speakers handbook

Leadership, Innovation & Partnership forGreen/Blue Pacific Economies

Inaugural Meeting

5th - 7th August 2013Sheraton Fiji ResortDenarau IslandNadiFiji

5th - 7th August 2013Sheraton Fiji ResortDenarau IslandNadiFiji

“Leadership, Innovation & Partnership for Green/Blue Pacific Economies”

for

Speakers, Chairpersons, Discussants, Facilitators

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Contents PREFACE ........................................................................................................................................................ 4

INTRODUCTION ............................................................................................................................................. 4

DATES AND VENUE........................................................................................................................................ 5

MEETING FORMAT ........................................................................................................................................ 6

PROGRAMME ................................................................................................................................................ 7

Welcome & Opening Ceremonies ............................................................................................................. 7

Industry Exhibition .................................................................................................................................... 7

Social Functions ........................................................................................................................................ 8

CHAIRPERSONS BRIEFING NOTES ................................................................................................................. 8

Who Is Doing What ................................................................................................................................... 9

On The Day ................................................................................................................................................ 9

Seating: ............................................................................................................................................... 10

Security ............................................................................................................................................... 10

Conference Assistants ......................................................................................................................... 10

Timer ................................................................................................................................................... 10

Speaker Check-in Desk ........................................................................................................................ 10

Sessions ................................................................................................................................................... 10

Plenary Sessions .................................................................................................................................. 10

Parallel Sessions .................................................................................................................................. 11

Speakers Ready Room ............................................................................................................................. 11

Audio Visual ............................................................................................................................................ 11

SPEAKERS BRIEFING NOTES ........................................................................................................................ 13

Conference Theme .................................................................................................................................. 13

Your Abstract .......................................................................................................................................... 14

Your Paper ............................................................................................................................................... 14

PowerPoint Presentation ........................................................................................................................ 14

Publication of Conference Papers ........................................................................................................... 14

Deadlines................................................................................................................................................. 14

Session Structure .................................................................................................................................... 15



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Contents PREFACE ........................................................................................................................................................ 4

INTRODUCTION ............................................................................................................................................. 4

DATES AND VENUE........................................................................................................................................ 5

MEETING FORMAT ........................................................................................................................................ 6

PROGRAMME ................................................................................................................................................ 7

Welcome & Opening Ceremonies ............................................................................................................. 7

Industry Exhibition .................................................................................................................................... 7

Social Functions ........................................................................................................................................ 8

CHAIRPERSONS BRIEFING NOTES ................................................................................................................. 8

Who Is Doing What ................................................................................................................................... 9

On The Day ................................................................................................................................................ 9

Seating: ............................................................................................................................................... 10

Security ............................................................................................................................................... 10

Conference Assistants ......................................................................................................................... 10

Timer ................................................................................................................................................... 10

Speaker Check-in Desk ........................................................................................................................ 10

Sessions ................................................................................................................................................... 10



Speakers Ready Room ............................................................................................................................. 11

Audio Visual ............................................................................................................................................ 11

SPEAKERS BRIEFING NOTES ........................................................................................................................ 13

Conference Theme .................................................................................................................................. 13

Your Abstract .......................................................................................................................................... 14

Your Paper ............................................................................................................................................... 14

PowerPoint Presentation ........................................................................................................................ 14

Publication of Conference Papers ........................................................................................................... 14

Deadlines................................................................................................................................................. 14

Session Structure .................................................................................................................................... 15



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Audio Visual ............................................................................................................................................ 16

Speakers Procedures ............................................................................................................................... 16

Biography ................................................................................................................................................ 16

Session Coordination .............................................................................................................................. 16

GUIDELINES FOR DISCUSSANTS .................................................................................................................. 17

GUIDELINES FOR FACILITATORS .................................................................................................................. 17

GENERAL INFORMATION ............................................................................................................................ 17

Registration ............................................................................................................................................. 17

Accommodation and Travel .................................................................................................................... 18

Reception on Arrival and Departure ....................................................................................................... 18

Immigration ......................................................................................................................................... 18

Arrival .................................................................................................................................................. 18

Customs/Baggage ............................................................................................................................... 18

Notification of Arrival Time ................................................................................................................. 18

Departure ............................................................................................................................................ 18

Shirts ....................................................................................................................................................... 18

Information Desks ................................................................................................................................... 18

Language ................................................................................................................................................. 19

Transportation Arrangements ................................................................................................................ 19

Communication Charges ......................................................................................................................... 19

Internet ................................................................................................................................................... 19

Banking Facilities ..................................................................................................................................... 19

Health ...................................................................................................................................................... 19

Insurance ................................................................................................................................................. 19

Quarantine .............................................................................................................................................. 19

Temperature ........................................................................................................................................... 19

Time Zone ............................................................................................................................................... 19

Information ............................................................................................................................................. 20

Conference Secretariat ........................................................................................................................... 20

ANNEX 1 – PROGRAM OUTLINE .................................................................................................................. 21

ANNEX 2 - PRE-REGISTRATION FORM ......................................................................................................... 28

ANNEX 3 – SHIRT AND TOP SIZES ................................................................................................................ 31

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Audio Visual ............................................................................................................................................ 16

Speakers Procedures ............................................................................................................................... 16

Biography ................................................................................................................................................ 16

Session Coordination .............................................................................................................................. 16

GUIDELINES FOR DISCUSSANTS .................................................................................................................. 17

GUIDELINES FOR FACILITATORS .................................................................................................................. 17

GENERAL INFORMATION ............................................................................................................................ 17

Registration ............................................................................................................................................. 17

Accommodation and Travel .................................................................................................................... 18

Reception on Arrival and Departure ....................................................................................................... 18

Immigration ......................................................................................................................................... 18

Arrival .................................................................................................................................................. 18

Customs/Baggage ............................................................................................................................... 18

Notification of Arrival Time ................................................................................................................. 18

Departure ............................................................................................................................................ 18

Shirts ....................................................................................................................................................... 18

Information Desks ................................................................................................................................... 18

Language ................................................................................................................................................. 19

Transportation Arrangements ................................................................................................................ 19

Communication Charges ......................................................................................................................... 19

Internet ................................................................................................................................................... 19

Banking Facilities ..................................................................................................................................... 19

Health ...................................................................................................................................................... 19

Insurance ................................................................................................................................................. 19

Quarantine .............................................................................................................................................. 19

Temperature ........................................................................................................................................... 19

Time Zone ............................................................................................................................................... 19

Information ............................................................................................................................................. 20

Conference Secretariat ........................................................................................................................... 20

ANNEX 1 – PROGRAM OUTLINE .................................................................................................................. 21

ANNEX 2 - PRE-REGISTRATION FORM ......................................................................................................... 28

ANNEX 3 – SHIRT AND TOP SIZES ................................................................................................................ 31 3 | P a g e

Figure 1 Trade Exhibition Floor Plan ............................................................................................................. 8 Figure 2 Sheraton Fiji Resort Floor Plan ...................................................................................................... 12 Figure 3 Westin Denarau Floor Plan ........................................................................................................... 13

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Figure 1 Trade Exhibition Floor Plan ............................................................................................................. 8 Figure 2 Sheraton Fiji Resort Floor Plan ...................................................................................................... 12 Figure 3 Westin Denarau Floor Plan ........................................................................................................... 13

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INAUGURAL CONFERENCE 5th-7th August 2013, Sheraton Fiji Resort, Denarau Island, Nadi, Fiji “Leadership, Innovation & Partnership for Green/Blue Pacific Economies”

PREFACE

We are delighted that you will be joining us at the Inaugural Meeting of the Pacific Island Development Forum (PIDF). We hope that the information provided here will help you to get the most from the event. Please bring these instructions with you; you will find them useful while at the meeting.

INTRODUCTION

The PIDF Inaugural Summit contains a number of different strands designed to contribute to the overall outputs of the conference. These outputs themselves will be key to ensuring political commitment in the region to the measures considered by Conference participants to be essential to building the PIDF and bringing about Green Economic Policies into the Region.

The outputs have six dimensions. They must be both concrete and strategic. Some must lead to concrete action within countries to establish processes, build and extend infrastructure or develop and test new applications. Others must offer, to policy-makers in the region, proposals for action at the national, sub-regional and regional levels, to enhance economic and social development through the green economy. In all cases they must specify the most effective partnership models to implement the projects, plans or policies proposed.

All Speakers, Presenters, Panelists and Participants will be asked to keep in mind the six dimensions mentioned above that is key to the realization of PIDF Inaugural Meetings outputs:

Identify concrete projects that can be implemented at the country level; Identify strategic issues (and potential responses) that need to be addressed by policy makers; Distinguish between activities and strategies targeted at:

National; Sub-regional; and Regional levels;

Indicate appropriate partnership models.

The Conference will only achieve its targeted outputs with the full cooperation of chairs, panelists, speakers, rapporteurs – and participants. In particular we ask all speakers to keep to their allotted times (detailed in the sections below). Frustration can build up very quickly if participants feel that discussions are being stifled by over long presentations.

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PREFACE

We are delighted that you will be joining us at the Inaugural Meeting of the Pacific Island Development Forum (PIDF). We hope that the information provided here will help you to get the most from the event. Please bring these instructions with you; you will find them useful while at the meeting.

