special called meeting agenda community...

Community Development Council

May 13, 2020 Special Called Meeting Agenda 1

SPECIAL CALLED MEETING AGENDA

COMMUNITY DEVELOPMENT COUNCIL

Wednesday, May 13, 2020

6:15 PM

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City of Fort Worth Website Homepage: Watch Live Online

For more information on attending or speaking at this meeting either through Videoconference or

Teleconference, please visit the City’s website: http://fortworthtexas.gov/boards/

To view the docket for this meeting visit: http://fortworthtexas.gov/calendar/boards/

Due to health and safety concerns related to the COVID-19 coronavirus, this meeting will be conducted

by videoconference or telephone call in accordance with the Texas Open Meetings Act and the

provisions provided by the Governor of Texas in conjunction with the Declaration of Disaster enacted

on March 13, 2020.

**Any member of the public who wishes to address the Community Development Council regarding

an item on the listed agenda must sign up to speak no later than 5:00PM on May 12, 2020. To sign up,

either contact Sharon Burkley at [email protected] or 817-392-5785 or register

through WebEx per the directions on the City’s website above.

COMMUNITY DEVELOPMENT COUNCIL MEMBERS

Jerome Johnson, Chair, Place 8 Dr. Nancy Ellen Soteriou, Vice Chair, Place 4

Ebony Rose, Member, Place 1 Dante Williams, Member, Place 5

Deborah Gallardo, Member, Place 2 Willie Tedoe, Member, Place 6

Eva Williams, Member, Place 3 Jessica Morrison, Member, Place 7

Jeremy Raines, Member, Place 9

Staff Liaison: Sharon Burkley, Senior Planner, Neighborhood Services Department

Jo Ann Pate, Assistant City Attorney II

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1. Call to Order – Jerome Johnson, Chair

2. Statement of Open Meetings Act – Sharon Burkley, Senior Planner, Neighborhood Services Department

3. Welcome and Introductions – Jerome Johnson, Chair

4. Announcements by Council Members and Staff of Upcoming Events; District Updates

5. Approval of Minutes from the Meeting Held on May 6, 2020 – Jerome Johnson, Chair

6. Presentation of Proposals by the listed Applicants for the 2020-2021 Public Service Agency Request

For Proposals for Programs Funded by the Department of Housing and Urban Development (HUD)

– Neighborhood Services Staff and Agency Representatives

Community Development Block Grant - Poverty Reduction & Household Stabilization

Center for Transforming Lives – CTL CFW Idea to Income – Microenterprise Technical Assistance

Goodwill Industries – Goodwill Community Works

Guardianship Services – Financial Exploitation Prevention Workshops in the City of Fort Worth

Refugee Empowerment Network – Poverty Reduction & Household Stabilization for Refugee Families

Tarrant County Samaritan Housing – Residential and Case Management Services

The Ladder Alliance – Workforce Development for Women Victims of Domestic Violence and Low-Income

Women

Community Development Block Grant - Homeless Services

Presbyterian Night Shelter – Moving Home Case Management

The Salvation Army – Case Management

Emergency Shelter Grant

Center for Transforming Lives – Rapid Re-Housing

Lighthouse for the Homeless – True Worth Place

Presbyterian Night Shelter – Emergency Shelter Services

SafeHaven of Tarrant County – SafeSolutions for Fort Worth

The Salvation Army – Homelessness Prevention

Housing Opportunities for Persons with AIDS (HOPWA) Program

AIDS Outreach Center – Housing Assistance Program

Tarrant County Samaritan Housing – Permanent Housing and Supportive Services for People Living with

HIV/AIDS

7. Presentation on the City's Coronavirus, Aid, Relief, and Economic Security (CARES) Act Request

for Proposals Application Process and Scoring Criteria – Sharon Burkley, Senior Planner,

Neighborhood Services Department

8. Citizen Participation – Jerome Johnson, Chair

9. Date of Next Meeting: May 20, 2020 – Jerome Johnson, Chair

10. Information for Next Meeting – Sharon Burkley, Senior Planner, Neighborhood Services Department

11. Future Agenda Items – Jerome Johnson, Chair

12. Adjourn – Jerome Johnson, Chair



A quorum of the City Council may be attending this meeting for informational purposes. Members of

the City Council who are not members of the Council will not be deliberating or voting on matters

before the Council.

I, the undersigned authority do hereby certify that this Notice of Meeting was posted on the City of Fort Worth official website and said Notice was posted on the following date and time Friday, May 08, 2020 at 2:00 p.m. and remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting.

City Secretary for the City of Fort Worth, Texas

2020-2021Public Service AgenciesRequest for Proposals

Sharon A. Burkley, Senior PlannerNeighborhood Services DepartmentCommunity Development Council MeetingMay 13, 2020

2020-2021 Public Service AgenciesRequest for Proposals• Poverty Reduction & Household Stabilization 6• Homeless Services 2• Emergency Shelter Grant 5• Housing Opportunities for Persons with AIDS (HOPWA) 2

• New Applicants (never funded/not funded in 2019-2020) 1• New Programs 2

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2020-2021 Public Service AgenciesRequest for Proposals• Application overview

• Document additional questions from CDC members

• Staff will forward questions to agencies on May 14, requesting response by May 18

• CDC members will be provided responses via ZoomGrants on May 19

• New applicants and applicants applying for new programs will make a presentation to the CDC

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Poverty Reduction & Household Stabilization

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Agency Name: Center for Transforming LivesProgram Name: CTL CFW Idea to Income –Microenterprise Technical AssistanceFunding Source: Community Development Block Grant(CDBG)Amount Requested: $150,806Number of Clients: 60Council District(s): Virtual – All; On-site – 3 – Brian Byrd; 5 –Gyna BivensLocation(s): Como Community Center, 4660 Horne Street,76107; LVT Rise Community Center, 8201 Calmont Avenue, 76116; MLK Jr. Community Center, 5565 Truman Dr., 76112Grants Funds Requested For: Program Staff Salaries, Supplies and Services, Facility Operations and Utilities, Direct Program-Related SuppliesProgram Description: The I2I program will providemicroenterprise technical assistance services, including orientationand business development workshops, individual and groupmicroenterprise and financial coaching, financial education, andrelated supportive services to primarily low-to-moderate incomeentrepreneurs living n Fort Worth.ConPlan Goal Met: Poverty Reduction & Household Stabilization

Staff Comments: None

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Agency Name: Goodwill Industries of Fort WorthProgram Name: Goodwill Community WorksFunding Source: Community Development Block Grant(CDBG)Amount Requested: $129,757.65Number of Clients: 158Council District(s): AllLocation(s): Goodwill, 4005 Campus Drive, 76119; True Worth Place, 1513 E. Presidio St., 76102; Riverside Community Center, 3700 E. Belknap, 76111; Wesley United Center, 3600 N. Crump St., 76106; Bethlehem Center, 951 Evans Avenue, 76104Grants Funds Requested For: Program Staff Salaries, Street Outreach

Program Description: The Community Works Program willprovide intensive job training, placement, and case managementservices to individuals in Fort Worth who are unemployed orunderemployed and homeless or at imminent risk of beinghomeless.

