Annals of Library Science and Documentation1981, 28(1-4), 64-72

SPECIAL LmRARY SCENE OF HARYANA

Paatiial: information regarding the importantspecial libraries of Haryana, obtained with thehelp ofa questionnaire, has·been presented. Theproblematic factors prevailing in these lib~-x-iee and requia-inq timely consideration have beer,outlined. Certain suqgestive measures for exoe-ditina efficient l.ibvaru services with minimumcost have been put forth.

INTRODUCTION,

Haryana, the green land of India, is richin special libraries, both quantitatively andqualitatively. Haryana has a number of resea~chorqanisations like the National Dairy ResearchInstitute, Karnal; Central Soil Salinity ResearchInstitute, Karnal and many others. A library isattached to each and every research organisation.To obtain information regarding the condition ofthese libraries a questionnaire (Appendix J) wascirculated, but only a few of them responded.Some of the libraries were, however, personallyvi sited by the author.

The important special libraries of Haryanaare :

1. National Dairy Research InstituteLibrary, Karnal

2. Haryana Agricultural University Library,Hissar

3. Regional Engineering College Library,Kurukshetra

4. Government Medical College Library,Rohtak

5. Extensi on Educa tion Institute Library,Nilokheri

6. Central Soil Salinity Research InstituteLibrary, Karnal.

Besides these there are 7 technical libra-ries attached to 7 polytechnic institutions inHaryana. These are :

1. Haryana Polytechnic, Nilokheri

64

ROSHAN RAINAWadia Institute of HimalayanGeologyDehra Dun-24800i

2. Government Polytechnic, Ambala City3. Government Polytechnic for Women,

Ambala City4. Government Polytechnic, Sirsa5. Government Polytechnic, Jahajjar6. Chhotu Ram Polytechnic, Rohtak7. Vaish Polytechnic, Rohtak.Detailed information regarding these

special polytechnic libraries has already appear-ed in IASLIC Bulletin 25(2) pp.57-67, June,1980.Hence there is no need to repeat the same here.RESULTS OF SURVEY

Questionnaires (Appendix IIJII)were circu-lat~d among all the special libraries but only6 11braries responded. The information, althoughbased on the responses received from these sixlibraries only gives the overall picture ofspecial libraries of Haryana.Library Collection (Appendix "A")

In book collection, Nehru Library ofHaryana Agricultural University, Hissar, estab-lished in 1962. tops the list. stocking the lar-gest collection of 1.05.463 volumes. 1n periodicalcollection, the National Dairy Research InstituteLibrary, Karnal tops the list stocking 13,479bound sets of back volumes of periodical publica~tions. The smallest collection was seen in theExtension Education Institute Library, Nilokheristocking about 4,500 volumes. Only a few boundsets of back issues of periodical publicationsfigure in its entire collection.

In periodical subscription (current)Haryana Agricultural University Library tops thelist subscribing to 1,400 periodical publications.This is followed by National Dairy ResearchInstitute Library, Karnal subscribing to about625 periodical publications. Extension EducationInstitute Library subscribes to about 25 periodi-cal publications only.

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SPECIAL lIBRARY SCENE IN HARYANA

Nature of the book as well as periodicalcollection differs from library to library depend-ing upon their respective areas of coverage as,for instance, NORI Library covers Oairy Science,hence its collection is on Oairy Science. Simi-larly in HAU Library, the coverage is Agricultureand hence its collection on Agricultural Science~

Technical Processing (Appendix "B")Libraries of NORI and CSSRI follow UDC

scheme for classification purposes. Librariesof HAUL and RECl follow DOC scheme for the pur-pose. For cataloguing, the libraries of NDRI,HAUL and CSSRI follow CCC and RECK libraryfollows ALA Rules. Collection is not fully pro-cesied in Extension Education Institute Library,Nilokheri, that adopts CC for classification andCCC for Cataloguing purposes. Medical CollegeLibrary, Rohtak follows A A C R for cataloguingand DOC for classification purposes.

