special events in seattle - march 2015 peer network
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• Build a Sense of Belonging and Pride
• Support Seattle’s Creative Culture
• Strengthen Community Engagement
• Positive Economic Impact
Thank You!
396 Special Event Permits Issued in 2014
Free Speech Events
Public Commercial Events
Ticketed Sporting and
Cultural Events
Promotional Events
Free Public and
Community Events
Over 200 Events
Permitted in
June – September
When Do I Need a Seattle Special Event Permit?
In a City Park
More than 50 people
Impact expected to the park
Public resources needed
Beer or liquor sales
Other Public Place
More than 50 people
Impact expected to the area
Public resources needed
Traffic control or street parking
Beer or liquor sales
Private Property
More than 500 people
Impact expected to the area
Public resources needed
Traffic control or street parking
Beer or liquor sales
Seattle Parks & Recreation
• Over 400 parks and around 600 acres of land
• Use Permits are required to reserve a playing field, facility, stage, performing area, or any other type of gathering
• Use Permits allow us to prevent conflicts, make necessary preparations, and avoid overuse
• Use Permits are required if:1. Any amplified Sound is planned
2. Any equipment is brought into a park
3. The event is publicly advertised
4. A large number of people are expected
• Additional Special Events Permit is required for events with alcohol sales or impacts to City resources outside the Park’s boundaries
• SDOT manages right of way and reviews according to location and traffic/transit impacts
• Organizers submit map showing street activity
• All streets must maintain a 20’ Fire Lane for emergency vehicles
• Sign-offs required for street closures
• Organizers are responsible for renting and erecting street signs and no-parking barricades
• Traffic Control Plan and user permission are issued as part of Special Event Permit
Dept of Transportation
When using City streets for your event
• Parklets
• Vending
• Special Activity
• Farmers Markets
Dept of Transportation
Other Types of Street Use Permits
Crowds, Beer Gardens, Public Assembly
Seattle Fire Dept
Special Events
When do I need a Public Assembly Permit?
• Outdoor events with over 500 attendees
• Non-conforming building, or buildings that are altered to
affect exiting or SFD access
• No permit fees if assembly is associated with a Special
Event Permit
Crowds, Beer Gardens, Public Assembly
Seattle Fire Dept
Special Events
How is beer garden occupancy assessed?
• Square footage of area
• Available area
• Number of exits
• Ease of egress
Tents and Cooking
Seattle Fire Dept
Special Events
Tents
• Available area
• Number of exits
• Activities
• Structural Stability
• Flammability
• Serves as assembly
permit
Cooking
Open Flame Permit required
• Cooking with LPG
• Cooking with solid fuels
• Provide list of vendors
• Know permit conditions
• One problem vendor can
affect entire event
Permanent
Temporary
Mobile
Catering
Home-based food establishments
Wine and distillery tasting rooms
Sampling?
Others:◦ Cottage food and wholesale food operations
◦ Food operations and bake sales that don’t need permits.
Events:◦ Sponsored events (e.g., annual festival)
◦ Usually more than food (e.g., fund raising)
Types of temporary permits:◦ A single day event (or a few hours).
◦ Multiple days event
common facilities(e.g., 3-comp sinks, restrooms)
Event coordinator
◦ Recurring events (e.g., little leagues, Farmer’s market)
Temporary food service plan guide◦ Guidelines for temporary food establishmentshttp://www.kingcounty.gov/healthservices/health/ehs/foodsafety/FoodBusiness/~/media/health/publichealth/documents/foodsafety/2014GuidelinesTempFoodService.ashx
◦ Temporary food service coordinator’s checklist
For events with five or more operators
◦ Recurring event coordinator’s check list
◦ List of limited food types.
Temporary food service permit application◦ PDF
◦ Online application
Foods that are exempt from permit: (no payment) ◦ Popcorn, - Whole peppers◦ cotton candy - Roasted nuts◦ Herbs and spices - Pork skins◦ Machine crushed ice drinks - Comm. Carmel
apples◦ Corn on the cob - Fruit/vegetable
samples
***Commercial/commissary kitchen
Limited Foods (Low Hazards) ($55)◦ http://www.kingcounty.gov/healthservices/health/ehs
/foodsafety/FoodBusiness/~/media/health/publichealth/documents/foodsafety/2014LimitedTemporaryFoodList.ashx
Other foods (High hazards)($281)
Recurring event coordinator’s checklist◦ http://www.kingcounty.gov/healthservices/health/
ehs/foodsafety/FoodBusiness/~/media/health/publichealth/documents/foodsafety/2014RecurringEventChecklist.ashx
Recurring event application form◦ http://www.kingcounty.gov/healthservices/health/
ehs/foodsafety/FoodBusiness/~/media/health/publichealth/documents/foodsafety/2014RecurringEventApplication.ashx
Special Occasion License
Allows a group to sell or serve alcohol to raise funds for their non-profit organization a maximum of 12 times per year.
Examples of events include fundraising dinners, gala events, auctions, and wine tastings.
The group must be organized and operated for charitable, religious, social, political, educational, civic, fraternal, athletic, or benevolent purposes.
Catering Endorsement
• Allows a liquor licensed restaurant to bringtheir liquor to your event to sell or serve to your guests.
• If the event is open to the public, it must be
sponsored by the non-profit.
• If event is private, tickets can not be sold to the
general public.
• See RCW 66.24.375 for additional rules
Getting the Word Out
Dept of Neighborhoods
• Letting the community know what you’re up to is critical.
• Important info for neighborhoods includes: • Set up and break down times and duration?
• Noise? Over water, noise carries twice as far and is twice as loud.
• Clean up – on site and nearby.
• Make sure the community has a contact day/night of the event.
• Neighborhood District Coordinators are good advisors –• Who needs to know?
• Good ways to communicate with the community?
• When is door-to-door a really important tool?
• Other tools?
How Does The Special Event Process Work?
Apply Onlinewww.seattle.gov/specialevents
Application Reviewed by
Special Event Office
Connected With Agencies
Committee Review
Committee Presentation
Seattle Special Event Policy Reform
• 1991 Ordinance
• Updating City vision
• Appropriate fee levels
• Cost recovery system
• Process improvement