SPECIAL MEETING OF THE GOVERNING BOARD Wednesday, December 7, 2016 - 6:00 P.M. – STUDY SESSION District Office Governing Board Room 20402 N. 15th Avenue Phoenix, Arizona 1. Call to Order

Mr. Gregoire, President, called the meeting to order at 6:00 p.m. 2. Pledge of Allegiance 3. Roll Call Mrs. Fisher, Mr. Gregoire, Mrs. O’Brien and Mrs. Ordway were present. Mr. Bayer was absent.

Others in attendance: Superintendent Dr. Veitenheimer, Deputy Superintendent Mr. Migliorino, Director Mrs. Moffitt, Board Members-elect Ms. Frank and Ms. Tweedy, Negotiation Solutions Team members, and Board Secretary Ms. Redding.

4. Adoption of the Agenda Mrs. Ordway motioned to adopt the Agenda. Mrs. O’Brien seconded the motion. The motion

carried (3-1). 5. Staffing Formula Mrs. Jenna Moffitt, Human Resources Director, reviewed the DVUSD processes and guidelines

used to prepare and maintain annual staffing allocations reporting that each year beginning in November the department begins to look at roll-up data from grade to grade and feeder schools. Also to assist with staffing, Open Enrollment applications are currently in the priority consideration phase that ends December 11 (although they are accepted throughout the year), program needs are assessed, and each administrator is met with individually to provide input. In addition to annual planning, there is long range planning such as demographer reports and enrollment trends. Mrs. Moffitt shared sample staffing sheets for PK-8, Title I PK-6, Middle School, and High School campuses and reviewed the staffing allocations for each model. Section XV of the Certified Manual – maximum class loads, total student contact hours, and special education student loads (Individual Education Program (IEP’s)), as well as the class load maintenance formula were reviewed. Following Governing Board approval of the budget, open enrollment applications are continually monitored and if additional numbers require the allocation of a teacher, staffing requests will go to Cabinet for approval, then to the Board in Human Resources Changes for final approval. Beginning with the 100th day, except in the case of a vacancy, only aide time may be allocated. Mrs. Moffitt shared the 2016-17 Contingency allocations and comparison data to 2015-16. The Board asked clarifying questions, discussed the item and expressed appreciation for the report. Mrs. Fisher requested the Board be provided with the DVUSD review process that is used when considering adopting, expanding or moving programs.

6. Negotiated Solutions Team (NST) Discussion Mr. Jim Migliorino, Deputy Superintendent of Fiscal and Business Services, provided an overview of the employee negotiation process that has been in place for seven years. The Negotiation Solutions Team (NST) membership consists of three standing members from each of the Governing Board recognized employee groups, who select its own representatives: Administration (Deer Valley Building Leadership Team (BLT)), Certified (Deer Valley Education Association (DVEA)), and Classified (Deer Valley Education Support Professionals Association (DVESPA)). The issues discussed at the meetings focus on salary, benefits, employee rights and terms and conditions of employment. Typical scheduled NST-related agendas and activities were shared. Mr. Migliorino reviewed the Conforming Language changes, the NST list of considerations shared with the Board in Spring 2016, as well as implications to the current year funding. The Administrations recommendation is to keep NST in place for 2017-18, receive Board input early in the process, establish process milestone timelines, and utilize Board Policy DBD as the means for the budget framework. The Board discussed the item with Administration and NST members and shared their following interests regarding future meetings: • A need for transparency in the budget development and NST processes • Consideration of a separate public Budget Committee • Differentiated (open to public vs. closed) NST Meetings • Input from all stakeholders • Adding Board Study Sessions regarding the budget development • Governing Board direction on budget priorities early in the budget development process • A need for more education on budget-related aspects of our District • Defining the focus of the NST process • A need to increase communication regarding budget development and NST activities

Minutes for the Special Board Meeting December 7, 2016 Page 2 of 2

Mrs. O’Brien requested the employee associations share their survey data with the Board.

***PUBLIC COMMENTS Linda Slavick, teacher and former NST member, would like the NST meetings to be open to the public. Kristi Cooper, teacher, expressed concern that NST meetings are closed and that she has not received the Board meeting agendas.

7. Adjournment Mrs. Ordway motioned to adjourn the meeting at 8:10 p.m. Mrs. O’Brien seconded the motion. The motion carried (4-0).

To listen to the Board Meeting in its entirety, go to www.dvusd.org/boardaudio