INTRODUCTION

The PIDF Inaugural Summit contains a number of different strands designed to contribute to the overall outputs of the conference. These outputs themselves will be key to ensuring political commitment in the region to the measures considered by Conference participants to be essential to building the PIDF and bringing about Green Economic Policies into the Region.

The outputs have six dimensions. They must be both concrete and strategic. Some must lead to concrete action within countries to establish processes, build and extend infrastructure or develop and test new applications. Others must offer, to policy-makers in the region, proposals for action at the national, sub-regional and regional levels, to enhance economic and social development through the green economy. In all cases they must specify the most effective partnership models to implement the projects, plans or policies proposed.

All Speakers, Presenters, Panelists and Participants will be asked to keep in mind the six dimensions mentioned above that is key to the realization of PIDF Inaugural Meetings outputs:

Identify concrete projects that can be implemented at the country level; Identify strategic issues (and potential responses) that need to be addressed by policy makers; Distinguish between activities and strategies targeted at:

National; Sub-regional; and Regional levels;

Indicate appropriate partnership models.

The Conference will only achieve its targeted outputs with the full cooperation of chairs, panelists, speakers, rapporteurs – and participants. In particular we ask all speakers to keep to their allotted times (detailed in the sections below). Frustration can build up very quickly if participants feel that discussions are being stifled by over long presentations.

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DATES AND VENUE

The Inaugural Meeting of the Pacific Island Development Forum will be held at the Golden Ballroom of the Sheraton Fiji Resort1, Denarau Island, Nadi, from Monday 5th August to Wednesday 7th August 2013. Some of the activities of the meeting will also be held at the Westin Denarau Island Resort & Spa Denarau Island2, Nadi. The two Conference sites are five minutes’ walk from each other, and are also linked by a shuttle bus service BULA BUS.

Sheraton Fiji Resort

Weston Denarau

1 http://www.starwoodhotels.com/sheraton/property/overview/index.html?propertyID=485 2 http://www.starwoodhotels.com/westin/property/overview/index.html?propertyID=202

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DATES AND VENUE

The Inaugural Meeting of the Pacific Island Development Forum will be held at the Golden Ballroom of the Sheraton Fiji Resort1, Denarau Island, Nadi, from Monday 5th August to Wednesday 7th August 2013. Some of the activities of the meeting will also be held at the Westin Denarau Island Resort & Spa Denarau Island2, Nadi. The two Conference sites are five minutes’ walk from each other, and are also linked by a shuttle bus service BULA BUS.

Sheraton Fiji Resort

Weston Denarau

1 http://www.starwoodhotels.com/sheraton/property/overview/index.html?propertyID=485 2 http://www.starwoodhotels.com/westin/property/overview/index.html?propertyID=202

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Aerial View of Sheraton Fiji Resort and Westin Denarau

MEETING FORMAT

The format of the conference will be a mixture of panel discussions and of presentations that trigger discussions amongst all participants. The Inaugural Conference is organized around the theme: ‘Leadership, Innovation and Partnership for Green/Blue Pacific Economies’.3 The Conference comprises plenary and concurrent sessions. The plenary sessions will feature presentations and discussions by prominent leaders, public servants, academics, policy makers, business and opinion leaders, civil society leaders as well as representatives from development organizations who all share a deep passion for the development of the Pacific and have unique perspectives on how it can be achieved through the Green Economy.

The concurrent sessions will feature detailed discussions by participants led by senior regional and national public servants, and development practitioners from the Pacific. These high quality analyses will contribute to our understanding of the challenges facing inclusive and sustainable development in the Pacific and the options that exist for addressing these challenges through the green economy.

3 Please see Information Booklet on explanation of theme

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Aerial View of Sheraton Fiji Resort and Westin Denarau

MEETING FORMAT

The format of the conference will be a mixture of panel discussions and of presentations that trigger discussions amongst all participants. The Inaugural Conference is organized around the theme: ‘Leadership, Innovation and Partnership for Green/Blue Pacific Economies’.3 The Conference comprises plenary and concurrent sessions. The plenary sessions will feature presentations and discussions by prominent leaders, public servants, academics, policy makers, business and opinion leaders, civil society leaders as well as representatives from development organizations who all share a deep passion for the development of the Pacific and have unique perspectives on how it can be achieved through the Green Economy.

The concurrent sessions will feature detailed discussions by participants led by senior regional and national public servants, and development practitioners from the Pacific. These high quality analyses will contribute to our understanding of the challenges facing inclusive and sustainable development in the Pacific and the options that exist for addressing these challenges through the green economy.

3 Please see Information Booklet on explanation of theme

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PROGRAMME

Welcome & Opening Ceremonies

Formal Ceremonies of Welcome will begin on Monday morning at 8.30am 5th August 2013. This will comprise a Military Ceremony and traditional ceremonies of welcome held at the Denarau Golf & Racquet Club grounds. Other aspects of the program are as follows:

Official Opening: Monday 5th August 2013 11.30am Plenary Session: Monday 5th August, 1.30pm Parallel Sessions: Tuesday 6th August, 1.00pm Closing Session: Wednesday 7th August, 12.30pm

See ANNEX 1 for the program outline.

Industry Exhibition

The industry exhibition is an integral and important component of the conference and features a display of green products, processes, technology. The exhibition will be at the Sheraton Fiji Resort and open from 8.00am to 6.30pm Monday 5th August to Wednesday 7th August. Admission is free. At the Exhibition there will be special presentations on the Green Economy, musical performances etc. There will be special giveaways to be won during this exhibition. There will also be a special Café where you can enjoy a cup of coffee. Participants are encouraged to visit the exhibition which will be open to the public. To help you plan your visit FIGURE 1 provides the floor plan of the Exhibition. Exhibition will cover the following areas:

Energy saving technology Green building products Sustainable business practice Preservation of natural resources Organic products & food production Water & energy saving technology and products Waste disposal 7 recycling Eco-tourism Eco-friendly products Eco-friendly toys Eco fashion

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PROGRAMME

Welcome & Opening Ceremonies

Formal Ceremonies of Welcome will begin on Monday morning at 8.30am 5th August 2013. This will comprise a Military Ceremony and traditional ceremonies of welcome held at the Denarau Golf & Racquet Club grounds. Other aspects of the program are as follows:

Official Opening: Monday 5th August 2013 11.30am Plenary Session: Monday 5th August, 1.30pm Parallel Sessions: Tuesday 6th August, 1.00pm Closing Session: Wednesday 7th August, 12.30pm

See ANNEX 1 for the program outline.

Industry Exhibition

The industry exhibition is an integral and important component of the conference and features a display of green products, processes, technology. The exhibition will be at the Sheraton Fiji Resort and open from 8.00am to 6.30pm Monday 5th August to Wednesday 7th August. Admission is free. At the Exhibition there will be special presentations on the Green Economy, musical performances etc. There will be special giveaways to be won during this exhibition. There will also be a special Café where you can enjoy a cup of coffee. Participants are encouraged to visit the exhibition which will be open to the public. To help you plan your visit FIGURE 1 provides the floor plan of the Exhibition. Exhibition will cover the following areas:

Energy saving technology Green building products Sustainable business practice Preservation of natural resources Organic products & food production Water & energy saving technology and products Waste disposal 7 recycling Eco-tourism Eco-friendly products Eco-friendly toys Eco fashion

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Figure 1 Trade Exhibition Floor Plan

Social Functions

A Welcome Reception will be hosted by the Fiji Government on the evening of Monday 5th August 2013 to welcome participants hosted by the Minister of Foreign Affairs and International Cooperation, Ratu Inoke Kubuabola.

On Tuesday 6th August, a reception will be hosted by the Prime Minister of the Republic of Fiji, Commodore Josaia V. Bainimarama for participants at the Coco Palms, Westin Resort and Spa. Later in the evening the Prime Minister will host a private Dinner for Heads of Delegations only.

On Wednesday 7th August 2013, the President of the Republic of Fiji, His Excellency Ratu Epeli Nailatikau will host a reception for participants. The Reception will include the ‘Beating of the Retreat’ ceremony by the Republic of the Fiji Military Forces. The evening will then end with His Excellency the President hosting a Gala Dinner and Island Night for all Participants at the Sheraton Fiji Golden Ballroom.

CHAIRPERSONS BRIEFING NOTES

The following guidelines for chairing sessions at the PIDF Inaugural meeting are provided to ensure a smooth running conference. An attentive, well-prepared Session Chair can help ensure that the speakers give high quality, trouble-free talks and that the audience appreciates the entire session. Recognize that

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Figure 1 Trade Exhibition Floor Plan

Social Functions

A Welcome Reception will be hosted by the Fiji Government on the evening of Monday 5th August 2013 to welcome participants hosted by the Minister of Foreign Affairs and International Cooperation, Ratu Inoke Kubuabola.

On Tuesday 6th August, a reception will be hosted by the Prime Minister of the Republic of Fiji, Commodore Josaia V. Bainimarama for participants at the Coco Palms, Westin Resort and Spa. Later in the evening the Prime Minister will host a private Dinner for Heads of Delegations only.

On Wednesday 7th August 2013, the President of the Republic of Fiji, His Excellency Ratu Epeli Nailatikau will host a reception for participants. The Reception will include the ‘Beating of the Retreat’ ceremony by the Republic of the Fiji Military Forces. The evening will then end with His Excellency the President hosting a Gala Dinner and Island Night for all Participants at the Sheraton Fiji Golden Ballroom.

