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SPECIAL EDUCATION DIRECTORS OVERVIEW JULY 24, 2019 Whole Child Whole School Whole Community

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Page 1: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

SPECIAL EDUCATION DIRECTORS OVERVIEW

JULY 24, 2019

Whole Child • Whole School • Whole Community

Page 2: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

WELCOME AND INTRODUCTIONS

BARBARA MOORE

[email protected]

217-782-5589

ILLINOIS STATE BOARD OF EDUCATION

DIRECTOR OF SPECIAL EDUCATION SERVICES

Whole Child • Whole School • Whole Community

Page 3: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

ISBE Special Education Services Division Organizational Structure

Heather Calomese, Executive Director

Barb Moore, Director

- Data Team - SPDG/IL-MTSS Consultant

Tammy Greco, Division Supervisor

- Grants Team - Dispute Resolution Team

- Withdrawals and Placement Team

Andrea Shryock, Division Supervisor

- Monitoring Team - Specialized Supports Team

Jennifer Humphrey, Division Supervisor

- Nonpublic Team - Technical Team

37 + 11 vacancies = 48 Division Personnel

Page 4: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Agenda

ISBE Website and Resources

Data Collection

Special Education Deviations

Finance

Nonpublic Facilities

Private/Parochial Proportionate Share

Effective Dispute Resolution

Support

Closing and Q&A

Page 5: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Overview

ISBE WEBSITE AND RESOURCES

Page 6: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Whole Child • Whole School • Whole Community

Page 7: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send
Page 8: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

DATA SYSTEMS

Page 9: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Request Access in IWAS

Spec Ed Room and Board I-Star eGMS IDEA Part B IDEA Part B Preschool Electronic Expenditure Reports Grant Periodic Reporting System ELIS SIS - Statewide

Page 10: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Resources

Planning Calendar

Monthly guide of important activities and due dates

At-a-Glance Directory

Listing of topics and contacts

Special Education Directors’ Directory and Listserv

All state-approved directors are automatically added

Page 11: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Planning Calendar

Page 12: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Special Education Director Approval

• Each cooperative or stand-alone district must have a designated full-time approved Special Education Director

• A State-approved Special Education Director:

Is responsible for the overall administration of comprehensive special education programs and services in the special education district.

Must hold a valid Professional Educator License (PEL) and a Director of Special Education Endorsement (DSE).

Page 13: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Special Education Director Approval

To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send the following information to ISBE:

name of the new director

Illinois Educator Identification Number (IEIN)

effective date of the appointment

director’s business address, phone, and email address.

Upon ISBE approval, the new state-approved Director will be sent a letter and added to:

Directory of State-approved Special Education Directors

State-approved Special Education Directors listserv

Page 14: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

DATA COLLECTION

Page 15: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Data Collection

Pupil Data – collected in I-Star and SIS

Personnel Data – collected in I-Star and ELIS

Helpful hints:

Hire an excellent data manager who inputs accurate data often and check errors regularly

Work closely with your district SIS person

Review data on a set schedule

Attend Friday’s data session

Page 16: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Security Features

Two layers of security—IWAS & I-Star

Security specific to district and user needs Data

is encrypted to the highest possible measures

All pages secured behind IWAS login and password

Student Reporting

Shares demographic data and integrates with SIS

for less data entry

Search for new students through SIS enrollment

Live error-checking to help with data entry

accuracy resulting in instant approval status

Personnel Reporting

Shares data and integrates with EIS and ELIS for

less data entry

View credentials and endorsements on individual

record

See instant approval status Live error-checking

I-Star (IEP Special Education Tracking and Reporting) is a special education data management tool for school districts and

special education cooperatives in Illinois. ISBE has tied together all aspects of Special Education reporting into one convenient

web-based location. With I-Star, you can track data accurately by utilizing many different features such as case load,

events, transportation tracking, contact information for students and parents/guardians, a special notes area, and Medicaid

number tracking. Information for State Performance Plan Indicators 11 and 13 is also tracked and reported in I-Star. For

added assistance, multiple reports are available based on student and personnel information entered and can be exported

to different formats.