• Circulation Processes (Appendix "B")Libraries of HAUL, CSSRI, NORI follow

Browne system for issue and return of books.CSSRI and MCR Libraries follow Newark system &EEl Library follows ledger system for the pur-pose. The average circulation rate per day ismaximum in NDRI Library and that is 2,500 issuesand 2,000 returns per day , NORI Library isfollowed by HAU Library where the ratio is 250/300:250/300. Minimum average circulation ratiois seen in the libraries of CSSRI and EEl whereit is 30:25 and 10:10 respectively. In RECKLibrary the ratio is 250:230.

Library Hours (Appendix "C")a) Working hours in these libraries differ

from library to library. In NORI librarythe working hours are 16, the maximum ofall, followed by HAU Library with 13 hourson all working days and 7 hours on Sundaysand other holidays. The working hours areminimum i.e. 7, in EEl Library, where theywork during the office hours i.e. from9.00 a.m. to 4.30 p.m. with 1 hour lunchbreak.

b) Peak hours of these libraries differ fromlibrary to library. In NORI Library thepeak hours are from 11.a.m. to 1 p.m., inRECK Library these are from 4 p.m. to 6 p.min HAU Library from 10 a.m. to 11 a.m, andfrom 4.30 p.m. to 6.30 p.m., in CSSRILibrary from 11 a.m. to 1 p.m. and in EElLibrary from 12.30 to 1.30 p.m .. 12 to2 p.m. are the peak hours in MedicalCollege Library, Rohtak.

Vol 28 Nos 1-4 (Mar-Dec) 1981

Access SystemAll the libraries follow open access sys-

tem, except EEl Library, where it is closedaccess.Clientele Strength (Appendix "0")

The number of clientele is maximum in HAULibrary, where it is 3,540, followed by NORILibrary having a clientele strength of 1,715comprising of 250 scientists, 250 technicians,800 students and 415 others. The clientelestrength is minimum in CSSRI and EEl Librarieswhere it is 80 and 20-25 respectively.Library Building (Appendix "E")

NORI and HAU have separate buildings fortheir libraries where as the libraries of REtK,CSSRI, MCR and EEl are housed in some otherdepartment/section of the organisatioQ/institute,HAUL has the largest seating capacity for 650readers, followed by NDRI Library having a seat-ing capacity for 250 readers.RECK Library has aseating capacity for 128 readers. Minimum seat-ing clpacity is seen in the libraries of CSSRI &EEl where it is 35 and 15 respectively. MCRLibrary has a seating capacity for 100 readers.Library Sections (Appendix "F")

The libraries of NDRI, HAUL, RECK, MCR andCSSRI have set up their acquisition sections,technical sections and periodical sections. Bind-ing section has been set up in HAU Library only.No such sections were found in EEl Library.Library services

All the libraries except EEl Library haveprovisions of reference service. Simple docu-mentation services such as xerox and other repro-graphic services are also provided by these1ibrari es ,Library Staff (Appendix "G" & "H")

HAU Library has a maximum staff strength·of40 with 9 professionals, 18 semi-professionalsand 13 non-profession~ls, followed by the libra-ries of NOR! and RECK where it is 18 in each. Thestaff strength of CSSRI is 5. EEl has only assingle do-all librarian.

a) Librarian : Qual'ifications. Graae & Statusof librarians differ from library tolibrary depending upon the nature and typeof the organisation to which these areattached. However, these are in tune withthe entire organisationa1 set up. Librari-ans are well qualified. professionally as

65

well as academically. Almost every libra-rian is with a Masters degree in LibraryScience.

b) Library Supervision: Overall librarysupervision. in almost all these speciallibraries. lies in the hands of t~e libra-rian and he is directly answerable to the

·Head of the organisation/institution. InEEl Library. however they have made a non-professional as officer in-charge of 1ib-r.ary. The situation is rea11y pitiablewhen they have got a professionally quali-fied librarian with them.