ConPlan Goal Met: Poverty Reduction & Household Stabilization


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Agency Name: Guardianship ServicesProgram Name: Financial Exploitation Prevention Workshops in the City of Fort WorthFunding Source: Community Development Block Grant(CDBG)Amount Requested: $100,000Number of Clients: 300Council District(s): 9 – Ann ZadehOffice Location(s): 1125 College Avenue, FW 76104

Grants Funds Requested For: Program Staff Salaries, Facility Operations and Utilities, Legal, Financial, and Insurance Program Description: The “Financial Exploitation PreventionWorkshops in the City of Fort Worth” is a series of instructional workshopsconducted in different locations throughout the City of Fort Worth, basedupon “Money Smart for Older Adults” and "Savvy Saving Seniors, Steps toAvoiding Scams." Guardianship Services Inc.’s Financial ExploitationPrevention Center (FEPC) will also assist those who need additional help orhave experienced financial exploitation by connecting them to partnerresources and referring them directly to Adult Protective Services and theTarrant County Criminal District Attorney for investigation.



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Agency Name: Refugee Empowerment NetworkProgram Name: Poverty Reduction & Household Stabilization for Refugee FamiliesFunding Source: Community Development Block Grant(CDBG)Amount Requested: $60,000Number of Clients: 400Council District(s): 8 – Kelly Allen GrayLocation(s): Ladera Palms, 4500 Campus Drive, FW 76119

Grants Funds Requested For: Program Staff Salaries, Supplies and Services, Legal, Financial, and Insurance, Direct Assistance

Program Description: English as a Second Language (ESL)and citizenship education and training for asylum seekers andrefugees; tutoring and mentoring services to children and youth;job search, case management services.


Staff Comments: Applicant has only been in existence since June 2019; bank statements provided from November 2019

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Agency Name: Tarrant County Samaritan Housing, Inc.Program Name: Residential and Case Management ServicesFunding Source: Community Development Block Grant(CDBG)Amount Requested: $102,433Number of Clients: 310Council District(s): 9 – Ann ZadehLocation(s): 929 Hemphill Street, Fort Worth, TX 76104

Grants Funds Requested For: Program Staff Salaries

Program Description: Supportive services assisting residentsin improving their daily lives, including after-school activities forchildren ages 5-18, GED and tutoring classes; enhancing currentservices including case management, nutrition and food services,patient navigation, medical transportation, substance abusecounseling, and life skills and enrichment activities.ConPlan Goal Met: Poverty Reduction & Household Stabilization


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Agency Name: The Ladder AllianceProgram Name: Workforce Development for Women Victims of Domestic Violence and Low-Income WomenFunding Source: Community Development Block Grant(CDBG)Amount Requested: $104,912Number of Clients: 290Council District(s): AllLocation(s): 1100 Hemphill St., FW 761043500 Horne Street, FW 76107


Program Description: The Ladder Alliance provides threedistinct programs to ready women for the workforce: BasicComputer Skills Training (BCST), Professional Office SkillsTraining (POST), and Microsoft Office Specialist Training(MOST).



11Homeless Services

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Agency Name: Presbyterian Night ShelterProgram Name: Moving Home Case ManagementFunding Source: Community Development Block Grant (CDBG)Amount Requested: $205,000Number of Clients: 850Council District(s): 8 – Kelly Allen GrayLocation(s): 2400 Cypress St., 2401 Cypress St., FW 76102

Grants Funds Requested For: Program Staff Salaries, Shelter Operations

Program Description: Presbyterian Night Shelter provides forthe basic needs of individuals experiencing homelessnessincluding life-saving shelter, food, clothing, showers, and access tohousing-focused case management.

ConPlan Goal Met: Homeless Services


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Agency Name: The Salvation ArmyProgram Name: Case ManagementFunding Source: Community Development Block Grant (CDBG)Amount Requested: $125,000Number of Clients: 1,922Council District(s): 8- Kelly Allen GrayLocation(s): 1855 E. Lancaster Avenue, FW 76103


Program Description: Direct services of the program includeshot meals, case management, classes (parenting, financial literacy,and life-skills), case management, showers, hygiene kits, buspasses, laundry facilities, and lodging to the homeless families(including all family compositions) and single women.



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Emergency Solutions Grant

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Agency Name: Center for Transforming LivesProgram Name: Rapid Re-HousingFunding Source: Emergency Solutions Grant (ESG)Amount Requested: $153,322Number of Clients: 84Council District(s): AllOffice Location(s): 512 W. 4th St., FW 76102

Grants Funds Requested For: Rapid Rehousing ProgramStaff Salaries

Program Description: The RRH Program assists families withaccessing permanent housing and supports self-sufficiency throughthe provision of assessment, intensive case management, serviceplanning and monitoring, rental assistance, discharge/afterchargeplanning, counseling services for children, and other directsupportive and financial services.



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Agency Name: Lighthouse for the HomelessProgram Name: True Worth PlaceFunding Source: Emergency Solutions Grant (ESG)Amount Requested: $177,000Number of Clients: 5,000Council District(s): 8 – Kelly Allen GrayLocation(s): 1513 E. Presidio St., Fort Worth, TX 76102

Grants Funds Requested For: Program Staff Salaries (Journey Home Advocates-4; Diversion Specialist-1)

Program Description: True Worth Place provides a safe placefor guests to escape extreme or inclement weather, receive basicservices, work with case managers to develop a plan to movetoward a housing solution, attend instructional programming, andaccess service providers that offer further assistance to end guests’homelessness all under one roof.ConPlan Goal Met: Homeless Services


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Agency Name: Presbyterian Night ShelterProgram Name: Emergency Shelter ServicesFunding Source: Emergency Solutions Grant (ESG)Amount Requested: $145,000Number of Clients: 2,800

Council District(s): 8 – Kelly Allen Gray

Location(s): Men’s Shelter, 2400 Cypress St., 76102Women’s Shelter, 2401 Cypress St., 76102Family Shelter, 2320 Poplar St., 76102Grants Funds Requested For: Program Staff Salaries, Legal, Financial, and Insurance, Shelter Operations

Program Description: Presbyterian Night Shelter provides forthe basic needs of individuals experiencing homelessnessincluding life-saving shelter, food, clothing, showers, and access tohousing-focused case management.



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Agency Name: SafeHaven of Tarrant CountyProgram Name: SafeSolutions for Fort WorthFunding Source: Emergency Solutions Grant (ESG)Amount Requested: $120,000Number of Clients: 1,100Council District(s): AllAdministrative Office: 1010 N. Center St., Arlington

Grants Funds Requested For:

Program Description: SafeHaven of Tarrant County providesvictims fleeing abuse access to safe shelter and the help they need to begin new lives free from violence.