Page 17: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Features

Web-based—work from any computer with an

internet connection

Expanded report filters allow for report

customization; editable report titles

Print report to PDF or export to Excel

Document student teachers, classes, and related

service minutes in the Case Load feature

Use the Transportation feature to track busing

schedules, special needs, and billing history

Track individual student events and notes in

Students’ Profile section

No hardware requirements

Data housed at ISBE—backed up daily

Training & Support

I-Star resource website

User Guide

Video trainings

Live phone and email support

Online / Classroom trainings

Technical support

Request trainings

Page 18: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send
Page 19: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

State Performance Plan (SPP) and Annual Performance Report (APR)

IDEA requires states to develop and submit six-year SPP to OSEP/USDE

SPP designed to evaluate state’s efforts to implement requirements and purposes of IDEA and describe how the state will improve its implementation

Several priority areas with specific indicators defined for each area

Measurable and rigorous targets defined for each indicator to show progress throughout six-year period

States required to submit an APR each February during the life of the SPP

Link to the Illinois SPP/APR: https://www.isbe.net/Pages/State-

Performance-Plan-Data-and-Accountability.aspx

Page 20: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

SPP Indicators

Suspension/Expulsion Race/Ethnicity (4B)

Disproportionality (9 & 10)

Evaluation (11)

Transition from part C to part B (12)

Secondary Transition (13)

Graduation Rates (1)

Dropout Rates (2)

Statewide Assessment (3)

Suspension/expulsion (4A)

EE Ages 6-21 (5) EE Ages 3-5 (6)

Preschool Outcomes (7)

Parent Involvement (8)

Post-School Outcomes (14)

Resolution Sessions (15)

Mediation Agreements (16)

SSIP (17)

Compliance Indicators Results Indicators

Page 21: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

District Specific Data

Are data available at the district level related to the SPP Indicators?

Yes!

Where can this data be found for my district?

Illinois Report Card

Interactive

Classic PDF

https://www.isbe.net/ilreportcard

Page 22: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Findings of Noncompliance

Based on data for SPP compliance indicators (4B, 9, 10, 11, 12, 13)

Federal guidance related to noncompliance:

“FAQs Regarding Identification and Correction of Noncompliance and Reporting on Correction in the SPP/APR” dated 9/3/08

OSEP Memorandum 09-02 entitled, “Reporting on Correction of Noncompliance in the Annual Performance Report Required under Sections 616 and 642 of IDEA” dated 10/17/08

OSEP clarified that states must make findings of noncompliance when LEAs do not reach the measurable and rigorous targets of either 100% or 0% for SPP compliance indicators (when noncompliance is identified through the state’s data systems).

Noncompliance must be corrected within 12 months of identification (timely correction).

Page 23: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send
Page 24: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

What Are LEA Determinations?

IDEA Section 616 requires each state to make determinations on the performance of each LEA.

Determinations are a way of designating the status of each LEA in relation to one of the four following categories:

(1) Meets Requirements

(2) Needs Assistance

(3) Needs Intervention

(4) Needs Substantial Intervention

States are required to consider all SPP compliance indicators when making LEA determinations.

States may also include SPP results indicators.

Page 25: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

LEA Determination Process in Illinois

Each state sets its own criteria for determinations

ISBE convenes a small stakeholder group comprised of the following: Illinois Association of School Administrators (IASA)

Illinois State Advisory Council for Children with Disabilities (ISAC)

Illinois Alliance of Administrators of Special Education (IAASE)

Illinois Federation of Teachers (IFT)

Illinois Education Association (IEA)

Regional Offices of Education (ROEs)

Parents of Children and Youth with Disabilities

Information about LEA determinations: https://www.isbe.net/Pages/State-Performance-Plan-Data-and-Accountability.aspx

Page 26: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Questions?

Jodi Fleck217-782-5589

[email protected]

Scott [email protected]

Attend Friday’s Session“Using Data to Transform Special Education”

Page 27: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

SPECIAL EDUCATION DEVIATIONS

Page 28: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Deviation Application Process

Illinois Administrative Code (IAC) 226.720 Facilities and Classes (1/13/16)

Age Range• Age range within a special education grouping shall not exceed

four years at elementary level and six years at secondary level.

• Early childhood shall serve only children three through five years of age.

A district shall not be prohibited from permitting a child who reaches his or her sixth birthday during a year to complete that year.