CHAIRPERSONS BRIEFING NOTES

The following guidelines for chairing sessions at the PIDF Inaugural meeting are provided to ensure a smooth running conference. An attentive, well-prepared Session Chair can help ensure that the speakers give high quality, trouble-free talks and that the audience appreciates the entire session. Recognize that

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you are the leader of the session. You are the one everyone will turn to if there are problems among your speakers or within your audience. Thank you for agreeing to assume high responsibility. Much of the success of the conference will rest on the efficient and consistent execution of our sessions. As important as running the session well is the critical ear. If you pick up on something that causes a stir or is particularly controversial, jot it down and make a point of informing someone from the PIDF Secretariat as appropriate. Feedback is an essential aspect of this program.

Who Is Doing What

The Conference Manager will handle all the administrative arrangements for speakers. The speaker case manager is responsible for organizing the session which you are chairing and will liaise with you and the speakers on the content and conduct of the session and how their presentations interact with the session objectives and the presentations of the other speakers. The speakers have been asked to build their presentation with a practical focus to tie into the Conference theme “Leadership, Innovation and Partnership for Green/Blue Pacific Economies” as well as to stay closely to the theme for their particular session.

The speakers in your session have been advised to contact the speaker case manager with any questions they may have with reference to their abstracts or papers. The speakers have also been advised that a Chairperson will be appointed to their session. We have asked the case manager to ensure that they facilitate early discussions between the relevant parties. It is anticipated that the case manager and the Chairperson will work together to ensure that the content of each session is well integrated in itself, and to the various themes running through the Conference, especially the Conference theme. The speaker case manager will ensure that each speaker is aware of how to contact you and each of the speakers in their session.

On The Day

In the attendee’s mind, you are an extension of PIDF and should be knowledgeable of basics relating to this meeting. If you are unfamiliar about the timing or location of an event, ask a PIDF staff person. On the day of the session you are chairing please arrive at your Session Room at least 10 minutes prior to the start of your session to liaise with your session speakers. Speakers have also been asked to arrive 10 minutes prior to the commencement of the session to meet and liaise with you. The speaker case manager who has been appointed to this session will meet you there. Each speaker’s biography, paper and/or presentation will be supplied to you prior to the Conference. Please take the time to read through these so that you know who each speaker is and what they are going to cover. During the session you will need to:

Introduce the session and each speaker (please limit this introduction to no more than 5 minutes) Keep the speakers to time Moderate questions from the audience. Present a summary of the session at the end (please limit this summary to no more than 10

minutes).

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you are the leader of the session. You are the one everyone will turn to if there are problems among your speakers or within your audience. Thank you for agreeing to assume high responsibility. Much of the success of the conference will rest on the efficient and consistent execution of our sessions. As important as running the session well is the critical ear. If you pick up on something that causes a stir or is particularly controversial, jot it down and make a point of informing someone from the PIDF Secretariat as appropriate. Feedback is an essential aspect of this program.

Who Is Doing What

The Conference Manager will handle all the administrative arrangements for speakers. The speaker case manager is responsible for organizing the session which you are chairing and will liaise with you and the speakers on the content and conduct of the session and how their presentations interact with the session objectives and the presentations of the other speakers. The speakers have been asked to build their presentation with a practical focus to tie into the Conference theme “Leadership, Innovation and Partnership for Green/Blue Pacific Economies” as well as to stay closely to the theme for their particular session.

The speakers in your session have been advised to contact the speaker case manager with any questions they may have with reference to their abstracts or papers. The speakers have also been advised that a Chairperson will be appointed to their session. We have asked the case manager to ensure that they facilitate early discussions between the relevant parties. It is anticipated that the case manager and the Chairperson will work together to ensure that the content of each session is well integrated in itself, and to the various themes running through the Conference, especially the Conference theme. The speaker case manager will ensure that each speaker is aware of how to contact you and each of the speakers in their session.

On The Day

In the attendee’s mind, you are an extension of PIDF and should be knowledgeable of basics relating to this meeting. If you are unfamiliar about the timing or location of an event, ask a PIDF staff person. On the day of the session you are chairing please arrive at your Session Room at least 10 minutes prior to the start of your session to liaise with your session speakers. Speakers have also been asked to arrive 10 minutes prior to the commencement of the session to meet and liaise with you. The speaker case manager who has been appointed to this session will meet you there. Each speaker’s biography, paper and/or presentation will be supplied to you prior to the Conference. Please take the time to read through these so that you know who each speaker is and what they are going to cover. During the session you will need to:

Introduce the session and each speaker (please limit this introduction to no more than 5 minutes) Keep the speakers to time Moderate questions from the audience. Present a summary of the session at the end (please limit this summary to no more than 10

minutes).

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The summary will be an opportunity for you as the chairperson to reflect on what has been said by the speakers and audience participants during the session. Please utilize this time to summarize your views, tying this back to the Conference theme. Keeping the program to time is very important. Please be aware of the time periods speakers have been designated to present and make sure you coordinate question time ensuring that the session runs within its allocated timeframe. Seating: If the room is getting full with people standing in the back, at the break, or between presentations, please point out any available seats and ask people to be seated. Delegations are seated in English alphabetical order of country names, as indicated in the seating plans posted outside the Golden Ballroom. Seats without desks are reserved for advisers. Security: Unattended items (briefcases, backpacks, book bags, etc.) should not be left in the meeting rooms and are subject to removal. Conference Assistants A “conference assistant” will introduce her/himself to you shortly before the session begins. They are stationed just outside and near your conference room to help you with anything you need, or any questions you might have. They are also there to monitor projection equipment, sound levels, and house lights. Please contact them if a problem arises. Timer Please refer to the final program for speaker start and finish times. Advise speakers about the timing sequence and the time you have allotted for their speeches. Presenters should wrap up within 1-2 minutes upon hearing the bell. Speaker Check-in Desk If you should require assistance, you can always inquire at the Speaker Check-in Desk located at a convenient location central to the meeting rooms.

Sessions

Plenary Sessions All plenary sessions will last 1½ hours. The 1st Plenary Session needs to accommodate four speakers and a chairperson summary. The other Plenary Sessions only have two speakers but needs to accommodate a discussion panel of three speakers and a chairperson summary. Please refer to the table below to determine the requirements of the session you are chairing:

Plenary Session Number of speakers Time available per speaker 1 4 15 minutes 2 2 20 minutes 3 2 20 minutes 4 2 20 minutes

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The summary will be an opportunity for you as the chairperson to reflect on what has been said by the speakers and audience participants during the session. Please utilize this time to summarize your views, tying this back to the Conference theme. Keeping the program to time is very important. Please be aware of the time periods speakers have been designated to present and make sure you coordinate question time ensuring that the session runs within its allocated timeframe. Seating: If the room is getting full with people standing in the back, at the break, or between presentations, please point out any available seats and ask people to be seated. Delegations are seated in English alphabetical order of country names, as indicated in the seating plans posted outside the Golden Ballroom. Seats without desks are reserved for advisers. Security: Unattended items (briefcases, backpacks, book bags, etc.) should not be left in the meeting rooms and are subject to removal. Conference Assistants A “conference assistant” will introduce her/himself to you shortly before the session begins. They are stationed just outside and near your conference room to help you with anything you need, or any questions you might have. They are also there to monitor projection equipment, sound levels, and house lights. Please contact them if a problem arises. Timer Please refer to the final program for speaker start and finish times. Advise speakers about the timing sequence and the time you have allotted for their speeches. Presenters should wrap up within 1-2 minutes upon hearing the bell. Speaker Check-in Desk If you should require assistance, you can always inquire at the Speaker Check-in Desk located at a convenient location central to the meeting rooms.

Sessions

Plenary Sessions All plenary sessions will last 1½ hours. The 1st Plenary Session needs to accommodate four speakers and a chairperson summary. The other Plenary Sessions only have two speakers but needs to accommodate a discussion panel of three speakers and a chairperson summary. Please refer to the table below to determine the requirements of the session you are chairing:

Plenary Session Number of speakers Time available per speaker 1 4 15 minutes 2 2 20 minutes 3 2 20 minutes 4 2 20 minutes

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5 1 40 minutes 8 1 40 minutes 9 1 15 minute

10 1 15 minutes All plenary sessions will be held in the Golden Ballroom. This is the only room where simultaneous interpretation (via headsets) in French will be provided. See FIGURE 2 for floor plan of the Golden Ballroom.

Parallel Sessions All Parallel Sessions follow the workshop format where the chair(s) is responsible for outlining the issues for discussion, leading the discussion and summing up. All parallel sessions will be facilitated by a Subject Expert from the Pacific. The Facilitator will be given a set of questions to be considered by the Session. Each Session will last 3 hours. Parallel Sessions will be in the following Tracks:

Track A: Extractive 1 – Mining and Energy Track B: Extractive 2 – Fisheries and Forestry Track C: Tourism Track D: Agriculture Track E: Manufacturing & Trade Track F: Transport & Infrastructure Track G: Health & Disaster Prevention

The venues are Orchid, Frangipani, Gardenia at Sheraton Fiji Resort and Senirosi Dua & Rua, Senijale and Boardroom at the Westin Denarau Island Resort & Spa. See FIGURE 2 and FIGURE 3 for floor plan of Orchid, Frangipani, Gardenia at Sheraton Fiji Resort and Senirosi Dua & Rua, Senijale and Senibua at the Westin Denarau Island Resort & Spa.