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Agency Name: The Salvation ArmyProgram Name: Homelessness PreventionFunding Source: Emergency Solutions Grant (ESG)Amount Requested: $150,000Number of Clients: 125Council District(s): 8 – Kelly Allen GrayLocation(s): 1855 E. Lancaster Avenue, 76103

Grants Funds Requested For: Homelessness Prevention Services – Program Staff Salaries, Short Term Rent Assistance

Program Description: Home Sweet Home (HSH) HomelessPrevention provides case management, client rental arrears andfinancial assistance for up to three months for persons at-risk ofhomelessness.



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Agency Name: AIDS Outreach CenterProgram Name: Housing Assistance ProgramFunding Source: HOPWAAmount Requested: $230,000Number of Clients: 90Council District(s): AllLocation(s): 400 N. Beach Street, Suite 100, 76111

Grants Funds Requested For: Administration, Short-Term Mortgage, Rent, Utilities (STRMU), Supportive ServicesProgram Description: Clients are eligible for casemanagement services, financial budgeting skills/training, medicalnutrition therapy, mental health counseling, transportationassistance, support groups and assistance with accessinggovernmental benefits.



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Agency Name: Tarrant County Samaritan HousingProgram Name: Permanent Housing and Supportive Services for People Living with HIV/AIDSFunding Source: HOPWAAmount Requested: $804,184Number of Clients: 108Council District(s):9 – Ann ZadehLocation(s): 929 Hemphill St., Fort Worth, TX 76104

Grants Funds Requested For: Administration, Facility-Based Operations, Supportive Services, Tenant-Based Rental Assistance (TBRA)

Program Description: Funds received through this grant willprovide supportive services, tenant-based rental assistance(TBRA) services, facility-based operation services, andadministrative support for Tarrant County Samaritan Housing, Inc.(Samaritan House).



Thank you!!Questions/Comments

CARES Act Request for ProposalsCommunity Development Block Grant (CDBG-CV)

Emergency Solutions Grant (ESG-CV)

Sharon A. Burkley, Senior PlannerNeighborhood Services DepartmentCommunity Development Council MeetingMay 13, 2020

Overview

• CARES Act Overview• Funding Sources• Request for Proposals Application• Timeline

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• Approved by U.S. Congress March 2020• Emergency Funding to assist local governments and

community residents• Response to economic and other impacts of the

Coronavirus pandemic• $6.8M allocated to City of Fort Worth• Tier I – Direct allocation to partner agencies• Tier II – Competitive RFP allocation process• Focus Areas: Short-Term Emergency Rental

Assistance, Senior Services/Aging In Place, Employment-Related Services

FUNDING SOURCE PROGRAM AREA TIER I FUNDING

ALLOCATIONSTIER II FUNDING

ALLOCATIONS TOTAL

CDBG-CV

Employment-Related Services $121,754 $300,000 $421,754

Senior Services/Aging-In-Place $200,000 $300,000 $500,000

Emergency Rental Assistance $700,000 $1,866,479 $2,566,479

City of Fort Worth Administration $872,058 ---- $872,058

Total CDBG-CV $1,893,812 $2,466,479 $4,360,291

ESG-CV

Emergency Shelter Operations $425,000 --- $425,000

Homelessness Prevention/Rapid Re-Housing $1,100,000 $457,664 $1,557,664

City of Fort Worth Administration $220,295 --- $220,295

Total ESG-CV $1,745,295 $457,664 $2,202,959

HOPWA-CV Operations, STRMU, TBRA, Supportive Services $231,998 --- $231,998

City of Fort Worth Administration $14,808 --- $14,808

Total HOPWA-CV $246,806 --- $246,806

TOTALS $3,885,913 $2,924,143 $6,810,056 4

CARES Act Funding

CDBG-CV Program AreasShort-Term Emergency Rental Assistance (including Homelessness Prevention)

• Nor more than 3 month’s rent may be paid on behalf of any client• All payments must be made directly to the landlord or property manager• Rental payments may not exceed thee Small Area Fair Market Rent for the zip code of the rental housing unit• Funds may be used to pay 100% of rent that is in arrears, but payment of late fees is not eligible• Tenants/applicants may be required to pay up to 30% of their current monthly income toward any current or

future month’s rent• Documentation must be maintained regarding the direct relationship between the Coronavirus Pandemic and

the reduction or loss of income which caused the need for emergency rental assistance• Coordination to avoid duplication of benefit payments will be required among all CDBG subrecipients and

similar Emergency Rental Assistance programs administered by the City of Fort Worth Community ActionPartners program.

• Eligible costs may include: Direct Rental Assistance payments; costs of staff to administer the program, andother related costs

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CDBG-CV Program AreasEmployment Services

• Maintain records of outcomes of the service provided, in terms of placement and job retention• Documentation must be maintained regarding the direct relationship between the Coronavirus

Pandemic and client’s need for the employment-related service• Service types may include the following: job placement, coaching or training on job search,

resume preparation, job retention skills; direct assistance for child care to remove barriers toemployment, direct assistance of other types to remove barriers to employment (bus passes,uniforms, tools or work clothing, certification programs to increase employability, etc.)

• Eligible costs may include: Staff, contractual services and supply costs for implementing theprogram, direct costs of removing barriers to employment, and other related costs

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CDBG-CV Program AreasAging In Place/Senior Services

• Documentation must be maintained regarding the direct relationship between theCoronavirus Pandemic and client’s need for the service

• Senior services programs may include a wide variety of service types which helpsenior citizens adapt and respond to the Coronavirus pandemic and successfully agein place, including meal delivery, transportation, wellness programming, training onuse of social media or other technology which assists seniors to reduce isolationwhile staying at home in compliance with CDC guidelines, and similar programming

• Eligible costs may include: Staff, contractual services and supply costs forimplementing the program and other related costs

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ESG-CV Program AreaRapid Rehousing

• Coordination with Tarrant County Homeless Coalition Coordinated Entry System• Placement of clients in housing to fulfill two primary goals: reduction of population

in existing shelters to creation of vacant bed space to allow for social distancing asneeded to meet CDC guidelines regarding COVID19, and reduction of population inany emergency overflow shelter operated by the City of Fort Worth in response to theCoronavirus pandemic

• Eligible costs may include: Direct Rental Assistance payments; costs of security,utility, and related deposits; costs of staff to administer the program (case managers,intake specialists, etc.), and other related costs

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PRE-APPLICATION QUESTIONS1. Organization Name/Programs/Service Name2. RFP Contact Person Name3. RFP Contact Person Title4. RFP Contact Person Phone5. RFP Contact Person Email

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PRE-APPLICATION QUESTIONS6. Proposed Funding Request Amount7. Please select an eligible CDBG-CV activity selected

Short-Term Emergency Rental Assistance (including Homelessness Prevention)

Senior Services/Aging In PlaceEmployment-Related Services

Please select an eligible ESG-CV activity selectedRapid Rehousing

8. What year was the agency established per the Secretary of State of Texas?9. Has the agency previously received grant funding from the City of Fort Worth?

If so, when?10. Is the agency currently providing the program/service for which it is applying?

~Pre-Application Questionnaire will be automatically approved in ZoomGrants~

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APPLICATION QUESTIONSProgram Description1. Describe the program and services to be delivered, and how the program will be delivered;

describe all the steps a typical client will experience from the time of initial referral/intake, to thecompletion of delivery of the service.