Page 29: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Deviation Application Process

IAC 226.730 Class Size for 2009-10 and Beyond (1/13/16)

70/30 RuleWhen a student's IEP calls for services in a general education classroom, the student must be served in a class that is composed of students of whom at least 70 percent are without IEPs, that utilizes the general curriculum, that is taught by an instructor holding an educator license for general education and who is employed for that purpose, and is not designed as a general remedial classroom.

A student who receives speech services outside the general education classroom and who does not require modifications to the content of the general education curriculum shall be included in the calculation of the percentage of students without IEPs.

Page 30: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Deviation Application Process (cont’d)

IAC 226.730 (b) Class Size for 2009-10 and Beyond (1/13/16)

Class Size"Class" means the total number of students an educator serves during any special education class:

Only students with IEPs are served

At least one special education teacher is assigned

Provides instruction and/or therapy exclusively to students with IEPs

Page 31: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Deviation Application Process (cont’d)

IAC 226.730 Class Size for 2009-10 and Beyond (1/13/16)

Class SizeIn the formation of special education classes, consideration shall be given to theage of the students, the nature and severity of their disabilities, the educationalneeds, and the degree of intervention needed:

Class in which all students receive special education services for 20% or less =1/15 plus maximum of 2 with a classroom paraprofessional

Class in which all students receive special education services for 20%-60% =1/10 plus maximum of 5 with a classroom paraprofessional

Class in which all students receive special education services for more than 60% =1/8 plus maximum of 5 with a classroom paraprofessional

Page 32: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send
Page 33: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

SPECIAL EDUCATION FINANCE

Page 34: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Primary Sources of Special Ed Funding

IDEA Part B Flow-through Grant

IDEA Part B Preschool Grant

Evidence-Based Funding (EBF)

Special Transportation Claims

Pupil Claims (Orphanage, Excess Cost, Private Facility, Room and Board)

Medicaid Administrative Outreach

Medicaid Fee-for-Service

Local Funds

Page 35: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

IDEA Grants Team

Tammy Greco, Division Supervisor

IDEA Grant Coordinators Zach Allen ([email protected])

Mandi Richards ([email protected])

Todd Williams ([email protected])

Maintenance of Effort (MOE) Consultant 217/782-5589 Pam Jurkoshek ([email protected])

Page 36: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

IDEA Grants – Fiscal Information

Funding and Disbursements Division will assist with questions regarding:

Allocations FY 2020 Funds allocated to districts unless the special education

cooperative applied for the one-year extension Prepare for changes to allocations

Nonpublic Proportionate Share Allocations Indirect Costs Expenditure Reports

Quarterly and Final

Tim Imler, Director of Funding and Disbursements217/782-5256

Page 37: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

IDEA Grants - Fiscal Information

FY 2020 State Special Education

Special Education - Mandated Categorical Grant programs

(Dollars in 000's)

Program Name FY20Appropriation

FY20 Proration Estimate

Special Education Private Tuition 152,320.0 80%

Special Education Transportation 387,682.6 82%

Special Education Orphanage (14-7.03) 80,500.0 100%

Page 38: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

IDEA Grants – Fiscal Information

FY 2019 FY 2020 Totals

GRANT AWARD $530,733,888 $534,100,818 $3,366,930

LEA* $467,730,372 $469,661,567 $1,931,195

SEA $63,003,516 $64,439,251 $1,435,735

R&B $31,501,758 (50%) $32,219,626 (50%) $717,868

Disc. $20,621,193 (33%) $21,091,112 (33%) $469,919

Adm. $10,880,565 (17%) $11,128,513 (17%) $247,948

*LEAs will receive 88% of the FY 20 total regular grant award

Page 39: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

IDEA GrantsProgrammatic and Approval Information

Special Education Services Division IDEA Grant Coordinators will assist you with: Consolidated District Plan Allowable expenses Grant timelines Construction projects Professional development – 5% (adjust when allocations change) Coordinated Early Intervention Services (CEIS)

Voluntary or required Proportionate share Audits Excess cost Quarterly performance reports Grant amendments

Page 40: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Grant Helpful Hints

Coordinate with district Title grant personnel on the Consolidated District Plan.