Speakers Ready Room

During the Conference, a Speakers Ready Room will be available for use. The location of the Speakers' Preparation room will be shown in the Final programme, which you will receive at the registration desk at the conference. This room will be open from 0800-1800 Monday 5th August to Wednesday 7th August 2013. There will be a technician in the room throughout the day to answer any questions. The Speaker Ready Room will be equipped with computers and printers for the three days of the Meeting. All Chairpersons, Speakers, Discussants and Facilitators are welcome to use this Room.

Audio Visual

The following Audio Visual equipment will be in every room at the Conference: Data Projector PC Compatible Laptop Lectern and Microphone

All presentations will be loaded on to a common laptop by a technician, prior to the start of the Conference.

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5 1 40 minutes 8 1 40 minutes 9 1 15 minute

10 1 15 minutes All plenary sessions will be held in the Golden Ballroom. This is the only room where simultaneous interpretation (via headsets) in French will be provided. See FIGURE 2 for floor plan of the Golden Ballroom.

Parallel Sessions All Parallel Sessions follow the workshop format where the chair(s) is responsible for outlining the issues for discussion, leading the discussion and summing up. All parallel sessions will be facilitated by a Subject Expert from the Pacific. The Facilitator will be given a set of questions to be considered by the Session. Each Session will last 3 hours. Parallel Sessions will be in the following Tracks:

Track A: Extractive 1 – Mining and Energy Track B: Extractive 2 – Fisheries and Forestry Track C: Tourism Track D: Agriculture Track E: Manufacturing & Trade Track F: Transport & Infrastructure Track G: Health & Disaster Prevention

The venues are Orchid, Frangipani, Gardenia at Sheraton Fiji Resort and Senirosi Dua & Rua, Senijale and Boardroom at the Westin Denarau Island Resort & Spa. See FIGURE 2 and FIGURE 3 for floor plan of Orchid, Frangipani, Gardenia at Sheraton Fiji Resort and Senirosi Dua & Rua, Senijale and Senibua at the Westin Denarau Island Resort & Spa.

Speakers Ready Room

During the Conference, a Speakers Ready Room will be available for use. The location of the Speakers' Preparation room will be shown in the Final programme, which you will receive at the registration desk at the conference. This room will be open from 0800-1800 Monday 5th August to Wednesday 7th August 2013. There will be a technician in the room throughout the day to answer any questions. The Speaker Ready Room will be equipped with computers and printers for the three days of the Meeting. All Chairpersons, Speakers, Discussants and Facilitators are welcome to use this Room.

Audio Visual

The following Audio Visual equipment will be in every room at the Conference: Data Projector PC Compatible Laptop Lectern and Microphone

All presentations will be loaded on to a common laptop by a technician, prior to the start of the Conference.

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Figure 2 Sheraton Fiji Resort Floor Plan

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Figure 2 Sheraton Fiji Resort Floor Plan

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Senirosi Rua Senirosi Dua

Pre-Function Area

Lobby

Senibua Senijiale

Arrival Area

Figure 3 Westin Denarau Floor Plan

SPEAKERS BRIEFING NOTES

In order to help your presentation run smoothly, a number of services and facilities will be provided for you. Please take the time to read the following instructions to help ensure your presentation is successful.

Conference Theme

When preparing your presentation please give consideration to the Conference theme “Leadership. Innovation and Partnership for Green/Blue Pacific Economies” and build your presentation with a practical focus when addressing the specific theme of your Conference session. Your speaker case

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Pre-Function Area

Lobby

Senibua Senijiale

Arrival Area




Conference Theme


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Pre-Function Area

Lobby

Senibua Senijiale

Arrival Area




Conference Theme


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Pre-Function Area

Lobby

Senibua Senijiale

Arrival Area




Conference Theme


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manager is responsible for organizing the session in which you are speaking and they will liaise with you, your chairperson and the other speakers in your session on the content and conduct of the session. Please contact your speaker case manager with any questions you may have about your abstract or paper.

Your Abstract

Your speaker case manager will make contact with you to discuss your abstract and how it interacts with the Conference theme in general, the session objectives in particular and the abstracts of other speakers in the Conference. Please submit your abstract to the Secretariat by no later than 30 June 2013. Email to [email protected]. The Secretariat will then forward your material to your speaker case manager. Your abstract should be a maximum of one A4 page (approx. 400 words) and provided in English.

Your Paper

Please submit your paper to the Secretariat by no later than 18th July 2013. Email to [email protected]. We prefer your paper to be prepared in MS Word 2000 in English.

PowerPoint Presentation

If you are intending to do a PowerPoint presentation please use MS PowerPoint 2010 or a later version when preparing your presentation. You will not need to bring a laptop computer to make your presentation. All presentations will be loaded on to a common laptop by the technician, prior to the start of the Conference. Please keep the content of your slides to main points only and keep any diagrams or charts simple. Remember that they will need to be understood by delegates who may not be familiar with the language. Please email your presentation to the Secretariat by no later than 18th July 2013. Email to [email protected]. Please also bring a copy of your presentation on a disk or flash drive with you.

Publication of Conference Papers

Conference papers and presentation slides will only be published in electronic form on CD-ROM. Each delegate will receive a copy of the CD-ROM in the delegate satchel at the commencement of the Conference. Any Conference papers and presentation slides that are received in electronic form by the Secretariat after 18th July will only be published in electronic form on a flash drive. Each delegate will receive a copy of the flash drive at the end of the Conference.

If you have not been able to prepare a written paper, you may wish to have your presentation slides published as an alternative. The Secretariat will be able to arrange this if the presentation is emailed before the deadline. The CD-ROM and flash drives will be the only medium for publication of Conference papers. We will not be providing facilities at the Conference for large-scale photocopying and distribution of papers submitted late.

Deadlines

Please submit your paper and/or PowerPoint presentation to the Secretariat by email at [email protected]. Latest dates for submission to the Secretariat are as follows:

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manager is responsible for organizing the session in which you are speaking and they will liaise with you, your chairperson and the other speakers in your session on the content and conduct of the session. Please contact your speaker case manager with any questions you may have about your abstract or paper.

Your Abstract

Your speaker case manager will make contact with you to discuss your abstract and how it interacts with the Conference theme in general, the session objectives in particular and the abstracts of other speakers in the Conference. Please submit your abstract to the Secretariat by no later than 30 June 2013. Email to [email protected]. The Secretariat will then forward your material to your speaker case manager. Your abstract should be a maximum of one A4 page (approx. 400 words) and provided in English.

Your Paper

Please submit your paper to the Secretariat by no later than 18th July 2013. Email to [email protected]. We prefer your paper to be prepared in MS Word 2000 in English.

PowerPoint Presentation

If you are intending to do a PowerPoint presentation please use MS PowerPoint 2010 or a later version when preparing your presentation. You will not need to bring a laptop computer to make your presentation. All presentations will be loaded on to a common laptop by the technician, prior to the start of the Conference. Please keep the content of your slides to main points only and keep any diagrams or charts simple. Remember that they will need to be understood by delegates who may not be familiar with the language. Please email your presentation to the Secretariat by no later than 18th July 2013. Email to [email protected]. Please also bring a copy of your presentation on a disk or flash drive with you.

Publication of Conference Papers

Conference papers and presentation slides will only be published in electronic form on CD-ROM. Each delegate will receive a copy of the CD-ROM in the delegate satchel at the commencement of the Conference. Any Conference papers and presentation slides that are received in electronic form by the Secretariat after 18th July will only be published in electronic form on a flash drive. Each delegate will receive a copy of the flash drive at the end of the Conference.

If you have not been able to prepare a written paper, you may wish to have your presentation slides published as an alternative. The Secretariat will be able to arrange this if the presentation is emailed before the deadline. The CD-ROM and flash drives will be the only medium for publication of Conference papers. We will not be providing facilities at the Conference for large-scale photocopying and distribution of papers submitted late.

Deadlines

Please submit your paper and/or PowerPoint presentation to the Secretariat by email at [email protected]. Latest dates for submission to the Secretariat are as follows:

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Abstract by 30 June 2013 Conference paper 18th July 2013 Presentation slides 18th July 2013

You must submit your paper and presentation to the Secretariat by these dates in order for it to be included on the CD-ROM. We cannot guarantee that a paper or presentation received after this date will be included.

Session Structure

Plenary Sessions All plenary sessions will last one hour thirty minutes. If you are speaking in a plenary session please refer to the table below which outlines the number of speakers and the time allotted for each speaker:

Plenary Session Number of speakers Time available per speaker 1 4 15 minutes 2 2 20 minutes 3 2 20 minutes 4 2 20 minutes 5 1 40 minutes 8 1 40 minutes 9 1 15 minute

10 1 15 minutes

Plenary sessions 2, 3, and 4, will have a discussion panel that will follow the keynote presentation. The discussion panel will comprise three representatives one each from the public sector, private sector and civil society organizations in the Pacific. The discussion panel will reflect on the Keynote Presentation for that session before it is open for interactive discussions with the general audience. Each discussant in the discussion panel will have 5 minutes to express their perspective on the sessions keynote presentation.