2. Describe the agency’s history of providing the type of services proposed. In addition, describe anyexperience the agency has with providing the following direct client services: a. Income eligibilityscreening and documentation; b. Case management; c. (for Rental Assistance applications only)Experience working with housing programs, or with landlords, property managers, or otherhousing providers d. (for Rental Assistance applications only) Knowledge of Fair Housing, CivilRights, and landlord/tenant legal requirements related to provision of housing.

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APPLICATION QUESTIONSProgram Description3. What target populations does the applicant agency generally work with in its current programs, in

terms of the following: demographics (age, race, ethnicity, income, household makeup, housingtenure, etc), geographic location or neighborhood, disability or employment status, etc. What is thetarget population to be served with this proposal?

4. Where and when will the proposed program/service be provided? (Address, day, time) Will theproposed program have any “virtual” service delivery components?

5. How many unduplicated clients/households are estimated to be served by this program during thefirst six months of the contract? How many can be served in 12 months? What is the basis for thisestimate?

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APPLICATION QUESTIONSOrganization Capacity6. Describe the organization’s capacity to provide the proposed services. How large is the agency,

how many staff will be involved in delivering this program, does the agency provide otherprogramming that will support or be directly related to the proposed program. Provide a list of theprograms currently provided by the agency with a one-sentence description of each program.

7. What ongoing partnerships does the agency have with other service providers in the community,and what is the nature of those partnerships? (for example: referral of clients, joint delivery ofservices, coordination of services) What coordination steps and partnerships does the agency planto develop or continue, in order to ensure the effectiveness of the program

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APPLICATION QUESTIONSFinancial Capacity8. Does the applicant have any sources of leveraged or required matching funds? If so, please provide

the sources, type, amount, and documentation verifying these funds. If not, please provide anexplanation describing any efforts, if any, to seek leveraging or matching funds.

9. Does the applicant use any sources of funds other than those provided by the City, to deliver theprogram? What are these sources of leveraged funds? Please provide the sources, type, amount,and documentation verifying these funds. If not, please provide an explanation describing anyefforts, if any, to seek leveraging funds.

10. During the past three years (January 2017 to Present), has the applicant received any federal orstate grant funds? Please list all such grants received by source and amount.

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APPLICATION QUESTIONSFinancial Capacity11. During the past three years (January 2017 to Present), has the agency been monitored or audited by

any of the awarding agencies of federal or state grant funds it administers? If so, were there anyfindings or concerns? Please provide the monitoring or review letters and any responses from theagency.

12. During the past three years (January 2017 to Present), has the agency had an external audit? If so,were there any findings or concerns? Please provide the most recently conducted audit review orfinancial statement review.

REQUIRED ATTACHMENTS• Grant-Specific Questionnaire• Organization Chart• Resumes• Job Descriptions• Licenses/Certifications• Annual Organization/Budget• Audit Review/Financial Statement Review• Form 990• Form 1295• Intake Form/Application

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RFP SCORING CRITERIA

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Evaluation Factor PointsOrganizational Capacity & Experience 30Project Information 10

Project Results 15

Maximizes/Leverages Resources 25

Program Compliance 20

Total 100


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Organizational Capacity & Experience (20 pts.)

Agency staff/management resumes; detailed public service agency experience; licenses/awards/certifications (10 pts.)Applicant has documented prior grants management experience (10 pts.)

Agency provides a detailed description for delivery of services (10 pts.)

Project Information (10 pts.)

Clearly identifies the population/area to be served and project locations (10 pts.)


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Project Results (15 pts.)

Applicant ensures effectiveness of services for clients by maintaining appropriate partnerships with related agencies for related services (10 pts.)

Applicant has clearly defined objectives focusing on results and measurable outcomes rather than measuring. Only quantity of program activities and numbers served. (5 pts.)

Maximizes/Leverages Resources (25 pts.)

The applicant makes maximum use of available resources (financial, staff, and volunteer) and in-kind donations to provide services to clients; documented leveraged resources. (10 pts.)Financial Sustainability/Capacity - Organization has the size and financial capacity to administer the program at minimal risk to the city (15 pts.)


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Program Compliance (20 pts.)

If previously funded within the past three years, the applicant has a strong record inmanaging previous HUD funds and maintaining regulatory compliance. This includes,but is not limited to: meeting proposed goals, promptly submitting accurate monthlyreports and reimbursement requests, maintaining financial and program records incompliance with HUD regulations and expending funds in a timely manner. (10 pts.)

OR

If not previously funded within the past three years, the applicant has experience andperformed well in implementing and administering grants from other funders for thisprogram or a similar program. The applicant demonstrates the viability of theorganization and the ability to comply with HUD funding regulations. (10 pts.)

Applicant has existing administrative and financial capacity to implement/continue proposed project/activity. All applicants are required to submit an audit for the most recent completed fiscal year and a budget for the upcoming year. (10 pts.)

Timeline for Allocation of HUD CARES Act Funds• April 29 CDC Review of Proposed Allocations• May 3-8 Public Notice, City Website, Five-Day Comment Period• May 11 Publish RFP/RFQ for Tier 2 Awards• May 13 CDC CARES Act RFP Overview• May 19 M&C on City Council Agenda for Substantial Amendment & Tier 1 Awards• May 20 Submit Substantial Amendment to HUD• May 25 Tier 2 Competitive Proposals Due • June 10 CDC Meeting, Review Tier 2 Proposed Allocations• June 23 M&C on Council Agenda for Tier 2 Awards

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Thank you!Questions/Comments?

1 May 8, 2020

Request for Proposals

Summary & Instructions

CARES Act HUD Grants Funding Community Development Block Grant (CDBG-CV)

Emergency Solutions Grant (ESG-CV)

RFP No. NSD20-002 Issued May 11, 2020

Proposal Submission Deadline:

Monday, May 25, 2020 at 11:59 P.M.

2 May 8, 2020

For Questions Regarding the Application Process, Contact: Sharon Burkley Senior Planner 817-392-5785 [email protected]

For Questions Regarding Program Eligibility, Contact: Charletta Moaning Senior Contract Compliance Specialist 817-392-7333 [email protected]

3 May 8, 2020

Table of Contents Introduction ............................................................................................................................................................................... 4

Submission of Proposals ....................................................................................................................................................... 5

Delivery of Proposals ............................................................................................................................................................. 5

Completion of Responses ..................................................................................................................................................... 6

Clarifications & Issuance of Addenda .............................................................................................................................. 6

Scope of Services ...................................................................................................................................................................... 6

Schedule of Consideration & Award of Funds ............................................................................................................. 8

Proposal Evaluation Process .............................................................................................................................................. 8

Proposals/Application Contents ....................................................................................................................................... 9

Evaluation Factors ................................................................................................................................................................ 10

General Provisions ................................................................................................................................................................ 11

Errors or Omissions .............................................................................................................................................................. 12

Tax Exemption ........................................................................................................................................................................ 12

Costs Incurred in Responding .......................................................................................................................................... 12