Pay close attention to grant timelines. Expend Carryover Funds first. Keep current on amendments. Track the money. Maintain equipment inventory. Respond to audits immediately. Read the grant instructions and access the website

resources. Attend the Grants Breakout Session on Thursday.

Page 41: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send
Page 42: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Maintenance of Effort (MOE) Eligibility

A district is considered to have met IDEA MOE eligibility when it has documented in the IDEA grant application the per capita and net expenditures from the most recent completed fiscal year (up to two years) and

Indicated the method in which it will budget to meet MOE in the current fiscal year (local funds only, combination of state/local, local per capita only, combination of state/local per capita).

Page 43: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Maintenance of Effort (MOE)Compliance

Maintenance of effort compliance is considered to be met when an LEA does not reduce the level of expenditures for the education of children with disabilities made by the LEA from at least one of the following sources below the level of those expenditures from the same source for the preceding fiscal year:

Local funds only

Combination of state/local

Local per capita only

Combination of state/local per capital

Page 44: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Failure to Meet MOE RequirementConsequences

An LEA is not eligible to receive IDEA Part B funds until it has met the MOE eligibility (budget) requirement.

If an LEA fails to meet the MOE compliance (expenditure) standard, it must repay to the SEA to return to the U. S. Department of Education an amount equal to the shortfall in required local fiscal special education effort.

In the event that an LEA does not meet the MOE requirement, ISBE will provide written notice of the amount of local funds owed and the process for submitting those local funds in order to repay the federal government for the MOE shortfall.

Page 45: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Maintenance of EffortAllowable Exceptions

An LEA may reduce the level of local expenditures below the level of those expenditures for the preceding fiscal year if the reduction is attributable to any of the following:

The voluntary departure, by retirement or otherwise, or departure for just cause, of special education or related service personnel.

A decrease in the enrollment of children with disabilities

Termination of the obligation of the LEA, consistent with IDEA Part B, to provide a program of special education to a particular child with a disability that is an exceptionally costly program because the child has left the jurisdiction of the LEA, reached the age at which the obligation to provide a free and appropriate education (FAPE) to the child has terminated, or no longer needs the program of special education based on an IEP change.

The termination of costly expenditures for the education of students with disabilities for long-term purchases, such as the acquisition of equipment or the construction of school facilities.

Page 46: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Maintenance of Effort Resources

MOE worksheets are sent to districts in April each year. It is recommended that MOE be resolved by July-August. IDEA grants will not be approved until MOE is resolved.

For resources and additional information, visit the Maintenance of Effort section of the IDEA Part B Grant Program website:

https://www.isbe.net/Pages/IDEA-Part-B-Grant-Program-Information.aspx

Page 47: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Excess Cost

Each Illinois school district and independent charter school must complete an IDEA Excess Cost worksheet.

The completed worksheet will -

Identify the district’s current year IDEA Excess Cost threshold

Verify if the district met the IDEA Excess Cost established during the previous fiscal year

Page 48: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Excess Cost Calculation

Current year special

education student count

Excess cost threshold for current fiscal

year

Annual per pupil

expenditure

The Excess Cost threshold is the amount of state/local funds that must be expended on students with Individualized Education Programs (IEPs) in that current fiscal year

Page 49: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Excess Cost

Data sources needed for worksheet:

IDEA Excess Cost worksheet *

Annual Financial Report (AFR)

Total Student Enrollment (October 2018 Fall Enrollment)*

# of students with IEPs*

Current # of students with IEPs (December 2018 Child count) reports in I-Star

Excess Cost worksheets due each year on/before January 31.

*provided on IDEA Grant webpage:

https://www.isbe.net/Pages/IDEA-Part-B-Grant-Program-Information.aspx

Page 50: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Evidence-Based Funding

https://www.isbe.net/Pages/EvidenceBasedFunding.aspx

• Tier Funding Distribution

• Funding Enrollment

• Replaced what was formerly Special Education Personnel Reimbursement and Funding for Special Education Students

Page 51: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Medicaid Funding

Medicaid Administrative Outreach

Fairbanks - https://www.fairbanksllc.com/

Time Sampling (includes related service providers and administrators)

Medicaid Fee for Service

District-selected provider

Claims submitted directly primarily by related service personnel (SLP, Psych, SW, OT, PT, Nurse, etc.)