Library Budget (Appendix "I")'HAU Library has-a maximum annual budget

that ranges from 12-15 1akhs of rupees annually,followed by NDRI and MCR Libraries where it is10 1akhs.in each. The budget of RECK Libraryand CSSRI Library is 1,34,000 and 1,80,000 res-pectively. All these libraries exhaust maximumpercentage of their annual budget on periodicalsubscription.

CSSRI Library, for instance, spends about70% of its annual budget on periodical subscrip-tion only.PROBLEMS

On-the:"asis of survey conducted and per-Lsona1 visits to some of these special Hbrariesand interviewing their clientele, the authorcould observe following problematic factors pre-vailing in these libraries, requiring timelyconsideration to overcome them.1. a) There seems to be a considerable time-lag

between the publication of a document andits receipt in the library; and

b) There seems to be considerable time tagbetween the receipt of a document in thelibrary and its actual display on the shelf

2. Non-professionals outnumber professionalsin almost all these libraries.

3. Lack of subject spectal tzatton among staffmembers serving in these special librarieswas observed. Persons with arts back-ground serve in these special and scienti-fic libraries.

4. Adequate back log of work was observed inalmost all the libraries due to inadequatestaff strength.

5. Libraries do not have separate buildings insome of the very important organisations/institutions.

66

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6. Lack of uniformity in various librarypractices carried out in these librarieswas observed;

7. ~ibrar~es do not cooperate with one another1n var10US areas of cooperation •.8. Librarians and other library staff members

~o not get proper status and salary scales1n most of the libraries.9. Users are not aware of most of the servicestheir 1ibrades render.SUGGESTIONS

1. A~l th~s~ libraries, especially the oneswlth slmllar areas of study and researchmust.mutual~y benefit from each other bysharlng thelr resources under certain set

,agreed terms and conditions.2. Persons with relevant subject back ground

and professional qualifications only mustbe recruited for carrying out professionaljobs,in these libraries and the alreadyservlng non-professionals must be deputedfor undergoing professional training.

3. Librarians and library staff members mustbe encouraged to attend professional meet-ings, seminars, conferences, thereby gi~ngthem an opportunitj to understand the pro-fession and acquint themselves with thelatest trends in the profession for devel-oping their libraries on modern lines.

4. As far as possible, separate buildings forthe libraries be established. Librarybuildings, easily accessible to their res-pective clientele. be constructed on cer-tain set standards and norms laid down forthe purpose.

5. Clientele be made aware of the servicesthat their libraries render.

6. Services like CAS & SDI etc. be introducedin every special library without any fur-ther delay.

7. A documentation unit rendering variousdocumentation services like Indexing,Abstracting. Translation, Reparographl.etc.be set up in each and every special lib-rary. Nominal or no charges be chargedfor such services from the clientele.

8. Librarians must familiarize themselveswith the problems of the clientele andmust find methpds to overcome the same.This can be done by frequent and fruit-ful discussions between the librarian andthe representatives of the clientele.

9. There should be periodical meeti09s of allthese librarians. wherein they should d1s-

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SPECIAL LIBRARY SCENE IN HARYANA

CU$S various library problems and findmethods/alternatives to improve the libraryservices, and their respective parentbodies should encourage and sponsor suchmeetings.

10. Publication of Union Catalogue of the hold-ings of these libraries may be undertakenby any of these libraries that is moreresourceful, and same may be circulatedamong the participating libraries. Theideal library to tak~'up this job is NDRILibrary.

ACKNOWLEDGEMENT, The author is thankful to all the

librarians for their cooperation in completionof this paper.

REFERENCES1. Mittal R L: Advances in library and

information service. Delhi: Moon LightPub., 1979.