Negotiations ............................................................................................................................................................................. 12

Contract Incorporation ....................................................................................................................................................... 12

Non-Endorsement ................................................................................................................................................................. 12

Contract & Budget Amendments ..................................................................................................................................... 12

Venue .......................................................................................................................................................................................... 13

Conflict of Interest ................................................................................................................................................................. 13

Insurance .................................................................................................................................................................................. 13

Contract Constraints & Conditions ................................................................................................................................. 14

Submission Requirements ................................................................................................................................................. 14

Withdrawal of Proposals .................................................................................................................................................... 15

Other Requirements ............................................................................................................................................................. 15

4 May 8, 2020

Introduction At the end of March 2020, the U.S. Congress approved emergency funding to assist local governments and community residents to respond to economic and other impacts of the Coronavirus pandemic, through the Coronavirus Aid, Relief, and Economic Security (CARES) Act. The CARES Act included supplemental allocations of Community Development Block Grant (CDBG-CV) and Emergency Solutions Grant (ESG-CV) program funds for local governments, including the City of Fort Worth. These funds must be used to respond to the direct impacts of the Coronavirus pandemic. Also, CDBG-CV funds must benefit low and moderate income Fort Worth residents and ESG-CV funds must assist Fort Worth homeless persons.

To fulfill the purposes of the CARES Act, the City of Fort Worth (City) Neighborhood Services Department (NSD) is inviting nonprofit and social service agencies to submit requests for CDBG-CV and ESG-CV funds through this Request for Proposals (RFP).

A total of $2,924,143 in HUD grant funding is being made available to address the following three City of Fort Worth CARES Act priorities for eligible activities for these HUD grant funds:

1) Short-Term Emergency Rental Assistance, including Homelessness Prevention and Rapid Rehousing for Homeless Persons: ($1,866,479 in CDBG-CV and $457,664 in ESG-CV-available); 2) Senior Services/Safe Aging in Place, ($300,000 in CDBG-CV available); and 3) Employment-Related Services to Support Poverty Reduction, ($300,000 in CDBG-CV available.)

Proposals addressing other activities or service types will not be eligible to receive funding under this RFP. The above priorities were identified and endorsed by the City of Fort Worth Community Development Council based on the following guiding principles: • Provision of assistance to persons in need as quickly as possible, • Focus on most urgent basic needs (for example, food and shelter) • Focus on needs that HUD grants are uniquely qualified to serve and that other funding

sources cannot serve (such as housing); • Reliance on existing nonprofit partners to increase the speed of service delivery and take

advantage of existing organizational strengths while reducing City and agency administration or compliance costs;

• Focus on the needs of populations most vulnerable to COVID-19 (i.e. the elderly); • Consistency with the City’s 2018-2022 Consolidated Plan

The funds available through this RFP represent 43% of total CDBG-CV and ESG-CV CARES Act funds received by the City. A portion of this CARES Act funding was previously awarded directly to agencies and programs addressing the above priorities, in Tier One of the allocation process. This RFP competitive process represents Tier Two of the allocation process. It is anticipated that further ESG-CV and CDBG-CV funds will be made available by HUD later this year, as Congress authorized additional CARES Act funding to these programs to be distributed to local governments

5 May 8, 2020

in a multi-step process. Recipients of Tier One CARES Act funding are eligible to apply for additional funds under this RFP. Funding awards made through this RFP will result in 18 to 24 month contracts beginning June, 2020 and continuing to June 30, 2022. Funding commitments and the execution of contracts are subject to the City of Fort Worth’s receipt of grant funds from the U.S. Department of Housing & Urban Development (HUD).

The following projects and costs are specifically not eligible under this RFP:

• Supplanting of funds for existing programs or activities (substitution of CARES Act funding for other funding);

• Applications from for-profit entities; • Anything that is listed as ineligible or unallowable in the applicable CDBG or ESG grant

regulations.

HUD is expected to issue further guidance regarding use of CARES Act grant funds in the coming weeks. HUD regulations governing the standard annual CDBG and ESG allocations of funds will be applicable to the CARES Act funds unless specifically referenced as an exception under the City’s Contract.

Submission of Proposals All applications must be submitted through the ZoomGrants online software, located at http://www.zoomgrants.com. This RFP Summary & Instructions document is provided to give potential applicants all information relevant to submission of a proposal through ZoomGrants.

To obtain access to the City of Fort Worth’s RFP Application in the ZoomGrants software, applicants must be provided access from the City’s ZoomGrants administrator, Sharon Burkley, Senior Planner. Prospective applicants must contact Sharon Burkley via email at [email protected] to request application access. Facsimile transmittals will not be accepted or considered. Proposal information that is not submitted in ZoomGrants will not be considered. General instruction on ZoomGrants is available on the Neighborhood Services Department website at www.fortworthtexas.gov/neighborhoods/grants/

The following shall be completed in ZoomGrants:

• A complete version of the narrative responses in the Application Questions section; • A complete version of the fillable forms in the Required Attachments section; • A complete version of all tables in the Required Worksheets section; and • A scan of all the required supporting documents referenced in the proposal instructions and

narratives, in PDF format.

Delivery of Proposals Proposals must be submitted in ZoomGrants no later than Monday, May 25, 2020 at 11:59 P. M. Late proposals will not be accepted or considered.

mailto:[email protected]

http://www.fortworthtexas.gov/neighborhoods/grants/

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An agency may be ineligible to apply for the following reasons:

No established business formation (per Secretary of State of Texas)

Lack of business financial documents (i.e. checking account, financial statements)

No active Board of Directors or governing oversight body

Limited organizational capacity

Lack of documented programs/services being provided

Limited or no experience managing grants or managing the programs of the CARES Act Priorities

For nonprofit entities that do not have an existing contract for HUD grant funds administered by the City’s Neighborhood Services Department, the Section 504 Self-Evaluation & Questionnaire form (available in ZoomGrants under the Required Attachments tab) must be submitted with the proposal. A separate Section 504 Self-Evaluation & Questionnaire form must be submitted for each proposal if multiple programs are proposed for funding by such new agency applicants. Failure to submit the Section 504 Self-Evaluation & Questionnaire may result in disqualification.

Completion of Responses Information presented in the proposals will be used to evaluate the qualifications of the proposers and to determine which proposers will be selected to provide services to eligible City residents.

Responses shall be completed in accordance with the requirements of this RFP. Statements made by a proposer shall be without ambiguity, and with adequate elaboration, where necessary, for clear understanding.

Clarifications & Issuance of Addenda

Due to the time-sensitivity of this Request for Proposal process and the urgent need to provide program services to respond to the Coronavirus pandemic, preference will be given to nonprofit entities with the technical and administrative capacity to effectively respond to this RFP with a minimum of technical assistance. Therefore, further written clarifications or addenda to this RFP will not be published. Questions regarding this RFP must be submitted in writing via email to Senior Planner Sharon Burkley no later than Friday, May 15, at 5:00 pm. Contact information for Ms. Burkley is provided at the beginning of this RFP document.

