

Page 9: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

Image Image Image Image ScanningScanningScanningScanning HistoryHistoryHistoryHistory

9

Page 10: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

Image Image Image Image ScanningScanningScanningScanning HistoryHistoryHistoryHistory

Page 11: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

HowHowHowHow itititit allallallall startedstartedstartedstarted

• *1957

• US National Bureau of Standards

• team led by Russel Kirsch

• drum scanner

Page 12: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform
Page 13: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

50‘s

DrumScanners

1 ppd

Just animage

80‘s

Flatbed

1 ppm

Single side

90‘s

4 - 100 ppm

On-the-board OCR

Centralisedscanning

2K+

HIGH VOLUME

100+ ipm

OCR / ICR Software

Y2003:

$ price drop down

Today

MFP / D

MFP‘smassive

grow

Goes Mobile

Tomorrow

?

Page 14: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

DOCUMENT CAPTURE DOCUMENT CAPTURE DOCUMENT CAPTURE DOCUMENT CAPTURE TRENDSTRENDSTRENDSTRENDS

Page 15: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

DocumentDocumentDocumentDocument CaptureCaptureCaptureCapture TrendsTrendsTrendsTrends

Professional Document Scanners

• Dedicated for High Volume digitalization of Archives

• Where High Image Quality is required

MFP / MFD

• The most preferred Device for daily Document Capturing

• Image Quality Enhancement by Software

Page 16: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

DocumentDocumentDocumentDocument CaptureCaptureCaptureCapture TrendsTrendsTrendsTrends

Mobile Mobile Mobile Mobile CaptureCaptureCaptureCapture

• Smartphone / Tablet / Laptop with built-in Camera

• Capture Quality grows up

• Forbes: “for many companies, getting their mobility off

the ground and successful is their highest priority for

2013.”

Page 17: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

AIIM Mobile AIIM Mobile AIIM Mobile AIIM Mobile CaptureCaptureCaptureCapture SurveySurveySurveySurvey

The Operations Manager quoted the AIIM survey findings:

• 51% of users of mobile capture report a payback period of 18

months or less, with 71% seeing a return within 2 years.

• The ability of employees to locally capture and interact with

back-office processes would improve response to customers by

a factor of three times, according to 45% of respondents. The

average was 3.2 times.

• 45% of respondents consider that if travelling and remote staff

could input directly to back-office processes, productivity would

improve by a third. The average suggested improvement is 36%.

Source: aiim.org

Page 18: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

SHAREPOINT SHAREPOINT SHAREPOINT SHAREPOINT DOCUMENT CAPTUREDOCUMENT CAPTUREDOCUMENT CAPTUREDOCUMENT CAPTURE

Page 19: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

ECM ECM ECM ECM –––– MagicMagicMagicMagic QuadrantQuadrantQuadrantQuadrant

1. Document management

2. Image-processing applications

3. Workflow/business process management

(BPM)

4. Records management

5. Web content management (WCM)

6. Social content

7. Extended components

Page 20: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

ECM ECM ECM ECM –––– Magic Magic Magic Magic QuadrantQuadrantQuadrantQuadrant

Source: gartner.com

LEADERSLEADERSLEADERSLEADERSCHALLENGERSCHALLENGERSCHALLENGERSCHALLENGERS

NICHENICHENICHENICHE PLAYERSPLAYERSPLAYERSPLAYERS VISIONARIESVISIONARIESVISIONARIESVISIONARIES

Page 21: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

ECM ECM ECM ECM –––– MagicMagicMagicMagic QuadrantQuadrantQuadrantQuadrant

1. Document management

2. Image-processing applications

3. Workflow/business process management

(BPM)

4. Records management

5. Web content management (WCM)

6. Social content

7. Extended components

Page 22: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

DocumentDocumentDocumentDocument CaptureCaptureCaptureCapture forforforfor SharePointSharePointSharePointSharePoint

What are the customer needs:

• Transfer Paper to a Digital Format

• Indexing

• Metadata

• Content Type

• Fulltext Indexing

• Document Library Export

• Document Search

Page 23: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

CapturingCapturingCapturingCapturing ProductsProductsProductsProducts forforforfor SharePointSharePointSharePointSharePoint

What‘s a standard today?

