Special Ed. Administrator’s Academy, September 24, 2013

Monitoring and Program Effectiveness

Survey Results

Monitoring and Program Effectiveness

A Comprehensive System: Supporting Compliant Practices that Improve Results for SWDs

Compliance

Results

Results Driven Accountability?

OSEP Outlines Components of RDA

• State Performance Plan/Annual Performance Report (SPP/SPR)

• Determinations reflect State performance on results, as well as compliance

• Differentiated monitoring and technical assistance supports improvement in all states, but especially low performing states

State Systemic Improvement Plan (SSIP) – Indicator 17

• Comprehensive multi=year State Systemic Improvement Plan (SSIP), focused on improving results for children with disabilities

• Instead of…multiple small improvement plans for each indicator

• Broad strategies with detailed improvement activities

OSEP - Accountability for Compliance

• Review of compliance indicators in SPP/APR • Ongoing fiscal monitoring and audit resolution • OSEP technical assistance in key areas, e.g., dispute resolution • OSEP will design a desk audit process for all States• OSEP will conduct a desk audit for every State over next four

years• Desk audit to include State accountability, dispute resolution and

data quality • Option to conduct on-site reviews where necessary to collect

additional data/provide technical support

10

Option 1

Make a finding of noncompliance

Option 2

Verify whether data demonstrate noncompliance, and then issue finding if data do demonstrate noncompliance

Option 3

Verify LEA has corrected noncompliance before State issues written findings of noncompliance, in which case State not required to issue written finding of noncompliance

OSEP - System of SupportIntensive and Sustained Support -•TA provided to select States - services are a negotiated set of activities designed to reach a valued outcomeTargeted Support -•TA provided to multiple States based on common needs in a few specific areas Universal Support -•TA provided to all States - services include the distribution of resources with or without a direct request for the information

If our monitoring is changing, how and why???

TIER I

• All LEAs every year• APR indicator data• LEA APR determinations and corresponding Response Tables• CEIS determinations• LEA Self-Assessments for Disproportionality• Desk monitoring of statewide student management system• Desk monitoring of statewide fiscal management system • Standards and Assurance program data• Dispute resolution systems• Fiscal monitoring

Tier II

• Selected LEAs• Self-monitoring of general program and student level

compliance to be reported to SEA• Internal self-monitoring of general program and

student level compliance not to be reported to SEA

Tier III

• Selected LEAs• Comprehensive on-site monitoring of general

program and student level compliance • Targeted on-site monitoring of general program and

student level compliance

System of Support

• Web-based resources for all programs• Monthly TA focus for all programs• LEA Academy for all programs• Participation in regional LEA meetings• Targeted support for selected LEAs– Response tables– Self-assessment– On-site monitoring– Self monitoring– EDR pilot schools• Targeted support upon request

Monthly TA Focus

Sept Oct Nov

Monitoring Procedures Monitoring Procedures Monitoring Procedures

New Forms New Forms EDR Pilot

Due Process EDR Pilot

Residential Program Approval

Due Process

Residential Programs

Self-Assessment

Response Tables

Monthly TA Focus

Jan Feb Mar

SB IEP SB IEP Annual Performance Report Determination Process

EDR Pilot IEP Accommodations for Testing

Dismissals for Graduation

EC Transition EDR Pilot EDR Pilot

Monthly TA Focus

April May

Self-Assessment for Disproportionality

Response Table Process for APR Indicators

EDR Pilot

What’s New?

• Teacher Interview will be in survey format• Classroom observation will include follow-up to

survey • Classroom observation will verify IEP implementation

Compliance Action Plans (CAPs)

What’s New?

Compliance Action Plan (CAP)

LEA SEA

Identifies reason for noncompliance

Supports LEA in identifying reason for noncompliance

Identifies corrective actions Supports LEA in identification of corrective actionsApproves corrective actions

Identifies schedule for correction

Approves schedule for correction

Implements plan for corrections

Supports LEA in implementation of corrections

Provides evidence of corrections according to schedule

Sets schedule for reviewing evidence

What’s New?

Monitoring Procedures Manual– Posted on our website– Tool for us– Tool for you

What’s New?

• Monitoring documents will be in a survey format with corrective steps aligned to each item

• The survey will eventually be web-based with the option of paper forms

• Scantron software will be used to generate reports of student specific noncompliance and compliance issue areas

What’s New?

Program Approval

Special Ed. Employee Module (APSCN section)

• There will be no Cycle 2 submission• All “Special Ed. Employee” data will be

submitted for Cycle 4. Teacher caseload (EC and K-12) will be tied to child count (Dec. 1) next year

• Teacher caseloads (EC and K-12) will be reviewed during on-site monitoring

• ADE Standards will flag LEAs for per period range

• Licenses for contacted providers will be reviewed during on-site monitoring

• Waiver requests are still required for class size and caseload

What’s New?

Reviewing all forms -• Standards-based IEPs (April 1, 2013)• Prior Written Notice (October 1, 2013)• Notice of Conference (October 1, 2013)• Piloting new EDR

What’s on the horizon?

• Transfer procedures guide• IEP amendment guide• Extended School Year guide• More IEP samples• More Prior Written Notice of Action samples• EC transition guide for Kindergarten Waiver

Save the Date!!

Residential programs LEAs with residential programs

Questions to Consider…

• What is one area you need to focus on to improve results for students with disabilities in your program?

• What supports do you need? • What would a related monitoring priority be?

Short Term Goals Identify priority items on General Program Checklist Identify priority items on Student Folder Checklists Forms

Prior Written NoticeNotice of ConferenceEDR

Revise verification procedure to include written documentation for districts

Data pull for Referral Tracking Teaming process and schedule to review areas of non-

compliance Review Program Approval process

Long Term Goals

• Integrated system of monitoring more fully utilizing data systems to:– Determine monitoring priorities– Ensure compliance with special education regulations– Increase the District’s performance in meeting SPP targets

• Reduce paperwork and clarify due process procedures for districts to:– Ensure transparency – Promote consistency

• Redistribution of human capital to allow more time for:– Assisting districts in improving their special education programs– Working with special education consultants and the broader ADE to support

districts in increasing results for students with disabilities

• Implement procedures for cross regional teams to review:– Monitoring data (electronic and onsite) – District Self Assessments and Response Tables– ACSIPs

Long Term Goals

• Integrated system of monitoring more fully utilizing data systems to:– Determine monitoring priorities– Ensure compliance with special education regulations– Increase the LEA’s performance in meeting SPP targets

• Reduce paperwork and clarify due process procedures for districts to:– Ensure transparency – Promote consistency

• Redistribution of human capital to allow more time for:– Assisting districts in improving their special education programs– Working with special education consultants and the broader ADE to support

districts in increasing results for students with disabilities

• Implement procedures for cross regional teams to review:– Monitoring data (electronic and onsite) – District Self Assessments and Response Tables– ACSIPs