Scope of Services Proposals must address one of the three CARES Act priorities identified above. Funds will be paid to the successful proposers on a reimbursement basis upon submittal of satisfactory documentation of expense eligibility.

In addition, the following limitations apply:

Emergency Rental Assistance Programs, including Homelessness Prevention funded with CDBG-CV must meet the following requirements to ensure consistency with similarly funded programs:

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• No more than 3 months' rent may be paid on behalf of any client. • All payments must be made directly to the landlord or property manager. • Rental payments may not exceed the Small Area Fair Market Rent for the zip code of the rental

housing unit, found in the ZoomGrants library and also published at the following website: https://www.huduser.gov/portal/datasets/fmr/smallarea/index.html#2020

• Funds may be used to pay 100% of rent that is in arrears, but payment of late fees is not eligible.

• Tenants/applicants may be required to pay up to 30% of their current monthly income toward any current or future month’s rent.

• Documentation must be maintained regarding the direct relationship between the Coronavirus Pandemic and the reduction or loss of income which caused the need for emergency rental assistance.

• Coordination to avoid duplication of benefit payments will be required among all CDBG subrecipients and similar Emergency Rental Assistance programs administered by the City of Fort Worth Community Action Partners program. This may include sharing of data regarding addresses of households assisted.

• Eligible costs for this Priority may include: Direct Rental Assistance payments; Costs of staff to administer the program (case managers, intake specialists, etc.), and other related costs

Rapid Rehousing funded with ESG-CV, in addition to meeting the regulatory requirements of the ESG program, must meet the following requirements:

• Coordination with Tarrant County Homeless Coalition Coordinated Entry System • Placement of clients in housing to fulfill two primary goals: reduction of population in

existing shelters to creation of vacant bed space to allow for social distancing as needed to meet CDC guidelines regarding COVID19, and reduction of population in any emergency overflow shelter operated by the City of Fort Worth in response to the Coronavirus pandemic.

• Eligible Costs for this Priority may include: Direct Rental Assistance payments; Costs of security, utility, and related deposits; Costs of staff to administer the program (case managers, intake specialists, etc.), and other related costs

Employment Services programs must meet the following requirements:

• Maintain records of outcomes of the service provided, in terms of placement and job retention.

• Documentation must be maintained regarding the direct relationship between the Coronavirus Pandemic and client’s need for the employment-related service.

• Service types may include the following: job placement, coaching or training on job search, resume preparation, job retention skills; direct assistance for child care to remove barriers to employment, direct assistance of other types to remove barriers to employment (bus passes , uniforms, tools or work clothing, certification programs to increase employability, etc.)

• Eligible costs for this CARES Act Priority may include: Staff, contractual services and supply costs for implementing the program, direct costs of removing barriers to employment, and other related costs.

https://www.huduser.gov/portal/datasets/fmr/smallarea/index.html#2020

8 May 8, 2020

Aging in Place/Senior Services programs must meet the following requirements: • Documentation must be maintained regarding the direct relationship between the

Coronavirus Pandemic and the client’s need for the service. • Senior services programs may include a wide variety of service types which help senior

citizens adapt and respond to the Coronavirus pandemic and successfully age in place, including meal delivery, transportation, wellness programming, training on use of social media or other technology which assists seniors to reduce isolation while staying at home in compliance with CDC guidelines, and similar programming

• Eligible costs for this CARES Act Priority may include: Staff, contractual services and supply costs for implementing the program, and other related costs

Schedule for Consideration of Proposals & Award of Funds The following schedule is proposed for review and selection of programs to be funded. The schedule may be subject to revision based on unforeseeable events, cancellation of City Council meetings, or absence of a CDC quorum, in order to meet HUD statutory and regulatory requirements.

** Certain services and programs may allow for requests for reimbursement of costs incurred before the City Contract Date, subject to authorization and eligibility under the CARES Act, since Congressional intent under the CARES Act provided that costs could be incurred as of March 2020. This authorization will not be effective for all contracts, programs or services funded through this RFP, but only approved on a case-by-case basis at the City’s sole discretion based on the nature of the service, the nature of the costs incurred, cost eligibility under applicable federal guidelines, and consistency with City policies.

Proposal Evaluation Process The City's evaluation panel will review all responsive proposals and rank them based on the criteria outlined in this RFP. Based on those rankings, staff will make funding recommendations to the CDC. The CDC will also review all proposals in ZoomGrants and consider their review as well as staff recommendations in making final funding recommendations to the Fort Worth City Council. Ultimate authority to award funds will reside with the Fort Worth City Council.

Schedule of Events Date RFP Release Date May 11, 2020 Deadline for Questions May 15, 2020, 5:00 pm Proposals Due Date May 25, 2020, 11:59 pm CDC Application Review Meeting and Funding Recommendations

June 10, 2020, 6:15 p.m.

CARES Act Tier 2 Funding Recommendations to City Council for Approval

June 23, 2020

Contract Execution (estimated) July 6-10, 2020 Proof of Insurance Due July 6, 2020 Mandatory Technical Assistance Workshop July, 2020 (TBD) Contract Effective Date** May or June, 2020

9 May 8, 2020

Proposal / Application Contents

The proposal application will consist of responses to the following questions as well as submission of required attachments. These application questions will be presented in and must be responded to within ZoomGrants; they are provided here in the RFP Instructions in order to assist prospective applicants in deciding whether to apply, and in preparing their responses prior to data entry in ZoomGrants.

1) Describe the program and services to be delivered, and how the program will be delivered; describe all the steps a typical client will experience from the time of initial referral/intake, to the completion of delivery of the service.

2) Describe the agency’s history of providing the type of services proposed. In addition, describe any experience the agency has with providing the following direct client services:

a. Income eligibility screening and documentation; b. Case management; c. (for Rental Assistance applications only) Experience working with housing programs,

or with landlords, property managers, or other housing providers d. (for Rental Assistance applications only) Knowledge of Fair Housing, Civil Rights, and

landlord/tenant legal requirements related to provision of housing services

3) What target populations does the applicant agency generally work with in its current programs, in terms of the following: demographics (age, race, ethnicity, income, household makeup, housing tenure, etc), geographic location or neighborhood, disability or employment status, etc. What is the target population to be served with this proposal?

4) Where and when will the proposed program/service be provided? (Address, day, time) Will the proposed program have any “virtual” service delivery components?

5) How many unduplicated clients/households are estimated to be served by this program during the first six months of the contract? How many can be served in 12 months? What is the basis for this estimate?

6) Describe the organization’s capacity to provide the proposed services. How large is the agency, how many staff will be involved in delivering this program, does the agency provide other programming that will support or be directly related to the proposed program. Provide a list of the programs currently provided by the agency with a one-sentence description of each program.

7) What ongoing partnerships does the agency have with other service providers in the community, and what is the nature of those partnerships? (for example: referral of clients, joint delivery of services, coordination of services) What coordination steps and partnerships does the agency plan to develop or continue, in order to ensure the effectiveness of the program?

8) Does the applicant have any sources of leveraged or required matching funds? If so, please provide the sources, type, amount, and documentation verifying these funds. If not, please provide an explanation describing any efforts, if any, to seek leveraging or matching funds.