Please note that the session chairperson will have 5 minutes at the end of each session to sum up and reflect on the contributions of each speaker in the session. All plenary sessions will be held in the Golden Ballroom. This is the only room where simultaneous interpretation (via headsets) in French will be provided.

Parallel Sessions All parallel sessions will be facilitated by a Subject Expert from the Pacific. Each Session will last 3 hours. Parallel Sessions will be in the following Tracks:

Track A: Extractive 1 – Mining and Energy Track B: Extractive 2 – Fisheries and Forestry Track C: Tourism Track D: Agriculture

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Abstract by 30 June 2013 Conference paper 18th July 2013 Presentation slides 18th July 2013

You must submit your paper and presentation to the Secretariat by these dates in order for it to be included on the CD-ROM. We cannot guarantee that a paper or presentation received after this date will be included.

Session Structure

Plenary Sessions All plenary sessions will last one hour thirty minutes. If you are speaking in a plenary session please refer to the table below which outlines the number of speakers and the time allotted for each speaker:

Plenary Session Number of speakers Time available per speaker 1 4 15 minutes 2 2 20 minutes 3 2 20 minutes 4 2 20 minutes 5 1 40 minutes 8 1 40 minutes 9 1 15 minute

10 1 15 minutes

Plenary sessions 2, 3, and 4, will have a discussion panel that will follow the keynote presentation. The discussion panel will comprise three representatives one each from the public sector, private sector and civil society organizations in the Pacific. The discussion panel will reflect on the Keynote Presentation for that session before it is open for interactive discussions with the general audience. Each discussant in the discussion panel will have 5 minutes to express their perspective on the sessions keynote presentation.

Please note that the session chairperson will have 5 minutes at the end of each session to sum up and reflect on the contributions of each speaker in the session. All plenary sessions will be held in the Golden Ballroom. This is the only room where simultaneous interpretation (via headsets) in French will be provided.

Parallel Sessions All parallel sessions will be facilitated by a Subject Expert from the Pacific. Each Session will last 3 hours. Parallel Sessions will be in the following Tracks:

Track A: Extractive 1 – Mining and Energy Track B: Extractive 2 – Fisheries and Forestry Track C: Tourism Track D: Agriculture

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Track E: Manufacturing & Trade Track F: Transport & Infrastructure Track G: Health & Disaster Prevention

The venues are Orchid, Frangipani, Gardenia at Sheraton Fiji Resort and Senirosi Dua & Rua, Senijale and Boardroom at the Westin Denarau Island Resort & Spa.

Audio Visual

As all presentations will be loaded on to a common laptop by a technician, prior to the start of the Conference you will not need to bring your own laptop. Should you require any other equipment please contact the Conference Managers and we will advise if your request is possible or not.

Speakers Procedures

There will be a technician in constant attendance within the venue. Following is a brief explanation of the audio visual procedure involved in your presentation:

Please be in your allocated session room 10 minutes before your session to meet with your chairperson and speaker case manager and to check in with the technician.

A laptop will be on a side table next to the lectern for you to operate. Your presentation will already have been loaded to the laptop. If you are not familiar with this equipment, visit your session room early or go to the Speaker Ready Room to get assistance.

Microphones will be on all the time. There is no need to switch them on. In the unlikely event of a problem, the technician will attend to it. The problem will be fixed as fast

as possible; while this is being done you should continue with your speech. A Chairperson will time your presentation. Please ensure that you keep to the program timetable.

Biography

If you have not already done so can you please supply a brief biography for your introduction by the Chairperson and inclusion on the Conference web site. Please do not provide a long CV here maximum of 100 words. A jpeg portrait image of yourself would also be appreciated. Please email your biography and image to the PIDF Secretariat.

Session Coordination

A Chairperson will be allocated to your session prior to the Conference. Your speaker case manager will notify you of their contact details. The Chairperson will introduce the title of your session, introduce you as the speaker and will moderate questions from the audience. The Chairperson will also present a summary of the session at the end. We ask that you to be in your session room 10 minutes prior to the commencement of your session to meet your Chairperson and your speaker case manager. We will supply a copy of your paper or presentation to the Chairperson so they can familiarize themselves with the content of your presentation. We wish you every success in your presentation. If there is more that we can do for you, please contact the PIDF Secretariat.

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Audio Visual


Speakers Procedures






Biography




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Audio Visual


Speakers Procedures






Biography




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Audio Visual


Speakers Procedures






Biography




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GUIDELINES FOR DISCUSSANTS

Please do not summarize the paper, which has just been presented in your Session. The discussant’s job is to find a common thread and link the papers into a general thematic framework. Each panelist is expected to provide a different perspective on the topic of discussion based on his/her own personal specialty and experience. Do not use slides but have your comments written up for so that your points can be made expeditiously. If your detailed notes can be made available to the author it would be particularly useful for developing the paper. Select one or two general points and drill down into specific issues discussing underlying theory, questioning methodology and technical issues. Please stay within your allotted time of 5 minutes.

GUIDELINES FOR FACILITATORS

Please note the objective of your Sessions: To showcase the innovations including financial and human capital, and policy framework that need to be put in place in the primary, enabling and cross cutting sectors to bring about the Green/Blue Economy in Pacific small island developing countries. As a group facilitator, your role is to help the group to discuss the questions that will be issued to you, and identify follow up actions that need to be taken by participants at the local, national and regional level to implement green economic policies. You may use various methodologies to conduct your discussions such as the World Café model.4 The important thing is to arrive at courses of action that can be placed before the Plenary Session for decision the next day Wednesday 7th August.

Facilitators please note you will meet with your fellow Facilitators at Session 7: Parallel Sessions Track Facilitators Meeting. The session’s objective is to review each session’s recommendations, identify synergies and identify the way forward especially possible areas of partnerships to bringing about the Green Economy in Pacific small island developing countries. Your meeting will be from 4.14pm to 6.00pm at the Frangipani Room, Sheraton Fiji Resort.

GENERAL INFORMATION

The information in this section applies to all Speakers, Presenters, Discussants and Facilitators.

Registration

All speakers and chairpersons must register fully for the Conference. Please fill out the Pre-Registration Form at ANNEX 2 and forward to the Secretariat no later than 30th June 2013. Registration will take place on Sunday 4th August 2013, at the Sheraton Fiji Resort, Denarau Island, Nadi reception area and commences at 12.00 noon for those who are yet to register online. On registration Participants will receive a program and identification badges and the latter should be worn at all times in order to gain access to the Summit area.

4 http://www.theworldcafe.com/overview.html

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GUIDELINES FOR DISCUSSANTS

Please do not summarize the paper, which has just been presented in your Session. The discussant’s job is to find a common thread and link the papers into a general thematic framework. Each panelist is expected to provide a different perspective on the topic of discussion based on his/her own personal specialty and experience. Do not use slides but have your comments written up for so that your points can be made expeditiously. If your detailed notes can be made available to the author it would be particularly useful for developing the paper. Select one or two general points and drill down into specific issues discussing underlying theory, questioning methodology and technical issues. Please stay within your allotted time of 5 minutes.

GUIDELINES FOR FACILITATORS

Please note the objective of your Sessions: To showcase the innovations including financial and human capital, and policy framework that need to be put in place in the primary, enabling and cross cutting sectors to bring about the Green/Blue Economy in Pacific small island developing countries. As a group facilitator, your role is to help the group to discuss the questions that will be issued to you, and identify follow up actions that need to be taken by participants at the local, national and regional level to implement green economic policies. You may use various methodologies to conduct your discussions such as the World Café model.4 The important thing is to arrive at courses of action that can be placed before the Plenary Session for decision the next day Wednesday 7th August.

Facilitators please note you will meet with your fellow Facilitators at Session 7: Parallel Sessions Track Facilitators Meeting. The session’s objective is to review each session’s recommendations, identify synergies and identify the way forward especially possible areas of partnerships to bringing about the Green Economy in Pacific small island developing countries. Your meeting will be from 4.14pm to 6.00pm at the Frangipani Room, Sheraton Fiji Resort.

GENERAL INFORMATION

The information in this section applies to all Speakers, Presenters, Discussants and Facilitators.

Registration

All speakers and chairpersons must register fully for the Conference. Please fill out the Pre-Registration Form at ANNEX 2 and forward to the Secretariat no later than 30th June 2013. Registration will take place on Sunday 4th August 2013, at the Sheraton Fiji Resort, Denarau Island, Nadi reception area and commences at 12.00 noon for those who are yet to register online. On registration Participants will receive a program and identification badges and the latter should be worn at all times in order to gain access to the Summit area.

4 http://www.theworldcafe.com/overview.html

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Accommodation and Travel

The Government of Fiji will meet the costs of accommodation for all invited Speakers, Chairpersons, Discussants and Facilitators. Accommodation will be provided at the Sheraton Fiji Resort on Denarau, and Westin Denarau Island Resort & Spa Denarau Island, Nadi.

All invited Speakers, Chairpersons, Discussants and Facilitators however are to meet the costs of their travel. If travel subsidy is required this should be communicated to the Secretariat.

Reception on Arrival and Departure

Immigration A passport valid for at least three months beyond the intended stay in Fiji is required.

Arrival Participants will be met on arrival by a Conference Official who will assist with Immigration and Customs clearance.

Customs/Baggage The movement of baggage from the airport to the hotels will be facilitated by a Conference Official.