Page 52: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

School Year 2019-2020 I-Star Claims

Fund Code E Regular Term Orphanage 100% Reimbursement Includes Individual Aide, Contractual and/or Equipment Costs Includes 100% Special Transportation DUE June 15, 2020

Fund Code F Regular Term Private Facility Orphanage 100% Reimbursement ??? Includes Individual Aide, Contractual and/or Equipment Costs Includes 100% Special Transportation DUE June 15, 2020

Page 53: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

School Year 2019-2020 I-Star Claims

Fund Code E, F Summer Term

100% Reimbursement

Includes Individual Aide, Contractual and/or Equipment Costs

Includes 100% Special Transportation

DUE November 2, 2020

Fund Code X

Excess Cost

Student Costs must exceed four times the district per capita tuition

charge

Includes Individual Aide, Contractual and/or Equipment Costs

Includes 20% Special Transportation

Page 54: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

School Year 2019-2020 I-Star Claims

Fund Code J Private Residential Facility / Excess Cost Public Tuition Student Costs must exceed four times the district per capita tuition

charge Includes Individual Aide, Contractual and/or Equipment Costs Includes 20% Special Transportation

Fund Code B Private Facility Tuition Regular and Summer Term Student Costs must exceed two times the per capita tuition charge DUE August 17, 2020

Page 55: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Claims in I-Star

Program Method for Orphanage and Excess Cost determination:

I-Star generates necessary ISBE forms

Cost sheet is partially completed by other ISBE data

Student claims calculations are done in I-Star automatically

Fields will auto-fill on the student record based on the calculations

All reports are saved and archived in I-Star for future access

Cooperatives and districts can use the Program method for claims or to make tuition bills

Harrisburg Project provides FREE training to complete Program process, including using Annual Financial Report, Child Count, and Fall Housing

Page 56: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Claims in I-Star

Page 57: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Claims in I-Star

Calendar Method for Private Facility Cost reporting:

I-Star links to the ISBE Private Facility Database

Data is verified based on facility information

Days enrolled and days in session auto-fill for quick claim processing

Estimated reimbursement automatically calculated

Page 58: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

SupportHarrisburg Project

(800) 635-5274

[email protected]

www.hbug.k12.il.us

Page 59: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

NONPUBLIC FACILITIES

Page 60: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Nonpublic Team

Division Supervisor: Jennifer HumphreyPrincipal Consultants:

Helen KosslerAbbey StoreyChristine WietaschCorinne WilliamsMelanie Archer (nonpublic calendar approvals only)

Samantha Worth (34-37 Room and Board Applications only)

Sue Taylor (34-37 Room and Board Applications only)

Program Specialist: Sara Friedrich

Page 61: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Nonpublic Facility Helpful Hints

Do not predetermine placement. Determine at an IEP meeting.

Remain in control of the IEP. Collaborate with the facility early and often. Be prepared for facility status changes. Be prepared in case a facility provides notice of

discharge of student. Ensure your codes in I-Star and the Contract Codes

match. Submit changes in placements immediately. Attend Thursday sessions for more information.

Page 62: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Website Locations

Nonpublic Program General Information

https://www.isbe.net/Pages/Nonpublic-Special-Education-Programs.aspx

Special Education Private Facility Search

http://webprod1.isbe.net/FacilityInquiry/PrivateFacilitySearch/PFSearch.aspx

Form 19-83 – Nonpublic Facility Contract https://www.isbe.net/Documents/19-83_nonpublic_facility.pdf

Form 34-37: Application for Approval of Private Residential Placement Room and Board

https://www.isbe.net/Documents/34-37_residential_room_board.pdf

Page 63: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Nonpublic Facilities

ISBE Approved for Facilities located in Private Facility Search located in I-Star

Forms to Know

19-83 – Nonpublic Facility Contract

o Between District and Facility

34-37 – Room and Board Reimbursement Request

o Between District and ISBE

Page 64: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send
Page 65: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send
Page 66: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send
Page 67: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Reasons for Submitting aRoom and Board Application