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9) Does the applicant use any sources of funds other than those provided by the City, to deliver the program? What are these sources of leveraged funds? Please provide the sources, type, amount, and documentation verifying these funds. If not, please provide an explanation describing any efforts, if any, to seek leveraging funds.

10) During the past three years (January 2017 to Present), has the applicant received any federal or state grant funds? Please list all such grants received by source and amount.

11) During the past three years (January 2017 to Present), has the agency been monitored or audited by any of the awarding agencies of federal or state grant funds it administers? If so, were there any findings or concerns? Please provide the monitoring or review letters and any responses from the agency.

12) During the past three years (January 2017 to Present), has the agency had an external audit? If so, were there any findings or concerns? Please provide the most recently conducted audit review or financial statement review.

Required Attachments:

• Sample of client application(s) for current program(s) • Job description for staff to be funded with program • Organizational chart for staff • List of programs delivered by agency • Resume of Lead program staff; staff proposed to implement the program • Copy of most recent Financial Statement • Copy of most recent Audit • Copy of most recent IRS 990 submission

Evaluation Factors Proposals will be rated and may be awarded up to 100 points based on the criteria described below. Responses that are incomplete or that propose ineligible activities will be rejected. Proposers must provide narratives that fully respond to questions related to the following evaluative factors.

Organizational Capacity and Experience (30 pts.)

Agency staff/management resumes document detailed public service agency experience in the same or closely similar field as the proposed program; additional points may be awarded for applicable professional licenses/awards/certifications (10 pts.)

Applicant has documented prior grants management experience; including local, state, and/or federal grants (10 pts.)

Agency provides a detailed description for delivery of services; description of process for delivery of services demonstrates good customer service and clarity of documentation used to determine eligibility and support service provision. (10 pts.)

Project Information (10 pts.)

Clearly identifies the population/area to be served and project location(s) (10 pts.)

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Project Results (15 pts.)

Applicant ensures effectiveness of services for clients by maintaining appropriate partnerships with related agencies for related services. (10)

Applicant has clearly defined objectives focusing on results and measurable outcomes rather than measuring. Only quantity of program activities and numbers served. (5 pts.)

Maximizes/Leverages Resources (25 pts.)

The applicant makes maximum use of available resources (financial, staff, and volunteer) and in-kind donations to provide services to clients; documented leveraged resources. (10 pts.)

Financial Sustainability/Capacity - Organization has the size and financial capacity to administer the program at minimal risk to the city (15 pts.)

Program Compliance (20 pts.)

If previously funded within the past three years, the applicant has a strong record in managing previous HUD funds and maintaining regulatory compliance. This includes, but is not limited to: meeting proposed goals, promptly submitting accurate monthly reports and reimbursement requests, maintaining financial and program records in compliance with HUD regulations and expending funds in a timely manner. (10 pts.)

OR If not previously funded within the past three years, the applicant has experience and performed well in implementing and administering grants from other funders for this program or a similar program. The applicant demonstrates the viability of the organization and the ability to comply with HUD funding regulations. (10 pts.)

Applicant has existing administrative and financial capacity to implement/continue proposed project/activity. All applicants are required to submit an audit for the most recent completed fiscal year and a budget for the upcoming year. (10 pts.)

General Provisions The proposals selected for funding may not assign rights or duties under an award, or subcontract delivery of services, without the prior written consent of the City of Fort Worth. Such consent shall not relieve the assignor of liability in the event of default by its assignee.

It is understood that the City reserves the right to accept or reject any and all Proposals and to re-solicit for Proposals as it shall deem to be in the best interests of the City of Fort Worth. Receipt and consideration of any Proposals shall under no circumstances obligate the City of Fort Worth to accept any Proposals. If an award of contract is made, it shall be made to the responsible Proposers whose Proposals are determined to best meet the needs of the City and the evaluation factors set forth in the RFP.

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Errors or Omissions Proposers will not be allowed to take advantage of any errors or omissions in this RFP. Where errors or omissions appear in this RFP, proposers shall promptly notify the City of Fort Worth Neighborhood Services Department in writing of such error or omission discovered. Any significant errors, omissions, or inconsistencies in this RFP are to be reported no later than close of business on Friday, May 15, 2020 to Senior Planner Sharon Burkley. Contact information for Ms. Burkley is provided at the beginning of this RFP document. As needed and appropriate, such errors or omissions may be corrected through addenda to this RFP.

Tax Exemption The City of Fort Worth is exempt from Federal Excise and State Sale Tax; therefore, the cost of taxes must not be included in any budget proposed under this RFP.

Costs Incurred in Responding All costs directly or indirectly related to preparation of a response to the RFP or any oral presentation required to supplement and/or clarify a Proposal which may be required by the City shall be the sole responsibility of and borne by the participating Proposers.

Negotiations The City reserves the right to negotiate eligible costs and activities to ensure that all funded programs are in compliance with HUD regulations and the CARES Act.

Contract Incorporation The contract documents may incorporate sections of this RFP, the Response to the RFP, and other terms and conditions as the parties may agree. The contract or any related documents shall supersede the RFP.

Non-Endorsement If a Proposal is accepted, the successful Proposer, hereinafter “Agency,” shall not issue any news releases or other statements pertaining to the award that state or imply the City of Fort Worth’s endorsement of the successful Proposer’s services.

Contract & Budget Amendments No oral statement of any person shall modify or otherwise change or affect the terms, conditions, or specifications stated in any contract resulting from this RFP. Any changes to the contract will be coordinated through the City of Fort Worth Neighborhood Services Department, and as required by City policy or HUD regulation, such amendments may require approval by City Council.

13 May 8, 2020

Venue Any contract for award of funds under this RFP will be governed and construed according to the laws of the State of Texas. The contract(s) is (are) performable in Tarrant County, Texas. Venue shall lie exclusively in Tarrant County, Texas.

Conflict of Interest No public official shall have interest in this contract, in accordance with Vernon’s Texas Codes Annotated, Local Government Code Title 5, Subtitled C, Chapter 171.

In accordance with 2 CFR Part 200, and the applicable federal regulations for each grant program referenced earlier in this RFP, potential beneficiaries of direct financial assistance provided by the federally funded programs to be awarded under this RFP must be asked if they are employed by the City of Fort Worth and asked if the potential beneficiary’s spouse, father, mother, son, daughter, mother-in-law, or father-in-law is employed by the City or if any of those family members has been employed by the City in the past year. For this purpose, “direct financial assistance” is defined as a financial interest or benefit received by the beneficiary/client, and may include but is not limited to childcare subsidies, rent/mortgage/utility assistance, or similar direct financial subsidy.

Selected proposers shall establish conflict of interest policies for federal awards consistent with the above and shall disclose in writing potential conflicts of interest to City as authorized by 2 CFR Part 200.112. Agencies’ conflict of interest policies shall include a process for requesting waivers of applicable HUD requirements through the City of Fort Worth on behalf of eligible clients.