Notification of Arrival Time Participants are requested to indicate their travel plans (date, time of arrival and flight number) on the attached Pre-registration Form (ANNEX 2). If flight details are unavailable at the closing date for submission of forms, they should be transmitted by fax to the PIDF Secretariat at the earliest possible date, and well in advance of the expected arrival date. Any change in travel plans should be transmitted by fax or telephone immediately to the Fiji Conference Secretariat who will adjust arrangements where possible.

Departure A procedure similar to the arrival arrangements will be made in respect of departure by all delegations.

Shirts

All invited Speakers, Chairpersons, Discussants and Facilitators will be issued on registration with three shirts to be worn during the meetings from Monday 5th August to Wednesday 7th August. Indicate your shirt size in the Pre-Registration Form in Annex 2. To determine your size follow the instructions in ANNEX 3.

Information Desks

The main Conference Information Desk is located in the entrance hall of the Sheraton Denarau Resort and is open from 8 a.m. to 6.30 p.m. Monday 5th to Wednesday 7th August. The Information Desks will be able to answer any queries about the Conference, and about facilities available to delegates.

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Accommodation and Travel

The Government of Fiji will meet the costs of accommodation for all invited Speakers, Chairpersons, Discussants and Facilitators. Accommodation will be provided at the Sheraton Fiji Resort on Denarau, and Westin Denarau Island Resort & Spa Denarau Island, Nadi.

All invited Speakers, Chairpersons, Discussants and Facilitators however are to meet the costs of their travel. If travel subsidy is required this should be communicated to the Secretariat.

Reception on Arrival and Departure

Immigration A passport valid for at least three months beyond the intended stay in Fiji is required.

Arrival Participants will be met on arrival by a Conference Official who will assist with Immigration and Customs clearance.

Customs/Baggage The movement of baggage from the airport to the hotels will be facilitated by a Conference Official.

Notification of Arrival Time Participants are requested to indicate their travel plans (date, time of arrival and flight number) on the attached Pre-registration Form (ANNEX 2). If flight details are unavailable at the closing date for submission of forms, they should be transmitted by fax to the PIDF Secretariat at the earliest possible date, and well in advance of the expected arrival date. Any change in travel plans should be transmitted by fax or telephone immediately to the Fiji Conference Secretariat who will adjust arrangements where possible.

Departure A procedure similar to the arrival arrangements will be made in respect of departure by all delegations.

Shirts

All invited Speakers, Chairpersons, Discussants and Facilitators will be issued on registration with three shirts to be worn during the meetings from Monday 5th August to Wednesday 7th August. Indicate your shirt size in the Pre-Registration Form in Annex 2. To determine your size follow the instructions in ANNEX 3.

Information Desks

The main Conference Information Desk is located in the entrance hall of the Sheraton Denarau Resort and is open from 8 a.m. to 6.30 p.m. Monday 5th to Wednesday 7th August. The Information Desks will be able to answer any queries about the Conference, and about facilities available to delegates.

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Language

The official language of the Conference is English, although simultaneous interpretation in French may be offered for sessions held in the main Conference Auditorium only.

Transportation Arrangements

Transportation will be provided between the airport and hotel on arrival and departure. As all venues are within walking distance all delegates are encouraged to use the Sheraton Bula Bus should they need vehicular assistance.

Communication Charges

Facilities for international telephone calls, and fax services are available at the hotel. Charges will be the responsibility of each delegation. All accounts should be settled before departure from Fiji.

Internet

Free internet facilities will be available at the Conference venue.

Banking Facilities

Traveller’s cheques and foreign currency may be exchanged at bureaux de change at the airport, the hotel, and commercial banks or through authorised foreign exchange dealers. The national currency is the Fijian Dollar. The exchange rate is approximately USD$1.00 to FJ$1.76. Money or traveller’s cheques can be exchanged at the following: Airport Banking and Hotel Reception: 24 hours. Banking Hours: 0930 to 1600 hours. Major credit cards are widely accepted, as are traveller’s cheques.

Health

All guests staying at the Sheraton may make use of the hotels medical personnel should they need medical assistance. A nurse however is available for Conference participants at the Conference Venue. The Secretariat will provide more information on location.

Insurance

It is strongly recommended that at the time you register for the Conference that you take out an insurance policy of your choice to cover any eventuality.

Quarantine

Fiji has strict quarantine regulations. The best way to meet these regulations is to avoid bringing in any seeds, raw plants or animal matter.

Temperature

August is our cooler month with temperature to range from 19° to 29°c.

Time Zone

Fiji is 12 hours ahead of Greenwich Mean Time.

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Language

The official language of the Conference is English, although simultaneous interpretation in French may be offered for sessions held in the main Conference Auditorium only.

Transportation Arrangements

Transportation will be provided between the airport and hotel on arrival and departure. As all venues are within walking distance all delegates are encouraged to use the Sheraton Bula Bus should they need vehicular assistance.

Communication Charges

Facilities for international telephone calls, and fax services are available at the hotel. Charges will be the responsibility of each delegation. All accounts should be settled before departure from Fiji.

Internet

Free internet facilities will be available at the Conference venue.

Banking Facilities

Traveller’s cheques and foreign currency may be exchanged at bureaux de change at the airport, the hotel, and commercial banks or through authorised foreign exchange dealers. The national currency is the Fijian Dollar. The exchange rate is approximately USD$1.00 to FJ$1.76. Money or traveller’s cheques can be exchanged at the following: Airport Banking and Hotel Reception: 24 hours. Banking Hours: 0930 to 1600 hours. Major credit cards are widely accepted, as are traveller’s cheques.

Health

All guests staying at the Sheraton may make use of the hotels medical personnel should they need medical assistance. A nurse however is available for Conference participants at the Conference Venue. The Secretariat will provide more information on location.

Insurance

It is strongly recommended that at the time you register for the Conference that you take out an insurance policy of your choice to cover any eventuality.

Quarantine

Fiji has strict quarantine regulations. The best way to meet these regulations is to avoid bringing in any seeds, raw plants or animal matter.

Temperature

August is our cooler month with temperature to range from 19° to 29°c.

Time Zone

Fiji is 12 hours ahead of Greenwich Mean Time.

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Information

More information on Fiji can be found at Tourism Fiji website http://www.fiji.travel/.

Conference Secretariat

The Conference Secretariats contact details are as follows:

Pacific Islands Development Forum Secretariat c/- Ministry of Foreign Affairs and International Cooperation P.O. Box 2220, Government Buildings Suva, FIJI Tel: (679) 330 9645, (679) 323 9634 Mobile: (679) 990 4400 Fax: (679) 330 1741 [email protected] www.pacificidf.org

To view all the details of the conference please visit our website www.pacificidf.org.

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Information

More information on Fiji can be found at Tourism Fiji website http://www.fiji.travel/.

Conference Secretariat

The Conference Secretariats contact details are as follows:


To view all the details of the conference please visit our website www.pacificidf.org.

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ANNEX 1 – PROGRAM OUTLINE


MONDAY 5TH AUGUST – THEME: LEADERSHIP AND GREEN GROWTH

8.00am-12.00pm Registration Venue: Sheraton Pre-Function Area, Sheraton Fiji Resort

8.30am-10.00am Military Parade Guard of Honour by the Republic of Fiji Military Forces National Anthem Venue: Denarau Golf & Racquet Club Dress: Suit/National Dress (see separate Programme for details)

10.00am-11.00am

Traditional Ceremonies of Welcome Venue: Denarau Golf & Racquet Club Dress: Suit/National Dress (see separate Programme for details) Official photograph of Leaders and delegations Venue: Denarau Golf & Racquet Club

11.00am-11.30am Morning Tea Venue: Denarau Golf & Racquet Club

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ANNEX 1 – PROGRAM OUTLINE


MONDAY 5TH AUGUST – THEME: LEADERSHIP AND GREEN GROWTH

8.00am-12.00pm Registration Venue: Sheraton Pre-Function Area, Sheraton Fiji Resort

8.30am-10.00am Military Parade Guard of Honour by the Republic of Fiji Military Forces National Anthem Venue: Denarau Golf & Racquet Club Dress: Suit/National Dress (see separate Programme for details)

10.00am-11.00am

Traditional Ceremonies of Welcome Venue: Denarau Golf & Racquet Club Dress: Suit/National Dress (see separate Programme for details) Official photograph of Leaders and delegations Venue: Denarau Golf & Racquet Club

11.00am-11.30am Morning Tea Venue: Denarau Golf & Racquet Club

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11.30am-12.30pm Official Opening Welcome Address: Commodore J.V. BAINIMARAMA, Prime Minister, FIJI. Keynote Address: His Excellency Xanana GUSMÃO, Prime Minister, Democratic Republic of Timor-Leste. Venue: Golden Ballroom, Sheraton Fiji Resort Dress: Island formal (Long or Short Sleeve Shirts with Tie) Photo Op at start and Media Coverage of Opening Speeches.