• Desktop (Fat Client) Application

• Physically Attached Scanner

• Dedicated Scanning Stations

• Out-Of-SharePoint

• User Training is a Must

Page 24: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

CapturingCapturingCapturingCapturing ProductsProductsProductsProducts forforforfor SharePointSharePointSharePointSharePoint

What the Users would like to Get:

• Modern HTML5 SharePoint Interface

• No Client Installation

• Handle Different Sources from One Place

• Scanner; MFD / MFP; Mobile Devices; Cloud,

etc.

• High Quality Image at Low File Size

• Fast SharePoint Metadata Indexing with no typing

• Native SharePoint App

Page 25: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

CapturingCapturingCapturingCapturing ProductsProductsProductsProducts forforforfor SharePointSharePointSharePointSharePoint

What current „SharePoint „SharePoint „SharePoint „SharePoint nativenativenativenative““““ Apps deliver?

• MFP, Mobile dev., Cloud storage ?

• HQ Image Pre-processing?

• Low Image Size?

• Fast No-Typing Indexing?

• Easy Implementation?

NO!WE DO!

AND MUCH MORE!

Page 26: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform
Page 27: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

50‘s

DrumScanners

1 ppd

Just animage

80‘s

Flatbed

1 ppm

Single side

90‘s

4 ppm

On-the-boardOCR

Y2K+

HIGH VOLUME

100+ ipm

OCR / ICR

Software

Today

MFP / D

Qualityfor all

GoesMobile

Tomorrow

B

Y

O

C

D

Page 28: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

BYOCD BYOCD BYOCD BYOCD ????????????„„„„BringBringBringBring YourYourYourYour OwnOwnOwnOwn CapturingCapturingCapturingCapturing

DeviceDeviceDeviceDevice““““

Page 29: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

„„„„BringBringBringBring YourYourYourYour OwnOwnOwnOwn CapturingCapturingCapturingCapturing DeviceDeviceDeviceDevice““““

Page 30: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform
Page 31: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

FEATURES

Page 32: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

Smash the Scan & Capture BarrierSmash the Scan & Capture BarrierSmash the Scan & Capture BarrierSmash the Scan & Capture Barrier

• SharePoint 2010 & 2013

• Office 365 Integration

• Choose your input:

� Attached scanner

� File Folder, MFD/MFP

� Cloud

� Mobile device

Page 33: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

Batches of Mixed Document TypesBatches of Mixed Document TypesBatches of Mixed Document TypesBatches of Mixed Document Types

• Batch the documents all together

• Then Identify and Index quickly & easily

� Invoices

� Orders

� Contracts

� Bills of Landing…

Page 34: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

Enhanced Document RecognitionEnhanced Document RecognitionEnhanced Document RecognitionEnhanced Document Recognition

• Sort Large Batches:

� Barcodes

� Separators

� Blank Sheets

� Indexing Rules

� etc.

Page 35: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

Clearer ScansClearer ScansClearer ScansClearer Scans

• Automated adaptive Image pre-processing� AutoRotation

� AutoColor

� AutoContrast

� Auto blank page removal

� AutoDeskew

� Barcode recognition

� Document categorization

� UI Localization

� deliveringdeliveringdeliveringdelivering highhighhighhigh----qualityqualityqualityquality image image image image atatatat lowlowlowlow image image image image sizesizesizesize!!!!

Page 36: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

Watch Productivity Take OffWatch Productivity Take OffWatch Productivity Take OffWatch Productivity Take Off

• One-Click Indexing

� Save your time

� Forget typing

Page 37: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

Document Capture Goes MobileDocument Capture Goes MobileDocument Capture Goes MobileDocument Capture Goes Mobile

• Easily connect to the Cloud Storage

� SkyDrive

� Dropbox

� and many others…

Page 38: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

Enterprise Segment

• On-Premises Solution

Small / Medium Business

• O365 App

FitsFitsFitsFits EverywhereEverywhereEverywhereEverywhere

Page 39: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

LocalisationLocalisationLocalisationLocalisation

• Available in 23 languages

• Automated setting based on SharePoint language setup

Page 40: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

LIVE DEMO

Page 41: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

CASE STUDY

Page 42: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

CASE STUDYCASE STUDYCASE STUDYCASE STUDY

“Thanks to the GScan Online App we achieve“Thanks to the GScan Online App we achieve“Thanks to the GScan Online App we achieve“Thanks to the GScan Online App we achieve