Insurance Each recipient agency shall carry insurance in the types and amounts listed below for the duration of its awarded contract and furnish certificates of insurance along with copies of policy declaration pages and policy endorsements as evidence thereof to the City of Fort Worth.

Proposer shall provide the City with certificate(s) of insurance documenting policies for the following minimum coverage limits that are to be in effect prior to commencement of any work pursuant to this Agreement:

• Commercial General Liability (CGL) Insurance: $1,000,000 Each Occurrence $2,000,000 Aggregate Limit

• Nonprofit Organization Liability or Directors & Officers Liability Insurance: $1,000,000 Each Occurrence $1,000,000 Annual Aggregate Limit

Directors and Officers Liability coverage shall be in force and may be provided on a claim-made basis. This coverage may also be referred to as Management Liability, and shall protect the insured against claims arising out of alleged errors in judgment, breaches of duty and wrongful acts arising out of their organizational duties. Coverage shall protect not only the entity, but all past, present and future directors, officers, trustees, employees, volunteers and committee members.

14 May 8, 2020

• Business Automobile Liability Insurance: $1,000,000 Each accident on a combined single limit basis or $250,000 Bodily injury per person $500,000 Bodily injury per person per occurrence $2,000,000 Aggregate Insurance policy shall be endorsed to cover “Any Auto,” defined as autos owned, hired, and non-owned. Pending availability of the above coverage and at the discretion of City, the policy shall be the primary responding insurance policy versus a personal auto insurance policy.

• Workers Compensation Insurance: Part A: Statutory limits Part B: Employer's liability

$100,000 Each accident/occurrence $100,000 Disease – per each employee $500,000 Disease – policy limit

The Workers Compensation Insurance policy shall be endorsed to include a waiver of subrogation, also referred to as a waiver of rights of recovery, in favor of City.

Additional Requirements:

• Where applicable, insurance policies required herein shall be endorsed to include City as an additional insured as its interest may appear. Additional insured parties shall include employees, officers, agents, and volunteers of City.

• Where applicable, agency shall require its contractors to maintain applicable insurance coverages, limits, and other requirements as those specified herein; and, Contractor shall require its contractors to provide Agency with certificate(s) of insurance documenting such coverage. Also, Agency shall require its contractors to have City and Contractor endorsed as additional insureds (as their interest may appear) on their respective insurance policies.

Contract Constraints & Conditions All services shall be provided in accordance with applicable requirements and ordinances of the City of Fort Worth, laws of the State of Texas, and applicable federal laws.

Submission Requirements Responses not meeting the requirements of this RFP, or which are ambiguous or incomplete, will be rejected.

Proposals shall be limited to this form plus any requested attachments. Any information attached but not requested will not be considered.

Any alteration or modification of the RFP will result in disqualification from consideration for funding.

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Withdrawal of Proposals A representative of the Proposer may withdraw a Proposal at any time prior to the RFP submission deadline by providing a written statement to Senior Planner Sharon Burkley. Contact information of Ms. Burkley is provided at the beginning of this RFP document.

Other Requirements All proposals and programs awarded funding through this RFP must adhere to all applicable federal, state, and local laws and regulations including, but not limited to, the following:

• Title VI of Civil Rights Act of 1964 (42 USC 2000d et seq.) • Title VIII of Civil Rights Act of 1968 (42 USC 3601 et seq.) • Executive Orders 11063 and 11246, as amended by Executive Orders 11375 and 12086 and

as supplemented by 41 CFR Part 60. • The Age Discrimination in Employment Act of 1967 (29 USC et seq.). • The Age Discrimination Act of 1975 (42 USC 6101 et seq.). • Section 504 of the Rehabilitation Act of 1973 (29 USC 794 et seq.) and 24 CFR Part 8. Prohibits

recipients of Federal funds from excluding any qualified persons from participating or receiving benefit from, any federally funded program or activity based solely on his or her disability. The City will require all Agencies that are awarded funds through this RFP process to complete and submit a self-evaluation form to ensure compliance with this part. Subsequently the City may conduct random monitoring to ensure compliance with this part.

• National Environmental Policy Act of 1969, as amended, 42 USC 4321 et seq. (“NEPA”) and the related authorities listed 24 CFR Part 58.

• The Clean Air Act, as amended, (42 USC 7401 et seq.), the Clean Water Act of 1977, as amended (33 USC 1251 et seq.) and the related EPA regulations at 40 CFR Part 15, as amended from time to time, and Executive Order 11738. In no event shall any amount of the assistance provided under this Contract be utilized with respect to a facility that has given rise to a conviction under the Clean Air Act or the Clean Water Act.

• Immigration Reform and Control Act of 1986 (8 USC 1101 et seq.) specifically including the provisions requiring employer verifications of legal status of its employees.

• The Americans with Disabilities Act of 1990, as amended, (42 USC 12101 et seq.), the Architectural Barriers Act of 1968, as amended, (42 USC 4151 et seq.), and the Uniform Federal Accessibility Standards, 24 CFR Part 40, Appendix A.

• Drug Free Workplace Act of 1988 (41 USC 701 et seq.) and 24 CFR part 23, Subpart F. • Regulations at 24 CFR Part 87 related to lobbying, including the requirement that

certifications and disclosures be obtained from all covered persons. • Executive Order 12549 and 24 CFR Part 5.105 (c) pertaining to restrictions on participation

by ineligible, debarred or suspended persons or entities. • Executive Order 13559 and 24 CFR Part 5.109 pertaining to participation of faith-based

organizations in HUD’s programs and activities. • Regulations at 24 CFR Part 570 pertaining to Community Development Block Grants, as

applicable.

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• Office and Management Budget (OMB) “Super Circular,” new requirements located at 2 CFR part 200, Regulations at 24 CFR Part 574 and Statute at 42 USC Chapter 131 pertaining to Housing Opportunities for Persons with AIDS, as applicable.

• Regulations at 24 CFR Part 576 and Statute at 42 USC 11302 pertaining to Emergency Solutions Grant, as applicable.

• Regulations at 24 CFR Part 5, regarding Income Eligibility, as applicable. • Federal Funding Accountability and Transparency Act of 2006 (“FFATA”) (Pub.L. 109- 282,

as amended by Section 6205(a) of Pub.L. 110-252 and Section 3 of Pub.L. 113-101) • Federal Whistleblower Regulations, as contained in 10 U.S.C. 2409, 41 U.S.C. 4712, 10 U.S.C.

2324, 41 U.S.C. 4304 and 41 U.S.C. 4310.

The complete program regulations for the funds represented in this RFP can be found at:

• CDBG regulations are contained within 24 CFR 570, which can be found at https://www.govinfo.gov/app/details/CFR-2018-title24-vol3/CFR-2018-title24-vol3-part570. Additional information about CDBG can be found at https://www.hudexchange.info/programs/cdbg-entitlement.

• ESG regulations are contained within 24 CFR 576, which can be found at https://www.govinfo.gov/app/details/CFR-2018-title24-vol3/CFR-2018-title24-vol3-part576. Additional information about ESG can be found at https://www.hudexchange.info/programs/esg.

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