2. Murphy, Marcy and Johns, Claude J : Hand-book of library regulations. New York:Marcel, 1977.

3. Raina, Roshan et al: Polytechnic 1ibrariesin Haryana: A survey. IASLIC Bull 1980,25 (2) .

List of Abbreviations used

~ Abbreviationsl. A A C R2. A l A R3. A S4. B S5. C C6. C C C7. C S SRI L

8. D D C9. o S

10. EEl Ln. H A U L

12. N A13. N D R I L14. P S15. R E C K L16. R S17. T S18. M C R

Full ForniAnglo-American Cataloguing RulesAmerjcan Library Association RulesAcquisition SectionBinding SectionColon Classification

\Classified Catalogue CodeCentral Soil Salinity Research Institute Library,KarnalDewey Decimal ClassificationDocumentation SectionExtension Education Institute Library, NilokheriNehru Library, Haryana Agricultural University,HissarNot AvailableNationa 1 Diary Research Institute Library, KamalPeriod~cal SectionRegional Engineering College Library, KurukshetraReference SectionTechnical SectionMedical College liorary,'Rohtak

Vol 28 Nos 1-4 (Mar-Dec) 1981 67

Sl No

Sl No

Sl No

68

Name of theL:ibra ry

1.

2.3.4.5.6.

N D R I LH A U LR E C K LC S SRI LE E I LM C L R

Name of theLibrary

1.

2.N D R I LH A U L

3.4.5.6.

R E C K LC S SRI LEEl LM C L R

Name of theLibrary

1. N D R I L

2. H A U L

3. R E C K L

4. C S SRI L

5. EEl L

6. M C L R

Year ofEstablishment

1956196219671969N.A.1962

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APPENDIX "A"COLLECTION

BookCollection

32789105463

3207085004500

39000

BoundPeriodi-

ca 1s1347940534

27323900

13200

CurrentlySubscribedPeriodicals

APPENDIX "B"TECHNICAL PROCESSING & CIRCULATION ACTIVITIES

ClassificationScheme used

U D CD D C

D D CU D CC CD D C

CatalogueCode adopted

C C CC C C

A L AC C CC C CA A C R

APPENDIX "C"LIBRARY HOURS, TIMINGS & PEAK HOURS

LibraryHours

16

13

11

6~

12

Timing inSUJTl1ler

N.A.

0700 to2000 hrs

9

0700 to1300 hrs0900 to1800 hrs0900 to1630 hrs0700 to1400 hrs &1600 to2100 hrs

Timing inWinter

N.A.

0830 to2130 hrs

0830 to1900 hrs0900 to1800 hrs0930 to1700 hrs0900 to2100 hrs

Peak Hours

Others

6251400

152226

25451

650021926821

5007

CirculationSystem

adoptedBrowneBrowne &NewarkBrowneNewarkLedgerNewark

1100 to 1300 hrsand

IBOO to 2000 hrs1000 to 1100 hrs

and1630 to 1830 hrs1600 to 1800 hrs

1100 to 1300 hrs

1230 to 1330 hrs

1200 to 1400 hrs

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SPECIAL LIBRARY SCENE IN HARYANA

APPENDIX "D" CLIENTELESl No Name of the Total Strength Scientists Technicians Students OthersLibrary of the Members

1. N D R I L 1715 250 250 800 4152. H A U L 354e N.A., N.A. N.A. N.A.3. R E C K L 1695 1465 2304. C S SRI L 80 70 105. EEl L 15-20* 15-206. M C L R 978 100 753 125

(teachers)

*Depending upon the number of participants attending the courseAPPENDIX "E"

LIBRARY BUILDING, SEATING CAPACITY & CIRCULATION RATE

Sl No Name of the Library Seating Average Issue Average ReturnsLibrary Building Capacity for per day per day

1. N D R I L Separate 250 Readers 2500 20002. H A U L Separate 650 Readers 250-300 250-3003. R E C K L Attached 128 Readers 250 2304. C S SRI L Attached 35 Readers 30 25