IEP team determines initial student placement is needed

Change of placement/facility

Change of district

Transition to high school/age

Page 68: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

34-37 Application

Submit application prior to initial and renewal dates

Submit one copy of application to [email protected]

Application includes the following six pages: Student information

District information

State-approved private nonpublic facility

Narrative

Reintegration plan

Superintendent and state-approved special education director's signatures

Page 69: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

PRIVATE/PAROCHIAL PROPORTIONATE SHARE

Page 70: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

IDEA Nonpublic Proportionate Share

IDEA PROPORTIONATE SHARE SERVICES FOR PARENTALLY PLACED NONPUBLIC STUDENTS WITH

DISABILITIES

(“Nonpublic” in this section refers to students with disabilities placed in private and parochial schools, including homeschooled students with disabilities.)

Page 71: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Timely and Meaningful Consultation Meetings

Local districts must conduct TMCs in a manner that covers the five principal topics described in IDEA 2004 at Section 1412(a)(10)

Meeting must cover: Child Find

Proportional Share

Meaningful Participation

Allocation of Services

Proposals of the Nonpublic SchoolRepresentatives

Meeting must be held by May 31.

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TMC Documentation

Each LEA must maintain the following documents at the local level:

List of nonpublic schools and home-school parents

Invitation letters

Newspaper advertisements

Attendance lists

Meeting agendas

Handouts

Attestation forms

Page 73: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Child Find

Each LEA is responsible for locating, identifying, andevaluating all children with disabilities enrolled by theirparents in nonpublic schools located in the schooldistrict served by the LEA. This means the LEAs mustcomplete the initial evaluations and reevaluations ofnonpublic students within their district boundaries -whether or not the students are residents of thedistrict.

Page 74: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Services in Private/Parochial

• Students are serviced via an Individual Service Plan (ISP) unless dually enrolled in a public school.

• Services on ISPs based on determined use for nonpublic proportionate share funds.

• Services most likely will not be equivalent to those provided by an IEP.

• Services may be discontinued when funds run out.

Page 75: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Contact Information

For questions regarding nonpublic proportionate share services contact:

Samantha Worth - [email protected]

For questions regarding nonpublic proportionate share funds, contact your grant coordinator.

Page 76: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

EFFECTIVE DISPUTE RESOLUTION

Page 77: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

https://www.isbe.net/Pages/Home.aspx

Page 78: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send
Page 79: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

fa·cil·i·ta·tion, “fəˌsiləˈtāSH(ə)n/”

Page 80: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

State-Sponsored IEP Facilitation

IEP facilitation is a process that helps foster effective communication between parents and districts as they develop a mutually acceptable Individualized Education Program (IEP).

This process may be used as a preventative measure in which a trained facilitator promotes whole team participation, acknowledging and addressing differing opinions in a respectful and neutral manner.

IEP facilitation can improve relationships between school districts and parents in order to effectively plan services to meet the needs of the student.

Page 81: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

IEP Facilitation Request Information

https://www.isbe.net/Pages/IEP-Facilitation-System.aspx

Page 82: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

State-Sponsored Mediation

Illinois' mediation service is administered and supervised by the Illinois State Board of Education and is provided at no cost to the parties. Mediation can be requested by both parties without filing for due process hearing or can be requested after a due process request has been filed.

This process is designed as a means of resolving disagreements regarding special education services, placement and related services to children enrolled in Illinois public schools; and

This service is provided when both parties in a dispute voluntarily agree to participate in the mediation process.

Page 83: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Mediation Request Form

https://www.isbe.net/Documents/34-15-mediation-request.pdf

Page 84: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send
Page 85: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Due Process Request

First thing: DON’T PANIC

Advise your superintendent as your district may likely involve legal counsel

Go to our website to complete the district paperwork that should accompany the hearing request https://www.isbe.net/Pages/Special-Education-Due-Process.aspx

Within five calendar days (or one business day in the case of expedited hearings), submit a copy of the hearing request and completed ISBE form to the Due Process Coordinator, Andy Eulass, at [email protected] or by fax at 217/782-0372.

Page 86: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Important Tips

Read anything you get in writing from a parent. Due process requests can be submitted either on an ISBE form (https://www.isbe.net/Documents/dp_parental_19-86a.pdf) or in the form of a letter. Either way, the request is valid.