12.30pm-1.30pm Lunch Venue: The Feast Restaurant, Sheraton Fiji Resort

1.30pm-3.00pm Session 1: From RIO to the Pacific – Overview on global & regional status on sustainable development and the green economy Session Objective: To review global and regional status on sustainable development, define green growth and its regional framework. 1. Keynote Presentations 2. Interactive Discussions Venue: Golden Ballroom, Sheraton Fiji Resort Dress: Island formal (Long or Short Sleeve Shirts with Tie)

3.00pm-3.15pm Break Venue: Sheraton Pre-Function Area

3.15pm-4.45pm Session 2: Political/Public Leadership for the Green Economy Session objective: To shape the role of political leadership and governments in transitioning into green growth. 1. Keynote Presentations 2. Panel Discussions

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11.30am-12.30pm Official Opening Welcome Address: Commodore J.V. BAINIMARAMA, Prime Minister, FIJI. Keynote Address: His Excellency Xanana GUSMÃO, Prime Minister, Democratic Republic of Timor-Leste. Venue: Golden Ballroom, Sheraton Fiji Resort Dress: Island formal (Long or Short Sleeve Shirts with Tie) Photo Op at start and Media Coverage of Opening Speeches.

12.30pm-1.30pm Lunch Venue: The Feast Restaurant, Sheraton Fiji Resort

1.30pm-3.00pm Session 1: From RIO to the Pacific – Overview on global & regional status on sustainable development and the green economy Session Objective: To review global and regional status on sustainable development, define green growth and its regional framework. 1. Keynote Presentations 2. Interactive Discussions Venue: Golden Ballroom, Sheraton Fiji Resort Dress: Island formal (Long or Short Sleeve Shirts with Tie)

3.00pm-3.15pm Break Venue: Sheraton Pre-Function Area

3.15pm-4.45pm Session 2: Political/Public Leadership for the Green Economy Session objective: To shape the role of political leadership and governments in transitioning into green growth. 1. Keynote Presentations 2. Panel Discussions

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3. Interactive Discussions Venue: Golden Ballroom, Sheraton Fiji Resort Dress: Island formal (Long or Short Sleeve Shirts with Tie)

4.45pm-6.15pm Session 3: Private Sector Leadership in the Green Economy Session objective: To showcase the role of private sector and its leadership in making the transition to green growth. 1. Keynote Presentations 2. Panel Discussions 3. Interactive Discussions Venue: Golden Ballroom, Sheraton Fiji Resort Dress: Island formal (Long or Short Sleeve Shirts with Tie)

6.30pm – 8.00pm Welcome Reception hosted by Ratu Inoke KUBUABOLA Minister for Foreign Affairs & International Cooperation, FIJI Venue: Croquet Lawn, Sheraton Fiji Resort Dress: Islands Informal (BULA)

TUESDAY 6TH AUGUST – THEME: INNOVATION FOR GREEN/BLUE ECONOMIES

8.00am – 12.00 Registration Venue: Sheraton Pre-Function Area, Sheraton Fiji Resort

8.30am-10.00am Session 4: Community Leadership for the Green Economy Session objective: To discuss the role of Communities, Non-Government Organisations, Faith-based Groups etc. and their leaderships in supporting the transition to green growth

1. Keynote Presentations 2. Panel Discussions 3. Interactive Discussions

Venue: Golden Ballroom, Sheraton Fiji Resort Dress: Island formal (Long or Short Sleeve Shirts with Tie)

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3. Interactive Discussions Venue: Golden Ballroom, Sheraton Fiji Resort Dress: Island formal (Long or Short Sleeve Shirts with Tie)

4.45pm-6.15pm Session 3: Private Sector Leadership in the Green Economy Session objective: To showcase the role of private sector and its leadership in making the transition to green growth. 1. Keynote Presentations 2. Panel Discussions 3. Interactive Discussions Venue: Golden Ballroom, Sheraton Fiji Resort Dress: Island formal (Long or Short Sleeve Shirts with Tie)

6.30pm – 8.00pm Welcome Reception hosted by Ratu Inoke KUBUABOLA Minister for Foreign Affairs & International Cooperation, FIJI Venue: Croquet Lawn, Sheraton Fiji Resort Dress: Islands Informal (BULA)

TUESDAY 6TH AUGUST – THEME: INNOVATION FOR GREEN/BLUE ECONOMIES

8.00am – 12.00 Registration Venue: Sheraton Pre-Function Area, Sheraton Fiji Resort

8.30am-10.00am Session 4: Community Leadership for the Green Economy Session objective: To discuss the role of Communities, Non-Government Organisations, Faith-based Groups etc. and their leaderships in supporting the transition to green growth

1. Keynote Presentations 2. Panel Discussions 3. Interactive Discussions


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10.00am-10.30am Break

Venue: Sheraton Pre-Function Area

10.30am-12.00pm Session 5: Innovations for the Green/Blue Economy Session Objective: To showcase the role and importance of innovations in bringing about the Green/Blue Economy in Pacific small island developing countries. 1. Keynote Presentations 2. Interactive Discussions Venue: Golden Ballroom, Sheraton Fiji Resort Dress: Island formal (Long or Short Sleeve Shirts with Tie) Photo Opportunities at start, photographers/TV only

12.00pm-1.00pm Lunch Venue: The Feast Sheraton Fiji Resort

1.00pm-3.00pm Session 6: Parallel Sessions Session Objective: To showcase the innovations including financial and human capital, and policy framework that need to be put in place in the primary, enabling and cross cutting sectors to bring about the Green/Blue Economy in Pacific small island developing countries. Tracks 1. Track A: Extractive 1 – Mining and Energy 2. Track B: Extractive 2 – Fisheries and Forestry 3. Track C: Tourism 4. Track D: Agriculture 5. Track E: Manufacturing & Trade 6. Track F: Transport & Infrastructure 7. Track G: Health & Disaster Prevention

Venues: Orchid, Frangipani, Gardenia at Sheraton Fiji Resort and Senirosi Dua & Rua, Senijale and Boardroom at the Westin Denarau Island Resort & Spa

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10.00am-10.30am Break

Venue: Sheraton Pre-Function Area

10.30am-12.00pm Session 5: Innovations for the Green/Blue Economy Session Objective: To showcase the role and importance of innovations in bringing about the Green/Blue Economy in Pacific small island developing countries. 1. Keynote Presentations 2. Interactive Discussions Venue: Golden Ballroom, Sheraton Fiji Resort Dress: Island formal (Long or Short Sleeve Shirts with Tie) Photo Opportunities at start, photographers/TV only

12.00pm-1.00pm Lunch Venue: The Feast Sheraton Fiji Resort

1.00pm-3.00pm Session 6: Parallel Sessions Session Objective: To showcase the innovations including financial and human capital, and policy framework that need to be put in place in the primary, enabling and cross cutting sectors to bring about the Green/Blue Economy in Pacific small island developing countries. Tracks 1. Track A: Extractive 1 – Mining and Energy 2. Track B: Extractive 2 – Fisheries and Forestry 3. Track C: Tourism 4. Track D: Agriculture 5. Track E: Manufacturing & Trade 6. Track F: Transport & Infrastructure 7. Track G: Health & Disaster Prevention

Venues: Orchid, Frangipani, Gardenia at Sheraton Fiji Resort and Senirosi Dua & Rua, Senijale and Boardroom at the Westin Denarau Island Resort & Spa

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Dress: Island formal (Long or Short Sleeve Shirts with Tie)

3.00pm-3.15pm Break Venue: Sheraton Fiji Resort and Westin Denarau Island Resort & Spa Pre-Function Area

3.15pm-4.15pm Session 6: Parallel Sessions (continues) Venues: Orchid, Frangipani, Gardenia at Sheraton Fiji Resort and Senirosi Dua & Rua, Senijale and Boardroom at the Westin Denarau Island Resort & Spa

4.15pm-6.00pm Session 7: Parallel Sessions Track Facilitators Meeting Session objective: To review each session’s recommendations, identify synergies and identify the way forward especially possible areas of partnerships to bringing about the Green Economy in Pacific small island developing countries. Venue: Frangipani Room, Sheraton Fiji Resort

6.30pm-8.00pm Reception hosted by Commodore J.V BAINIMARAMA, Prime Minister, FIJI Venue: Coco Palms the Westin Denarau Island Resort & Spa Dress: Islands Informal (BULA)

8.00pm-10.00pm Dinner hosted by Commodore J.V BAINIMARAMA, Prime Minister, FIJI (By invitation) Venue: Senirosi Rua, the Westin Denarau Island Resort & Spa Dress: Islands Informal (BULA)

WEDNESDAY 7TH AUGUST – THEME: PARTNERSHIPS FOR GREEN/BLUE ECONOMIES 8.30am-10.00am Session 8: Partnership for the green/blue economy

Session objective: To plan and direct how the Green Economy as the new engine for growth, employment, and the reduction of persistent poverty in Pacific small island developing countries and the place of partnership in the process.

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1. Keynote Presentations 2. Interactive Discussions Venue: Golden Ballroom, Sheraton Fiji Resort Dress: Island formal (Long or Short Sleeve Shirts with Tie) Photo Opportunities at start, photographers/TV only

10.00am-10.30am Break Venue: Sheraton Pre-Function Area

10.30am-11.30pm Session 9: Presentation of Outcome Statements Session objective: To consider recommendations and the way forward especially possible areas of partnerships on bringing about the Green Economy in Pacific small island developing countries.

1. Keynote Presentations 2. Interactive Discussions


11.30pm-12.30pm Session 10: Pacific Island Development Forum Institutional Issues Session objective: To consider the governance structure, funding strategy, work program and Secretariat of Pacific Island Development Forum.