68% improvement of efficiency for processing cases 68% improvement of efficiency for processing cases 68% improvement of efficiency for processing cases 68% improvement of efficiency for processing cases

connected to the logistic documents” connected to the logistic documents” connected to the logistic documents” connected to the logistic documents”

• RRRR.... GrGrGrGracacacac, , , , Member of the Board of DirectorsMember of the Board of DirectorsMember of the Board of DirectorsMember of the Board of Directors

Page 43: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

CASE STUDY CASE STUDY CASE STUDY CASE STUDY –––– SolutionSolutionSolutionSolution SummarySummarySummarySummary

• Branch: Light Industrial Services

• Customer Profile: A business company specializing in import, export and re-export of semi-finished non-ferrous metal goods

• Background Overview:

• scattered IT applications

• lots of hardcopy documents

• some digitalization initiatives implemented that lack

Page 44: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

CASE STUDY CASE STUDY CASE STUDY CASE STUDY –––– SolutionSolutionSolutionSolution SummarySummarySummarySummary

ALUMAX ALUMAX ALUMAX ALUMAX requiredrequiredrequiredrequired::::

� a single solution for working with documents and digital content including scanning devices

� Solution have to be used within Office 365 platform

� access from any point

� internal flexibility in its business activities

� reduced time for own business cases processing

Page 45: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

CASE STUDY CASE STUDY CASE STUDY CASE STUDY –––– SolutionSolutionSolutionSolution SummarySummarySummarySummary

Main Main Main Main benefits:benefits:benefits:benefits:

�Accessible from any point

� Support for scanning devices directly in SharePoint. Online.

�Advanced algorithms for digitalized image processing

�Direct linking of profiles of GScan Online with SharePoint content type

�Automated metadata recognition with the help of One-Click Indexing

Page 46: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

CASE STUDY CASE STUDY CASE STUDY CASE STUDY –––– SolutionSolutionSolutionSolution SummarySummarySummarySummary

ALUMAXALUMAXALUMAXALUMAX established established established established the following objectivesthe following objectivesthe following objectivesthe following objectives::::

� Solution availability from any point

� Support of the entirety of the company´s complex workflow, from work with MS

Office documents, to common work spaces for the company´s employees, all

through a user-friendly and scalable set of interfaces

� Elimination of paper communication

Page 47: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

SUMMARY

Page 48: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

CapturingCapturingCapturingCapturing ProductsProductsProductsProducts forforforfor SharePointSharePointSharePointSharePoint

What Type of Documents?

• Finance (Invoices, Orders, Packing Slips, Contracts,

Bills of Lading, Delivery notes, …)

• Banking & Insurance (Mortgage / Insurance

Contracts, Client Documentation, … )

• HR (Application Forms, Perfomance Reviews, …)

• Claims; Correspondence; Mailroom; Customer

Service, …

Page 49: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

SUMMARYSUMMARYSUMMARYSUMMARY

� Unique product

� No client installation required

� Pure HTML5 platform

� Based on ASP.NET

� Revolutionized capturing process within SharePoint

� State-of-the-Art Technology

Page 50: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

It is so simple:� Click “Get” button in SharePoint

� Enjoy the results in highest possible quality

featuring:� Fully web-based product with all important

functionalities

� Designed to be used directly in SharePoint 2010 and 2013

� Designed to be used directly in Office 365

� Supports Cloud and on-premises SharePoint

SUMMARYSUMMARYSUMMARYSUMMARY

Page 51: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

www.gscanonline.comwww.gscanonline.comwww.gscanonline.comwww.gscanonline.com

… when do you plan to use it?

Page 52: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

www.www.www.www.gradientgradientgradientgradientecm.comecm.comecm.comecm.com

Page 53: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform

And…And…And…And…

Page 54: SPCA2013 - The Newest Trends in Document and Data Capture on Microsoft Platform