Make sure to notify your superintendent ASAP: timelines at the start of a case are pretty short!

Make sure you know who is doing what: whether its you, another district administrator or your lawyer, make sure everyone is on the same page as to what everyone is doing in connection with the case

Page 87: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Complaints

Top ten complaint issuesJuly 1,

2018 through June 30, 2019:

IEP implementation (services/programs)

Development of IEP

IEP implementation (related services)

IEP review and revisions

Referral/Evaluation procedures

Contents of IEP

Parent participation

Notification

Placement determination

IEP implementation of accommodations/modifications

Page 88: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Complaints

Top ten things for all LEAs to

know:

Significant increase in formal complaints filed in 2018-19

Proactive approach can prevent formal complaints

Must allege violation of special education requirement

Local level resolution encouraged even after complaint filed

60 calendar day investigation timeline

Investigation may include documentation review, interviews, on-site visit

Complainant must receive copy of your response to complaint

Only required to respond to issues identified by ISBE

Can provide resolution to complaint in your response to ISBE

Process not punitive, intended to address correction of noncompliance

Page 90: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

SUPPORTS FOR SPECIAL EDUCATION DIRECTORS

Page 91: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Supporting Special Education Administrators

Page 92: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

SELA’s Focus...

To provide opportunities for advanced professional development aligned to the needs of leaders of special services.

To provide 1:1 mentoring, coaching, and resources to support new and current leaders navigating the ongoing changes in the field of special education.

Page 93: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

SELA Is...

A progressive organization that partners with ISBE, IAASE, and other state organizations to provide professional learning and opportunities aligned to the needs of special education leaders

Funded by an ISBE Discretionary Grant and is governed by a Board of Regional Representatives from across the state

Page 94: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

SELA’s Purpose - Our Why

Leadership research promotes ongoing professional learning grounded in four pillars: Decision-making, Communication, Continuous Improvement Process, and Resources/Technical Supports.

SELA is dedicated to creating and facilitating learning and networking opportunities to enhance professional learning and leadership growth that can be applied to the important work of special education leadership

Page 95: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

SELA Provides...

Region activities Drive-around

workshops Support IAASE pre-

conference workshops Online resources

Matched with an experienced mentor

Monthly session Free participation in

one SELA workshop with mentor/mentee

Professional Learning Mentoring for New Leaders

Page 96: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

SELA Board Information

Region Name Work Phone Email

1 Christi Flores 630-243-3220 [email protected]

1 Judy Hackett 847-463-8100 [email protected]

2 Christan

Schrader

309-796-2500 [email protected]

3 Meg Thurman 217-525-3060 [email protected]

4 TBA

5 Quennetta

Chambers

618-332-4715 [email protected]

6 Jill Keller-

Weems

618-455-3396 [email protected]

Admin

Support

Barbara

Eichhorn

217-621-9389 [email protected]

Page 97: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

SELA

SELA emphasizes leading with passion and advancing knowledge and application.

Imagine with all your mind

Achieve with all your heart

Achieve with all your might

Page 98: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Stop by the SELA table for additional information

Enjoy theISBE Directors’ Conference

Page 99: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Get Involved With...

• IAASE is the largest group of special education administrators in the state.

• They provide professional development, advocacy, and leadership opportunities for special education administrators across the state.

Page 100: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

IAASE

• Two Conferences

Fall (October 15-17, 2019) in Tinley Park

Winter (February 26-28, 2020) in Springfield

Webinars on topics of interest each month

Regional professional development & networking activities

Opportunities for committee involvement (state, federal, professional development, technology, etc.)

Opportunities for involvement with Council of Administrators of Special Education (CASE)

Page 101: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

IAASE Membership

$410 for membership in:

IAASE

CASE

CEC

$180 for membership in

IAASE only

Unified MembershipIAASE professional Membership

Join online at www.iaase.org

Page 102: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

IAASE

https://www.iaase.org/

Stop by the IAASE table

on Thursday for more information

Page 103: SPECIAL EDUCATION DIRECTORS OVERVIEWSpecial Education Director Approval To appoint or change a state-approved Special Education Director, a co-op or stand-alone district must send

Closing Remarks

Whole Child • Whole School • Whole Community