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1. Keynote Presentations 2. Interactive Discussions Venue: Golden Ballroom, Sheraton Fiji Resort Dress: Island formal (Long or Short Sleeve Shirts with Tie) Photo Opportunities at start, photographers/TV only

10.00am-10.30am Break Venue: Sheraton Pre-Function Area

10.30am-11.30pm Session 9: Presentation of Outcome Statements Session objective: To consider recommendations and the way forward especially possible areas of partnerships on bringing about the Green Economy in Pacific small island developing countries.



11.30pm-12.30pm Session 10: Pacific Island Development Forum Institutional Issues Session objective: To consider the governance structure, funding strategy, work program and Secretariat of Pacific Island Development Forum.



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12.30pm-2.00pm Official Closing Chairperson: Ratu Inoke KUBUABOLA Minister for Foreign Affairs & International Cooperation, FIJI Closing Address Commodore J.V BAINIMARAMA, Prime Minister, FIJI Venue: Golden Ballroom, Sheraton Fiji Resort Dress: Island formal (Long or Short Sleeve Shirts with Tie) Photo Op at start and Media Coverage of Closing Speech.

1.00pm-2.00pm

Lunch Venue: The Feast Sheraton Denarau Resort

2.00pm-6.00pm Free Afternoon

6.00pm-7.30pm Cocktail hosted by His Excellency Ratu Epeli NAILATIKAU, President Venue: Denarau Golf & Racquet Club Dress: Island Style Signing of Official Communiqués Venue: Denarau Golf & Racquet Club Dress: Islands Style Beating of the Retreat by the Republic of Fiji Military Forces Venue: Denarau Golf & Racquet Club Dress: Islands Style

7.30pm-9.30pm Gala Dinner and Island Night hosted by His Excellency Ratu Epeli NAILATIKAU, President Venue: Golden Ballroom Dress: Island Style END OF PROGRAM

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12.30pm-2.00pm Official Closing Chairperson: Ratu Inoke KUBUABOLA Minister for Foreign Affairs & International Cooperation, FIJI Closing Address Commodore J.V BAINIMARAMA, Prime Minister, FIJI Venue: Golden Ballroom, Sheraton Fiji Resort Dress: Island formal (Long or Short Sleeve Shirts with Tie) Photo Op at start and Media Coverage of Closing Speech.

1.00pm-2.00pm

Lunch Venue: The Feast Sheraton Denarau Resort

2.00pm-6.00pm Free Afternoon

6.00pm-7.30pm Cocktail hosted by His Excellency Ratu Epeli NAILATIKAU, President Venue: Denarau Golf & Racquet Club Dress: Island Style Signing of Official Communiqués Venue: Denarau Golf & Racquet Club Dress: Islands Style Beating of the Retreat by the Republic of Fiji Military Forces Venue: Denarau Golf & Racquet Club Dress: Islands Style

7.30pm-9.30pm Gala Dinner and Island Night hosted by His Excellency Ratu Epeli NAILATIKAU, President Venue: Golden Ballroom Dress: Island Style END OF PROGRAM

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ANNEX 2 - PRE-REGISTRATION FORM


(Please type or print in block letters)

Kindly complete and return no later than 30th June 2013 to:


Surname :

Forename(s) :

Title/Designation :

Country/Organisation Represented:

Preferred Name on Name Badge:_________________________________________________

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Surname :

Forename(s) :

Title/Designation :


Preferred Name on Name Badge:_________________________________________________ 29 | P a g e

Mailing Address:

Telephone No.: Fax No : Email:

SPECIAL NEEDS / DIETARY REQUIREMENTS:

If you have any special needs please specify. Every attempt will be made to meet your requirements; however this may not be possible in every case.

__________________________________________________________________________

___________________________________________________________________________

SHIRT & TOP SIZE:

Shirt

Tick below your shirt size. Refer to ANNEX 3 for measurements.

S M L XL 2XL 3XL 4XL 5XL

Top

Tick below the size for your top. Refer to ANNEX 3 for measurements.

XXS XS S M L XL 2XL

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Mailing Address:




__________________________________________________________________________

___________________________________________________________________________

SHIRT & TOP SIZE:

Shirt



Top


XXS XS S M L XL 2XL

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Surname :

Forename(s) :

Title/Designation :


Preferred Name on Name Badge:_________________________________________________ 29 | P a g e

Mailing Address:




__________________________________________________________________________

___________________________________________________________________________

SHIRT & TOP SIZE:

Shirt



Top


XXS XS S M L XL 2XL

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Mailing Address:




__________________________________________________________________________

___________________________________________________________________________

SHIRT & TOP SIZE:

Shirt



Top


XXS XS S M L XL 2XL

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FLIGHT DETAILS

Arrival Date: ___________ Time: ___________ Flight No.:___________

Departure Date: ___________ Time: ___________Flight No.:____________

Signature: ____________________________

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FLIGHT DETAILS

Arrival Date: ___________ Time: ___________ Flight No.:___________

Departure Date: ___________ Time: ___________Flight No.:____________

Signature: ____________________________

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ANNEX 3 – SHIRT AND TOP SIZES

Shirt Size Chart Use the Table below to determine your shirt size.

Size Neck Chest Waist Sleeves

S 14 - 14½ 35 - 37

29 - 31

32½ - 33

M 15 - 15½ 38 - 40

32 - 34

33½ - 34

L 16 - 16½

42 - 44 36 - 38

34½ - 35

XL 17 - 17½ 46 - 48 40 - 42

35½ - 36

2XL 18 - 18½

50 - 52

44 - 46

36½ - 37

3XL 19 - 19½

54 - 56

54 - 56

37½ - 38

4XL 20 - 20½ 58 - 60

52 - 54

38½ - 39

Shirt Measurement Instructions To determine your shirt size you need to take four essential measurements: Base of the neck, Chest, under the arms, Waistline, Sleeve. Place the measuring tape flat and keep your posture straight while taking measurements. Remember to measure in inches to match the men's shirt sizing. Neck Size: Place the tape around the thickest section of your neck. Chest Size: Keep your arms by your sides and place one end of the tape at the center of your neck, at the back. Come till the shoulder, then the elbow, and all the way to the wrist. Waist Size: Stand straight and circle the tape around your natural waistline. Hold the tape slightly loose; don't tighten the grip. Sleeve Size: Keep your arms relaxed at your sides and slightly bent. Measure from the center of the back of your neck till your shoulder and entire length of the arm. The illustrations, chart, and sizing guide given above provide you with measurements for the U.S. standard men's clothing sizes.

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S 14 - 14½ 35 - 37

29 - 31

32½ - 33

M 15 - 15½ 38 - 40

32 - 34

33½ - 34

L 16 - 16½

42 - 44 36 - 38

34½ - 35

XL 17 - 17½ 46 - 48 40 - 42

35½ - 36

2XL 18 - 18½

50 - 52

44 - 46

36½ - 37

3XL 19 - 19½

54 - 56

54 - 56

37½ - 38

4XL 20 - 20½ 58 - 60

52 - 54

38½ - 39


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S 14 - 14½ 35 - 37

29 - 31

32½ - 33

M 15 - 15½ 38 - 40

32 - 34

33½ - 34

L 16 - 16½

42 - 44 36 - 38

34½ - 35

XL 17 - 17½ 46 - 48 40 - 42

35½ - 36

2XL 18 - 18½

50 - 52

44 - 46

36½ - 37

3XL 19 - 19½

54 - 56

54 - 56

37½ - 38

4XL 20 - 20½ 58 - 60

52 - 54

38½ - 39


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S 14 - 14½ 35 - 37

29 - 31

32½ - 33

M 15 - 15½ 38 - 40

32 - 34

33½ - 34

L 16 - 16½

42 - 44 36 - 38

34½ - 35

XL 17 - 17½ 46 - 48 40 - 42

35½ - 36

2XL 18 - 18½

50 - 52

44 - 46

36½ - 37

3XL 19 - 19½

54 - 56

54 - 56

37½ - 38

4XL 20 - 20½ 58 - 60

52 - 54

38½ - 39


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Size Chart Women Shirts

XXS XS S M L XL 2XL Size 00 0 0-2 4-6 8-10 12-14 16-18 Chest (inches) 26-28 28-30 30-32 32-34 36-38 40-42 44-46 Waist (inches) 20-22 23-24 25-26 27-28 30-32 33-35 36-38 Chest: Measure under arms around the fullest part of the bust. Be sure to keep tape level across back and comfortably loose. Waist: Measure around natural waist with a measuring tape.

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Size Chart Women Shirts

XXS XS S M L XL 2XL Size 00 0 0-2 4-6 8-10 12-14 16-18 Chest (inches) 26-28 28-30 30-32 32-34 36-38 40-42 44-46 Waist (inches) 20-22 23-24 25-26 27-28 30-32 33-35 36-38 Chest: Measure under arms around the fullest part of the bust. Be sure to keep tape level across back and comfortably loose. Waist: Measure around natural waist with a measuring tape.

Contact Details

Pacific Islands Development Forum Secretariat c/- Ministry of Foreign Affairs and International Cooperation P.O. Box 2220, Government Buildings Suva, FIJI

Tel: (679) 330 9645, (679) 323 9634 Mobile: (679) 990 4400 Fax: (679) 330 1741 Email: [email protected] Website: foreignaffairs.gov.fj

speakers handbook

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chairpersons briefing

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welcome opening ceremonies

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