. 5. EEl L Attached 15 Readers 10 106. M C L R Attached 100 Readers 75-80 70-75

APPENDIX "F" LIBRARY SECTIONSSl No Name of the RS DC BSLibrary AS IS PS

1. N D R I L Yes Yes Yes Yes2. H A U L Yes Yes Yes Yes Yes Yes3. R E C K L Yes Yes Yes Yes Yes4. C S SRI L Yes Yes Yes Yes5. M C L R Yes Yes Yes Yes Yes

APPENDIX "G" LIBRARY STAFF

Sl No Name of the Total Professional Semi- Non-Library Professional Professional

1. N D R I L 18 6 2 102. H A U L 40 9 18 133. R E C K L 18 3 2 134. C S SRI L 5 2 1 25. EEl L 1 16. M C L R 7 1 1 5

Vol 28 Nos 1-4 (Mar-Dee) 1981 69

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APPENDIX "H" LIBRARIAN

Sl,No Name of the Librarian's Grade StatusLibrary Qua 1ificati on1. N D R I L B.Sc., M.Lib.Sc. 1100-1600 T - 72. H A U L M.A., M. Lib. Sc. 1500-2000 University

Professor3. R E C K L M.A. , M.Lib. Sc. 700-1300 Administrative4. C S SRI M.A., D.Lib.Sc. 700-1300 Jr. Class5. EEl L B.Sc., M.Lib.Sc. 425-700 Clerical6. M C L R M.A., M.Lib.S~. LL.B. 300-600 Clerical

APPENDIX "I" LIBRARY BUDGET

Name of the Expenditure onSloNo Annual BudgetLibrary in Rupees Books Periodicals Miscellaneous

1. N D R I L 10,50,000 4,00,000 6,00,000 50,0002. H A U L 15,00,000 7,01,000 6,75,000 1,24,0003. R E C K L 1,34,000 46,000 54,000 34,0004. C S SRI L 1,80,000 50,000 1,25,000 5,0005. EEl L 2,000-3,000 1,000 1,000 1,0006. M C L R 10,00,000 3,00,000 4,50,000 ~,50,OOO

APPENDIX IIJII

QUESTIONNAIRE

PurposeNote

To survey special libraries of Haryanai) Please tick mark only wherever appropriate

ii) Attach a separate sheet if required

1. Name of the Library2. Year of its establishment3. Parent institution for boys/

girls/both/any other type4. Place where located

5. Librarian'sa) Qualificationsbl Gradec) Status

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SPECIAL LIBRARY SCE~E IN HARYANA

6. Library staff strength:a) Professionalsb) Semi-Professionals ---------------------------c) Non-Professionals -------------------------

7. Total strength of members

10. Strength of collectiona) Booksb) Bound periodicals ------------------------------c) Currently subscri-

bed periodicalsd) Others

16. Circulation system adopted17. Average daily issues18. Annual budget of the Library Rs. ....:whichis _

of· the total budget for the parentins titut ion

8. Nature of members with exact number

9. Average number of daily visitors

11. Total sections in the library

12. Library follows open/semi-open/closed access system

13. Library remains open forTiming in sumnerPeak hours in the Library

14. Collection classified by DOC(With ed.)/CC/UDC

15. Collection catalogued by AACR/eee/Any other code

Vol 28 Nos 1-4 (Mar-Dec) 1981

a)

b)c)

d)

a)

b)

c)d)

_____________ hours _& in winter----------- --------

_________ & returns _

71

19. Allocation of budget ona) Staff salariesb) Book collectionc) Periodical collectiond) Equipment and furnituree) Miscellaneous

20. Library renders services such asa)

b)c)d)

21. Library organises functions suchas professional/cultural/anyother

22. Library housed in attached/separate/rented/owh building

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23. Seating facilities for the readers _

24. Overall super vjston of the library ---------1ies with

25. Problems (if any) faced by theLibrarian

26. Suggestions (if you wish) forenhancement of the libraryservices

Dated :Thanks for the cooperation

72

Signature withStamp of the Librarian

Ann Lib Sci Doc